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HomeMy WebLinkAboutMIN 06.11.1996 CC-W&ROF 1 OF i TUESDAY,99y The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Dick Vincent George Arroyos Susan Hoyt Ferd Tonn Shelley Davis Charles Burson Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Director of Finance Bill Shanklin, Fire Chief Hartley Sappington, Director of Community Svcs. Jim Briggs, Director of Community Owned Utilities Murray Blackman, Asst. to the City Manager Council Absent: Lee Bain Hildy Kingma, Chief Planner Jeff Clausius, Information Svcs. Terry Jones, Purchasing Agent Clyde von Rosenberg, Chief Planner Policy Development/Review Workshop - Called to order at 5:25 p.m. A Discuss parking standards for hotels and motels Council discussed revising the current City standards, comparing information from other cities, from the Texas Hotel -Motel Association, and from the Planning Advisory Service. Council requested that staff bring an ordinance to the next Council Meeting. B Discuss council travel policy Hart explained that the Council travel policy had been adopted a number of years ago, and asked for Council input to bring the policy up to date. Council generally agreed that Council would only attend conferences that would be beneficial to the City, and that oral reports would be given at a subsequent Council workshop to share the knowledge gained at the conference. Expense reporting was also discussed. C Answer questions on Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session) Item R - Pulled by Hart for discussion in Executive Session. City Council Agenda/tune 11, 1996 Page 1 of 5 Pages Item Q - Tonn asked about The Management Connection and was told that this is the company name for Joe Gonzalez who has been doing some management consulting work for the City. Item S - Tonn asked and was told that if the total of $29,000 were not needed, any remaining funds would stay in the Council Contingency Fund. Item U - Tonn asked and was told that the extent of the networking to be done would be internal only to connect the City offices. Jeff Clausius explained that Dale Hoffman of Cablevision had agreed to allow the City to use one of their lines in order to connect with the Community Owned Utilities building. Item Q - Arroyos questioned the need for the services of The Management Connection. Hart explained that this training would provide increased management and supervisory capabilities for staff. Gonzalez' techniques are based on Stephen Covey's book, Seven Habits of Highly Successful People. Arroyos asked the estimated amount of time to be spent and was told that during a period of from 14 to 16 weeks, there would be weekly meetings with the Division Directors for two hours minimum as a group, along with some individual time. Hart told Council that the work done by Gonzalez is to assist the staff in handling the rapid growth issues that Georgetown is experiencing. Regular Session - called to order at 6:50 p.m. Executive Session D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property F Sec.551.075 conference with employee Regular Session - resumed at 7:32 p.m. G Action on Executive Session Items No action was taken at this time. (See end of meeting.) H Mayor, Council, City Manager, and staff comments and reports Hart displayed the award received from the Texas Natural Resource Conservation Commission for operation of the Berry Creek Wastewater Treatment Plant. Wood and Davis told of attending the award ceremony. I Citizens wishing to address the Council Wood recognized John Shaw, developer of Chaparral Village, a subdivision of manufactured homes to be constructed on the Motheral tract on Westinghouse Road. He asked that Council approve his development, asked Council to designate the minimum size of the tracts, and asked for approval of 24 -foot wide private roads. Hart noted that the next Council Meeting would occur on June 25, City Council Agenda/June 11, 1996 Page 2 of 5 Pages which would not give the Planning and Zoning Commission the opportunity to hear the item, so it would need to be brought to Council at the first meeting in July. Consent Agenda J Consideration of approval of meeting minutes for the regular meeting of May 28,1996 -- Sandra Lee K Consideration of a vacation of the Stonehedge Subdivision, Section Three, located on SH29 East and Stonehedge Boulevard -- Hildy Kingma and Edward Barry L Consideration of bids and the awarding of contract for Tree Grant from Texas Forest Service and Small Business Administration -- Randy Morrow and Terry Jones M Consideration of a resolution to authorize a license to encroach into the drainage easement located along the north property line of Lot 25, Block B, Section 1, Parkview Estates, located at 107 Parque Vista Drive -- Hildy Kingma and Ed Barry N Consideration of a resolution to authorize a license to encroach in the public utility easement located along the east side property line of Berry Creek Subdivision, Section Six, Block B, Lot 14, located at 29010 Colonial Drive -- Hildy Kingma and Ed Barry O Consideration of a resolution to authorize a license to encroach into the public utility easement located along the north side property line of Serenada East Subdivision, Unit 5, Block 3, Lot 2, located at 4404 Cordoba Circle West -- Hildy Kingma and Ed Barry P Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning a portion of the platted Public Utility Easement (PUE) located along the rear lot line of River Ridge, Section One, Block N, Lot 18, located at 107 Riverwood Drive -- Hildy Kingma and Ed Barry Consideration of approval for a contract with The Management Connection for consulting services -- Teresa Hersh and Bob Hart R Pulled. See Regular Agenda. S Consideration and approval to use up to $29,000 from the Council Contingency Account to cover unbudgeted legal expenses -- Susan Morgan T Consideration of approval of bid from Griffin -Austin Company, Inc. of Manchaca, Texas, to build water improvements to serve the Indian Mound Subdivision in the amount of $186,175.00 -- Jim Briggs U Consideration of approval for the purchase of hardware and installation services for a fiber optic Wide Area Network from Memorex Telex in the amount of $162,175.00 -- Jeff Clausius and Elizabeth Gray City Council Agenda/June 11, 1996 Page 3 of 5 Pages Motion by Tonn, second by Hoyt to approve the Consent Agenda with the exception of Item R. Approved 6-0. (Bain absent) Legislative Regular Agenda R Consideration of a resolution authorizing the Mayor to execute a deed of trust for Lot 4 of the Georgetown Technology Park -- Bob Hart (Pulled by Hart for discussion in Executive Session) Banks read the resolution. Motion by Hoyt, second by Burson to approve the resolution. Approved 6-0. V Consideration of a Detailed Development Plan of F.T.B. Commercial Number One Subdivision, Lot 1, located on IH35 North; and requested variances to Subdivision Regulations -- Hildy Kingma and Ed Barry Kingma explained that this item had been deferred from the last Council Meeting, and that staff now has clear indication of the need for a revision to the current ordinance on parking standards. She explained the three variances being requested on this item and told Council that the Planning and Zoning Commission recommended denial of the two variances to encroachments into the side yards and the width of the driving aisle, but recommended approval of the variance to the parking standards. Architect Charles Reibenstein thanked Council for their help with the variance to the parking standards and asked that Council grant the encroachments in order to include a planting buffer in between the room windows and the adjacent parking spaces. Motion by Arroyos, second by Vincent to approve the item as recommended by the Planning and Zoning Commission, granting the variance to the parking standards and denying the other two variances. Approved 6-0. W Consideration and second reading of an ordinance to rezone Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial to RP, Residential Planned, with an Amended Master Plan -- Hildy Kingma and Ed Barry Kingma read the caption of the ordinance. Motion by Tonn, second by Hoyt to approve Ordinance 96-21 to rezone Southwestern University. Approved 6-0. X Consideration and first reading of an ordinance amending the 1995/96 Annual Operating Plan Element (budget) for various mid -year adjustments as outlined at the May 28, 1996 Mid -Year Review Report to Council -- Susan Morgan Morgan reminded Council that this ordinance was brought to them in response to the items discussed at the previous workshop on May 28, 1996, during the Mid Year Review. Morgan read the caption only on first reading after satisfying the requirements of the City Charter. Motion by Vincent, second by Burson to approve this ordinance on first reading. Approved 6-0. City Council Agenda/June 11, 1996 Page 4 of 5 Pages Y Consideration and first reading of an ordinance providing for the annexation into the City of approximately 8 1. 181 acres in the David Wright Survey, located between Airport Road and IH35, north of Lakeway Drive -- Clyde von Rosenberg and Ed Barry von Rosenberg explained that this first reading followed two public hearings on this proposed annexation, and read the caption only on first reading after having satisfied the requirements of the City Charter. Motion by Burson, second by Davis to approve this ordinance on first reading. Approved 6-0. Z Consideration of appointment of a three-member Council committee to evaluate proposals for the City's independent audit -- Susan Morgan and Bob Hart Hart noted that requests for proposals were sent to 21 firms, and the City received seven responses He told Council that three firms would be brought to the Council subcommittee for interviews. He suggested that a committee of three councilmembers be appointed by the Mayor to interview the applicants. Wood appointed Tonn, Hoyt, and Davis to serve on the Committee, with Tonn as Chairman. Arroyos asked and was given the names of the three firms to be considered and asked about the criteria used to qualify the top three. Morgan listed the criteria that would be used to evaluate the firms. Motion by Arroyos, second by Burson to approve the Mayor's recommendation of Tonn, Hoyt, and Davis. Approved 6-0. G Action on Executive Session Items Banks read a resolution whereby the City requested an injunction against the operation of Heartland Homes. Motion by Hoyt, second by Tonn to approve the resolution. Approved 6-0. Approved: Leo Wood, Mayor City Council Agenda/June 11, 1996 Page 5 of 5 Pages The meeting was adjourned at 8:02 p.m. Attest: Sandra D. Lee, City Secretary