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HomeMy WebLinkAboutMIN 08.13.1996 CC-W&Rrelavool Weii• The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Leo Wood George Arroyos Susan Hoyt Lee Bain Dick Vincent Charles "Ross" Burson Ferd Tonn Shelley Davis Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Council Absent: None Terry Jones, Purchasing Agent Hildy Kingma, Chief Planner Clyde von Rosenberg, Chief Planner Murray Blackman, Assistant to City Manager Leon Henderson, Conservation & Load Manager Hartley Sappington, Director of Community Svcs. Susan Morgan, Director of Finance & Admin. Jim Briggs, Director of Community -Owned Utilities Ed Barry, Director of Development Services Bill Shanklin, Fire Chief Randy Morrow, Director of Parks & Recreation Larry Hesser, Police Chief Policy Development/Review Workshop - Called to order at 5:20 p.m. A Policy Development/Review Workshop discussion on the Century Plan - Policy Plan Revision and the draft Facilities and Services Plan - Clyde von Rosenberg and Ed Barry Hart explained that the "Ends" given by the Council at the Budget Retreat and the plan elements were incorporated to make them consistent with the budget document. von Rosenberg noted that it was envisioned when the plan was adopted in 1988 that an update of the Mission Statement, 14 policy areas, and 14 policy end statements would be made every five years. On August 27, there will be a public hearing on the Revised Policy Plan and the Operating Plan for 1996/97. Both documents will be available for review on Tuesday, August 20. City Council Agenda/August 13, 1996 Page 1 of 9 Pages B Review of proposed agreement with Central and South West Communications for remote meter reading system and SCADA -- Bob Hart Hart was asked to give an overview of the contract and told Council that it was conceptually the same as discussed in the beginning of the contract negotiations except that this contract is for the installation only, saying that a maintenance agreement would be presented at a future meeting. He explained that the City would own 100% of the operation (remote reading of water and electric meters) with installation to be done by Central and South West (CSW) and a contractor over a period of approximately 18 months at 50-70 meters per month. He further explained that the meters would report to antennas on nearby utility poles, and that information would be transmitted to a central data location, with extensive testing to be done once 50 meters have been installed. Hart told Council that if the system were not working as expected, the City could cancel the contract. He said the second scheduled test would be done after 1000 meters had been installed. He further stated that the warranty for the first 999 meters will be held until the date the 1000th meter is installed, and at that time, all 1000 meters would be given a warranty of 12 months, with the system being warranted separately for 12 months. Hart noted that this system will mean less expensive electric cost to the customers by allowing time -of -use rates and customer choice. C Answer questions on Statutory Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session) Due to a time constraint, this item was not addressed. Regular Session - to convene Executive Session Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property F Sec.551.075 conference with employee Regular Session called to order at 7:08 p.m. G Action on Executive Session Items Executive Session was deferred to the end of the meeting. H Mayor, Council, City Manager, and staff comments and reports a TLI Representative for September 18 and 19 City Council Agenda/August 13, 1996 Page 2 of 9 Pages Hart asked for a councilmember to participate in the next Texas Leadership Institute session on September 18 and 19. Lee Bain volunteered to participate. i GF®A Distinguished Budget Award Hart announced the receipt of the 7th consecutive Distinguished Budget Award. ® TPPA System Achievement Award Hart displayed a plaque received for improvements to the electric system. Davis noted that Susan Hoyt and George Arroyos had received certificates for continued learning credits from the Texas Municipal League. Arroyos noted a successful San Jose Health Fair. He commended Parks and Recreation Director Randy Morrow and his staff for their assistance. He also told of the 2nd annual San Jose clean- up and thanked Community Services Director Hartley Sappington and his staff for their support. Arroyos acknowledged constituent, Charles Hernandez, with a Councilmember Companion Award. Bain asked Hart for a workshop at a future meeting on the current status of youth issues in the community. Hoyt commended Tonn and Briggs for their presentation on privatization at the AMCC Conference. Wood noted that Tonn had received a Leadership Award from "WalMart" and would be traveling to Washington, D.C. to receive the $1,000 prize. I Citizens wishing to address the Council Wood inquired and was told that the registered citizens preferred to address the Council at the time on the agenda that their item of interest would be considered. Statutory Consent Agenda J Consideration of approval of meeting minutes for regular meeting of July 23, 1996 -- Sandra Lee K Consideration of a resolution to accept the 1996 Tax Appraisal Roll for the City of Georgetown as presented by Paula J. Cochrum, Tax Assessor -Collector -- Susan Morgan L Consideration of acceptance of the City's Investment Report for the quarter ended June 30, 1996 -- Susan Morgan City Council Agenda/August 13, 1996 Page 3 of 9 Pages Arroyos questioned the possible policy change required if the City entered a particular investment pool_ Morgan explained that the City was not at this time interested in that type of investment pool. M Consideration of approval of the payment of an unanticipated land purchase and improvements for the River Corridors Hike and Bike Trail in an amount not to exceed $20,000 from the Council Contingency -- Susan Morgan and Randy Morrow N Consideration of an award of bid to Compuscape in the amount of $29,350.00 for an irrigation system on the new athletic fields -- Terry Jones and Randy Morrow O Consideration of an award of bid to Borah, Inc. of Round Rock in the amount of $198,485.00 to construct the North Highway 81 12 -inch Water Line Project -- Jim Briggs P Consideration of an award of bid to Techline, Inc. in the amount of $44,749.70 for electrical distribution transformers for the Reata Trails #4 Subdivision -- Jim Briggs Q Consideration of a resolution to authorize a License to Encroach into the public utility easement located along the east property line of Lot 3A, Block 5, Unit Two, Serenada East, located at 706 Bosque Trail -- Hildy Kingma and Ed Barry R Consideration of a Final Plat of a 1.44 acre tract in the David Wright Survey to be known as Business Square, located on Williams Drive, south of Briar -wood Drive -- Hildy Kingma and Ed Barry S Consideration of a resolution to authorize a License to Encroach into the public utility easement along the east side property line of Berry Creek, Section Nine, Phase Three, Block A, Lot 45, located at 30410 La Quinta Drive -- Hildy Kingma and Ed Barry T Consideration of a Final Plat of a 51.01 acre tract in the John Sutherland and A. Williams Surveys, to be known as Fountainwood Estates, Phase 6A, and a 44.31 acre tract in the John Sutherland, A. Williams, Isaac Jones and Peter Novel Surveys, to be known as Fountainwood Estates, Phase 613, and variance to the Subdivision Regulations, located off Fountainwood Drive -- Hildy Kingma and Ed Barry U Consideration of a Final Plat of a 1.44 acre tract in the David Wright Survey, to be known as The Physician's Center Tract, located on RM2338 south of Briarwood Drive -- Hildy Kingma and Ed Barry V Consideration of a Revised Detailed Development Plan for Shell Addition, Block 13, also known as Texas Department of Public Safety Headquarters Office; and Variances to the Subdivision Regulations, located at 515 Pine Street, and Request for Waiver of Development Review Fees -- Hildy Kingma and Ed Barry City Council Agenda/August 13, 1996 Page 4 of 9 Pages Vincent questioned and was told that the variances were necessitated by the existing building and parking lot. W Consideration of a resolution to authorize a License to Encroach into a portion of the 5th Street right-of-way, located along the north property line, for Shell Addition, Block 13, also known as the Texas Department of Public Safety Headquarters Office, located at 515 Pine Street -- Hildy Kingma and Ed Barry X Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning a portion of a public roadway and utilities easement located between FM971 and MK&T Railroad -- Hildy Kingma and Ed Barry Bain asked if there were to be funds exchanged. Banks noted that this abandonment did not involve right of way and did not involve a payment. Motion by Arroyos, second by Davis to approve the Consent Agenda in its entirety. Approved 7-0. Legislative Regular Agenda Y Second Reading of an Ordinance to Rezone a Part of Dalrymple Addition, from RS, Residential Single Family to RM -3, Office and Service Use or RP, Residential Planned, located at 406 West University Avenue -- Hildy Kingma and Ed Barry Kingma read the caption of the ordinance. Motion by Tann, second by Burson to approve Ordinance 96-31 on second reading. Approved 7-0. Z Second Reading of an Ordinance amending Section 10. 12.090 of the Code of Ordinances relating to school speed zone on Northwest Boulevard -- Marianne Banks Banks read the caption of the ordinance. Motion by Vincent, second by Hoyt to approve Ordinance 96-32 on second reading. Approved 7-0. AA First Reading of an Ordinance to Rezone the West University Professional Center, From RS, Residential Single Family to C-1, Local Commercial, or Any More Restrictive District, located at 950 West University Avenue -- Hildy Kingma and Ed Barry Kingma told Council this ordinance would make the zoning reflect the actual use, and read the caption only on first reading after satisfying the requirements of the City Charter. Motion by Hoyt, second by Bain to approve this ordinance on first reading. Approved 7-0. (At this time, Mayor Wood asked that Item CC be taken out of the scheduled order.) CC First Reading of an Ordinance amending Section 10. 12.090 of the Code of Ordinances relating to speed limit for Del Webb Boulevard -- Marianne Banks Wood asked Briggs, Barry, and Hesser to take the podium. City Council Agenda/August 13, 1996 Page 5 of 9 Pages Briggs told Council that during the creation of the Del Webb Development Agreement, the project overlapped FM3405. The City's long-term Transportation Plan projected FM3405 to connect between Williams Drive and Highway 195. The development of Sun City eliminated the projected connection, but the need to move traffic through that area still exists. He said that a speed of 35 mph would not adequately handle the projected traffic load, noting that 9500 units of Sun City at total build -out is comparable to the size of the current City of Georgetown. Barry stated that the Transportation Plan had been amended due to the development of Sun City. Barry suggested Council visualize Georgetown without major arterials such as Williams Drive and Leander Road, and noted that the expedient movement of traffic is an important aspect of the overall City Transportation Plan. Chief Hesser spoke of observations made by the staff of Georgetown Police Services and said he found no reason not to support the intent of the staff for expeditious movement of traffic. In an effort to inform the audience, Wood stated that the construction speed limit was established at 35 mph on Del Webb Boulevard and that the ordinance was being initiated to change the speed limit to 45 mph. Ms. Dorothy Dezelle told Council that she and her husband walk for exercise and that she "has to run" to cross Del Webb Boulevard in between the traffic. Jim Dezelle told Council that he thought the 35 mph speed limit is more appropriate for traffic in an area frequented by pedestrians who are senior citizens. Marian Butcher told Council that she works at the entry gate at Del Webb Boulevard. She said she feels that the traffic now exceeds the posted 35 mph. She cautioned that the residents will be driving their golf carts along Del Webb Boulevard to the Scott and White Clinic. She spoke of being unaware that Del Webb Boulevard would be used as a connector between Highway 195 and Williams Drive. Nathan Corbell told Council that he also works at the entry gate at Del Webb Boulevard, and has seen traffic exceeding the posted speed limit. He said he felt it would be worse with an increased posted speed and the increased use of golf carts. Carroll Gregory spoke of walking every morning on Del Webb Boulevard and he said that crossing the four lanes of traffic is hazardous. He noted that the speed limit on Williams Drive from Sun City east gradually lowers to 3 5 mph upon entering a residential district. He asked Council to consider leaving the speed limit on Del Webb Boulevard at 35 mph because it is a residential district. Mischelle Diaz, Public and Community Relations Assistant, said she feels the comparison of Del Webb Boulevard to other streets in Georgetown is unfair because the Sun City Development Agreement contains a statement about the City working with Del Webb concerning safety involving the use of golf carts. She said that if Del Webb Boulevard is to be an arterial City Council Agenda/August 13, 1996 Page 6 of 9 Pages connection, its should be direct --a turn is required at the intersection with Sun City Boulevard. She told Council she felt that traffic concerns for the future should be addressed in the future. She said she represents the employees of Sun City in adamantly opposing the 45 mph speed limit. Burson asked the length of Del Webb Boulevard, and was told that it is approximately 4 miles long. He asked if there were plans for traffic lights or protected crossings. Hart noted that a stop sign is proposed for the intersection at Del Webb and Sun City Boulevards. Barry explained that until now, all traffic lights in the City have been on State-owned and maintained roads. An anonymous speaker in the audience noted that Sun City Boulevard is not at this time connected to Highway 195, Lee Bain acknowledged that the Sun City residents are in his council district. He said he appreciates the work done by the staff, but it is a point well taken that the road does not yet connect all the way through, and right now serves only Sun City. He said he feels the present situation should be dealt with. He noted that last week he and Hart had spoken with a State traffic engineer about a signal at the entrance to Sun City, and he asked for some turning lanes on Williams Drive. He said the important factors to consider are: the speeding taking place currently on Del Webb Boulevard, and the fact that the length of the boulevard is too short to increase the posted speed. He suggested keeping the speed limit at 35 mph. Arroyos suggested that the speed limit decision be considered as an "ownership" issue in reference to the entire community. He said that from a "trustee" position, he feels this was addressed in the Del Webb Development Agreement. He said he felt a stop sign at Sun City Boulevard would keep the traffic slowed down. Hoyt stated that she supports the 35 mph speed limit at this point, with the opportunity to revisit the issue at a later date. Arroyos asked that the motion include a proviso that the issue be automatically revisited when the connection is made to Highway 195. Wood asked that Banks read the ordinance as written. Motion by Bain, second by Arroyos that 35 mph be entered in the ordinance in place of 45 mph, and that an addition be made to the ordinance that at the time the roadway is complete all the way to Highway 195, the issue would be revisited. Approved 7-0. Bain told the speakers that he appreciated them coming forward and participating in the process, and invited them to attend future council meetings as well. BB First Reading of an Ordinance to Rezone property to be known as Lots 9 and 10, River Oaks IH35 Business Park, a Resubdivision of River Oaks of Georgetown Office Park, from C -2A, Commercial First Height - Restricted, to C -2A, Commercial First Height - Restricted to permit City Council Agenda/August 13, 1996 Page 7 of 9 Pages Multifamily Uses, or any more restrictive district, located on east IH35 frontage road north of SH29 -- Hildy Kingma and Ed Barry Kingma explained that the preliminary plats had been approved earlier this year, and that the property was originally zoned C -2A, restricted, and is now being requested to be amended in order to add multifamily use to develop the back two lots as apartments for the elderly. Bain asked about building in the 100 -year floodplain. Kingma noted that construction would be permitted as long as the building is elevated or the property is floodproofed. Kingma noted they would not be able to build over the wastewater easement except for a parking lot. Hoyt asked about "greenbelt" area. Kingma stated that Lot 11 had been dedicated to the City as parkland, and if the zoning stayed as commercial, the development would not be required to dedicate parkland. She noted to Council that there are no DDP requirements for a rezoning request, saying that design standards based on the intended use are established by ordinance. Barry noted that the site is already zoned C -2A, which allows almost anything, and is only being changed to add residential use, which will increase the restrictions as to what can be built there. Hoyt stated concern that a buffer should be added to protect the river from the development. 8:32 p.m. recessed - resumed at 8:43 p.m. Hoyt expressed the fact that she was now comfortable that there would be more restrictions with the requested zoning change. Kingma made clear that this development is not a nursing facility, explaining that it is expected to be more like congregate care, and read the caption only on first reading after satisfying the requirements of the City Charter. Motion by Vincent, second by Davis to approve the ordinance on first reading. Approved 7-0. DD Consideration of authorizing the Mayor to sign an agreement with Central and South West Communications for remote meter reading system and SCADA -- Bob Hart Hart informed the audience that the contract had been reviewed during the workshop session at the beginning of this meeting, adding that the maintenance agreement would be brought to Council in the next 60 to 90 days. Bain asked Wood if he felt comfortable with the contract and was told he thought it was in the best interest of the citizens over the long-term. Arroyos noted that the technology would contribute to the vision of the community for the future, being an excellent opportunity to reduce energy rates for the customers. Wood reiterated to CSW officials that the council attempts to research the issue very carefully before investing the taxpayer's money. Bain commended staff on their long hours and efforts. Motion by Tonn, second by Hoyt to approve the contract. Approved 7-0. EE Consideration of appointment of a certified public accounting firm to perform the independent audit of City accounts for the fiscal year ended September 30, 1996, with annual renewal for up to four subsequent years -- Councilmembers Ferd Tonn, Susan Hoyt, and Shelley Davis Wood noted that Hoyt had withdrawn from the Council subcommittee. Wood thanked Tonn and Davis for their work on the committee, and asked for their recommendation. Tonn commended City Council Agenda/August 13, 1996 Page 8 of 9 Pages the credentials of all three of the firms that were interviewed and stated that the Council subcommittee recommended Davis -Kinard of Abilene. Bain asked if their recommendation had been based on price. Tann said price was not considered. Davis explained that their qualifications to handle cities the size of Georgetown, their experience, and their expertise were what governed the choice. Wood thanked Brown Graham Company for submitting a bid. Davis also commended Brown Graham Company and stated that all three firms gave a very good presentation. He thanked Susan Morgan for her assistance. Motion by Tonn, second by Davis to give the City Manager the authority to appoint Davis -Kinard and Company to perform the audit. Approved 6-1. (Bain opposed) FF Consideration of establishing guidelines for providing wastewater service outside the City's Wastewater Certificate of Convenience and Necessity (CCN) -- Bob Hart Hart noted that he had been approached by a number of developers interested in acquiring wastewater service in an area currently served by Chisholm Trail Special Utility District. He noted that Council's previous decision was that the City's ability to enter the area was only by way of contract with the provider of the water service in the area. Vincent asked how the City wastewater rates would be based. Hart said it had to be a cooperative effort between both providers. Tonn said he felt strongly that the precedent set with Jonah SUD should be the way the City continues to operate. Vincent stated that he felt the Council should remain consistent. GG Consideration of appointment to fill unexpired term on Georgetown Public Library Advisory Board -- Leo Wood Wood recommended Nell Dickson to fill the unexpired term. Motion by Hoyt, second by Burson to approve the Mayor's recommendation. Approved 7-0. 9:00 p.m. - recessed to Executive Session 10:40 p.m. - resumed Open Session G Action on Executive Session Items Motion by Hoyt, second by Davis to hire Camp Dresser McKee and CH2M Hill for engineering services in an amount not to exceed $15,000 each. Approved 7-0. Approved: Leo Wood, Mayor City Council Agenda/August 13, 1996 Page 9 of 9 Pages The meeting was adjourned at 10:41 p.m. Attest: Sandra D. Lee, City Secretary