HomeMy WebLinkAboutMIN 08.13.1996 CC-W&Rrelavool Weii•
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with
Mayor Leo Wood presiding.
Council Present:
Leo Wood
George Arroyos
Susan Hoyt
Lee Bain
Dick Vincent
Charles "Ross" Burson
Ferd Tonn
Shelley Davis
Staff Present:
Bob Hart, City Manager
Marianne Banks, City Attorney
Sandra Lee, City Secretary
Council Absent:
None
Terry Jones, Purchasing Agent
Hildy Kingma, Chief Planner
Clyde von Rosenberg, Chief Planner
Murray Blackman, Assistant to City Manager Leon Henderson, Conservation & Load Manager
Hartley Sappington, Director of Community Svcs.
Susan Morgan, Director of Finance & Admin.
Jim Briggs, Director of Community -Owned Utilities
Ed Barry, Director of Development Services
Bill Shanklin, Fire Chief
Randy Morrow, Director of Parks & Recreation
Larry Hesser, Police Chief
Policy Development/Review Workshop - Called to order at 5:20 p.m.
A Policy Development/Review Workshop discussion on the Century Plan - Policy Plan Revision
and the draft Facilities and Services Plan - Clyde von Rosenberg and Ed Barry
Hart explained that the "Ends" given by the Council at the Budget Retreat and the plan elements
were incorporated to make them consistent with the budget document. von Rosenberg noted that
it was envisioned when the plan was adopted in 1988 that an update of the Mission Statement,
14 policy areas, and 14 policy end statements would be made every five years. On August 27,
there will be a public hearing on the Revised Policy Plan and the Operating Plan for 1996/97.
Both documents will be available for review on Tuesday, August 20.
City Council Agenda/August 13, 1996
Page 1 of 9 Pages
B Review of proposed agreement with Central and South West Communications for remote meter
reading system and SCADA -- Bob Hart
Hart was asked to give an overview of the contract and told Council that it was conceptually the
same as discussed in the beginning of the contract negotiations except that this contract is for the
installation only, saying that a maintenance agreement would be presented at a future meeting.
He explained that the City would own 100% of the operation (remote reading of water and
electric meters) with installation to be done by Central and South West (CSW) and a contractor
over a period of approximately 18 months at 50-70 meters per month. He further explained that
the meters would report to antennas on nearby utility poles, and that information would be
transmitted to a central data location, with extensive testing to be done once 50 meters have been
installed. Hart told Council that if the system were not working as expected, the City could
cancel the contract. He said the second scheduled test would be done after 1000 meters had
been installed. He further stated that the warranty for the first 999 meters will be held until the
date the 1000th meter is installed, and at that time, all 1000 meters would be given a warranty of
12 months, with the system being warranted separately for 12 months. Hart noted that this
system will mean less expensive electric cost to the customers by allowing time -of -use rates and
customer choice.
C Answer questions on Statutory Consent Agenda Items listed specifically below under the
Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be
taken until Regular Session)
Due to a time constraint, this item was not addressed.
Regular Session - to convene Executive Session
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular
session
that
follows.
D
Sec.551.071
consultation with attorney
E Sec.551.072 deliberation on real property
F Sec.551.075 conference with employee
Regular Session called to order at 7:08 p.m.
G Action on Executive Session Items
Executive Session was deferred to the end of the meeting.
H Mayor, Council, City Manager, and staff comments and reports
a TLI Representative for September 18 and 19
City Council Agenda/August 13, 1996
Page 2 of 9 Pages
Hart asked for a councilmember to participate in the next Texas Leadership Institute
session on September 18 and 19. Lee Bain volunteered to participate.
i GF®A Distinguished Budget Award
Hart announced the receipt of the 7th consecutive Distinguished Budget Award.
® TPPA System Achievement Award
Hart displayed a plaque received for improvements to the electric system.
Davis noted that Susan Hoyt and George Arroyos had received certificates for continued
learning credits from the Texas Municipal League.
Arroyos noted a successful San Jose Health Fair. He commended Parks and Recreation Director
Randy Morrow and his staff for their assistance. He also told of the 2nd annual San Jose clean-
up and thanked Community Services Director Hartley Sappington and his staff for their support.
Arroyos acknowledged constituent, Charles Hernandez, with a Councilmember Companion
Award.
Bain asked Hart for a workshop at a future meeting on the current status of youth issues in the
community.
Hoyt commended Tonn and Briggs for their presentation on privatization at the AMCC
Conference.
Wood noted that Tonn had received a Leadership Award from "WalMart" and would be
traveling to Washington, D.C. to receive the $1,000 prize.
I Citizens wishing to address the Council
Wood inquired and
was
told
that the
registered citizens preferred to address the Council at the
time on the agenda
that
their
item of
interest would be considered.
Statutory Consent Agenda
J Consideration of approval of meeting minutes for regular meeting of July 23, 1996 -- Sandra
Lee
K Consideration of a resolution to accept the 1996 Tax Appraisal Roll for the City of Georgetown
as presented by Paula J. Cochrum, Tax Assessor -Collector -- Susan Morgan
L Consideration of acceptance of the City's Investment Report for the quarter ended June 30, 1996
-- Susan Morgan
City Council Agenda/August 13, 1996
Page 3 of 9 Pages
Arroyos questioned the possible policy change required if the City entered a particular
investment pool_ Morgan explained that the City was not at this time interested in that type of
investment pool.
M Consideration of approval of the payment of an unanticipated land purchase and improvements
for the River Corridors Hike and Bike Trail in an amount not to exceed $20,000 from the
Council Contingency -- Susan Morgan and Randy Morrow
N Consideration
of an award
of bid
to Compuscape in
the amount of $29,350.00 for an irrigation
system on the
new athletic
fields
-- Terry Jones and
Randy Morrow
O Consideration of an
award of
bid to
Borah, Inc.
of Round Rock in the amount of $198,485.00 to
construct the North
Highway
81 12 -inch
Water
Line Project -- Jim Briggs
P Consideration of an award of bid to Techline, Inc. in the amount of $44,749.70 for electrical
distribution transformers for the Reata Trails #4 Subdivision -- Jim Briggs
Q Consideration of a resolution to authorize a License to Encroach into the public utility easement
located along the east property line of Lot 3A, Block 5, Unit Two, Serenada East, located at 706
Bosque Trail -- Hildy Kingma and Ed Barry
R Consideration of a Final Plat of a 1.44 acre tract in the David Wright Survey to be known as
Business Square, located on Williams Drive, south of Briar -wood Drive -- Hildy Kingma and Ed
Barry
S Consideration of a resolution to authorize a License to Encroach into the public utility easement
along the east side property line of Berry Creek, Section Nine, Phase Three, Block A, Lot 45,
located at 30410 La Quinta Drive -- Hildy Kingma and Ed Barry
T Consideration of a Final Plat of a 51.01 acre tract in the John Sutherland and A. Williams
Surveys, to be known as Fountainwood Estates, Phase 6A, and a 44.31 acre tract in the John
Sutherland, A. Williams, Isaac Jones and Peter Novel Surveys, to be known as Fountainwood
Estates, Phase 613, and variance to the Subdivision Regulations, located off Fountainwood Drive
-- Hildy Kingma and Ed Barry
U Consideration of a Final Plat of a 1.44 acre tract in the David Wright Survey, to be known as
The Physician's Center Tract, located on RM2338 south of Briarwood Drive -- Hildy Kingma
and Ed Barry
V Consideration of a Revised Detailed Development Plan for Shell Addition, Block 13, also
known as Texas Department of Public Safety Headquarters Office; and Variances to the
Subdivision Regulations, located at 515 Pine Street, and Request for Waiver of Development
Review Fees -- Hildy Kingma and Ed Barry
City Council Agenda/August 13, 1996
Page 4 of 9 Pages
Vincent questioned and was told that the variances were necessitated by the existing building
and parking lot.
W Consideration of a resolution to authorize a License to Encroach into a portion of the 5th Street
right-of-way, located along the north property line, for Shell Addition, Block 13, also known as
the Texas Department of Public Safety Headquarters Office, located at 515 Pine Street -- Hildy
Kingma and Ed Barry
X Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed
abandoning a portion of a public roadway and utilities easement located between FM971 and
MK&T Railroad -- Hildy Kingma and Ed Barry
Bain asked if there were to be funds exchanged. Banks noted that this abandonment did not
involve right of way and did not involve a payment.
Motion by Arroyos, second by Davis to approve the Consent Agenda in its entirety. Approved 7-0.
Legislative Regular Agenda
Y Second Reading of an Ordinance to Rezone a Part of Dalrymple Addition, from RS, Residential
Single Family to RM -3, Office and Service Use or RP, Residential Planned, located at 406 West
University Avenue -- Hildy Kingma and Ed Barry
Kingma read
the
caption of
the ordinance. Motion by Tann, second by Burson to approve
Ordinance 96-31
on second
reading. Approved 7-0.
Z Second Reading of an Ordinance amending Section 10. 12.090 of the Code of Ordinances
relating to school speed zone on Northwest Boulevard -- Marianne Banks
Banks read the caption of the ordinance. Motion by Vincent, second by Hoyt to approve
Ordinance 96-32 on second reading. Approved 7-0.
AA First Reading of an Ordinance to Rezone the West University Professional Center, From RS,
Residential Single Family to C-1, Local Commercial, or Any More Restrictive District, located
at 950 West University Avenue -- Hildy Kingma and Ed Barry
Kingma told Council this ordinance would make the zoning reflect the actual use, and read the
caption only on first reading after satisfying the requirements of the City Charter. Motion by
Hoyt, second by Bain to approve this ordinance on first reading. Approved 7-0.
(At this time, Mayor Wood asked that Item CC be taken out of the scheduled order.)
CC First Reading of an Ordinance amending Section 10. 12.090 of the Code of Ordinances relating
to speed limit for Del Webb Boulevard -- Marianne Banks
Wood asked Briggs, Barry, and Hesser to take the podium.
City Council Agenda/August 13, 1996
Page 5 of 9 Pages
Briggs told Council that during the creation of the Del Webb Development Agreement, the
project overlapped FM3405. The City's long-term Transportation Plan projected FM3405 to
connect between Williams Drive and Highway 195. The development of Sun City eliminated
the projected connection, but the need to move traffic through that area still exists. He said that
a speed of 35 mph would not adequately handle the projected traffic load, noting that 9500 units
of Sun City at total build -out is comparable to the size of the current City of Georgetown.
Barry stated that the Transportation Plan had been amended due to the development of Sun City.
Barry suggested Council visualize Georgetown without major arterials such as Williams Drive
and Leander Road, and noted that the expedient movement of traffic is an important aspect of
the overall City Transportation Plan.
Chief
Hesser spoke of
observations made
by the staff of
Georgetown Police Services and said he
found
no reason not to
support the intent
of the staff for
expeditious movement of traffic.
In an effort to inform the audience, Wood stated that the construction speed limit was established
at 35 mph on Del Webb Boulevard and that the ordinance was being initiated to change the
speed limit to 45 mph.
Ms. Dorothy Dezelle told Council that she and her husband walk for exercise and that she "has
to run" to cross Del Webb Boulevard in between the traffic.
Jim Dezelle told Council that he thought the 35 mph speed limit is more appropriate for traffic in
an area frequented by pedestrians who are senior citizens.
Marian Butcher told Council that she works at the entry gate at Del Webb Boulevard. She said
she feels that the traffic now exceeds the posted 35 mph. She cautioned that the residents will be
driving their golf carts along Del Webb Boulevard to the Scott and White Clinic. She spoke of
being unaware that Del Webb Boulevard would be used as a connector between Highway 195
and Williams Drive.
Nathan Corbell told Council that he also works at the entry gate at Del Webb Boulevard, and has
seen traffic exceeding the posted speed limit. He said he felt it would be worse with an increased
posted speed and the increased use of golf carts.
Carroll Gregory spoke of walking every morning on Del Webb Boulevard and he said that
crossing the four lanes of traffic is hazardous. He noted that the speed limit on Williams Drive
from Sun City east gradually lowers to 3 5 mph upon entering a residential district. He asked
Council to consider leaving the speed limit on Del Webb Boulevard at 35 mph because it is a
residential district.
Mischelle Diaz, Public and Community Relations Assistant, said she feels the comparison of Del
Webb Boulevard to other streets in Georgetown is unfair because the Sun City Development
Agreement contains a statement about the City working with Del Webb concerning safety
involving the use of golf carts. She said that if Del Webb Boulevard is to be an arterial
City Council Agenda/August 13, 1996
Page 6 of 9 Pages
connection, its should be direct --a turn is required at the intersection with Sun City Boulevard.
She told Council she felt that traffic concerns for the future should be addressed in the future.
She said she represents the employees of Sun City in adamantly opposing the 45 mph speed
limit.
Burson asked the length of Del Webb Boulevard, and was told that it is approximately 4 miles
long. He asked if there were plans for traffic lights or protected crossings. Hart noted that a
stop sign is proposed for the intersection at Del Webb and Sun City Boulevards. Barry
explained that until now, all traffic lights in the City have been on State-owned and maintained
roads.
An anonymous speaker in the audience noted that Sun City Boulevard is not at this time
connected to Highway 195,
Lee Bain acknowledged that the Sun City residents are in his council district. He said he
appreciates the work done by the staff, but it is a point well taken that the road does not yet
connect all the way through, and right now serves only Sun City. He said he feels the present
situation should be dealt with. He noted that last week he and Hart had spoken with a State
traffic engineer about a signal at the entrance to Sun City, and he asked for some turning lanes
on Williams Drive. He said the important factors to consider are: the speeding taking place
currently on Del Webb Boulevard, and the fact that the length of the boulevard is too short to
increase the posted speed. He suggested keeping the speed limit at 35 mph.
Arroyos suggested that the speed limit decision be considered as an "ownership" issue in
reference to the entire community. He said that from a "trustee" position, he feels this was
addressed in the Del Webb Development Agreement. He said he felt a stop sign at Sun City
Boulevard would keep the traffic slowed down.
Hoyt stated that she supports the 35 mph speed limit at this point, with the opportunity to revisit
the issue at a later date.
Arroyos asked that the motion include a proviso that the issue be automatically revisited when
the connection is made to Highway 195.
Wood asked that Banks read the ordinance as written. Motion by Bain, second by Arroyos that
35 mph be entered in the ordinance in place of 45 mph, and that an addition be made to the
ordinance that at the time the roadway is complete all the way to Highway 195, the issue would
be revisited. Approved 7-0.
Bain told the speakers that he appreciated them coming forward and participating in the process,
and invited them to attend future council meetings as well.
BB First Reading of an Ordinance to Rezone property to be known as Lots 9 and 10, River Oaks
IH35 Business Park, a Resubdivision of River Oaks of Georgetown Office Park, from C -2A,
Commercial First Height - Restricted, to C -2A, Commercial First Height - Restricted to permit
City Council Agenda/August 13, 1996
Page 7 of 9 Pages
Multifamily Uses, or any more restrictive district, located on east IH35 frontage road north of
SH29 -- Hildy Kingma and Ed Barry
Kingma
explained that the preliminary plats had been
approved earlier this
year, and that the
property
was originally zoned C -2A, restricted, and is
now being requested
to be amended in
order to
add multifamily use to develop the back two
lots as apartments for
the elderly.
Bain asked about building in the 100 -year floodplain. Kingma noted that construction would be
permitted as long as the building is elevated or the property is floodproofed. Kingma noted they
would not be able to build over the wastewater easement except for a parking lot. Hoyt asked
about "greenbelt" area. Kingma stated that Lot 11 had been dedicated to the City as parkland,
and if the zoning stayed as commercial, the development would not be required to dedicate
parkland. She noted to Council that there are no DDP requirements for a rezoning request,
saying that design standards based on the intended use are established by ordinance. Barry noted
that the site is already zoned C -2A, which allows almost anything, and is only being changed to
add residential use, which will increase the restrictions as to what can be built there. Hoyt stated
concern that a buffer should be added to protect the river from the development.
8:32 p.m. recessed - resumed at 8:43 p.m.
Hoyt expressed the fact that she was now comfortable that there would be more restrictions with
the requested zoning change. Kingma made clear that this development is not a nursing facility,
explaining that it is expected to be more like congregate care, and read the caption only on first
reading after satisfying the requirements of the City Charter. Motion by Vincent, second by
Davis to approve the ordinance on first reading. Approved 7-0.
DD Consideration of
authorizing
the Mayor to
sign an
agreement with
Central and South West
Communications
for remote
meter reading
system
and SCADA --
Bob Hart
Hart informed the audience that the contract had been reviewed during the workshop session at
the beginning of this meeting, adding that the maintenance agreement would be brought to
Council in the next 60 to 90 days. Bain asked Wood if he felt comfortable with the contract and
was told he thought it was in the best interest of the citizens over the long-term. Arroyos noted
that the technology would contribute to the vision of the community for the future, being an
excellent opportunity to reduce energy rates for the customers. Wood reiterated to CSW
officials that the council attempts to research the issue very carefully before investing the
taxpayer's money. Bain commended staff on their long hours and efforts. Motion by Tonn,
second by Hoyt to approve the contract. Approved 7-0.
EE Consideration of appointment of a certified public accounting firm to perform the independent
audit of City accounts for the fiscal year ended September 30, 1996, with annual renewal for up
to four subsequent years -- Councilmembers Ferd Tonn, Susan Hoyt, and Shelley Davis
Wood noted that Hoyt had withdrawn from the Council subcommittee. Wood thanked Tonn and
Davis for their work on the committee, and asked for their recommendation. Tonn commended
City Council Agenda/August 13, 1996
Page 8 of 9 Pages
the credentials of all three of the firms that were interviewed and stated that the Council
subcommittee recommended Davis -Kinard of Abilene. Bain asked if their recommendation had
been based on price. Tann said price was not considered. Davis explained that their
qualifications to handle cities the size of Georgetown, their experience, and their expertise were
what governed the choice. Wood thanked Brown Graham Company for submitting a bid. Davis
also commended Brown Graham Company and stated that all three firms gave a very good
presentation. He thanked Susan Morgan for her assistance. Motion by Tonn, second by Davis
to give the City Manager the authority to appoint Davis -Kinard and Company to perform the
audit. Approved 6-1. (Bain opposed)
FF Consideration of establishing guidelines for providing wastewater service outside the City's
Wastewater Certificate of Convenience and Necessity (CCN) -- Bob Hart
Hart noted that he had been approached by a number of developers interested in acquiring
wastewater service in an area currently served by Chisholm Trail Special Utility District. He
noted that Council's previous decision was that the City's ability to enter the area was only by
way of contract with the provider of the water service in the area. Vincent asked how the City
wastewater rates would be based. Hart said it had to be a cooperative effort between both
providers. Tonn said he felt strongly that the precedent set with Jonah SUD should be the way
the City continues to operate. Vincent stated that he felt the Council should remain consistent.
GG Consideration of appointment to fill unexpired term on Georgetown Public Library Advisory
Board -- Leo Wood
Wood recommended Nell Dickson to fill the unexpired term. Motion by Hoyt, second by
Burson to approve the Mayor's recommendation. Approved 7-0.
9:00 p.m. - recessed to Executive Session
10:40 p.m. - resumed Open Session
G Action on Executive Session Items
Motion by Hoyt, second by Davis to hire Camp Dresser McKee and CH2M Hill for engineering
services in an amount not to exceed $15,000 each. Approved 7-0.
Approved:
Leo Wood, Mayor
City Council Agenda/August 13, 1996
Page 9 of 9 Pages
The meeting was adjourned at 10:41 p.m.
Attest:
Sandra D. Lee, City Secretary