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HomeMy WebLinkAboutMIN 11.12.1996 CC-W&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: George Arroyos Lee Bain Shelley Davis Susan Hoyt Dick Vincent Hoss Burson Ferd Torn Staff Present: Bob Hart, City Manager Marianne Landers Banks, City Attorney Sandra D. Lee, City Secretary Jim Briggs, Dir. of Comm. Owned Utilities Ed Barry, Dir. of Development Svcs. Bill Shanklin, Fire Chief Susan Morgan, Dir. of Finance and Admin. Council Absent: None Murray Blackman, Asst. to City Mgr. Hildy Kingma, Chief Current Planner Clyde vonR.os enb erg, Chief Long Range Planner Terry Jones, Purchasing Agent Tom Leggitt, Fire Marshal Regular Session - called to order at 5:16 p.m. A Mayor, Council, City Manager, and staff comments and reports Policy Development/Review Workshop A Discussion of Youth Issues -- Vickie Wright, Executive Director of the Texas Juvenile Probation Commission Wright used overhead graphs to show the statistics in statewidejuvenile crimes. Wright complimented Williamson County and Georgetown Police Chief Larry Hesser with a decrease in many juvenile crimes in this area by using prevention tactics. B Discussion of a Zoning Ordinance Amendment to establish standards for wireless communication facilities -- Murray Blackman City Council Minutes/November 12, 1996 Page 1 of 11 Pages Blackman distributed copies of the draft ordinance to the Council and discussed the proposed standards. C Answer questions on Statutory Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (For questions only, no action to be taken until Regular Session) Regular Session - to convene Executive Session Executive Session D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property F Sec.551.075 conference with employee Regular Session - called to order at 7:03 p.m. G Action on Executive Session Items Executive Session was deferred to the end of the meeting. H Mayor, Council, City Manager, and staff comments and reports ® Planning and Zoning Commission vacancy Hart noted that there are vacancies on the Planning and Zoning Commission and on the Convention and Visitors Bureau. Wood asked Council to make suggestions to fill the vacancies and get them back to him. ® Proclamations • National Animal Shelter Week National Home Healthcare Month Wood read and presented a proclamation to Mary Ann Gurvan of Georgetown Hospital Home Healthcare Services. Wood presented City of Georgetown lapel pins to four boy scouts in the audience. I Citizens wishing to address the Council There were no citizens who wished to address Council at this time. City Council Minutes/November 12, 1996 Page 2 of 11 Pages Public Hearin J Second Public Hearing in regard to the submission of an application to the Texas Department of Housing and Community Affairs for a Texas Community Development Program (TCDD) Grant -- Hartley Sappington and Bob Hart The public hearing was opened at 7:10 p.m. Hart explained the specific project that would be funded by this grant. Wood asked for public comment. Hart was asked and responded with the location of the area to be included in the grant application. The hearing was closed at 7:13 p.m. Statutory Consent Agenda K Consider approving the minutes for the regular meeting of October 22, 1996 and special meeting of October 29, 1996 -- Sandra Lee L Consider a resolution authorizing payment of the City's pro -rata portion of the cost of operation of the Williamson County Appraisal District -- Susan Morgan M Consider a resolution amending the participation agreement with TexPool -- Susan Morgan N Consider declaring a 1969 Ford pumper truck as surplus and authorizing staff to sell the vehicle to the City of Weir in the amount of $4,500.00 -- Terry Jones and Susan Morgan O Consider approving the purchase of two backhoes from the Houston Galveston Area Council in the amount of $90,827.00 -- Terry Jones and Susan Morgan P Consider an award of bid for 1997 police package vehicles to Draeger Motors in the amount of $157,005.00 -- Terry Jones and Susan Morgan Pulled (See Regular Agenda) R Consider approval of Change Order No. 6 to decrease the cost of the Reedhoim Instruments Building by $2,224.00 and Change Order No. 2 to increase the cost of the Mechanical, Electrical, and Plumbing (MEP) Contract on the Reedholm Instruments Building by $745.00 -- Hartley Sappington (Vincent abstained.) S Consider a resolution authorizing the submission of a Texas Community Development Program Application to the Texas Department of Housing and Community Affairs for the Housing Demonstration Fund -- Hartley Sappington (Tann abstained) City Council Minutes/November 12, 1996 Page 3 of 11 Pages T Consider Authorizing the Mayor to execute an agreement between the City of Georgetown and First Texas Bank for the dedication and construction of Rockmoor Drive -- Bob Hart U Consider an agreement, between the City of Georgetown and Roming-Parker Associates, to develop the scope of services required for construction plans, specifications and contract documents for the 1996-97 Street Capital Improvement Projects, in the amount of $210,950 -- Jim Briggs V Consider a Final Plat of a 19.61 acre tract in the F. Hudson Survey, to be known as Park Central One, Section II, located on County Road 116 and Commerce Boulevard -- Hildy L. Kingma and Edward J. Barry W Consider authorizing the Mayor to sign a development agreement with Westinghouse Road Joint Venture and Felter Investments, Ltd. concerning subdivision improvements for Park Central One -- Bob Hart X Consider authorizing the intervention by the City of Georgetown at the Railroad Commission relative to the gate rate filing by Lone Star Gas Company and Lone Star Pipeline Company -- Bob Hart Y Consider a resolution to authorize a license to encroach in the public right-of-way Riveroaks Drive in the Resubdivision of Riveroaks, Section Two -- Edward J. Barry and Hildy L. Kingma Z Consider a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning Public Utility Easements (PUE) located on Lots 2 and 3, Block 11, Williams Addition, Unit 4, also known as 1902 and 1904 Silverleaf Drive -- Edward J. Barry and Hildy L. Kingma AA Consider a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted public utility easement located between lots 24 and 25, for Oak Crest Ranchettes, Unit III, Block 1, located at 312 Southcross Road -- Edward J. Barry and Hildy L. Kingma BB Consider a resolution authorizing a license to encroach into the platted drainage easement along the north property line of lots 3, 5-9, Block B, Park View Estates Subdivision, located at 110, 112, 1147 116, 118, and 122 Pecan Vista Lane -- Edward J. Barry and Hildy L. Kingma City Council Minutes/November 12, 1996 Page 4 of 11 Pages CC Consider a Final Plat of a 15.5866 acre tract in the William Addison Survey, to be known as St. Helen Catholic Church, located on SH 29 East, and a request to waive Development Review Fees -- Edward J. Barry and Hildy L. Kingma Motion by Tonn, second by Hoyt to approve the Consent Agenda with the exception of Item Q which was pulled for the Regular Agenda. Approved 7-0. Abstentions from voting were filed by Bain on Item + P (as corrected on November 26, 1996), Tonn on Item S, and Vincent on Item R. Wood recognized in the audience former Mayor Raleigh Elliott. Legislative Regular Agenda DD Second Reading amending the 1995/96 Annual Operating Plan Element (Budget) to offset variances in various fund budgets for increases in expenditures that are tied to service requests or revenue collection rates, to properly account for grant expenditures and to reclass expenditures between funds -- Micki Rundell and Susan Morgan Morgan read the caption of the ordinance. Motion by Tann, second by Hoyt to approve Ordinance 96-46. Approved 7-0. EE Second Reading of an ordinance to rezone a 15.5866 acre tract in the William Addison Survey, to be known as St. Helen Catholic Church, from A, Agricultural to RS, Residential Single Family, or any more restrictive district, located on East State Highway 29 -- Edward J. Barry and Hildy L. Kingma Kingma read the caption of the ordinance. Motion by Bain, second by Tonn to approve Ordinance 96-47. Approved 7-0. FF Second Reading of an ordinance to rezone a 7.790 acre tract in the Nicholas Porter Survey, locally known as Westwood Plaza, to be known as Westwood Village, from RP, Residential Planned to RM -2, Dense Multifamily, or any more restrictive district, located along River Bend Drive and Westwood Lane -- Edward J. Barry and Hildy L. Kingma Kingma read the caption of the ordinance. Motion by Burson, second by Bain to approve Ordinance 96-48. Approved 7-0. GG Second Reading of an ordinance to rezone an 82.687 acre tract in the Ephram Evans Survey, from A, Agricultural to C -2A, Commercial First Height, or any more restrictive district; located at the southeast corner of Interstate Highway 35 and Westinghouse Road -- Edward J. Barry and Hildy L. Kingma City Council Minutes/November 12, 1996 Page 5 of 11 Pages Kingma read the caption of the ordinance. Motion by Davis, second by Vincent to approve Ordinance 96-49. Approved 7-0. HH Second Reading of an ordinance to rezone Williams Commercial Park, Block C, Lot 1, from C-1, Local Commercial, to C -2A, Commercial First Height, or any more restrictive district; located at 301 River Bend Drive -- Edward J. Barry and Hildy L. Kingma Kingma read the caption of the ordinance. Motion by Tonn, second by Bain to approve Ordinance 96-50. Approved 7-0. II Consider amending the Zoning Ordinance to establish standards for manufactured home park developments by declaring an emergency and setting an effective date -- Edward J. Barry and Clyde von Rosenberg von Rosenberg recalled the previous discussion regarding impervious cover and side setbacks. He said that issue was reviewed and minor changes were made to that section of the ordinance. He briefly reviewed the standards recommended by the Council at the previous meeting, such as greater than 10 -foot separation between structures, not including sidewalks and driveways; and the stipulation that private streets would be permitted with a minimum of 26 -foot width with on -street parking prohibited. He said the only unresolved issue was the utility meter tap impact fee. He noted that this ordinance would be read on an emergency basis due to the need to have standards in place prior to pending development. Tonn asked if both types of meters could be put in the ordinance. Banks noted that Briggs had discussed previously the difference in service, particularly fire service, that would be available depending on the type of meter. Council generally agreed that the developer should be given the option of using a master meter or individual private meters. Briggs stated that the master meter is a little more expensive in regard to fire protection. Bain suggested a system whereby the City could check any private lines for fireflow. Briggs stated that the Fire Department currently tests those types of lines, as allowed by TNRCC, because those lines are connected to the public water supply. It was pointed out that this system is the same as for apartments. Banks stated that the Fire Marshal could cite the builder for violations of the Fire Code, but the City has no authority to require that they maintain the lines. Banks also stated that the City would have no jurisdiction to enforce the Fire Code, even for violations, for those systems that were located outside the City limits. Hoyt asked about time -of -use rates and was told by Briggs that those rates would be available to the developer or holder of the master meter. City Council Minutes/November 12, 1996 Page 6 of I Pages von Rosenberg read the ordinance. Bruce Motheral, in the audience, thanked the staff for their work on the ordinance. He requested that the street width be changed from 26 to 24 feet. Bain asked Fire Marshal Tom Leggitt to respond to the request. Leggitt stated that he knew the 26 -foot radius would allow for turning of safety vehicles, but could not guarantee that the 24 -foot radius would be ample. Motion by Hoyt, second by Arroyos to approve Ordinance 96-51 on emergency reading with the inclusion of an option regarding master water meters. Approved 7-0. JJ Consider adopting an ordinance amending the Subdivision Regulations to establish standards for manufactured home park developments by emergency reading and setting an effective date -- Clyde von Rosenberg and Edward J. Barry von Rosenberg explained that this ordinance would amend the Subdivision Regulations with the same standards as in the previous ordinance with the addition of a statement regarding the calculation for park land dedications. He read the ordinance. Motion by Vincent, second by Tonn to approve Ordinance 96-52 on emergency reading. Approved 7-0. 8:01 p.m. Recessed - Resumed at 8:12 p.m. KK Consider calling a special meeting for the week of November 18, 1996, to approve an economic development contract with Power Computing -- Bob Hart Hart stated that he has not yet received the Arthur Andersen Study and would like to move this item to the regularly -scheduled meeting of November 26, rather than calling a special meeting. Jim Brown, in the audience, asked how much time the public would have to review the Andersen Study and the Power Computing Development Agreement and was told that the Study and the Development Agreement would be available when the Council Agenda is distributed before the meeting on November 26. Frank Parmenter, 4106 Sequoia Trail East, said he thought the item should be postponed for a much longer period. He also quoted from another newspaper article that he noted was not included in his letter to the editor to the Williamson County Sun. He asked about property that was closed for $2 million and asked whether the City or the 4B Corporation had purchased the land, and whether the 4B Corporation was, in fact, a part of the City of Georgetown. He questioned whether the City Manager could act as the Executive Director of the 4B Corporation, City Council Minutes/November 12, 1996 Page 7 of 11 Pages LL Consider a resolution in support of enabling legislation by the Texas State Legislature to create an intermunicipal commuter rail district for the Austin -San Antonio Corridor's transportation future -- Edward J. Barry and Clyde von Rosenberg von Rosenberg explained that the Legislature would consider in January the creation of the rail district. He said that draft legislation would allow municipalities of certain populations to have representation and he read the resolution. James L. Brown, 117 Randolph Road, asked for clarification on the statement in the resolution that it would be a non -taxing commuter rail district. He asked who would pay for the project and suggested that the Council find out before they vote to support the project. He noted that privately -funded projects usually fail and suggested changing the wording of the resolution where it says that the commuter rail would be a "safe and efficient" alternative to Interstate Highway 35. Bain asked and was told that this suggested wording had been given to the City by the Austin Transportation System to show support from the City of Georgetown. There was discussion over the proper wording of the resolution and whether or not the wording should be changed. Davis said the resolution should specify that our support would be for a study only. Wood said it doesn't appear that a study is proposed at this time. Council agreed that there was no way to know what kind of legislation would be passed concerning this issue, and stated that they were uncomfortable lending support. Motion by Arroyos, second by Davis, to table this issue to a future council meeting pending staff investigation of the issue for further information. Approved 7-0. MM Consider a resolution supporting a delegation to appear before the Texas Tollroad Authority to request funding from the Authority's Study Fund to conduct an analysis of tollroad financing for a system of roadway projects, including State Highway 130 (MOKAN) -- Bob Hart Hart noted that this study would be conducted to determine the feasibility of creating tollroads in conjunction with certain roadway projects. Wood noted that a study was being conducted by Carter Burgess, Inc. to determine the feasibility of State Highway 130 becoming a tollroad, but this resolution would give more support to an official study being done. Hart read the resolution. Motion by Bain, second by Vincent to approve the resolution. Approved 7-0. NN Consider a resolution supporting the change of the remaining two-way frontage road sections in Georgetown to one-way -- Edward J. Barry and Clyde von Rosenberg City Council Minutes/November 12, 1996 Page 8 of 11 Pages von Rosenberg listed the three existing two-way frontage roads in Georgetown and noted that the Department of Transportation has cited increased transportation and safety measures as the main reasons for changing to one-way. He noted there would be some change in the ability to access the frontage roads. He read the resolution. Bill Talley, 321 N. IH35, said he manages the Phillips 66 Station on the frontage road at Williams Drive and said he thought changing the frontage road to one way would damage the businesses. He also noted the added time that would be needed for emergency response to La Quinta Inn. He said he didn't recall any major accidents along that stretch of the frontage road. He urged the Council to vote against the resolution. Carl Doering told Council that the change would put more traffic on Williams Drive and cause people to have to drive north on Central to Northwest Boulevard to come south to the businesses on the frontage road. He said a northbound east frontage road had been promised by the State several years ago. Council generally agreed with the speakers. Hart said that the State would do this with or without the City's support, and when questioned, stated that the entrance and exit ramps north and south at Williams Drive would be "flipped" (at the City's request) by the summer of 1997, funded by the State and the City, possibly 50-50. Wood noted that the new frontage road was funded 75% from the State and 25% from the City. Bain suggested supporting the resolution to show the City's cooperation, even though the Council didn't necessarily approve. Wood suggested sending a cover letter with the resolution asking for a northbound frontage road on the east side of IH35 between Williams and Lakeway Drive. An unidentified man in the audience noted that the most congested part of Georgetown was on Williams Drive near McCoy School. He disagreed with supporting the State. Bill Talley said he had heard that the State had decided not to change the direction of the frontage road, and suggested Council investigate further before voting. Several Councilmembers noted that the announcement of a Public Hearing was in the local newspaper. von Rosenberg said he didn't think the Public Hearing would be concerned with the one-way change. He noted that the frontage roads had been changed in Round Rock, and that the Department of Transportation planned to continue on through Georgetown. von Rosenberg said the Public Hearing would be held in regard to "flipping" the entrance and exit ramps. Tonn said he agreed that the traffic problem on Williams would be bad, but also noted that two-way frontage roads are very dangerous. City Council Minutes/November 12, 1996 Page 9 of 11 Pages Bain asked what effect non-support of the resolution would have on the City's relationship with the Department of Transportation, and Hart noted that there were quite a few projects currently being planned for our area, and that it always helps to work together with the DOT. When asked by the Mayor, Jim Brown said he thought the Council should consider the safety issue, and that TxDOT might be willing to come out and talk to the City about the projects. Motion by Tonn, second by Vincent, to defer this item until a future meeting, when TxDOT could be invited to do an early workshop. Approved 7-0. 00 Consider and adopt the December 1996 council meeting schedule -- Bob Hart Hart suggested that the second meeting in December be canceled. Motion by Arroyos, second by Bain to cancel the second meeting in December. Approved 7-0. Q Consider approving a contract for Bid Number 96045 Annual Overhead Electric Materials for the City of Georgetown -- Jim Briggs Briggs apologized for the last minute information, but due to the need to get the materials ordered, it was necessary to consider the bid at this meeting. He read the names of the successful bidders for each of the groups of material, and recommended that Council approve the bids. Wood asked if all the bidders felt comfortable with the process. Briggs explained that the process for the bidders was normal, it was just a rush in getting the results to the Council for the meeting. Motion by Vincent, second by Burson to approve the bids. Approved 7-0. PP Consider a contract with the Management Connection for consultant services in the amount of $41,500 -- Teresa Hersh and Bob Hart Hersh noted that she had provided the Councilmembers with a packet of information and asked if there were any questions. Bain asked for a cost benefit analysis. Hersh said that a true cost benefit analysis was difficult to put in "dollar" terms, and she had attempted to note the benefits to the City from increased production, effectiveness, etc. She said that because the City is a values -based organization, this training reinforces employee credibility. She said that organizations that take a lead in training their employees spend approximately 5% of their total sales (revenue) on training. The City is spending 0.2% of revenue and 1.6% of the total payroll, a fairly minimal investment that will support and maintain the employees which she called the City's most valuable asset. She compared maintaining human assets to the importance of maintaining all other City City Council Minutes/November 12; 1996 Page 10 of 11 Pages assets such as buildings, equipment, vehicles, etc. She stated that the training would eventually be done by her and other staff members for the rest of the City's employees. She noted that potential employees ask frequently about the City's policy on professional development and that it is an important part of recruiting the best employees. She spoke to Council about the training enabling employees to perform under increased workloads due to rapid growth. She compared the training to a "tool" that allows the City to work more efficiently. Burson asked and was told that the training process has already begun, was started the end of May, and has continued weekly since that time. Hoyt said she was very much in favor of the training. Vincent and Wood commended Hersh on the information she had submitted. Bain asked how long the training would continue if this contract is approved. Hersh noted that there would be another five or six weeks of the training and a year-long follow-up period for personal consultation, which ensures that the concepts will continue and that there is good follow-through on each employee's leadership development plan. Burson asked and Hersh explained the different phases of the training. Bain asked if there would be a need to start the training again after a year. Hersh explained that once the upper level of management is trained, they would be able to then train the other levels. Motion by Hoyt, second by Vincent to approve the resolution. Denied 4-3. (Opposed by Tonn, Burson, Davis, and Arroyos) 9:49 p.m. Recessed to Executive Session - 10:46 p.m. Returned to Regular Session TT Action on Executive Session Items Motion by Hoyt, second by Vincent, for the hiring of Strasberger and Price for outside legal help in an amount not to exceed $30,000. Approved 6-0. (Arroyos absent) UU Final comments and evaluation of meeting process The meeting was adjourned at 10:47 p.m. Bain noted that Item UU had not been considered. Approved: Leo Wood, Mayor City Council Minutes/November 12, 1996 Page 11 of 11 Pages Attest: Sandra D. Lee, City Secretary