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HomeMy WebLinkAboutMIN 11.14.1995 CC-W&RMINUTES OF E MEETING OF THE GOVERNINGBODY OF 1 OF t• i TUESDAY, November 14, 1995 Council Present: Dick Vincent George Arroyos Lee Bain Doris Curl, Mayor Pro Tem Susan Hoyt Ferd Tonn Staff Present: Hartley Sappington, Acting City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Dir. of Finance & Admin. Jim Briggs, Dir. of Community Owned Utilities Randy Morrow, Dir. of Parks & Recreation Council Absent: Mayor Leo Wood (Councilmember Position for District 2 is vacant due to death of Winfred Bonner) Travis McLain, Airport Manager Hildy Kingma, Chief Planner Micki Rundell, Accounting Director Terry Jones, Purchasing Agent Kevin Stofle, Police Lieutenant Teresa Hersh, Dir. of Employee & Organizational Svcs. Bill Shanklin, Fire Chief Workshop - Called to order at 5:30 p.m. A Governance discussion on the use of bows and crossbows within the City Limits/Hartley Sappington Sappington explained to Council that one particular citizen has had arrows shot into her house accidentally by two different neighbors. Lt. Stofle demonstrated a compound bow and shared comparative information from other cities such as Leander, Austin, Round Rock, Temple and Killeen. He explained that the state has outlawed crossbows for hunting purposes, and most cities require a permit for the use of compound bows with specific ranges required for use within the city limits. B Presentation of the annual investment report for 1994/95/Micki Rundell and Susan Morgan Morgan explained the changes to the Investment Policy as requested to be approved in the Consent Agenda of this meeting in order to comply with the new state law; and demonstrated what the City of Georgetown has done with its investments, showing a comparison with last year. C Report from Councilmembers on TML/Doris Curl Due to the lack of sufficient time, this item was not discussed. City Council Meeting Minutes November 14, 1995 Page 1 of 7 Pages Regular Session - Called to order for Executive Session at 6:50 p.m. Executive Session D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property F Sec.551.074 personnel matters (appointment of Assistant Municipal Court Judge) G Sec. 551.075 conference with employee 7:07 p.m. recessed Executive Session Regular Session - Called to order at 7:10 p.m. H Action on Executive Session items This item was moved to the end of the agenda after Council adjourned the Executive Session. I Citizens wishing to address the Council Paulette Taylor, 705 W. Sth Street, resident of District 2, announced that she did not plan to run for the vacant position for District 2. She read a statement that she and others support Shelley Pierre Davis, and told Council that two community meetings were held where Shelley Davis was supported by the majority of the attending residents. She asked Council to call the Special Election. J Mayor, Council, City Manager, and staff comments and reports Curl recognized scouts and their parents in the audience and thanked other audience members for attending. Bain also thanked scouts and audience. He suggested that when deciding on the position of Assistant Municipal Judge, the Council needs to establish policy on remuneration and when the Assistant Judge is to take authority. He suggested that the Council work with Judge Higginbotham. Bain also spoke of having received a memo from Attorney General Morales about the increased truck traffic from NAFTA needing to be addressed. Curl asked that a Council workshop on NAFTA be held in the near future. Arroyos commended Morgan and staff on the presentation of the investment report. Vincent thanked the District 2 residents for gathering and reaching a consensus of opinion regarding filling the Council vacancy. He also recognized ®MI for a contribution to G.I. V.E. of $500. City Council Meeting Minutes November 14, 1995 Page 2 of 7 Pages Curl spoke of the recent train ride from San Antonio to Austin to explore the possibility of mixed transit to alleviate problems along the IH35 corridor. She also commended Parks and Recreation Director Randy Morrow for hosting the recent TRAPS Conference in the new Recreation Center. She mentioned having attended the Fire Services Promotion Ceremony where Tommy Bizzell, Ray Cummings, Scott Gibson, Craig Krienke, Clay Shell, and Mark Shields were promoted to the position of fire lieutenants. Curl also acknowledged the 5th Reunion of Central Texas Drug Treatment Center. In recalling the recent Parks and Recreation Board and City Council Joint Meeting, Curl thanked the Parks Board for hosting Council and for exploring vital issues facing the community. She told Council she would need response, from those who planned to attend NLC Conference in Phoenix, to a dinner invitation from Waste Management Curl noted that board and commission vacancies would be occurring soon for those members due to expire in December, and asked people to make application to serve. She also reminded Council of the upcoming mid -year workshop and that salary reviews of Council appointees are approaching. Public Hearin K Conduct a public hearing on proposed Texas Capital Fund infrastructure improvements for Advanced Metal Systems/Hartley Sappington The Public Hearing was opened at 7:27 p.m. Sappington recognized Grant Administrator, Linda Dane, who read a prepared statement of Council's intent to apply for block grant funds. Arroyos asked if grants were awarded on a point system, and if that system had changed in the past year. Dane stated that the point system is weighted to greatly support south or east Texas. Bain asked how the grant would be administrated. Dane replied that awards are granted to assist companies to relocate to the City. An award will be funded, in this case, to build infrastructure to service an existing building. Former Councilmember Voltz, in the audience, asked the purpose of the sign-up sheets that had been distributed. It was explained that those sign-up sheets were not endorsement of the grant application, but merely proof to the State that the public hearing had been held. Motion by Bain, second by Arroyos to close the public hearing. Approved 5-0. Consent Agenda Curl recused herself during the Consent Agenda portion of the meeting due to the possible appearance of conflict of interest on four items. The gavel was turned over to Senior Councilmember Ferd Tonn. L Consideration of approval of meeting minutes --Regular Meeting of October 24, 1995/Sandra Lee City Council Meeting Minutes November 14, 1995 Page 3 of 7 Pages M Consideration of a resolution approving the application for funding through the Infrastructure Program of the Texas Department of Commerce on behalf of Advanced Metal Systems, Inc./Acting City Manager Hartley Sappington N Consideration of an award of bid in the amount of $48,033.00 for reconstruction of a home at 907 East 20th Street, funded by the HOME Grant/Hartley Sappington O Consideration of approval to purchase computer equipment through an existing Interlocal Purchase Agreement from the Texas Department of Information Resources/Terry Jones and Elizabeth Gray P Consideration of authorizing the City to pay a deductible payment to the National Casualty Company/Hartley Sappington Q Consideration of approving a resolution to authorize the Mayor to execute an Airport Land Lease with Gayle Peery for the construction of a private aircraft storage hangar/Travis McLain and Hartley Sappington Bain asked if there were a Master Plan in place for development at the Airport. Sappington replied that the Airport is required by FAA to file a site plan showing the potential location for private hangars. R Consideration of approving a resolution to authorize the Mayor to execute an Airport Land Lease with D. E. Rhodes for the construction of a private aircraft storage hangar/Travis McLain and Hartley Sappington S Consideration of a resolution authorizing the Mayor to execute an Airport Land Lease with Marvin Cressman for the construction of a private aircraft storage hangar/Travis McLain and Hartley Sappington T Consideration of a declaration of the light fixtures at the Grace Heritage Center as surplus and authorizing the Heritage Society to dispose of the fixtures, with the stipulation that the Heritage Society will install fixtures from the Gothic Period/Bob Hart U Consideration of approving the bid award to Williams and Thomas, Inc., d.b.a. Jamail Construction, to construct concrete curb and gutter, driveways, sidewalks, and radius units along various city streets in the amount of $116,704.88/Jim Briggs V Consideration of approving Amendment #20 to the agreement between Camp, Dresser & McKee and the City of Georgetown for engineering services related to the design of the 1996 Wastewater System Improvements in the amount of $56,000.00/Jim Briggs Bain asked, concerning Items V, W, X, and Y, how those fees were shown in the Budget. Briggs replied that the engineering costs were calculated into the Budget at 15-25% of the total cost of the project, with street projects running higher due to the geotechnical work required. He added that City Council Meeting Minutes November 14, 1995 Page 4 of 7 Pages the State publishes a list of fair and reasonable costs, and that the City is coming in below the curve set by the State. Bain asked how the engineering firms were decided upon. Briggs stated that he spoke with a principal of Roming-Parker. Those projects that Roming-Parker would be unable to complete were given to Camp, Dresser & McKee. W Consideration of approving Amendment #21 to the agreement between Camp, Dresser & McKee and the City of Georgetown, for engineering services related to the design of the 1996 Water System Improvements in the amount of $24,200.00/Jim Briggs X Consideration of approving Amendment #22 to the agreement between Camp, Dresser & McKee and the City of Georgetown for engineering services related to the design of the Railroad Street and Country Club Road improvements, in the amount of $122,950.00/Jim Briggs Y Consideration of approving an amendment to the contract between the City of Georgetown and Roming-Parker Associates, for engineering services related to paving, drainage and utility improvements of Northwest Blvd., Quail Valley Drive, and 15th. Street in the amount of $174,200.00/Jim Briggs Z Consideration of a resolution to authorize a license to encroach into the public utility easement located along the east property line of Berry Creek, Section 9, Phase III, Block A, Lot 43, located at 30406 La Quinta Drive/Hildy Kingma and Ed Barry Bain asked and was told that the utility companies sign off on the application, and the fact that they signed off indicates there probably are no utilities in that location. AA Consideration of a resolution to authorize a license to encroach into the public utility easement located along the east property line of Berry Creek, Section 9, Phase I, Block A, Lot 11, located at 31000 Clearwater Court/Hildy Kingma and Ed Barry BB Consideration of a resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the platted Public Utility Easement (PUE) located along the east side lot line of Lot 2, P.W. Properties Subdivision/Hildy Kingma and Ed Barry Bain asked about the status of the plat and what would be constructed there. Kingma stated that it has been platted for mini warehouses. CC Consideration of rejecting all bids relative the San Gabriel River Hike and Bike Trail; and instructing staff to revise the specifications/Randy Morrow DD Consideration of approval of a resolution revising the current City of Georgetown Investment Policy to comply with new state law and clarify requirements/Micki Rundell and Susan Morgan EE Consideration of revisions to reciprocal agreement with Round Rock Public Library/Elizabeth Gray City Council Meeting Minutes November 14, 1995 Page 5 of 7 Pages Motion by Hoyt, second by Arroyos to approve the Consent Agenda 5-0. Curl abstained from Items Q, R, S, and T. Regular Agenda FF Second reading of an ordinance updating TMRS (Texas Municipal Retirement System) employee service credits/Teresa Hersh Arroyos stated that he had met with TMRS at the TML Conference in Dallas, and that he had wanted to inquire as to increasing the City's employee deposit rate. He suggested that Hersh request that TMRS provide us with communicators to inform the staff. Hersh assured Arroyos that the item would be a consideration. Hersh read the caption on second reading. Motion by Torn, second by Vincent to approve Ordinance 95-57 on second reading. Approved 5-0. (For the record, it shall be pointed out that Mayor Pro Tem Curl chose not to exercise the privilege of voting on any of the items at this meeting.) GG Second Reading of an ordinance to rezone Sun City Georgetown, Neighborhoods One, Two and Three from A, Agricultural to RP, Residential Planned C-1, Local Commercial, and C-213, Commercial First Height/Hildy Kingma and Ed Barry Kingma read the caption. Motion by Arroyos, second by Vincent to approve Ordinance 95-58. Approved 5-0. (Bain asked if this was the same wording as the first reading. Kingma explained that Sun City is now recording neighborhoods, and although already read on second reading, this ordinance was being read again to include those recorded neighborhoods.) HH Consideration of approval of a resolution calling a Special Election on January 20, 1996, for the purpose of electing a councilmember for the vacant position for District 2; ordering a runoff election, if necessary, and establishing procedures for said election/Sandra Lee Mayor Pro Tem Curl called on Ed Seiner who had registered to speak to the Council. Seiner told Council that the residents of District 2 want an election. He turned in a petition from the residents of River Hills asking that a Special Election be called. Lee read the resolution. Tonn commended the people of District 2 for making their views known. Motion by Tonn, second by Hoyt to approve the resolution to call a special election. Arroyos commended the District 2 residents for their efforts to organize their neighborhood, and asked if anyone at the Council Meeting had any preference on holding the election. Seiner re - approached the podium and repeated that the vote was unanimous to hold a Special Election to fill the vacancy. Taylor again stated that it was a consensus of the residents who attended the community meetings and that she was puzzled as to why River Hills representatives weren't present at the neighborhood meetings. The consensus of those that attended was that there should be a special election in January, even knowing that the winner would face re-election in May. City Council Meeting Minutes November 14, 1995 Page 6 of 7 Pages Former Councilmember Voltz, in the audience, asked and was told that the petition stated that the residents of Diver Hills were requesting a Special Election and not supporting a particular candidate. Motion approved 5-0. 8:13 p.m. recessed into Executive Session - 9:08 p.m. reconvened ®pen Session H Action on Executive Session items Motion by Bain, second by Tonn to approve a partial release of assessment between the City, FDIC, and Georgetown San Gabriel Properties, Ltd. in settlement of the appeal of the assessment by First Madison, as submitted by City Attorney Banks. Approved 5-0. The meeting was adjourned at 9:10 p.m. Approved: Leo Wood, Mayor City Council Meeting Minutes November 14, 1995 Page 7 of 7 Pages Attest: Sandra D. Lee, City Secretary