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HomeMy WebLinkAboutMIN 08.22.1995 CC-W&RMINUTES OF f OF 1 GOVERNING :tt OF THE CITY OF GEORGETOWN, TEXAS Council Present: George Arroyos Lee Bain Winfred Bonner Susan Hoyt Ferd Tonn Dick Vincent TUESDAY, August 22, 1995 Council Absent: Doris Curl Wor´┐Ż -Called to order 5:30 P.m. A Discussion of the changes to the minimum fine schedule set by the Municipal Court Judge/Don Higginbotham Judge Higginbotham presented a comparison of the fees charged at the Georgetown Municipal Court with those charged in other cities. He asked Council for the authority to set the fees using his experience and attempting to establish deterrents for repeat offences. B Councilmembers to share/discuss educational/training programs attended at the annual Association of Mayor's, Councilmembers, and Commissioners Conference Councilmembers Arroyos, Hoyt and Vincent shared information on various training programs experienced at the recent Conference. Regular Session - (To convene Executive Session) Called to order at 6:45 p.m. Executive Session C Sec.551.071 consultation with attorney D See. 551.072 deliberation on real property E Sec.551.075 conference with employee Regular Session - Reconvened at 7:17 p.m. F Action on Executive Session items Motion by Hoyt, second by Tonn that an easement be purchased in an undisclosed amount. Approved 6-0. (Curl absent) Public Hearing City Council Minutes/August 22, 1995 Page 1 of 9 Pages G Proposed 1995-1996 City of Georgetown Annual Operating Plan The Public Hearing was opened at 7:25 p.m. Morgan briefly explained the highlights of the proposed budget, defining the sources of revenue and how funds are spent. She announced that the proposed tax rate is $0.37 and amounts to an 9.13% increase over the previous year. Morgan showed an overhead chart comparing Georgetown with other cities in the area, and showed that when all taxes and utility rates are combined, the average homeowner and small business owner pay less in Georgetown than in surrounding cities. Consent Agenda H Consider approval of meeting minutes --Regular Meeting of August 8, 1995/Sandra Lee I Consider approval of a contract for the Annual Electrical Distribution Transformers/Jim Briggs J Consider approval of an award of bid to AvFuel Corporation for aviation gasoline in the estimated annual amount of $88,360.00 and for jet fuel in the estimated annual amount of $55,040.00/Hartley Sappington and Terry Jones Bain asked about the bid sheets. Jones explained that one of the bidders had changed a price and was disqualified. K Consider approval of the annual bid for tires and tubes to various bidders in the estimated amount of $13,380.00/Susan Morgan and Terry Jones L Consider approval of Agreement No. 95-1, in the amount of $150,000, between the City of Georgetown and McCord Engineering to provide engineering services related to the electric service and street light design of the Sun City project/Jim Briggs Bain asked if the City would be reimbursed by Del Webb. Briggs replied that the engineering fees would be paid by the City. The street lighting design is to be reimbursed by Del Webb. Total contract is about 5% of the total construction cost. M Consider approval of an agreement with Georgetown Independent School District providing for the assessment and collection of property taxes for 1995-1996/Susan Morgan Arroyos asked about delinquent tax collections. Morgan explained that the percentage of delinquencies had declined. N Consider authorizing the City Manager to execute an agreement with Washington Scientific Instruments terminating an earlier agreement for utility capacity and line extension/Bob Hart O Consider approval of a construction and maintenance agreement between the City of Georgetown and the Texas Department of Transportation for a sidewalk to be constructed in the State right of way on FM2243 in the vicinity of Norwood Drive/Jim Briggs City Council Minutes/August 22, 1995 Page 2 of 9 Pages P Consider approval of an engineering contract agreement with Dennis Worley, P.E. dba Dennis Worley and Associates for engineering services related to the Sun City natural gas distribution system/Jim Briggs Bain asked if there were a maximum amount that could be charged. Briggs will monitor closely to ensure that the total does not exceed the amount in the agreement. Q Consider a Final Plat of Berry Creek, Section Eleven, Phase One/Ed Barry and Hildy Kingma R Consider approval of a Concept Plan of 88.55 acres in the William Addison Survey to be known a First Charter Subdivision/Ed Barry and Hildy Kingma Hoyt asked about the variances subsequent to the time of the preliminary plat. Barry replied that all had been satisfied. Bain asked for clarification about the one entrance off the highway, and expressed concern about the entrance and exit traffic flow. S Consider approval of the Final Plat of the Planned Unit Development of Sun City -Georgetown Subdivision, Phase 1, Neighborhoods Five -A and Five-B/Ed Barry and Hildy Kingma T Consider approval of a Concept Plan of Churchill Farms, a 56.99 acre tract in the William Addison Survey, located on SH29 East/Ed Barry and Hildy Kingma Bain asked if the parties concerned had come to agreement on all of the Churchill Farms items. Barry replied that an agreement had been consummated between the developers. U Consider approval of a Short Form Final Plat of a Resubdivision of Berry Creek, Section Five, Block D, Lot 4/Ed Barry and Hildy Kingma V Consider approval of a Detailed Development Plan of a 0.81 acre tract in the Antonio Flores Survey, to be known as Lot 2, RCL Subdivision, and requested variances to the Subdivision Regulations/Ed Barry and Hildy Kingma W Consider approval of a variance from the design standards of the Subdivision Regulations and the approved Detailed Development Plan for 103.59 acres in the William Addison Survey, known as the Williamson County Unified Facility/Ed Barry and Hildy Kingma X Consider waiving the detailed development plan requirement for Murray's Chevron, on Lot 2, Block 7 of Gabriel Heights Subdivision located at 1101 North IH35/Ed Barry and Hildy Kingma Hoyt inquired and was told that this item had no connection to the driveways on a previous item. Y Consider approval of a variance from the building setback requirements of the Subdivision Regulations for Berry Creek Subdivision, Section Nine, Phase Three, Block A, Lot 42; located at 30404 LaQuinta Drive/Ed Barry and Hildy Kingma City Council Minutes/August 22, 1995 Page 3 of 9 Pages Z Consider a resolution to authorize a license to encroach into the platted Public Utility Easement located along the east side property line of Lot 42, Block A, Berry Creek Subdivision, Section Nine, Phase Three, located at 30404 LaQuinta Drive/Ed Barry and Hildy Kingma Bain asked and was told that all of the technical issues concerning items on this Consent Agenda had been resolved. Motion by Tonn, second by Vincent to approve the Consent Agenda in its entirety. Approved 6-0. (Doris Curl absent) Regular Agenda Council will individually consider and possibly take action on any or all of the following items: (Council may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a councilmember, or the City Manager.) AA Citizens wishing to address the Council Dr. F. N. Stiles, Jr., a veterinarian in Leander, congratulated Council on their plan for regional water. He distributed copies to the Council of a brochure about City of Leander bonds passed in 1986 for $4.4 million to have been used for improvements to the waterlines inside the City of Leander. He expressed concern to the Georgetown Council that the City of Leander may now use this bond issue to assist in paying for the pipeline. He informed the Georgetown Council that he has addressed this problem with Leander City officials, and he wanted the Georgetown Council to be aware of the situation. He asked how much the City of Leander would be charged per 1000 acre/feet. Wood thanked Dr. Stiles for his comments and replied that the City of Georgetown was not prepared to discuss costs at this meeting. BB Mayor, Council, City Manager, and staff comments and reports ® Finance Report on the Public Funds Investment Act Morgan referenced the report that had been distributed to the Council on the dias. She emphasized that the Act goes into effect on September 1, 1995, and is a result of the Orange County investment crisis. Morgan stated that the report requires that government entities provide a written strategy of investment policies, and reminded Council that their review of the investment strategies has already been done. Due to the Act, certain kinds of investments were de -authorized, but the City of Georgetown doesn't participate in that kind of investment--Tex-Pool and FGIC meet all of the approved criteria. Morgan informed Council that some transferring would be necessary to meet balancing restrictions. She said that typically, the City doesn't buy a lot of securities in a year, and that all brokers on their list will be given a report of the City's investment strategies and limitations. As required by the new Act, reports will now be done quarterly and specific training will be scheduled to fulfill the requirements. Morgan told Council that compliance will be under scrutiny by the City's auditors at an additional fee, and that Georgetown has no problem complying. ® Hart notified Council of the TML Region Y Meeting in Round Rock on September 29, 1995. City Council Minutes/August 22, 1995 Page 4 of 9 Pages II First reading of an ordinance amending Ordinance 92-30 relative to the second amended contract with Texas Crushed Stone, Georgetown Railroad Company, and Merle P. Weir Estate for the extension of the time period for the Southwest Georgetown Industrial District/Bob Hart Hart read the ordinance. Tonn abstained due to conflict of interest. Motion by Arroyos, second by Bain to approve this ordinance on first reading. Approved 5-0. (Tonn abstained) JJ Consider approval of a variance from the design standards of the Subdivision Regulations for the resubdivision of Berry Creek Subdivision, Section Six; Section Seven, Phases One an Two; Section Eight, Phases One, Two and Three; and Berry Creek Subdivision, Section Eleven/Ed Barry and Hildy Kingma Barry explained that the Planning and Zoning Commission (P & Z) recommendations for the variances included approval of the side entry garages and denial for the corner lot, and that staff concurred with P & Z. Motion by Tonn, second by Vincent to approve the P & Z and staff recommendations. Approved 6-0. KK First reading of an ordinance to require the Municipal Court Judge, that is appointed by the Council, to set the minimum fine amounts for Class "C" Misdemeanors falling within the Municipal Court's jurisdiction/Susan Morgan and Laurie Brewer Brewer explained that the Judge would be working on the ordinance with the concurrence of the City Attorney and City Manager and read the ordinance. Motion by Hoyt, second by Bain to approve this ordinance on first reading. Approved 6-0. LL First reading of an ordinance amending Chapters 8.04 and 2.32, and Title 15 of the Code of Ordinances, providing the adoption of updated versions of the Building and Electrical Construction Codes/Ed Barry and David Hall Hall read the caption only on first reading after having met the requirements of the City Charter. Motion by Tonn, second by Vincent to approve this ordinance on. first reading. Approved 6-0. MM First reading of an ordinance amending Chapter 2.60 of the Code of Ordinances for the Board of Electrical Examiners/Ed Barry and David Hall Hall read the caption only on first reading after having met the requirements of the City Charter. Motion by Bain, second by Tonn to approve this ordinance on first reading. Approved 6-0. NN First reading of an ordinance adopting revisions to the City's Subdivision Regulations/Ed Barry and Hildy Kingma Barry stated that these revisions have been approved by P & Z and are recommended for approval. Barry read the caption only after having met the requirements for first reading in the City Charter. Motion by Tonn, second by Hoyt to approve this ordinance on first reading. Approved 6-0. City Council Minutes/August 22, 1995 Page 7 of 9 Pages 00 Vote to place adoption of the proposed tax rate on a future agenda and set public hearing on the proposed tax/Susan Morgan Morgan stated that this vote is required by State law in order to increase the tax rate, but doesn't force the Council to approve the tax rate. She said there will need to be a special meeting to hold the hearing. Council agreed to set the special meeting for 5:00 p.m. on Tuesday, September 5, 1995. Motion by Hoyt, second by Vincent to place the adoption of a tax rate of 37 cents per $100 valuation, 19.514 cents for Maintenance and Operation and 17.486 cents for debt services, as an action item on the September 12, 1995 regular meeting agenda, and to schedule a public hearing on the proposed tax increase on September 5, 1995, at 5:00 p.m. in the Council Chambers at City Hall, 101 E. 7th Street, Georgetown, Texas. Approved 6-0. PP Consider an award of bid in the amount of $771,344.00 to Sutphen Corporation for two Quint -type fire apparatus/Susan Morgan and Terry Jones Jones explained the bids received, and that staff recommends approval at this meeting due to the pending expiration of a discount and a probable cost increase for future purchases. Tann recommended that this item be postponed. Morgan explained that the City would lose $13,000 per unit on discount savings if the units were not purchased at this time. Dean Schumaker, Sales Representative of the Sutphen Corporation, was introduced. Tonn asked if perhaps this discount could be further extended. Schumaker asked what length of time was being requested, and asked for feedback on whether the Council would stand by the staff 'recommendation if allowed to extend for financial reasons. Schumaker informed Council that the discounts could perhaps be extended, but the cost of the units would need to be re -bid if this bid is not accepted. Schumaker also informed Council that a cost increase was already experienced by Sutphen on August 1. Arroyos stated that he was comfortable with proceeding with the award of bid. Bonner feels that the greater portion of the budget should be decided upon before a major purchase of this amount was made. Schumaker offered an extension on when the down payment would need to be made, as long as the contract were signed. Hart noted to Council that a 5% increase represented $48-49,000 more in the asking price if it became necessary re -bid. Motion by Arroyos, second by Vincent to approve the purchase of the two Quint -type fire trucks for $771,344. Approved 4-2. (Bonner and Tonn opposed) QQ Consider appointment of two members to the Board of Directors of the Georgetown Industrial Development Corporation/Mayor Wood City Council 1Vlinutes/August 22, 1995 Page 8 of 9 Pages Mayor recommended Ken Poteete and Bob Wuncsch. Motion by Vincent, second by Arroyos to approve the Mayor's recommendations. Approved 6-0. RR (This item was handled earlier in the meeting at the beginning of the Regular Agenda.) SS Final comments and evaluation of meeting process There were no final comments. The meeting was adjourned at 9:12 p.m. Approved: Nol U, ivtay ui City Council Minutes/August 22, 1995 Page 9 of 9 Pages Attest: Sandra D. Lee, City Secretary