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HomeMy WebLinkAboutMIN 06.27.1995 CC-RTUESDAY, June 27, 1995 The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Councilmembers Present: Winfred Bonner Dick Vincent Susan Hoyt Ferd Tonn George Arroyos Lee Bain Doris Curl Staff Present: Councilmembers Absent: Elizabeth Gray, Acting City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Jim Briggs, Director of Community Owned Utilities Randy Morrow, Director of Parks and Recreation None Clyde von Rosenberg, Chief Planner Hiidy Kingma, Chief Planner Kevin Stofle, Patrol Lieutenant David Morgan, Patrol Sergeant Fred Pitcher, Patrol Officer Ed Barry, Director of Development Services Jay Carlson, City Manager Intern Susan Morgan, Director of Finance and Administration Bill Shanklin, Fire Chief Larry Hesser, Police Chief Workshop A HOME Housing Program Tour: 1303 Hart Street and 2108/2204 San Jose Street Mayor and Council boarded a bus borrowed from Williamson Burnet Counties Opportunities to tour some of the houses that were rehabilitated with funds from the HOME Program grant. Regular Session - Called to order at 7:05 p.m. Public Hearin B Annexation of: approximately 1,241 acres generally bordering the Stonehedge (also known as Churchill Farms) Subdivision to the west, south and east/Ed Barry and Clyde von Rosenberg City Council Minutes/June 27, 1995 Page 1 of 11 Pages von Rosenberg noted that this was the second public hearing for this annexation and read the list of services that would be provided by the City upon annexation. Wood acknowledged that there were people with concerns regarding the annexation. He asked Gray to respond regarding setting a meeting with property owners. Gray suggested that Hart would be calling a meeting the following week. Wood felt a plan could be devised that would satisfy all concerned parties. Bain asked the status of the tract on the north side of Highway 29. Wood agreed that would be a good discussion item for the proposed meeting. Bain said he had visited with County Judge Doerfloer who said that the County has no plans to put a detention. center on the county -owned property near the vehicle facility on Highway 29, saying he thought there were deed restrictions preventing the construction of a detention center. Bain suggested obtaining a copy of the deed in order to ensure that the restrictions are there. Bain recognized a Mr. Brady in the audience who owns a tract of land in the annexation area. Brady questioned the procedure to follow if no agreement were reached at the meeting with the property owners. Wood asked Barry to respond with an example of how the issue could be resolved. Barry explained that there are still two other meetings for the readings of the ordinances where the public will be allowed to express their opinions. Brady asked Barry about the annexation of the 200 foot strip several years ago, recalling that he and several others had objected to that annexation. He asked why the hearing for the annexation included both north and south sides of Highway 29, but when the ordinance was passed, the property belonging to the Catholic Church was not included. Wood said he hoped the issue would be resolved before the first ordinance reading of this proposed annexation. A man in the audience asked if the public would be able to speak at the future meetings where the ordinance would be brought before the Council and if the public would be notified as with the public hearings. Barry responded that the Council Meeting for the first reading will take place on July 25, 1995. A woman in the audience asked that a map be provided at the July meeting to show the areas to be affected by the annexation. A man in the audience asked if the lines were changed, if the whole procedure would have to be repeated. Barry replied that it would be necessary only if the area were expanded or enlarged. A man asked to have Bob Wunch, one of the developers, speak first before the property owners outside of Churchill Farms/Stonehedge. Mr. Wunch explained that he had planned to speak at a different time. Gerry Anderson offered to speak representing the Schneider Farm and spoke of an incorrect statement about the size of the buffer that was requested by City Council Minutes/June 27, 1995 Page 2 of 11 Pages the Churchill Farms homeowners in their petition. The Churchill Farms homeowners said they had requested a mile or two and weren't specific. Bain asked if there had been discussions between the Churchill Farms homeowners and the other property owners. Anderson replied that no formal meetings had occurred. Anderson asked if Wood had directed Hart to meet with the homeowners before the annexation process took place. Wood concurred saying the meeting has yet occurred and it might be better to schedule it for the middle of next week in order to be able to notify all the property owners. A woman in the audience asked how they would be notified. Barry said he would pass around a pad of paper asking people in the audience to sign their names and addresses if they wished to be notified. The Public Hearing was closed at 7:34 p.m. C ADA Self -Evaluation Transition Plan/Elizabeth Gray The Public Hearing was begun at 7:34 p.m. Gray explained that the City had provided a report, including a self-evaluation form which met the compliance requirements of the ADA. Gray recognized Christine Kettle and Jay Carlson, City Manager Interns who helped to compile the report and plan. The plan will be presented for acceptance by the Council at the first meeting in July. The Public Hearing was closed at 7:37 p.m. Consent Agenda D Approval of meeting minutes --Regular Meeting of June 13, 1995/Sandra Lee E Approval of a short form final plat of Pepper Subdivision, a Resubdivision of Logan Ranch, Section I, Lot 29, located at Logan Ranch and Shell Spur Road/Ed Barry and Hildy Kingma F Pulled. See Regular Agenda. Bain asked why the staff was requesting that Council limit the extension to three months. Kingma replied that it should be able to be accomplished in three months. Bain and Hoyt asked that the item be pulled so that they could vote separately to request an extension of three months instead of one year. G Approval of a short form final plat of Good Luck Subdivision, a 2.0 acre tract in the Clement Stubblefield Survey/Ed Barry and Hildy Kingma Bain asked if the proposed intensity level for the subdivision would comply with the Century Plan. Kingma replied that the detailed development plan had not been submitted yet. Vincent asked if the installation of the waterline would disturb the cemetery behind the City Council Minutesdane 27, 1995 Page 3 of 11 Pages property. Kingma replied that the waterline would definitely not be installed in the cemetery. Curl asked about the required buffering between a cemetery and commercial zoning. Kingma said because the cemetery is outside of the City Limits, the buffering required would probably be the most restrictive such as RS. When the site plan is submitted, it will come under the purview of the subdivision regulations. Curl suggested that cemeteries be listed specifically when the subdivision regulations are reviewed/revised in two years. H Approval of a contract for 1994-1995 Sun City Underground Electric Materials Bid/Jim Briggs Bain asked about the timing. Briggs explained that the deadlines for power inside the subdivision required that the bids be let at a scheduled time frame because delivery times on some of the equipment is projected to be lengthy. Guidelines under state bidding laws have been followed. Copies of the bid tabulations were provided on the dias for the councilmembers, and Briggs explained the conclusions that were drawn by the engineering consultant. I Approval of a contract for the 1994-95 labor, materials, tools, and equipment for the force main sewer and irrigation transmission line to the Sun City -Georgetown Project/Jim Briggs Wood pointed out that the bid had come in approximately $600,000 lower than expected. J Pulled. See Regular Agenda. Motion by Tonn, second by Vincent to approve the Consent Agenda with the exception of Items F and J. Approved 7 to 0. Reole ar Agenda F Approval of a request for a one (1) year extension of final plat approval for the Final Plat of Georgetown Church of Christ Subdivision/Ed Barry and Hildy Kingma (pulled by Tonn) Don Bizzell explained that they were waiting on the City to connect the waterlines so they can test the lines. Bain would like to shorten the length of time to three months since it is expected that everything should be completed in time for a final plat in three months. Motion by Bain, second by Hoyt for a three-month extension instead of one year. Approved 7-0. J Approval of Amendment #19 of the contract with Camp, Dresser, McKee related to professional services associated with permitting and site selection for the proposed wastewater treatment plant in the amount of $42,250.00/Jim Briggs (pulled by Tonn) Tonn thought the Council had been told there would be no expansion of wastewater treatment for eight years. Briggs explained that this plant is a part of the Del Webb Development of Sun City -Georgetown and was planned when the City was notified by Del Webb of the increased build -out schedule of 9400 homes, which increased the number of City Council Minutes/June 27, 1995 Page 4 of 11 Pages units per year that would be needing the wastewater services. The option to build a new plant was determined to be cost-effective when compared to expanding the current facilities. Morgan and Briggs agreed that it is scheduled to be constructed in 1996, and would be a part of the 1995-96 Capital Improvement Program. Briggs offered to share with the council the breakdown of the different options in order to show that this plan is less costly. Bain questioned whether there was a current contract with Camp, Dresser, McKee (CDM). Briggs acknowledged that this would be an amendment to the current contract. Briggs explained that Requests For Proposal are not common on every need for professional services. Bain asked how it was determined which firm to use. Briggs explained that CDM has a lot of wastewater experience with the City, and that they were capable for this project. Briggs explained that the information provided by CDM is information required by Texas Natural Resources Conservation Commission in order to obtain a permit. Bain stated that he would like to see the City award this type of work to local firms if possible. Tonn pointed out that the agenda subject of Item J asked for approval of an amount of $42,250.00, and CDM's letter to Briggs requested $45,250.00. Briggs said there must have been a typographical error made in typing the subject of the agenda item cover sheet. Vincent asked how far into the future this plant would be adequate. Briggs said he thinks the time frame is seven years, and that the plant would be constructed to be expanded when necessary. Tonn asked about the effluent return from this plant affecting the effluent return of the existing plant. Briggs said not adding to the existing plant's capacity would allow more than adequate capacity in the receiving basin. Banks pointed out that because the amount posted was $42,250, the contract can only be approved for that amount. The extra will need to be requested at a future council meeting. Tonn stated that he has a problem with not having been informed previously about this need for an additional wastewater treatment plant. Briggs apologized, saying he thought the Council would have been informed. Banks noted that it was included in the Del Webb Development Agreement and the revenue from the wastewater charges of the units at the development would eventually repay the expense. Motion by Tonn, second by Arroyos. Approved 7-0. K Citizens wishing to address the Council There were no citizens who wished to address Council at this time. L Mayor, Council, City Manager, and staff comments and reports Arroyos commended Gray and everyone who worked on the HOME Program housing rehabilitation project. Curl reported that she had attended a Convention and Visitors' Bureau workshop on Bed and Breakfasts. Doug Hutchinson was one of the presenters who Curl said gave an excellent City Council Minutes/June 27, 1995 Page 5 of 11 Pages seminar on marketing, guest amenities, and ADA configuration for bed and breakfast establishments. Bain said he appreciated the input and correspondence he has been receiving from several people recently and wanted to encourage them to continue to respond, especially in writing. Wood noted that the MOKAN Expressway had passed the U.S. Senate and is expected to pass the House of Representatives. A man in the audience asked the route of MOKAN, Wood replied that it would be east of town (should be east of Churchill Farms), but the permanent site had not been selected yet. Bond Rating Presentation Material/Susan Morgan Morgan noted that she had provided on the dias the information that would be used in rating presentations in the form of a slide show when she, Hart, Briggs, and Wood visit with the bond companies in New York. The City currently holds an "A" rating from Moody's; Standard and Poors gives the City an "A-;" and they will ask for an upgrade from both firms. Arroyos asked what was the highest rating. The highest rating given is "AAA." The State of Texas has a "AA" rating. LCRA is "A" rated. Bain asked for a dollar comparison of the potential upgrade in the ratings. Morgan explained that when they come back to the Council for an issue of $7 million, the difference could amount to $20-$30,000 per year for an upgraded rate. The rating will not be issued until August when the bonds are issued. Bain asked how long the new rating would be effective. Morgan explained that the rating would stay the same until the next time we apply for a new rate. M Second reading of an ordinance amending "Section 10.16.070" of the Code of Ordinances of the City relating to fire zones/Bill Shanklin Shanklin read the caption. Motion by Bain, second by Curl to approve Ordinance 95-25 on second reading. Approved 7-0. N Second reading of an ordinance amending the 1994/95 Annual Operating Plan Element (budget) by $1,734,200 for the purchase and operating cost of the Berry Creek Water and Wastewater System/Susan Morgan Morgan read the caption. Motion by Hoyt, second by Tonn to approve Ordinance 95-26 on second reading. Approved 7 to 0. O Second reading of an ordinance amending the 1994/95 Annual Operating Plan Element (budget) for various mid year adjustments as outlined at the May 23, 1995 Mid Year Review Report to Council/Susan Morgan Morgan read the caption. Motion by Tonn, second by Bain to approve Ordinance 95-27 on second reading. Approved 7 to 0. City Council Minutes/June 27,199' Page 6 of 11 Pages P Second reading of an ordinance amending the 1994/95 Annual Operating Plan Element (budget) by $80,799 for the addition of building inspection staff as outlined at the May 23, 1995 Mid Year Review Report to Council/Susan Morgan Morgan read the caption. Motion by Hoyt, second by Vincent to approve Ordinance 95-28 on second reading. Approved 7 to 0. Recessed at 8:27 p.m.- reconvened at 8:38 p.m. Wood explained that the next four items all concerned the Stonehedge Subdivision. He asked Bob Wunch, developer, to speak. Wunch requested a 30 day extension of all four items. Wood asked the President of the Homeowners Association to take the podium, and also asked Dr. Starr to join him. Mr. Morrow agreed with the extension. Morrow felt there may be a settlement soon. Starr agreed that with more time there might be a resolution to the issue. Wood asked if any of the people who had signed up would still like to speak. No one cared to address Council. Approved 7-0. When asked to clarify, it was determined that those items would be placed on the Council Agenda for Tuesday, July 25. Q Second reading of an ordinance providing for the annexation into the City of: (1) the Stonehedge subdivision, Sections One, Two and Three (also known as Churchill Farms); (2) a 48.51 acre tract in the William Addison Survey owned by Stonehedge Partners; and (3) a 2.735 acre tract in the William Addison Survey described as "Tract Five" in a Declaration of Restriction in Volume 2332, Page 132 of the Williamson County land records/Ed Barry and Clyde von Rosenberg This item was tabled and will be rescheduled for the Council Agenda on July 25, 1995. R First reading of an ordinance to rezone Stonehedge Subdivision, Sections One and Two from A, Agricultural to RS, Residential Single Family/Ed Barry and Hildy Kingma This item was tabled and will be rescheduled for the Council Agenda on July 25, 1995. S First reading of an ordinance to rezone 48.511 acres and 2.735 acres in the William Addison Survey, and Stonehedge Subdivision, Section Three, Block N, from A, Agricultural to RS, Single Family Residential and C-1, Local Commercial or any more restrictive classification; and a request to waive rezoning fees/Ed Barry and Hildy Kingma This item was tabled and will be rescheduled for the Council Agenda on July 25, 1995. T First reading of an ordinance to rezone Stonehedge Subdivision, Section Three, Block J, Lot 31 from A, Agricultural to RM -2, Dense Multifamily or any more restrictive classification; and a request to waive rezoning fees/Ed Barry and Hildy Kingma City Council Minutes/June 27, 1995 Page 7 of 11 Pages - This item was tabled and will be rescheduled for the Council Agenda on July 25, 1995. U Detailed development plan of 1.279 acres in the Clement Stubblefield Survey, currently known as Murray's Texaco., and variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Kingma explained that the existing building would be razed and replaced by a new facility. Several variances have been requested that would treat the property as if it were surrounded by commercial development instead of vacant land. They have also requested a variance to allow the existing driveways to remain as they are now. The Planning and Zoning Commission approved all variances except the maneuvering lane behind the building. There may be other variances forthcoming regarding the detention pond and a possible filtration pond to comply with the Texas Natural Resource Conservation Commission. The property does not plan to connect to City wastewater due to the expense. Curl asked how a possible spillage of gasoline would be handled. Engineer Carroll would anticipate maintaining the current drainage process. The existing tanks are fiberglass, fairly new, and will remain. All equipment to be installed will be in compliance. Curl asked if the adjoining property could share access to one of the driveways, and Carroll suggested he would take it to the property owner for consideration, but questioned the possible shared access liability to both parties. Bain also questioned the entrance/exit problem and asked about designating ingress or egress at the driveways. Motion by Tonn, second by Bonner to adopt the detailed development plan according to the recommendations from the Planning and Zoning Commission, however the Council asked Kingma to explain the differences between the staff and P & Z recommendations. The staff differs in the variances for the driveways. Barry explained that a median would mitigate the situation. Bain requested that Carroll address that issue. Carroll said because there is not a side street to the property and because of the speed of the traffic and the size of some of the larger vehicles and the turning radius needed, they would prefer to maintain the undivided areas. Bain asked Carroll if signage could be used. Barry said that signage alone would not comply with the subdivision ordinance. Tonn revised his motion to say that the detailed development plan should be approved with the recommendations of the Planning and Zoning Commission along with the additions requested by Bain for designated signage and striping as to entrance and left or right turn exit. The motion was seconded by Bonner. Approved 7-0. V First reading of an ordinance to rezone 1.279 acres in the Clement Stubblefield Survey from RS, Residential Single Family to C -2A, Commercial First Height or any more restrictive classification; and a request to waive rezoning fees/Ed Barry and Hildy Kingma Kingma explained that this is the same piece of property as the previous item. Because the existing building is being torn down, the zoning must be redesignated. The Planning and City Council Minutes/June 27, 1995 Page 8 of 11 Pages Zoning Commission recommended approval of the requested rezoning from RS, to G=2 C-1, and to approve the requested fee waiver. Kingma read the caption. Tonn pointed out that the Agenda and the Agenda Item Cover Sheet stated "C -2A," but Kingma had read "C-1" when reading the caption. Kingma agreed that the requested zoning change is to "C-1." When the Agenda Item had first been submitted for inclusion on the Agenda, the subject read "to C -2A." That was changed to "C-1" on the final cover sheet, but the Agenda typist did not notice the change. Motion by Bain, second by Vincent to approve the rezoning to C-1. Approved 7-0 W Final plats of the planned unit development of Sun City Georgetown Subdivision, Phase 1, Neighborhoods One, Two, and Three; and consider approval of a variance to the Subdivision Regulations/Ed Barry and Hildy Kingma Kingma explained that these were the first three final plats from Sun City -Georgetown. A fire station is shown in Neighborhood 1 that will not adequately serve the needs of the fire services division. Rather than revise this plat, because of the need for a quick response, Sun City -Georgetown will plat another lot in Neighborhood 7, adjacent to this lot and suitable for a fire station. Variances were requested for Neighborhoods 2 and 3 for access to the lower classification street. P & Z recommended approval upon satisfaction of the fire services division. Motion by Bain, second by Curl to approve the final plat with the P & Z recommendations. Approved 7-0. X First reading of an ordinance to Rezone a 983.539 acre tract in the W. Roberts, M. Lewis, L. Russell, A. Short, G. Thompson, W. Wilkerson and D. Monroe Surveys to be known as Sun City Georgetown, Phase 1, from A, Agricultural to RP, Residential Planned, C-1, Local Commercial and C-213, Commercial First Height/Ed Barry and Hildy Kingma P & Z recommended approval of this rezoning. Kingma read the caption. Motion by Arroyos, second by Tonn to approve this ordinance on first reading. Approved 7 to 0. Y First reading of an ordinance to rezone a 4.747 acre tract in the Nicholas Porter Survey, to be known as Park Meadow West, a part of Lot 4, from A, Agricultural to C -2A, Commercial Height, or any more restrictive district, located on Dawn Drive/Ed Barry and Hildy Kingma This part of the tract was outside the City Limits when the rezoning first came before the Council. The owner has since requested to be annexed. Therefore, the zoning will be done to conform to the other section of the property. Kingma read the caption. Motion by Tonn, second by Curl to approve this ordinance on first reading. Approved 7-0. Z First reading of an ordinance to rezone a 2.0 acre tract in the Clement Stubblefield Survey, to be known as Good Luck Subdivision from RS, Residential Single Family to C-1, Local Commercial City Council Minutes/June 27; 1995 Page 9 of 11 Pages or any more restrictive classification; and a request to waive rezoning fees/Ed Barry and Hildy Kingma This is the rezoning of the plat for the proposed convenience store approved earlier on the Consent Agenda. P & Z recommended approval. The second reading will be brought to Council after the plat is recorded. Kingma read the caption. Motion by Bain, second by Vincent to approve this ordinance on first reading. Approved 7-0. Recessed at 9:32 p.m. - Resumed at 9:38 p.m. AA Governance discussion regarding the designation of no parking and one-way traffic at Blue Hole Park/Randy Morrow, Larry Hesser and David Morgan Chief Hesser explained the need to designate "no parking" and one-way traffic at Blue Hole Park. He emphasized a current problem of mixing vehicle and pedestrian traffic, and introduced Sgt. David Morgan, who explained the difficulty of emergency vehicles accessing the area and told of the problems of vehicles driving over vegetation, explaining that the Fire Department wants to install barriers (such as the large rocks in San Gabriel Park or wooden posts) to prevent vehicle parking on the grass. Arroyos asked if parking would be eliminated in the entire area or just in certain parts. Morgan explained that parking would be allowed in designated areas. Hesser pointed out that the vehicles parking on the banks of the river are eroding the banks and denying people access to the water's edge. Morrow spoke of the support of the Parks Board for the Police Department's plans, and said this issue would be brought back to the Council in July to show the plan for the development of the park. Sgt. Morgan showed Council a video taken at the Park showing the accumulations of broken glass and garbage. Bonner disagreed with the plan to exit the park on the west side into the neighborhood and requested that traffic enter from the west and exit to the east. Morrow said that issue will be addressed in the Master Plan to be presented in July. In order to ensure pedestrian safety as early as the July 4th weekend, the Police Department requested that large rocks be placed along the vegetation to prevent cars from entering that area. There is no official way to enforce the "no parking" or the "one-way" designation until the ordinances have been posted on an agenda and adopted by the Council. Hesser suggested reversing the one-way designation at this time as an interim action to see how it is accepted by the citizens basis before the ordinance is adopted. Hesser suggested signage to inform the citizens could be installed to reverse the traffic flow. Morgan reiterated that both the Citizen's Advisory Committee and the residents in the area were adamant about not closing the park to vehicular traffic. City Council Minutes/June 27, 1995 Page 10 of ll Pages Morrow stressed that this is a temporary solution and that in July the Parks Board will address these issues in the Master Plan. Curl asked that more trash receptacles be made available. Arroyos asked how the calls for service at Blue Hole relate to other areas of the City. Morgan explained that the dynamics of the calls were completely different in other City parks.. A woman in the audience asked Bonner to "hold off' on the change in direction of the one- way traffic until after the Parks Board makes their presentation in July. Bonner agreed to "hold off' at the request of these constituents. Recessed for Executive Session at 10:18 p.m. Executive Session BB Sec.551.071 consultation with attorney CC Sec.551.072 deliberation on real property DD Sec. 551.075 conference with employee Regular Session resumed at 11:14 p.m. EE Action on Executive Session items Motion by Hoyt, second by Bonner to authorize the purchase of property for an undisclosed amount as discussed in Executive Session. Approved 7-0. Motion by Hoyt, second by Vincent to authorize the City Attorney to settle with Mr. Billy D. Williams for $867.03. Approved 6-0. (Bain abstained) FF Final comments and evaluation of meeting process There were no final comments. The meeting was adjourned at 11:15 p.m. Approved: Leo Wod, Mayor City Council Minutes/June 27; 1995 Page 11 of 11 Pages Attest: andra D. Lee, City Secretary