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HomeMy WebLinkAboutMIN 03.14.1995 CC-RMINUTES OF 1 1' OF 1' i BODY OF 1 OF !' ! TUESDAY, MARCH 14, 1995 The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Tonn Mike McMaster Dick Vincent George Arroyos Doris Curl Jane Voltz Winfred Bonner Staff Present: Bob Hart, City Manager Marianne Banks,. City Attorney Sandra Lee, City Secretary Ed Barry, Dir. of Development Services Hartley Sappington, Dir. of Community Svcs. Bill Shanklin, Dir. of Fire Services Susan Morgan, Dir. of Finance & Admin. Council Members Absent: None Mark Birchard, Animal Control Officer Clyde von Rosenberg, Chief Planner Micki Rundell, Accounting Director Laurie Brewer, Staff Accountant Charles Simon, Senior Planner Hildy Kingma, Chief Planner Leon Henderson, Conservation & Load Manager Workshop -Called to order 5:30 p.m. A Auditors to present the FY 93-94 independent audit and report to management Morgan introduced auditors Steve Canable and Earl Maxwell of Maxwell, Locke & Ritter who spoke about this year's annual report of operations and the City's financial status. Noting that the City had again been awarded the Government Finance Officers' Association (GFOA) Certificate, Canable explained that this is an award that is impressive to bond rating analysts. Canable briefly described each of the reports and noted that the City had received an "unqualified opinion" from Maxwell, Locke & Ritter, meaning excellence in reporting. Earl Maxwell commended the City staff for their year-round attention to detail and accuracy. Canable explained that the Utility Funds Statement is done every other year at Council request, and shows the individual stability of each of the utility funds. Hart explained that the City will seek new bond ratings from Moody's and Standard and Poors in June. He added that the emphasis is now being placed on the management area of the overall financial picture. Regular Session to call Executive Session to order Minutes of City Council Meeting March 14, 1995 Page 1 of 7 Pages Executive Session B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property D Sec.551.075 conference with employee Regular Session - Will begin no earlier than 7:00 p.m. E Action on executive session items Consent Agenda F Approval of meeting minutes --Regular Meeting of February 28, 1995/Sandra Lee G Approval of a request for a one (1) year extension of final plat approval for the Resubdivision of Berry Creek, Section Seven, Phase Two, and Section Eight, Phases Two and Three/Ed Barry and Hildy Kingma H Approval of a resolution indicating intent to annex, setting of the public hearings, and adoption of the service plans for the annexation of a portion of the proposed Park Meadow West subdivision, approximately 4.7 acres located in the vicinity of the southeast corner of Williams Drive and Lakeway Drive (Tract 1), and a portion of the First Baptist Church property, approximately 15.4 acres located south of SH29 and east of the intersection with D. B. Wood Road (Tract 2)/Ed Barry and Clyde von Rosenberg I Approval of a resolution authorizing a license to encroach into the platted public utility easement located along the side property line of Lot 45, Serenada West, located at 4206 Val Verde Drive/Ed Barry and Hildy Kingma J Approval of a resolution expressing official intent to reimburse costs of certain c I mprovement projects with proceeds from bonds that will be issued at a later time/Bol and Susan Morgan K Pulled. (See Regular Agenda) L Approval of a Mutual Aid Agreement with various Williamson County fire departmen Shanklin M Approval of an engineering services contract agreement with Roming-Parker Associates, of Temple, Texas, for engineering services related to the City of Georgetown's municipal projects/Jim Briggs N Approval of Amendment No. 18 to the contract between the City of Georgetown and Camp, Dresser & McKee, related to environmental studies of the Pecan Branch Wastewater Interceptor Project, in the amount of $11,000/Jim Briggs Minutes of City Council Meeting March 14, 1995 Page 2 of 7 Pages O Approval of a request from Williams County Literacy Council for $1,000 contribution towards VISTA workforce survey from Council Contingency/Elizabeth Gray P Approval of payment of City's portion of Senior Citizen Call Back system for $2,000 from Council Contingency/Susan Morgan Q Approval of a consent to sublease between the Independent Order of Odd Fellows of Texas (IOOF), Williamson -Burnet County Opportunities, Inc. (WBCO) and the City of Georgetown/Marianne Banks R Award of bid for electrical system materials to various bidders in the estimated amount $93,506.57/Jim Briggs and Terry Jones Motion by McMaster, second by Tonn to approve the Consent Agenda with the exception of Item K. Approved 7-0. Regular Agenda K Approval of a resolution requesting financial assistance from the Texas Water Development Board, authorizing submission of an application, designating an official representative and matters related thereto/Bob Hart and Susan Morgan (Pulled by City Manager for clarification) Hart explained that after the engineering estimates were received, the amount of the requested assistance will need to be adjusted to cover approximately $5.9 million. Motion by McMaster, second by Tonn to approve the request for financial assistance not to exceed $6 million. Approved 7-0. S Citizens wishing to address the Council No citizens wished to address Council at this time. T Mayor, Council, City Manager and staff comments and reports ® Recognize Robert Lucey Wood recognized Williamson County Sun reporter, Robert Lucey, who is moving to Galveston to become a reporter for the Galveston Daily News. ® Edna Powell Pavilion Dedication - April 30th Hart announced that the Dedication will be held at 2:00 p.m. on Sunday, April 305 1995, and that invitations will be mailed to the Council. Curl noted that in the Council's agreement to fund the work of the Williamson County Literacy Council, she was concerned that the aspect of quality child care and early childhood training be emphasized in assisting the families through the Literacy Council. She offered to prepare a letter for all of the Councilmembers to sign. Minutes of City Council Meeting March 14, 1995 Page 3 of 7 Pages Curl noted that in the Council's agreement to fund the work of the Williamson County Literacy Council, she was concerned that the aspect of quality child care and early childhood training be emphasized in assisting the families through the Literacy Council. She offered to prepare a letter for all of the Councilmembers to sign. Wood read a thank -you note from former Congressman Jake Pickle for a welcome home proclamation U Second reading of an ordinance providing for the annexation of (1) a property owned by Pottery and More, Inc. and located at the southeast corner of Westinghouse Road and IH35; and (2) a property owned by Claris Shell and Stephen Shell, known as Katy Crossing, and located south of FM971 near its intersection with CRI 51A/Ed Barry and Clyde von Rosenberg von Rosenberg read the caption. Motion by McMaster, second by Voltz to approve Ordinance 95-08 on second reading. Approved 7-0. V Second reading of an ordinance rezoning a 108 acre parcel in the Antonio Flores Survey to be known as Katy Crossing Subdivision, from A, Agricultural to RP, Residential Planned and RM - 2, Dense Multifamily Residential and a waiver of rezoning fees/Ed Barry and Hildy Kingma Kingma read the caption. Motion by Tonn, second by Bonner to approve Ordinance 95- 09 on second reading. Approved 7-0. W Approval of a request from the Georgetown Independent School District to waive all utility connect and permit fees associated with the construction of the Douglas Benold Middle School/Ed Barry and David Hall (Hildy Kingma) Kingma distributed two amortization schedules to the Council if they decided not to waive the fees. McMaster and Tonn said they feel that waiving these fees increases the burden on all city taxpayers. Hart pointed out that some of the fees are "out of pocket" expenses that must be paid somehow, usually through the Council Contingency Fund if the fees are waived. Motion by McMaster, second by Tonn to deny the waiver of fees and to use the amortization schedule that would allow a monthly payment from the School District of $1,078.27. Approved 7-0. X Second reading of an ordinance repealing existing animal control ordinances and adopting new animal control ordinances covering definitions and penalties, licenses and permits, animal and livestock impoundment and adoption, animal bites, care and nuisances; and dangerous, wild and exotic animals/Hartley Sappington Minutes of City Council Meeting March 14, 1995 Page 4 of 7 Pages Motion by McMaster, second by Vincent to approve Ordinance 95-10 on second reading. Approved 6-1 (Bonner opposed). At this point, Mayor Wood recognized a citizen who wished to address Council, but had not arrived at the meeting in time to be heard under Item S -- Citizens wishing to address the Council. Mr. Dan Peters of 302 Steeplechase Drive presented a petition of signatures from homeowners in the Churchill Farms Subdivision requesting annexation. Attorney Banks advised that in order for the petition to be valid it would need to contain 50% of all the homeowners and 50% of all registered voters living in that subdivision. She advised Mr. Peters that he could continue to add to the petition until it met that qualification and when it did, the process could begin for annexation. Y Accept report of the independent audit of all accounts of the City, report to management and single audit reports for the fiscal year ended September 30, 1994/Susan Morgan and Michelle Rundell Voltz noted the "clean" audit opinion that the audit firm, Maxwell, Locke and Ritter, had given to the City's Annual Financial Report and Single Audit and the fact that it was considered to be "unqualified." Motion by McMaster, second by Voltz to accept the auditor's report of the City financial condition. Approved 7-0. Z Approval of a resolution authorizing the establishment of a fee schedule for animal services, with an effective date/Hartley Sappington Sappington read the resolution. McMaster stated that he does not agree with the fee structure for un -neutered animals and suggested that the fee be the same for both neutered and un -neutered. Voltz stated that she felt the high fee was prescribed by the Council in order to curb the population of unwanted animals. McMaster stated that he felt that only the responsible pet owners will pay the fees, and that most dogs are not even registered. Jared Miles suggested that the fee be set at $10, using part of that fee to help those people who would have difficulty paying it or to take care of the unwanted animals that are picked up. Sappington noted that the Animal Services Department had increased their publicity by holding more clinics, working with the vets, and becoming more aggressive in enforcement and public education. He added that part of the $25 fee for unneutered animals would be used to assist those who have difficulty paying the fee, and that no animal may be adopted from the Georgetown Animal Shelter until it has been neutered. Minutes of City Council Meeting March 14, 1995 Page 5 of 7 Pages Animal Control Officer, Mark Birchard, responding to a letter to the Council from a citizen, noted that female dogs don't lose fertility with age and that Williamson County and the City of Taylor also charge $10 for un -neutered licensing. Motion by Voltz, second by Tonn to accept the fee structure as it is, but change the fee for un -neutered pet licensing to $10 instead of $25, and to remove the rebate back to the owner once the animal is neutered. Denied 2 to 5 (McMaster, Curl, Arroyos, Vincent and Bonner opposed). Motion by McMaster, second by Vincent to accept the fee structure as it is, but change the fee for both neutered and un -neutered pet licensing to $10, and review the number of dogs being registered every six months for the next two years to see if the fee needs to be adjusted. Denied 3 to 4 (Curl, Bonner, Voltz and Tonn opposed). Motion by McMaster, second by Tann to accept the fee structure as it is, but change the fee for both neutered and un -neutered pet licensing to $5, review the number of dogs being registered every six months for the next two years to see if the fee needs to be adjusted; increase the impoundment fees of un -neutered, unregistered animals to $25 for the first impoundment, $50 for the second impoundment, and $70 for the third impoundment; and authorize the use of up to $1.00 of the licensing fee for financial assistance at the discretion of the Animal Control Officer. Approved 6-1 (Bonner opposed). 8:23 p.m. recess - resumed at 8:31 p.m. AA Approval of an ordinance amending the City's Single Member District Plan to include properties that are in the process of being annexed/Marianne Banks Banks explained that the annual submission to the Justice Department for preclearance for the upcoming election is required 60 days before the election. Since two of the proposed annexation areas would be final in time for the May 6th election, those properties needed to be included in the submission. Banks read the ordinance. Motion by Vincent, second by McMaster to approve this ordinance on first reading. Approved 7-0. BB Appointments to Historic Preservation Commission & Board of Adjustment/Elizabeth Gray Motion by McMaster, second by Tonn to approve the Mayor's recommendations and appoint John Hoyt to the Historic Preservation Commission to fill a vacancy and appoint Gerald Carson to the Board of Adjustments to fill an alternate vacancy. Approved 4 to 3 (Curl, Vincent and Voltz opposed). CC Final comments and evaluation of meeting process Minutes of City Council Meeting March 14, 1995 Page 6 of 7 Pages There were no final comments. The meeting was adjourned at 8:40 p.m. Approved: Attest: Leo Wood, Mayor Minutes of City Council Meeting March 14, 1995 Page 7 of 7 Pages D. Lee, City Secretary