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HomeMy WebLinkAboutMIN 02.22.1994 CC-RITITTUTES OF E MEETING OF E GOVERNING BODY OF I OF • • .., The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Tonn Mike McMaster Jane Voltz Doris Curl Dick Vincent Winfred Bonner Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Ed Barry, Dir. of Development Svcs. Hartley Sappington, Dir. of Comm. Svcs. Jim Briggs, Dir. of Comm.Owned Utilities Randy Morrow, Dir. of Parks & Rec. Susan Morgan, Dir. of Finance & Admin. Workshop --Called to order at 5:15 p.m. Council Members Absent: None Hildy Kingma, Chief Planner Robert Hernandez, Police Lieutenant Mary Lee Prigge, Recreation Supt. David Hall, Building Inspector James Simonson, Police Lieutenant Ron Coleman, Public Information Officer Tom Leggitt, Fire Marshall A Discussion of recent Cisneros Leadership Symposium/Jane Voltz, Dick Vincent, and Doris Curl Voltz, Vincent and Curl shared some of the highlights of the Symposium, saying that the speakers were excellent and spoke on topics such as customer service and Council accessibility to citizens. B Review results of solid waste survey and discuss contract extension/Bob Hart and Hartley Sappington Sappington presented the results of the recent customer survey and proposed to Council the possibility of rate increases in order to continue the current level of service. Minutes of City Council Meeting February 22, 1994 Page 1 of 8 Pages C Discussion of City communications (City Letter) and image/Bob Hart and Ron Coleman Council discussed their opinions of the current methods of communications and were asked whether the City Letter should promote the organization or the community. Council expressed the desire for a continuation of the City Letter, with entries from each of the various divisions to market City service delivery. A draft communications proposal will be brought back to the Council at a future meeting. Regular Session --Called to Order at 7:03 p.m. Consent Agenda D Approval of meeting minutes --Regular Meeting of February 8, 1994/Sandra Lee E Approval of Final Plat of Fountainwood Estates, Phase 3, a subdivision of 58.67 acres, located off Jim Hogg Road/Ed Barry and Hildy Kingma F Approval of preliminary plats for a vacation and resubdivision of River Ridge Three Subdivision, Sections C through G; and ratification of variances to the Subdivision Regulations/Ed Barry and Hildy Kingma G Approval of final plats for a vacation and resubdivision of River Ridge Three Subdivision, Sections C through G/Ed Barry and Hildy Kingma H Approval of a short -form plat of Cala Seco de Serenada Subdivision, a 10.02 acre tract in the David Wright Survey, located at the corner of Sequoia Trail and Granada Drive; and requested variance to the Subdivision Regulations/Ed Barry and Hildy Kingma J Pulled. (See Regular Agenda) I Amendment to Tax Abatement Agreement for House of Hatten to show ownership of real property by Hatten Enterprises, a Texas General Partnership/Marianne Banks K Approval of recommendation by Neighborhood Improvement Committee for additional work under the 1991 Housing Rehabilitation grant in the amount of $29,875 to John Kyser Construction/Elizabeth Gray L Approval of bid from Smith Pump Company, Inc. in the amount of $9,540.00 to repair and replace the pump at Well No. 1/Jim Briggs M Pulled. (See Regular Agenda) N Pulled. (See Regular Agenda) O Pulled. (See Regular Agenda) Minutes of City Council Meeting February 22, 1994 Page 2 of 8 Pages P Approval of contract with Williamson County in the amount of $60,000 for rural fire protection services/Tom Leggitt Motion by Tonn, second by Bonner to approve the Consent Agenda with the exception of Items J, M, N, and O. Approved 6-0. Regular Agenda J Approval of a development agreement with the House of Hatten and Georgetown Rail Equipment Company/Marianne Banks (Pulled by Voltz) Voltz asked for clarification over the inclusion of the development of the Inner Loop Road. Motion by Voltz, second by Curl to approve the development agreement. Approved 6-0. M Approval of recommended architect for new recreation center/Randy Morrow (pulled by Voltz) Voltz told staff that she would have liked to have seen the information on the other contenders before the final selection was made. Morrow explained that the Council had approved the selection criteria at a previous meeting. In the future, Council agreed that they would like to see the top two selections. At Wood's direction, Morrow briefly explained the reasons that Embree Construction was chosen instead of Voelter and Associates and Opus 3. Morrow also explained that the architect will receive a contract from the City and will submit a plan. The plan will be brought back to the Council for approval. Motion by McMaster, second by Voltz to approve the selection of Embree Group as the recommended architect for the new recreation center. Approved 6-0. N Approval of a resolution authorizing the Mayor to sign grant applications from the Criminal Justice Division of the Governor's Office for funding for a Victim Services Representative/James Simonson (Pulled by Voltz) Voltz stated that she pulled this item on the Victim Services Representative and the next item on the grant for the Juvenile Law Enforcement Officer (JLEO) in order to inquire if these grants were going to be sufficient funding for the needs in those areas. Lt. Simonson explained that the grant for the Victim Services Representative would cover half of the salary for a staff assistant and a victim services representative. He said this funding was not needed as badly as the funding for the JLEO (to be discussed in the next item). Simonson explained that the Victim Services Representative in Georgetown is currently not a certified counselor --this position serves only as a source of reference for victims. Minutes of City Council Meeting February 22, 1994 Page 3 of 8 Pages Motion by McMaster, second by Tann to approve the grant application for funding for a Victim Services Representative. Approved 6-0. O Approval of a resolution authorizing the Mayor to sign grant applications from the Criminal Justice Division of the Governor's Office for funding for a Juvenile Law Enforcement Officer/James Simonson (Pulled by Voltz) Simonson explained that this funding provides half of the salary for the Juvenile Law Enforcement Officer QLEO), and that they have applied and received this funding for five years. The JLEO handles an average of 500 cases in a year. Motion by Voltz, second by Vincent to approve the grant application. Approved 6-0. Q Citizens wishing to address the Council There were no citizens who wished to address the Council. R Mayor, Council, City Manager, and staff comments and reports Voltz asked staff for a schedule of the regular meeting dates for the various boards and commissions. She volunteered to attend the upcoming Planning and Zoning Commission Meeting on March 1. ® Developer of the Year Award Development Services Division Director Ed Barry explained that this award would be given annually to the developers in Georgetown who showed outstanding performance in their area of expertise. ® The Gabriels Funeral Home - Commercial Developer of the Year Award • GISD/Dell Pickett - (to be presented at next Council Meeting due to school officials attending the Georgetown Play -Off Game in Pfiugerville) ® Don Parker/Riverbend V - Developer/Subdivider/Builder of the Year • Michael Meador - Professional Services Award ® City Streets and Parks Departments - Williams Drive intersection with Riverside Drive - Public Project of the Year ® Georgetown Substation Dedication and photo Hart requested that the Council be at the substation on Wednesday, February 23, by 5:15 p.m. for a group photograph. ® March 18 Reception for Les Bunte Hart announced that a reception for the former Fire Chief would be held at the Ramada Inn at 6:00 p.m. on Friday, March 18. Minutes of City Council Meeting February 22, 1994 Page 4 of 8 Pages • Proclamation honoring Japanese visitor, Masafumi Inoue Hart introduced Mr. Masafumi Inoue, a visiting official from the City of Kumamoto, Japan. Mayor Wood read a proclamation in his honor and gave him a "key to the City" and lapel pin. 7:56 p.m. Recessed - 8:07 p.m. Reconvened S Second reading of an ordinance revising the speed limits on Leander Road, extending the 30 -mile per hour speed limit zone from just east of Tallwood Drive to just east of Norwood Drive West/Jim Briggs Briggs read the ordinance caption for this second reading. Motion by McMaster, second by Voltz to approve Ordinance 94-06 revising the speed limits on Leander Road. Approved 6-0. T Second reading of an ordinance amending the 1992/93 Annual Operating Plan Element (Budget) due to conditions that resulted in year-end budget variances for certain City departments/Susan Morgan and Michelle Rundell Morgan read the ordinance caption for this second reading. Motion by McMaster, second by Bonner to approve Ordinance 94-07 amending the 1992/93 Annual Operating Plan Element. Approved 6-0. U Second reading of an ordinance amending the 1993/94 Annual Operating Plan Element (Budget) allocating previously approved salary increases from the Human Resources Department to the appropriate departments within the City/Susan Morgan and Michelle Rundell Morgan read the ordinance caption for this second reading. Motion by McMaster, second by Voltz to approve Ordinance 94-08 amending the 1993/94 Annual Operating Plan Element. Approved 6-0. V Approval of the resubdivision of Lots 2 and 3, Fleager's Addition; and requested variances to the Subdivision Regulations/Ed Barry and Hildy Kingma This item was pulled at the request of the applicant. W Approval of a detailed development plan for Lot 1 and part of Lot 2, Toyah. Point, Section Two Amended; and ratification of requested variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Kingma explained that this item refers to the future site of a Kettle Inn Restaurant on Lot 1, sharing a parking lot with the Comfort Inn, Lot 2. The owner of Lot 2 has requested variances to the required amount of pervious Minutes of City Council Meeting February 22, 1994 Page 5 of 8 Pages cover, the total number of parking spaces allowed, and the required bufferyard between lots. Voltz expressed that it was nice to have the Comfort Inn back. She questioned the access onto the I-35 frontage road. Kingma stated that the access would not be allowed by the state because of not enough distance to the intersection at Leander Road. Voltz also asked about the truck parking on the corner property. Comfort Inn owner, Sharon Eriksson, said that she would have to give up the truck parking business due to the need to remove some of the existing paving (impervious cover). Don Bizzell, the engineer on the project, stated to Council that to remove the 1800 square feet of paving would cause the destruction of $8,000 - $10,000 worth of improvements plus would cost for the landscaping that will be required in place of the paving. The removal of this paving would also reduce travel around the property to one lane, one way. He requested that the variance be granted to allow the 1800 square feet of paving to remain. Motion by Curl, second by Voltz to approve the detailed development plan as recommended by the Planning and Zoning Commission. Clarification was requested on the motion. Curl stated that her motion was intended to include the removal of the 1800 square feet of paving and replace with grass. Not approved. 3-4 (McMaster, Tonn, Vincent and Mayor Wood opposed) Mayor Wood voted to break the tie. Motion by McMaster, second by Tann to approve the detailed development plan with paving left as is. Approved 4-3. (Curl, Voltz and Bonner opposed) Mayor Wood voted to break the tie. X First reading of an ordinance to amend the current Smoking Ordinance to restrict smoking on all property owned or leased by the Georgetown Independent School District (GISD) with the exception of designated smoking areas established by GISD/Marianne Banks Banks explained that the School District had requested this amendment in order to have the ordinance enforced by the Georgetown Police Department and Municipal Court. The School District also expressed the need for a stronger statement to the students. Banks read the ordinance. Motion by McMaster, second by Voltz to approve this ordinance amendment on first reading. Approved 6-0. Y Resolution revising Resolution No. 940208-P ordering the General/Special Election on Saturday, May 7, 1994, and ordering a Runoff Election, if necessary, on May 28, 1994/Sandra Lee Minutes of City Council Meeting February 22, 1994 Page 6 of 8 Pages Lee explained that the election ballot will be titled General/Special and would include an election to fill the unexpired term of the Councilmember position for District 1 due to the resignation of Lupe Carranco. There will also be revisions to the City Charter on this election ballot. Motion by McMaster, second by Tonn to approve this resolution ordering the General/Special Election. Approved 6-0. Z Resolution approving an amendment to the contract with Longhorn Community Disposal to increase charges paid by the City for residential, commercial, and roll -off container services/Bob Hart and Hartley Sappington Sappington explained that this increase will be seen in the amount paid by the City to Longhorn, but will not be passed along except to the commercial roll- off. The City will absorb the increase. Hart explained that this would still be beneath the budget of $55,000. Motion by Curl, second by McMaster to approve the amendment to the contract. Approved 6-0. AA First reading of an ordinance amending Section 13.04.180 of Chapter 13.04 relating to Rates and Charges -- Solid Waste Disposal -- Schedule/Hartley Sappington Sappington read the ordinance. Motion by McMaster, second by Bonner to approve this ordinance on first reading. Approved 6-0. BB Adoption of Amended Governance Policies for City Boards and Commissions/Bob Hart and Ron Coleman Coleman read the resolution. Motion by McMaster, second by Tann to approve the amended governance policies. Approved 6-0. CC Appointment of two members to the Electrical Examiners Board/Ron Coleman Motion by McMaster, second by Tonn to appoint Phillips Baker and re -appoint Sam Grisham. Approved 6-0. Hart announced a joint meeting between the Council and the Electrical Examiners Board next Monday at 5:30 p.m. DD Appointment of one member to the Convention and Visitors' Bureau/Ron Coleman Postponed to the next Council Meeting, EE Final comments and evaluation of meeting process Minutes of City Council Meeting February 22, 1994 Page 7 of 8 Pages Mayor Wood again welcomed Mr. Inoue from Japan and postponed the remainder of the final comments for the end of the meeting after Executive Session. 8:58 p.m. recessed Regular Session to convene Executive Session Executive Session FF Sec.551.071 consultation with attorney GG Sec.551.072 deliberation on real property HEI Sec.551.075 conference with employee Re_aular Session Action on executive session items There was no action on Executive Session items. EE Final comments and evaluation of meeting process. There were no final comments. Adjournment The meeting was adjourned at 10:20 p.m. Approved: Minutes of City Council Meeting February 22, 1994 Page 8 of 8 Pages Attest: Sandra Lee, City Secretary t Leo Wood, Mayor Minutes of City Council Meeting February 22, 1994 Page 8 of 8 Pages Attest: Sandra Lee, City Secretary