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HomeMy WebLinkAboutMIN 05.10.1994 CC-RMINUTES OF THE MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, MAY 105 1994 The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Tonn Mike McMaster Jane Voltz Doris Curl Dick Vincent Winfred Bonner George Arroyos Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Larry Hesser, Chief of Police Randy Morrow, Dir. of Parks & Recreation Workshop --Called to order at 6:00 p.m. A Habitat for Humanity Presentation Council Members Absent: None Hildy Kingma, Chief Planner Terry Jones, Purchasing Agent Ron Coleman, Public Information Officer Sheree Rabe, Assistant City Attorney Leon Henderson, Conservation & Load Mgr. David Hall, Building Official B Review Recreation Center Plans/Bob Hart and Randy Morrow Regular Session --Called to order at 7:00 p.m. C Approval of an ordinance canvassing the votes for the May 7, 1994, General Election and the May 7, 1994, Charter Election, and declaring the election results to be official -- Emergency Reading/Sandra Lee Wood appointed a Council Subcommittee composed of Jane Voltz as Chair and Dick Vincent to canvass the election results. Voltz and Vincent convened in the conference room to canvass. Mayor Wood announced that a petition had been received by the City Secretary for a recount of the votes in the District 1 Councilmember race and that the recount would be held at 4:30 p.m. on Tuesday, May 17, 1994. Minutes of City Council Meeting May 10, 1994 Page 1 of 7 Pages Voltz and Vincent returned to the Bias and declared the tally sheets to be in order Motion by Voltz, second by Vincent to declare the results to be official and thereby approve Ordinance No. 94-17 on emergency reading. Approved 6-0. Voltz congratulated the winners, commended the Charter Review Committee and City Secretary Sandra Lee for the time they had put into the preparation for the election, and suggested that the City work together with the School District and the County to allow the election process to run more efficiently in the future. D Consider that an order be entered into the minutes declaring the adoption of all or part of the Charter Amendments/Sandra Lee Motion by McMaster, second by Curl to declare the adoption of the Charter Amendments. Approved 6-0, E Comments by outgoing Councilmembers. There were no outgoing Councilmembers. F Swearing in of Mayor & Councilmembers/Sandra Lee District Judge William S. Lott conducted the swearing-in ceremony for Mayor Leo Wood. Lee conducted the swearing-in ceremony for Councilmembers Arroyos, Bonner, Curl and Tonn. G Comments by incoming Councilmembers Arroyos, Bonner, Curl and Tonn stated that they were grateful to their constituents for their elections and looked forward to being on the Council and working together as a team for all the citizens of Georgetown. H Election of Mayor Pro-Tem/Sandra Lee Motion by Voltz, second by Curl to nominate Mike McMaster as Mayor Pro -Tem. Approved 7-0. I Swearing-in of Mayor Pro-Tem/Sandra Lee Lee conducted the swearing-in of Mayor Pro -Tem Mike McMaster, Consent Agenda J Approval of meeting minutes --Regular Meeting of April 26, 1994/Sandra Lee Minutes of City Council Meeting May 10, 1994 Page 2 of 7 Pages K Approval of Amendment No. 4 to the Texas Department of Housing and Community Affairs Contract No. 70008 regarding the Texas Community Development Program Housing Rehabilitation Grant/Elizabeth Gray L Grant title for property located at 605 W. 15th (part of Outlot No. 19, Division A) to Hill Country Habitat for Humanity/Elizabeth Gray M Pulled. (See Regular Agenda) N Award of bid for overhead electrical cable to KBS Electrical Distributors in the amount of $31,220.00/Susan Morgan and Terry Jones O Award of bid for the sealing of the HVAC ducts at the Library to Young & Pratt Services in the amount of $7,490.00/Susan Morgan and Terry Jones P Approval of an engineering services contract agreement with Blackwell, Lackey & Associates, Inc. of Georgetown for engineering services related to the City of Georgetown's municipal projects/Jim Briggs This item was pulled by Bob Hart to be deferred to the next Council Meeting, Q Approval of a proposal for Blackwell, Lackey & Associates, Inc. of Georgetown to provide professional services related to the Chip Richarte Learning Center Wastewater Approach Line Project, in an amount not to exceed $10,000/Jim Briggs This item was pulled by Bob Hart to be deferred to the next Council Meeting. Motion by Tonn, second by McMaster to approve the Consent Agenda with the exception of Items M. P and Q. Approved 7-0. Regular Agenda M Award of annual bid for the landscape maintenance of City owned facilities and the downtown square to Pride Landscaping in the amount of $31,027.00/Susan Morgan and Terry Jones (pulled by Vincent) Vincent asked Jones why City Parks Department staff could no longer maintain the landscaping and noted, as shown on the bid tabulation sheet included with the item, that no local companies had responded to the request for proposal. Jones replied that it is expected that the outside contractor will be more economical than hiring additional Parks Department staff. Motion by McMaster, second by Vincent to approve the contract with Pride Landscaping in an amount of $31,027.00. Approved 7-0. Minutes of City Council Meeting May 10, 1994 Page 3 of 7 Pages R Citizens wishing to address the Council Jean Jackson asked to wait and address the Council at the discussion of Item Z. Judith Moore of 301 A Algerita spoke to Council regarding the ADA Proclamation that will be read at the June 24 Council Meeting, and told Council that as a member of the Governor's Committee on ADA, she would be attending the 47th Convention on Disabilities in Georgia. S Mayor, Council, City Manager and staff comments and reports McMaster and Vincent welcomed Arroyos. Hart informed Council that a verbal commitment of the award of a $100,000 grant for airport infrastructure would be discussed on Tuesday, May 24, at the Highway Department Building on 12th Street in Austin, and asked Councilmembers to attend and show their support. Mayor Wood reminded Council of the TML Region 10 Meeting in LaGrange on Thursday, May 12. T Approval of an ordinance on second reading to amend the Smoking Ordinance of the City of Georgetown to restrict smoking within the Creative Playscape and within recreational and park areas which are posted for no smoking/Marianne Banks Banks read the caption. Motion by McMaster, second by Curl to adopt Ordinance No. 94-16 on second reading. Approved 7-0. U Approval of a final plat of Amended Wood Ranch Subdivision, Section Three and Section Four/Ed Barry and Hildy Kingma Kingma told Council there were no controversial issues involved with this plat. Motion by McMaster, second by Bonner to approve the final plat. Approved 7-0. V Provide guidance and clarification with regard to the detailed development plan for the proposed Draeger Ford Body Shop Building at 503 Austin Ave./Ed Barry and Bob Hart Kingma told Council that the owners, Ron and James Draeger, had requested that this item be placed on the agenda. Kingma informed Council that staff had noted a discrepancy involving four planters that were on the original site plan but do not now appear on the detailed development plan. After discussion concerning the reasons for and against the planters and location of shrubs, it was determined that the placement of the landscaping could be changed. Minutes of City Council Meeting May 10, 1994 Page 4 of 7 Pages Motion by McMaster, second by Bonner to not require the landscaping in the front of the building if they comply with the required numbers of trees and shrubs somewhere on the property, that the indicated landscaping on the south side of the building would remain the same, and that they be allowed to proceed with the development. Approved 7-0. 8:37 p.m. Recess - Resumed at 8:47 p.m. W Approval for the Mayor to execute a contract with Embree Construction Company to serve as construction manager for the construction of a recreation center/Bob Hart and Randy Morrow Motion by McMaster, second by Vincent to authorize the Mayor to execute a contract between the City and Embree Construction written by City Attorney Marianne Banks for the construction management of the recreation center. Approved 7-0. X Consideration of the creation of a Council committee to meet with the County Commissioners relative to the building requirements for the county maintenance facility/Mayor Wood Due to the differences of opinion between the City and the County regarding the requirements for the new building, Mayor Wood appointed a Council Subcommittee to be chaired by Councilmember Arroyos and including Councilmembers McMaster and Tonn to meet with City staff and the County in an attempt to resolve the differences and bring back the results at the next Council Meeting. Motion by Vincent, second by Bonner to authorize the Mayor to appoint Arroyos, McMaster and Tonn to meet with County Commissioners Hays and Boatright to resolve differences and bring the results back to the Council at the next meeting. Approved 7-0. Y Consideration of a candidate profile for the Director of Fire Services/Bob Hart Hart explained that questionnaires had been mailed to businesses and citizens asking them to reveal the qualities they desired in a Fire Chief. Hart told Council that the survey results were helpful in establishing skill and experience requirements, but a number of issues remained unresolved, and he was hopeful of resolving those issues during the upcoming budget discussions. Motion by McMaster, second by Tonn to approve of the candidate profile as presented in the Agenda Packet with the understanding that the profile could be changed if deemed necessary by the Council or by Hart. Approved 7-0. Minutes of City Council Meeting May 10, 1994 Page 5 of 7 Pages Z Review concept and composition of a proposed Police Advisory Council/Larry Hesser and Bob Hart Hart explained that he had received input of concern from a citizen regarding the list of names that was included in the packet for this advisory council. Hart assured that there would be no action taken at this meeting to determine the membership of the committee. Hesser explained that the development of such a group would give him valuable input into operations, policies, and procedures for the Police Department. He also pointed out that the group would provide input to him in regard to "means" to accomplish the Council's "ends." When questioned by Councilmembers, Hart and Hesser responded that the members of the committee would be appointed by Hart and the length of term on the committee would be determined by the committee members. Voltz asked that the committee be reminded that they would be serving in an advisory, not dictatorial position, and that the Council would be the final authority. Wood called on Jean Jackson to address Council. Jackson, of 1401 Scenic Drive, told Council that many of her questions had been answered in the presentation by Chief Hesser. AA Review of workshop schedules, orientation and Council Retreat/Bob Hart Hart reviewed a schedule that had been distributed to Council and asked for feedback from Council regarding attendance at the Association of Mayors, Councilmembers and Commissioners Conference in Amarillo in July. 9:12 p.m. Recessed ®pen Session Executive Session BB Sec.551.071 consultation with attorney CC Sec.551.072 deliberation on real property DD Sec.551.075 conference with employee Regular Session --Reconvened at 9:29 p.m. EE Action on executive session items No action was taken on executive session items. Minutes of City Council Meeting May 10, 1994 Page 6 of 7 Pages FF Final comments and evaluation of meeting process There were no final comments. The meeting was adjourned at 9:31 p.m. Approved: r Leo Wood, Mayor Minutes of City Council Meeting May 10, 1994 Page 7 of 7 Pages Attest: IVA Lee, City Secretary