HomeMy WebLinkAboutMIN 09.13.1994 CC-RMINUTES OF THE MEETING OF THE GOVERNING BODY
OF THE CITY OF GEORGETOWN, TEXAS
TUESDAY, SEPTEMBER 13, 1994
The City Council of the City of Georgetown, Texas, met in regular session on the above date
with Mayor Leo Wood presiding.
Council Members
Present:
Ferd Tonn
Mike McMaster
Jane Voltz
Dick Vincent
George Arroyos
Doris Curl
Staff Present:
Bob Hart, City Manager
Mariamne Banks, City Attorney
Sandra Lee, City Secretary
Susan Morgan, Dir. of Finance & Admin.
Hartley Sappington, Dir. of Community Services
Elizabeth Gray, Dir. of Management Services
Jim Briggs, Dir. of Community -Owned Utilities
Council Members
Absent:
Winfred Bonner
Hildy Kingma, Chief Planner
Ron Coleman, Public Information Officer
Teresa Hersh, Personnel Director
Micki Rundell, Accounting Director
Laurie Brewer, Staff Accountant
Terry Jones, Purchasing Director
Jeff Clausius, Information Svcs. Coordinator
Mary Lee Prigge, Recreation Superintendent
Workshop
A Workshop Governance Policy discussion on Council Purchases
Council discussed purchasing one or two lap -top portable computers to be checked -out
for use by the Councilmembers when needed. It was felt that the City standard stationery
would be sufficient for correspondence, and if the individual councilmembers preferred,
they could, at their own expense, purchase personalized printed letterhead for
communication with the citizens in their individual district.
Executive Session --Call to order at 6:15 p.m.
In compliance with the Open Meetings Act,
Codes, Annotated, the items listed below will
action in the regular session that follows.
Chapter 551, Government Code, Vernon's Texas
be discussed in closed session and are subject to
B Sec.551.071 consultation with attorney
C Sec.551.072 deliberation on real property
Minutes of City Council Meeting
September 13, 1994
Page 1 of 9 Pages
D Sec.551.075 conference with employee
Regular
Session --Called
to Order at
7:16 p.m.
E
Action on
Executive Session
items
There was no action taken on Executive Session items.
F Public Hearing
• 1991 Texas Capital Development Program Housing Rehab Project Close Out
/Elizabeth Gray
Gray gave an overview of the project, stating that 17 homes had been
rehabilitated and that the close-out documents were available for public
view. In answer to a question from Arroyos, Gray said that information
was gathered from the residents when the inspections were done and that
she had met with them also.
Arroyos thanked Gray for her management of the project and said it was
commendable that the City enhances the quality of life in this way, but
that some of the residents were not satisfied with the work that was done.
Curl asked if the residents had offered suggestions. Gray responded that
there had been input and that the new program would allow the recipients
to evaluate the contractors and the city staff.
There was no public comment regarding this project.
• 1991 Texas Capital Fund Project Close-Out/Bob Hart
Hart explained that the funds for this project had been spent in accordance
with the contract and that Poly Resources Recycling, Inc. had complied
with the terms of hiring 75% low to medium income employees.
There was no public comment regarding this project.
The hearings were closed at 7:24 p.m.
Consent Agenda
G Approval of meeting minutes --Regular Meeting of August 23, 1994 and Special Session
of August 30, 1994/Sandra Lee
H Award of bid for janitorial services to Jani-King in the amount of $80,840 annually/Susan
Morgan and Terry Jones
Minutes of City Council Meeting
September 13, 1994
Page 2 of 9 Pages
I Award of amlual bid for emulsion to Koch Materials in the estimated amount of
$18,362/Jim Briggs and Terry Jones
J Approval to purchase one 400KW generator (used) from NEC Power Systems in the
amount of $23,550/Jim Briggs
K Approval of an amendment to the City's contract with McCord Engineering to provide
engineering services to the City's electric system for FY 1994-95/Jim Briggs
L Approval of an engineering services agreement by Blackwell, Lackey & Associates to
provide engineering services related to the survey, design and construction administration
of a 12" water line in the Oakcrest Subdivision/Jim Briggs
M Approval of a change order to the contract with Kirkham, Michael for Traffic Impact
Analysis related to the Del Webb Sun City project/Ed Barry
N Approval of change orders to reduce the Recreation Center roofing bid by $8,189.00 and
reduce the painting bid by $7,155.00 and reduce the electrical bid by $18,385.00/Randy
Morrow and Terry Jones
O Pulled by Curl. (See Regular Agenda)
P Award of bid for Recreation Center HVAC to Pro -Air Engineering in the amount of
$63,047.00 and for roofing to Diamond Roofing Company in the amount of $69,328.00
and for drywall, metal framing, insulation and acoustical to Austin Interiors in the amount
of $35,700.00 and for painting to Southwest Painting in the amount of $20,885.00 and
for site concrete to River Oaks Construction in the amount of $30,755.00 and for steel
erection to Quality Steel Erectors in the amount of $21,700.00 and for storefront and
glazing to Flats Glass in the amount of $26,900.00/Randy Morrow and Terry Jones
Q Approval of a resolution to authorize a license to encroach into the public utility easement
located along the rear property line of Lot 1, Block C of Reata Trails, Unit I, located at
3418 Buffalo Springs Trail/Ed Barry and Hildy Kingma
R Approval of a resolution to authorize a license to encroach into both side public utility
easements located at Lot 25, Block F, Berry Creek Subdivision, Section Two, locally
known as 30107 Spyglass Circle/Ed Barry and Hildy Kingma
S Approval of a resolution to authorize a license to encroach into the platted drainage
easement and public utility easement located along the rear property line of Lot 13, Block
D. Berry Creek Subdivision, Section Two, locally known as 30102 Wing Foot Cove/Ed
Barry and Hildy Kingma
T Approval of a resolution to authorize the City Attorney to issue a quit claim deed to be
filed to abandon the two platted five (5) foot Public Utility Easements (PUE's) located
Minutes of City Council Meeting
September 13, 1994
Page 3 of 9 Pages
along the common property lines of Lots 3A and 3B, Block D, Resubdivision of Lot 3,
Block D, Briarwood Subdivision, Section One, located at 201 Briarwood Drive/Ed Barry
and Hildy Kingma
U Approval of a resolution for a lease agreement with the Georgetown Heritage
Society/Hartley Sappington
Deferred for action on September 27 at Curl's request.
V Approval of a funding agreement between the City of Georgetown and the Georgetown
Heritage Society for administrative services/Hartley Sappington and Molly Alexander
W Approval of a lease agreement between the City of Georgetown and the Georgetown
Optimist Club/Hartley Sappington
Tonn abstained from voting on this item.
X Approval of a resolution for funding agreements with the following agencies to continue
to provide social services to residents of Georgetown: WBCO/Williamson County Crisis
Center ($10,000.00), Literacy Council of Williamson County ($2,500.00),
WBCO/Nutrition Services ($3,000.00), Stonehaven Center ($12,000.00),
WBCO/Transportation Services ($5,000.00), the Williamson County and Cities Health
District ($22,500.00), and the Georgetown Information and Volunteer Exchange
($10,000.00)/Hartley Sappington
Tonn abstained from voting on this item.
Y Authorization for the Mayor to execute an agreement for retention and recruitment of
industry by the Georgetown Industrial Foundation/Bob Hart
Z Renewal of group health insurance contract with Prudential Insurance Company of
America/Elizabeth Gray
AA Approval of a resolution adopting a Fair Housing complaint procedure/Elizabeth Gray
Motion by McMaster, second by Tonn to approve the Consent Agenda with the exception of Item
U. Approved 6-0. (Bonner absent)
Regular A eg nda
O Approval of an agreement between the City of Georgetown and Georgetown Independent
School District for use of the Williams Drive Pool/Marianne Banks
Minutes of City Council Meeting
September 13, 1994
Page 4 of 9 Pages
Curl suggested that the Council consider heating the pool so that it could be used
during the winter months by the high school swim team and other citizens who
like to swim year-round.
McMaster expressed his concern that the School District does not always
reciprocate to the City for the use of their facilities.
Wood called a joint workshop between the City Council and the School District
Board for Tuesday, October 18 at 5:30 p.m. in the Council Chambers to discuss
this issue and others. Hart will contact Dr. Gunn and see if that date is
compatible with the School District.
Motion by McMaster, second by Curl to approve the agreement between the
School District and the City for the use of the Williams Drive Pool. Approved
6-0.
BB Citizens wishing to address the Council
Luther Laubach of 804 Country Club Rd. spoke against the proposed property tax
increase, saying that he had visited Councilmember Bonner in the hospital and
was delivering a message from Mr. Bonner that he also opposed the proposed
property tax increase.
CC Mayor, Council, City Manager, and staff comments and reports
There were no comments.
DD Approval of an ordinance concerning the proposed tariff schedules by Texas Utilities
Electric Company/Second Reading/Bob Hart
Hart read
the
caption.
Motion by McMaster, second by Tonn to approve
Ordinance
No.
94-32 on
second reading. Approved 6-0.
EE Approval of an ordinance amending Chapter 8.28 of the City of Georgetown Code of
Ordinances by substituting Building Standards Commission for Board of Adjustments and
Appeals and the Housing Board of Adjustments and Appeals/Second Reading/Mariam-le
Landers Banks
Banks read the caption. Motion by
Ordinance No. 94-33 on second reading
Tonn, second by Vincent to approve
Approved 6-0.
FF Approval of an ordinance to rezone South San Gabriel Urban Renewal Addition, Block
U. Lot 8, from RS, Residential Single Family to RM -3, Office and Service
District/Second Reading/Ed Barry and Hildy Kingma
Minutes of City Council Meeting
September 13, 1994
Page 5 of 9 Pages
Kingma read the caption. Motion by Tonn, second by Voltz to approve Ordinance
No. 94-34 on second reading. Approved 5-1. (Arroyos opposed)
GG Approval of final plats for the resubdivision of Berry Creek Subdivision, Section Seven,
Phase Two, 14.866 acres; Section Eight, Phase Two, 14.877 acres; and Section Eight,
Phase Three, 10.929 acres; and ratification of requested variances to the Subdivision
Regulations/Ed Barry and Hildy Kingma
Motion by Curl, second by Vincent to approve the final plats. Approved 6-0.
HH Approval of an ordinance amending the 1993/94 Annual Operating Plan Element (budget)
reallocating the contingency reserve fund balances to reflect recommended financial
policy changes/First Reading/Bob Hart and Susan Morgan
Morgan read just the caption after satisfying the publication requirements and
explained that this reallocation would give a clearer picture of the actual
expenditures. Motion by McMaster, second by Voltz to approve this ordinance
on first reading. Approved 6-0.
II Approval of an ordinance amending the 1993/94 Annual Operating Plan Element (budget)
to increase the various fund budgets for increases in expenditures that are tied to service
requests or revenue collection rates/First Reading/Susan Morgan and Micki Rundell
Rundell read the just the caption after satisfying the publication requirements.
Motion by Tonn, second by Curl to approve this ordinance on first reading.
Approved 6-0,
JJ Approval of an ordinance adopting an Annual Operating Plan Element of the Georgetown
Century Plan (budget) for the fiscal year beginning October 1, 1994, and ending
September 30, 1995; adopting the Annual Amendment to the Century Plan/First
Reading/Bob Hart and Susan Morgan
Morgan read just the caption after satisfying the publication requirements. Motion
by Voltz, second by Tonn to approve this ordinance on first reading. Approved
6-0.
KK Approval of an ordinance levying a tax rate for the City of Georgetown for the tax year
1994/First Reading/Bob Hart and Susan Morgan
Morgan read just the caption only satisfying the publication requirements. Morgan
explained that the whole ainount of the tax is less than last year's tax, and that
7.9% of the tax money received would be used for operations and maintenance
and the remainder will be applied toward debt. Hart explained that the reason for
the increase in the percentage this year is because when property values dropped
in 1988, the Council at that time elected not to raise the tax rate. The City is
Minutes of City Council Meeting
September 13, 1994
Page 6 of 9 Pages
about 20% under the total needed to be collected. Morgan pointed out that the
proposed rate is still the lowest in the area.
Mayor Wood called on a citizen who asked to address the Council. David R. Pate
of 710 E. 8th Street told Council that he is concerned about the tax increase
because his property value has increased by 50%, and he wanted to make sure that
consideration was given for that. Hart explained that the tax rate is actually going
down. The effective tax rate has been 36.4 cents per $100 valuation, and is going
down to 35.734 cents. The City will be able to collect increased revenue because
of the rise in property values.
Voltz explained that the increased tax revenue is needed for increased services.
She commended Morgan and the accounting staff for procedures that have been
implemented. Voltz also asked Morgan to make sure that a copy of the budget
is available at the Library for interested citizens.
Mayor Wood said the Council has tried very hard to hold the increase to a
minimum.
Arroyos said he feels the proposed budget is a good one and he is looking forward
to implementing it.
Motion by McMaster, second by Vincent to approve this ordinance on first
reading. Approved 6-0.
LL Approval of an ordinance amending solid waste disposal rates/First Reading/Bob Hart and
Susan Morgan
Morgan
read just the
caption after satisfying the
publication requirements.
Morgan
explained that
the increase will appear on the
November utility bills for
October
service.
The
extra 50 cents does
not go to
Longhorn
Disposal,
but is
needed for the general operating fund due to the cost of Spring Clean Up and
curbside recycling.
Motion by Vincent, second by Tonn to approve this ordinance on first reading.
Approved 6-0.
MM Approval of an ordinance amending Sec. 2.08.010 "Administrative Divisions and
Departments" of the Georgetown Code of Ordinances/First Reading/Bob Hart and Susan
Morgan
Morgan read just the caption after satisfying the publication requirements,
explained that this ordinance was part of the budget adoption process, and noted
that there had been minor changes to the city departments and positions (including
Minutes of City Council Meeting
September 13, 1994
Page 7 of 9 Pages
the elimination of the Public Information Officer position) to better control salary
expenses.
Motion by McMaster, second by Tonn to approve this ordinance on first reading.
Approved 6-0.
NN Approval
of an ordinance updating TMRS (Texas
Municipal
Retirement System)
employee
service credits/First Reading/Elizabeth Gray
and Teresa
Hersh
Curl noted that on the agenda item cover sheet it was mentioned that the service
credits for retired City employees vested in the TMRS system had not been
updated for cost of living increases since 1982. She asked that the update occur
on a more timely basis in the future.
Mayor Pro -Tem McMaster presided over the voting on this item for Mayor Wood
who abstained due to conflict of interest. Motion by Curl, second by Torm to
approve this ordinance on first reading. Approved 6-0.
00 Approval of a request for permission to negotiate a contract with the top vendor in
responding to the RFP for a Financial Computer System/Susan Morgan and Jeff Clausius
Morgan explained that the age of the current System 36, the increasing difficulty
with the software, and the capacity over -runs are reasons for needing a new, more
efficient system. The total cost of the contracts involved in obtaining the new
system is not to exceed $300,000. Four vendors responded to the Request for
Proposal, all proposing IBM hardware. Staff recommends negotiating with
Incode of Lubbock.
Vincent asked about service and down time. Clausius responded that Incode is
promising "less than four hours" down time. Incode would have the ability to
"plug in" to our system in order to diagnose problems and solve them quickly.
Once the contract is negotiated by staff, Council would be asked to approve the
contract with Incode. It is planned that the conversion to the new system would
take place sometime in January, 1995.
Motion by Voltz,
second by
Tonn to authorize
staff to negotiate a contract for the
purchase of a new financial
computer system.
Approved 6-0.
PP Appointment of ex -officio members to the Georgetown Industrial Foundation (GIF) Board
of Directors/Leo Wood
Wood recommended that he and McMaster be appointed as ex -officio members
of the GIF until May when McMaster is expected not to seek re-election. At that
time, Council would appoint a replacement member for McMaster.
Minutes of City Council Meeting
September 13, 1994
Page 8 of 9 Pages
Motion by Curl, second by Voltz to appoint Wood and McMaster as ex -officio
members to the GIF Board of Directors. Approved 6-0.
QQ Final comments and evaluation of meeting process
There were no final comments.
The meeting was adjourned at 8:29 p.m.
Approved:
Ile
Leo Vood, Mayor
Minutes of City Council Meeting
September 13, 1994
Page 9 of 9 Pages
Attest:
Sandra D. Lee, City Secretary