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HomeMy WebLinkAboutMIN 09.13.1994 CC-RMINUTES OF THE MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, SEPTEMBER 13, 1994 The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Tonn Mike McMaster Jane Voltz Dick Vincent George Arroyos Doris Curl Staff Present: Bob Hart, City Manager Mariamne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Dir. of Finance & Admin. Hartley Sappington, Dir. of Community Services Elizabeth Gray, Dir. of Management Services Jim Briggs, Dir. of Community -Owned Utilities Council Members Absent: Winfred Bonner Hildy Kingma, Chief Planner Ron Coleman, Public Information Officer Teresa Hersh, Personnel Director Micki Rundell, Accounting Director Laurie Brewer, Staff Accountant Terry Jones, Purchasing Director Jeff Clausius, Information Svcs. Coordinator Mary Lee Prigge, Recreation Superintendent Workshop A Workshop Governance Policy discussion on Council Purchases Council discussed purchasing one or two lap -top portable computers to be checked -out for use by the Councilmembers when needed. It was felt that the City standard stationery would be sufficient for correspondence, and if the individual councilmembers preferred, they could, at their own expense, purchase personalized printed letterhead for communication with the citizens in their individual district. Executive Session --Call to order at 6:15 p.m. In compliance with the Open Meetings Act, Codes, Annotated, the items listed below will action in the regular session that follows. Chapter 551, Government Code, Vernon's Texas be discussed in closed session and are subject to B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property Minutes of City Council Meeting September 13, 1994 Page 1 of 9 Pages D Sec.551.075 conference with employee Regular Session --Called to Order at 7:16 p.m. E Action on Executive Session items There was no action taken on Executive Session items. F Public Hearing • 1991 Texas Capital Development Program Housing Rehab Project Close Out /Elizabeth Gray Gray gave an overview of the project, stating that 17 homes had been rehabilitated and that the close-out documents were available for public view. In answer to a question from Arroyos, Gray said that information was gathered from the residents when the inspections were done and that she had met with them also. Arroyos thanked Gray for her management of the project and said it was commendable that the City enhances the quality of life in this way, but that some of the residents were not satisfied with the work that was done. Curl asked if the residents had offered suggestions. Gray responded that there had been input and that the new program would allow the recipients to evaluate the contractors and the city staff. There was no public comment regarding this project. • 1991 Texas Capital Fund Project Close-Out/Bob Hart Hart explained that the funds for this project had been spent in accordance with the contract and that Poly Resources Recycling, Inc. had complied with the terms of hiring 75% low to medium income employees. There was no public comment regarding this project. The hearings were closed at 7:24 p.m. Consent Agenda G Approval of meeting minutes --Regular Meeting of August 23, 1994 and Special Session of August 30, 1994/Sandra Lee H Award of bid for janitorial services to Jani-King in the amount of $80,840 annually/Susan Morgan and Terry Jones Minutes of City Council Meeting September 13, 1994 Page 2 of 9 Pages I Award of amlual bid for emulsion to Koch Materials in the estimated amount of $18,362/Jim Briggs and Terry Jones J Approval to purchase one 400KW generator (used) from NEC Power Systems in the amount of $23,550/Jim Briggs K Approval of an amendment to the City's contract with McCord Engineering to provide engineering services to the City's electric system for FY 1994-95/Jim Briggs L Approval of an engineering services agreement by Blackwell, Lackey & Associates to provide engineering services related to the survey, design and construction administration of a 12" water line in the Oakcrest Subdivision/Jim Briggs M Approval of a change order to the contract with Kirkham, Michael for Traffic Impact Analysis related to the Del Webb Sun City project/Ed Barry N Approval of change orders to reduce the Recreation Center roofing bid by $8,189.00 and reduce the painting bid by $7,155.00 and reduce the electrical bid by $18,385.00/Randy Morrow and Terry Jones O Pulled by Curl. (See Regular Agenda) P Award of bid for Recreation Center HVAC to Pro -Air Engineering in the amount of $63,047.00 and for roofing to Diamond Roofing Company in the amount of $69,328.00 and for drywall, metal framing, insulation and acoustical to Austin Interiors in the amount of $35,700.00 and for painting to Southwest Painting in the amount of $20,885.00 and for site concrete to River Oaks Construction in the amount of $30,755.00 and for steel erection to Quality Steel Erectors in the amount of $21,700.00 and for storefront and glazing to Flats Glass in the amount of $26,900.00/Randy Morrow and Terry Jones Q Approval of a resolution to authorize a license to encroach into the public utility easement located along the rear property line of Lot 1, Block C of Reata Trails, Unit I, located at 3418 Buffalo Springs Trail/Ed Barry and Hildy Kingma R Approval of a resolution to authorize a license to encroach into both side public utility easements located at Lot 25, Block F, Berry Creek Subdivision, Section Two, locally known as 30107 Spyglass Circle/Ed Barry and Hildy Kingma S Approval of a resolution to authorize a license to encroach into the platted drainage easement and public utility easement located along the rear property line of Lot 13, Block D. Berry Creek Subdivision, Section Two, locally known as 30102 Wing Foot Cove/Ed Barry and Hildy Kingma T Approval of a resolution to authorize the City Attorney to issue a quit claim deed to be filed to abandon the two platted five (5) foot Public Utility Easements (PUE's) located Minutes of City Council Meeting September 13, 1994 Page 3 of 9 Pages along the common property lines of Lots 3A and 3B, Block D, Resubdivision of Lot 3, Block D, Briarwood Subdivision, Section One, located at 201 Briarwood Drive/Ed Barry and Hildy Kingma U Approval of a resolution for a lease agreement with the Georgetown Heritage Society/Hartley Sappington Deferred for action on September 27 at Curl's request. V Approval of a funding agreement between the City of Georgetown and the Georgetown Heritage Society for administrative services/Hartley Sappington and Molly Alexander W Approval of a lease agreement between the City of Georgetown and the Georgetown Optimist Club/Hartley Sappington Tonn abstained from voting on this item. X Approval of a resolution for funding agreements with the following agencies to continue to provide social services to residents of Georgetown: WBCO/Williamson County Crisis Center ($10,000.00), Literacy Council of Williamson County ($2,500.00), WBCO/Nutrition Services ($3,000.00), Stonehaven Center ($12,000.00), WBCO/Transportation Services ($5,000.00), the Williamson County and Cities Health District ($22,500.00), and the Georgetown Information and Volunteer Exchange ($10,000.00)/Hartley Sappington Tonn abstained from voting on this item. Y Authorization for the Mayor to execute an agreement for retention and recruitment of industry by the Georgetown Industrial Foundation/Bob Hart Z Renewal of group health insurance contract with Prudential Insurance Company of America/Elizabeth Gray AA Approval of a resolution adopting a Fair Housing complaint procedure/Elizabeth Gray Motion by McMaster, second by Tonn to approve the Consent Agenda with the exception of Item U. Approved 6-0. (Bonner absent) Regular A eg nda O Approval of an agreement between the City of Georgetown and Georgetown Independent School District for use of the Williams Drive Pool/Marianne Banks Minutes of City Council Meeting September 13, 1994 Page 4 of 9 Pages Curl suggested that the Council consider heating the pool so that it could be used during the winter months by the high school swim team and other citizens who like to swim year-round. McMaster expressed his concern that the School District does not always reciprocate to the City for the use of their facilities. Wood called a joint workshop between the City Council and the School District Board for Tuesday, October 18 at 5:30 p.m. in the Council Chambers to discuss this issue and others. Hart will contact Dr. Gunn and see if that date is compatible with the School District. Motion by McMaster, second by Curl to approve the agreement between the School District and the City for the use of the Williams Drive Pool. Approved 6-0. BB Citizens wishing to address the Council Luther Laubach of 804 Country Club Rd. spoke against the proposed property tax increase, saying that he had visited Councilmember Bonner in the hospital and was delivering a message from Mr. Bonner that he also opposed the proposed property tax increase. CC Mayor, Council, City Manager, and staff comments and reports There were no comments. DD Approval of an ordinance concerning the proposed tariff schedules by Texas Utilities Electric Company/Second Reading/Bob Hart Hart read the caption. Motion by McMaster, second by Tonn to approve Ordinance No. 94-32 on second reading. Approved 6-0. EE Approval of an ordinance amending Chapter 8.28 of the City of Georgetown Code of Ordinances by substituting Building Standards Commission for Board of Adjustments and Appeals and the Housing Board of Adjustments and Appeals/Second Reading/Mariam-le Landers Banks Banks read the caption. Motion by Ordinance No. 94-33 on second reading Tonn, second by Vincent to approve Approved 6-0. FF Approval of an ordinance to rezone South San Gabriel Urban Renewal Addition, Block U. Lot 8, from RS, Residential Single Family to RM -3, Office and Service District/Second Reading/Ed Barry and Hildy Kingma Minutes of City Council Meeting September 13, 1994 Page 5 of 9 Pages Kingma read the caption. Motion by Tonn, second by Voltz to approve Ordinance No. 94-34 on second reading. Approved 5-1. (Arroyos opposed) GG Approval of final plats for the resubdivision of Berry Creek Subdivision, Section Seven, Phase Two, 14.866 acres; Section Eight, Phase Two, 14.877 acres; and Section Eight, Phase Three, 10.929 acres; and ratification of requested variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Motion by Curl, second by Vincent to approve the final plats. Approved 6-0. HH Approval of an ordinance amending the 1993/94 Annual Operating Plan Element (budget) reallocating the contingency reserve fund balances to reflect recommended financial policy changes/First Reading/Bob Hart and Susan Morgan Morgan read just the caption after satisfying the publication requirements and explained that this reallocation would give a clearer picture of the actual expenditures. Motion by McMaster, second by Voltz to approve this ordinance on first reading. Approved 6-0. II Approval of an ordinance amending the 1993/94 Annual Operating Plan Element (budget) to increase the various fund budgets for increases in expenditures that are tied to service requests or revenue collection rates/First Reading/Susan Morgan and Micki Rundell Rundell read the just the caption after satisfying the publication requirements. Motion by Tonn, second by Curl to approve this ordinance on first reading. Approved 6-0, JJ Approval of an ordinance adopting an Annual Operating Plan Element of the Georgetown Century Plan (budget) for the fiscal year beginning October 1, 1994, and ending September 30, 1995; adopting the Annual Amendment to the Century Plan/First Reading/Bob Hart and Susan Morgan Morgan read just the caption after satisfying the publication requirements. Motion by Voltz, second by Tonn to approve this ordinance on first reading. Approved 6-0. KK Approval of an ordinance levying a tax rate for the City of Georgetown for the tax year 1994/First Reading/Bob Hart and Susan Morgan Morgan read just the caption only satisfying the publication requirements. Morgan explained that the whole ainount of the tax is less than last year's tax, and that 7.9% of the tax money received would be used for operations and maintenance and the remainder will be applied toward debt. Hart explained that the reason for the increase in the percentage this year is because when property values dropped in 1988, the Council at that time elected not to raise the tax rate. The City is Minutes of City Council Meeting September 13, 1994 Page 6 of 9 Pages about 20% under the total needed to be collected. Morgan pointed out that the proposed rate is still the lowest in the area. Mayor Wood called on a citizen who asked to address the Council. David R. Pate of 710 E. 8th Street told Council that he is concerned about the tax increase because his property value has increased by 50%, and he wanted to make sure that consideration was given for that. Hart explained that the tax rate is actually going down. The effective tax rate has been 36.4 cents per $100 valuation, and is going down to 35.734 cents. The City will be able to collect increased revenue because of the rise in property values. Voltz explained that the increased tax revenue is needed for increased services. She commended Morgan and the accounting staff for procedures that have been implemented. Voltz also asked Morgan to make sure that a copy of the budget is available at the Library for interested citizens. Mayor Wood said the Council has tried very hard to hold the increase to a minimum. Arroyos said he feels the proposed budget is a good one and he is looking forward to implementing it. Motion by McMaster, second by Vincent to approve this ordinance on first reading. Approved 6-0. LL Approval of an ordinance amending solid waste disposal rates/First Reading/Bob Hart and Susan Morgan Morgan read just the caption after satisfying the publication requirements. Morgan explained that the increase will appear on the November utility bills for October service. The extra 50 cents does not go to Longhorn Disposal, but is needed for the general operating fund due to the cost of Spring Clean Up and curbside recycling. Motion by Vincent, second by Tonn to approve this ordinance on first reading. Approved 6-0. MM Approval of an ordinance amending Sec. 2.08.010 "Administrative Divisions and Departments" of the Georgetown Code of Ordinances/First Reading/Bob Hart and Susan Morgan Morgan read just the caption after satisfying the publication requirements, explained that this ordinance was part of the budget adoption process, and noted that there had been minor changes to the city departments and positions (including Minutes of City Council Meeting September 13, 1994 Page 7 of 9 Pages the elimination of the Public Information Officer position) to better control salary expenses. Motion by McMaster, second by Tonn to approve this ordinance on first reading. Approved 6-0. NN Approval of an ordinance updating TMRS (Texas Municipal Retirement System) employee service credits/First Reading/Elizabeth Gray and Teresa Hersh Curl noted that on the agenda item cover sheet it was mentioned that the service credits for retired City employees vested in the TMRS system had not been updated for cost of living increases since 1982. She asked that the update occur on a more timely basis in the future. Mayor Pro -Tem McMaster presided over the voting on this item for Mayor Wood who abstained due to conflict of interest. Motion by Curl, second by Torm to approve this ordinance on first reading. Approved 6-0. 00 Approval of a request for permission to negotiate a contract with the top vendor in responding to the RFP for a Financial Computer System/Susan Morgan and Jeff Clausius Morgan explained that the age of the current System 36, the increasing difficulty with the software, and the capacity over -runs are reasons for needing a new, more efficient system. The total cost of the contracts involved in obtaining the new system is not to exceed $300,000. Four vendors responded to the Request for Proposal, all proposing IBM hardware. Staff recommends negotiating with Incode of Lubbock. Vincent asked about service and down time. Clausius responded that Incode is promising "less than four hours" down time. Incode would have the ability to "plug in" to our system in order to diagnose problems and solve them quickly. Once the contract is negotiated by staff, Council would be asked to approve the contract with Incode. It is planned that the conversion to the new system would take place sometime in January, 1995. Motion by Voltz, second by Tonn to authorize staff to negotiate a contract for the purchase of a new financial computer system. Approved 6-0. PP Appointment of ex -officio members to the Georgetown Industrial Foundation (GIF) Board of Directors/Leo Wood Wood recommended that he and McMaster be appointed as ex -officio members of the GIF until May when McMaster is expected not to seek re-election. At that time, Council would appoint a replacement member for McMaster. Minutes of City Council Meeting September 13, 1994 Page 8 of 9 Pages Motion by Curl, second by Voltz to appoint Wood and McMaster as ex -officio members to the GIF Board of Directors. Approved 6-0. QQ Final comments and evaluation of meeting process There were no final comments. The meeting was adjourned at 8:29 p.m. Approved: Ile Leo Vood, Mayor Minutes of City Council Meeting September 13, 1994 Page 9 of 9 Pages Attest: Sandra D. Lee, City Secretary