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HomeMy WebLinkAboutMIN 10.25.1994 CC-RMINUTES OF OF • BODY OF ! ! TEXAS �; ••.. The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Tonn Mike McMaster Dick Vincent George Arroyos Doris Curl Jane Voltz Staff Present: Bob Hart, City Manager Sheree Rabe, Asst. City Attorney Sandra Lee, City Secretary Ed Barry, Dir. of Development Services Jim Briggs, Dir. of Community -Owned Utilities Workshory--Called to order at 5:35 p.m. Council Members Absent: Winfred Bonner Hildy Kingma, Chief Planner Clyde von Rosenberg, Chief Planner A Discussion of the status of the Historic Preservation and Urban Design (HPUD) Plan Element of the Century Plan/Ed Barry and Clyde von Rosenberg Von Rosenberg told of some internal disagreement among the members of the HPUD. Members Bill Harris and Pete Weyrauch spoke from the audience. Voltz and Curl explained the format of identifying a citizen committee which originally consisted of around 25 members. Throughout the two years, the voting members in attendance usually numbered 9, with a typical 5 to 4 vote on most issues. Over the last two years, a draft plan has been developed, but differing opinions have caused a delay in presenting it to the Council. Weyrauch commended staff and noted that most of the issues have been unanimously accepted, but a few issues dealing with property rights have been left unsettled. The general consensus of the Council was to favor guidelines, not mandates, with plenty of opportunity for public hearings. Regular Session --Called to Order at 6:00 p.m. Executive Session B Sec.551.071 consultation with attorney Minutes of City Council Meeting October 25, 1994 Page 1 of 9 Pages C Sec.551.072 deliberation on real property D Sec.551.075 conference with employee Regular Session. E Action on Executive Session items There was no action taken on Executive Session items. Public Hearing --To be opened at 7:30 p.m. (Prematurely opened at 7:05 p.m., then re -opened at 7:30 p.m. in case of public comment.) F Proposed use of Community Development Block Grant (CDBG) funds by the City on behalf of Reedholm Instruments Company/Bob Hart Hart read a statement explaining the amount of funds that have been provided throughout the State by the CDBG Program, and noted that Reedholm Instruments, Inc. was applying to receive some of these funds in order to relocate a business here in Georgetown. There were no comments from the Council or from the public. The hearing was officially closed at 7:33 p.m. Consent Agenda G Approval of meeting minutes of Regular Meeting of October 11, 1994/Sandra Lee H Consider hiring a professional historian to take oral histories of the first female councilmember, Joan King; the first black councilmember, Winfred Bonner; and the first hispanic councilmember, Shorty Valdez./Bab Hart I Ratification of the Planning and Zoning Commission's action to approve a variance from the platted building setbacks at Resubdivision of Berry Creek Subdivision, Section Six, Block C, Lots 6, 7, 17 and 18/Ed Barry and Hildy Kingma J A resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning a portion of the platted Public Utility Easements (PUEs) located along the secondary front yard of Lots 6, 7, 17 and 18, Block C, Resubdivision of Berry Creek Subdivision, Section Six/Ed Barry and Hildy Kingma K A resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the two platted five -foot -wide Public Utility Easements (PUEs) located along the common property lines of Lots 5 and 6, Erin Acres Subdivision/Ed Barry and Hildy Kingma L A resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the ten (10) foot wide public utility easement located along the rear property line of Lot 1, Minutes of City Council Meeting October 25, 1994 Page 2 of 9 Pages Block 3, Serenada East Subdivision, Unit 5, located at 4406 West Cordoba Circle/Ed Barry and Hildy Kingma M A resolution to authorize a License to Encroach into the platted drainage easement located along the rear property line of Lot 1, Block 3, Serenada East Subdivision, Unit 5, located at 4406 West Cordoba Circle/Ed Barry and Hildy Kingma N Approval of Amendment No. 3 to TCDD Economic Development Contract No. 701072 relative to final construction costs adjustments for the Sierra Microwave Technologies, Inc. building/Bob Hart O Approval of Amendment No. 4 to TCDP Economic Development Contract No. 709102 relative to the extension of water and wastewater lines to Advanced Custom Molders/Bob Hart P Approval of Amendment No. 14 to the Engineering Services Contract between the City of Georgetown and Camp, Dresser & McKee for professional services related to the design of the West Loop Water Line -Please 2 in the amount of $45,700.00/Jim Briggs Q Approval of Amendment No. 15 to the Engineering Services contract between the City of Georgetown and Camp, Dresser & McKee for professional services related to the design of the Sun City Treated Water Approach Main in the amount of $91,500.00/Jim Briggs R Authorization for payment in the amount of $45,000 to Lloyd, Gosselink, Fowler, Blevins, and Mathews, P.C. for professional services regarding the Chisholm Trail Special Utility District water/wastewater service dispute/Bob Hart S Approval of an interlocal agreement with Williamson County to provide an employee to serve as Fire Chief for the City's Fire Services Division/Bob Hart T Approval of a resolution authorizing the Mayor or City Manager to act on the City's behalf with regard to the submission of an application for funding through the Department of Housing and Community Affairs Real Estate Development Program on behalf of Reedholm Instruments Company/Bob Hart Motion by McMaster, second by Tonn to approve the Consent Agenda in its entirety. Approved 6-0. (Bonner absent) U Citizens wishing to address the Council David Brown of 1604 Olive Street told Council that he owns pasture property on the proposed annexation map. He stated that he would voluntarily allow annexation of three feet, but questioned why more land was needed. Minutes of City Council Meeting October 25, 1994 Page 3 of 9 Pages Janet Burtt of 140 Casa Loma stated that she and her husband are not interested in being annexed into the City. V Mayor, Council, City Manager, and staff comments and reports ® Joint Workshop with the Planning and Zoning Commission on Wednesday, November 16th, at 7:00 a.m. ® Joint Workshop with the Parks and Recreation Advisory Board at the new Recreation Center in December. W Approval of a concept plan of the Shell Parcel, a 159 -acre tract in the Antonio Flores Survey, located on FM 971/Ed Barry and Hildy Kingma Kingma explained that the proposed development would take place on 108 acres, and would be in four phases. Motion by McMaster, second by Tonn to approve the concept plan. Approved 6-0. X First reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for a 108 -acre tract in the Antonio Flores Survey, locally known as the Shell Parcel, as recorded in Volume 1011, Page 789, of the Official Deed Records of Williamson County, Texas from Intensity Level Two to Intensity Level Three/Ed Barry and Clyde von Rosenberg Von Rosenberg read the ordinance. Motion by Tonn, second by Vincent to approve the amendment to Exhibit 1 of the Century Plan on first reading. Approved 6-0. Y Approval of a Concept Plan of Reata Trails Subdivision, Unit Four, a 39.28 acre tract in the David Wright Survey/Ed Barry and Hildy Kingma Kingma explained that this Concept Plan would consist of 107 lots and be built in three phases and that the Planning and Zoning Commission voted to approve subject to the limitation that no building permits be issued until the Pecan Branch interceptor is completed to provide sanitary sewer capacity. Motion by McMaster, second by Vincent. Approved 6-0. 7:30 p.m. Public Hearing Re -opened No comments - Public Hearing Closed at 7:32 p.m. Z Consider approval of a Revised Concept Plan of the Del Webb Community, a 5,314 acre tract in the L. Dyches, F. Foy, B. Eaves, W. Roberts, M. Lewis, R. Jenkins, L. Russell, A. Short, G. Thompson, W. Wilkinson and D. Monroe Surveys, to be known as Sun City Georgetown/Ed Barry and Hildy Kingma Kingma explained that the original Concept Plan was approved last April. This revised plan contains 1300 more acres, 3000 more units. This revised plan contains two commercial sites on Williams Drive --a ten acre tract on RM2338 at the main Minutes of City Council Meeting October 25, 1994 Page 4 of 9 Pages entrance to the development and a parcel for boat/recreational vehicle storage at the intersection of RM2338 and CR245. Voltz asked about the location of the access to the construction area. Bob Wagoner of Del Webb Corporation responded that the construction access would be from S.H. 195 across from S.H. 147. Motion by Tonn, second by Voltz to approve the revised Concept Plan. Approved 6-0. AA Ratification of the Planning and Zoning Commission's action to approve a variance from parking requirements for a 2.235 acre tract in the Nicholas Porter Survey, locally known as La Quinta Inn, located at 333 N. IH35/Ed Barry and Hildy Kingma Kingma explained that in order to conform with the La Quinta "signature", the building that used to be the Ramada Inn will undergo structural changes that will eliminate eight parking spaces. Because of the elimination of parking spaces, City staff recommended denial. The P & Z Commission agreed to approve the changes, saying that the lack of sufficient parking would be a detriment to the business itself, and if they were therefore willing to accept the hindrance, the variance should not be denied. Motion by McMaster, second by Tonn to ratify the decision of the P & Z Commission and approve the variance from the parking requirements. Approved 6-0. BB Approval of a Preliminary Plat of Reata Trails Subdivision, Unit Four, (Undesignated) Phase, a 13.85 acre tract in the David Wright Survey; and ratification of requested variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Kingma told Council that there were two variances involved in this preliminary plat, both having been approved by the P & Z Commission, with the restriction that no building permits be issued until the Pecan Branch interceptor is completed to provide sanitary sewer capacity. Vincent expressed concern about the safety of school traffic. Kingma noted that the traffic should not be increased any more than the normal traffic coming directly off of Lakeway Drive. Motion by Curl, second by Vincent to approve the preliminary plat and variances as approved by the Planning and Zoning Commission. Approved 6-0. CC Approval of a Short Form Final Plat for Resubdivision of 5RM Ranch Subdivision, Block 4, Lot A, located at CRI 04 and Rockney Road and ratification of requested variances/Ed Barry and Hildy Kingma Due to a discrepancy in engineering reports, it is not clear whether the fireflow requirements could be met for this subdivision. The engineer for the development, Charles Steger, says that the fireflow is sufficient. The engineer for the water provider, Jonah Water Supply, says that fireflow cannot be provided. Steger asked Minutes of City Council Meeting October 25, 1994 Page 5 of 9 Pages for a delay in the decision on this item until he has time to meet with the Water Supply engineer to solve the discrepancy. He also stated that rural utility districts are rarely capable of supplying fireflow. Community Owned Utilities Director Jim Briggs recommended that time be given to allow the Water Supply engineer to evaluate Steger's findings. Motion by Vincent, second by Voltz to table this item until a future agenda. Approved 6-0. DD Ratification of the Planning and Zoning Commission's action to approve a variance from front yard setback requirements for Smith Branch Park Subdivision, Block D, Lots 3, 4, and 7, Block E, Lots 1-15, Block F, Lots 6, 8, 19, 20, and 21 and to deny a variance for same on Block F, Lots 1-3, 10, 13, 14, 17, and 25/Ed Barry and Hildy Kingma Kingma explained to Council that the developer plans to build four-plexes, and the variances being requested would be to encroach into the parking at each four-plex by 15 feet. Arroyos asked if there would be one four-plex per block. Kingma said there would be one four-plex per block, with parking on each of four sides, 29 total four-plex units. Arroyos also asked about the traffic increasing out of Quail Valley into San Jose Neighborhood on 18th Street in order to access F.M. 1460. Hart told Arroyos that the Innerloop Road would be complete in one year, and the extension of Leander Road to FM 1460 would be completed by the summer of 1996. Curl asked if the four-plexes would impact drainage in the area. Kingma stated that the site had been originally platted for four-plex development. Voltz asked about sufficient buffering. Kingma stated that the Planning and Zoning Commission had specified that a landscape bufferyard be provided between the parking area and the street on all lots for which a variance is granted. Motion by McMaster, second by Curl to ratify the action of the Planning and Zoning Commission. Approved 6-0. 8:05 p.m. recess - 8:16 p.m. resumed EE A resolution authorizing the City Attorney to issue a quit claim deed to be filed abandoning the Olive Street right of way from Eighth Street to Southwestern Blvd./Ed Barry and Hildy Kingma Motion by McMaster, second by Tonn to approve the abandonment of the Olive Street right of way from Eighth Street to Southwestern Boulevard, provided that a fair - market value is paid and the line location issue with Williamson County Cablevision is resolved. Approved 6-0. Minutes of City Council Meeting October 25, 1994 Page 6 of 9 Pages FF Consider annexation options for territory contiguous with Phase One of the Del Webb Community Concept Plan/Ed Barry and Clyde von Rosenberg Von Rosenberg displayed a map showing the two options to be considered. The following people spoke from the audience and stated their disagreement with the proposed annexation: David W. Oberrender of 124 Valley View Rd Dave Glanzer of 214 Olde Oak Drive Dr. Randall Smith of 101 Olde Oak Drive Elisabeth A. Short of 101 Olde Oak Drive Russ Smith of 228 Olde Oak Drive Lynn Conner of 117 Casa Loma James R. Brooks of 132 Casa Loma Sonja L. Fisette of 6303 Andice Rd. Wood explained to the audience that there would be several options and hearings to allow public input. He assured them that no decision would be made by the Council on this agenda, that guidelines would be given to staff. Von Rosenberg explained the annexation process. First there would be a resolution to request annexation. Then a service plan would be adopted and made available at two public hearings. An annexation ordinance would be read at two separate Council meetings. Residents in the area would be notified of the public hearings through notices in the newspaper. The first public hearing is scheduled for Tuesday, December 13, and if the second public hearing were held within two to nine days, only one notice in the newspaper would be required by the State GG Approval of a request from the Georgetown Housing Authority for a waiver of the Subdivision Regulations/Ed Barry and Hildy Kingma Barry explained that the Housing Authority is requesting a waiver of the application fee and a waiver of the Subdivision Regulations in order to construct a parking lot on land donated to them by a neighboring property owner. Executive Director of the Georgetown Housing Authority, Ernest Lincoln, announced to Council that the owner of the property being donated had agreed to donate an additional five feet. Barry stated that even with the additional five feet, variances would still be required. Kingma confirmed that the zoning ordinance, which sets lower standards for compliance, would pen -nit the parking lot design, but the Subdivision Regulations would not. Curl expressed concern about the possibility of leaving the donor with an illegal lot status for the remainder of his property, and spoke of the safety issue of people crossing a busy street to park in a parking lot with inadequate turning radius. Minutes of City Council Meeting October 25, 1994 Page 7 of 9 Pages Lincoln noted that people are now parking in 55 feet of space directly in front of Stonehaven or parallel parking on 17th Street. Ms. Perry who is the Director of Stonehaven, said that people parking on 17th Street deny the residents access to the parking spaces in front of their units. She said the Center accommodates an average of 75 people per day. Special events have brought as many as 125 people to the Center. Wood suggested that staff attend the next meeting of the Georgetown Housing Authority Board. Charlotte Watson, Vice Chairman of the Housing Authority Board, stated that she feels the Board has already made their decision to request the waivers. Curl asked if there would be a crosswalk put in to help slow down the traffic and provide safety for pedestrians. Motion by Tonn, second by McMaster to waive the Subdivision Regulations, but still apply the zoning ordinance. Approved 4* -3. *Mayor Wood voted to break the tie. Hart said he still needed clarification on the illegal lot status. Barry suggested that the Housing Authority could bring a request to the Council to declare the remaining property a legal lot. Watson said that the remaining property would be an oversize lot compared to those around it. Barry pointed out that no matter the size, it would still remain an illegal lot because it would have been created in violation of the Subdivision Regulations. The regulations require that all lots must be platted if they contain less than 40 acres. No permits would be allowed (not even for simple repair or construction) unless the lot is platted or unless the Council declares it a legal lot. Wood asked Hart to suggest the simplest way to do it. Hart suggested putting it through the Subdivision Regulations and granting variances for everything --drainage, landscaping, set backs, etc., so that the property owner donating the land is not harmed. He cautioned that the Housing Authority would need to be especially sensitive to drainage issues for surrounding property. Hart said that Council would have to accept the financial responsibility for the engineering to establish two legal lots. Motion to that effect by Tonn, second by McMaster. Due to a question in procedure, this new motion was not allowed. Assistant City Attorney Sheree Rabe told Council that they could amend the previous motion by a two-thirds favorable vote. Motion by Tonn, second by McMaster to amend the original motion. Motion failed due to lack of two-thirds favorable vote. Motion by Tonn, second by McMaster to withdraw the original motion. Approved 5-1 (Arroyos opposed). Minutes of City Council Meeting October 25, 1994 Page 8 of 9 Pages Motion by Tonn, second by McMaster to follow the Subdivision Regulations, granting the necessary variances, with the City assuming the financial responsibility for the engineering in order to allow two legal lots. Curl asked if this motion included the extra five feet and the crosswalk. Tonn replied that the extra five feet was included. Barry suggested that the Council could address the crosswalk issue when it deals with the variances. Approved 5-1 (Arroyos opposed). HH Appointment of two Councilmembers to an Intergovernmental Relations Committee/Mayor Wood Wood appointed Tonn and Curl to serve on the Intergovernmental Relations Committee. Motion by McMaster, second by Vincent to approve the two appointments. Approved 6-0. I I Appointment of one member to Board of Adjustment to replace a vacancy/Mayor Wood Wood recommended that Donald Parker be moved up from an alternate position to fill the vacancy, and that Larrie Jean Carter be appointed as an alternate. Motion by McMaster, second by Curl to approve the appointments. Approved 6-0. JJ Appointment of one member to Planning and Zoning Commission to replace a vacancy/Mayor Wood Wood recommended Cynthia Borgfield Smith to fill the vacancy. Motion by Vincent, second by Voltz to approve the appointment. Approved 6-0. KK Final comments and evaluation of meeting process Hart reminded Council of the TML Conference in Austin on Wednesday, Thursday and Friday, and confirmed which Councilmembers would attend the lunch on Thursday hosted by representatives from Longhorn Disposal and the dinner on Thursday night hosted by ®MI. Approved: Leo Wood, Mayor Minutes of City Council Meeting October 25, 1994 Page 9 of 9 Pages The meeting was adjourned at 9:40 p.m. Attest: . e. 'Gw Sandra D. Lee, City Secretary