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The City Council of the City of Georgetown, Texas, met in regular session on the above date
with Mayor Leo Wood presiding.
Council Members
Present:
Ferd Tonn
Mike McMaster
Doris Curl
Bill Shelby
Shorty Valdez
Jane Voltz
Winfred Bonner
Staff Present:
Bob Hart, City Manager
Elizabeth Gray, City Secretary
Susan Morgan, Director of Finance
Hartley Sappington, Director of Comm. Svcs.
Jim Briggs, Director of Public Utilities
Hugh Anderson, Police Chief
Ed Barry, Director of Development Svcs.
Workshota
A
Council Members
Absent:
Mone
Hildy Kingma, Chief Planner
Terry Jones, Purchasing Agent
Sandra Lee, Deputy City Secretary
Workshop discussion of traffic -related safety issues in Georgetown, including the
areas of University and Maple, Leander Rd. west of the Junior High, Booty's
Road Crossing and Williams Drive and University Blvd. (SH29).
Executive Session
B Sec.2(g) Personnel
Discussion of management audit of the police department/Bob Hart
C Sec.2(f) Real Estate
Discussion of potential acquisition/sale of real property/Bob Hart
Regular Session - Called to order at 7:00 p.m.
Action on executive session Mems
No action was taken on executive session items.
Minutes of City Council Meeting
April 27, 1993
Page 1 of 8 Pages
Public Hearing
D Public Hearing to consider use of 1993 CDBG fund for economic
development/Bob Hart
Hart explained that the Community Development Block Grant Fund Program has
as its purpose the economic development of the area and the increase of the
availability of jobs for low-income persons.
Mayor Wood asked for questions or comments from the Council or citizens.
There being no questions or comments, the Public Hearing was closed at 7:05
p.m.
Consent Agenda
E Approval of meeting minutes-- Regular Meeting of April 13, 1993/Elizabeth Gray
F Resolution abandoning a 20 -foot Public Utility Easement (PUE) located along the
common property line of Lots 3 and 4, Block 1, Riveroaks Resubdivision, Section
Two; locally known as the Riveroaks Shopping Center on the east side of IH -35
just north of State Highway 29/Hildy Kingma and Ed Barry
G Resolution abandoning a five (5) foot Public Utility Easement (PUE) located along
the northwest property line of Lot 6, Block 11, Thousand Oaks Subdivision;
locally known as 204 Woodmont/Hildy Kingma and Ed Barry
H Approve request for a variance from the platted side building setback requirement
at Thousand Oaks Subdivision, Block 11, Lot 6; locally known as 204
Woodmont/Hildy Kingma and Ed Barry
I Approve request for approval of final plat of the T.A.A.F. Subdivision, a .56 acre
subdivision in the N. Porter Survey; and requested variances from the Subdivision
Regulations/Hildy Kingma and Ed Barry
J Contract for construction of gates on two endangered species caves in the Sierra
Vista Subdivision, in the amount of $7,637.59/Hildy Kingma and Ed Barry
K Resolution authorizing $3,000 in funds from the Council Contingency to purchase
antique light standards for the Park and Ride facility/Hartley Sappington
L Resolution authorizing a contract with Espey, Houston & Associates in the amount
of $22,000 related to construction of airport hangars at the Georgetown Municipal
Airport/Travis McLain and Hartley Sappington
M Authorization for Mayor to sign Release of Special Assessment Lien for First
Presbyterian Church/Bob Hart
Minutes of City Council Meeting
April 27, 1993
Page 2 of 8 Pages
N Award of bid for chlorine analyzer to the Rohan Company in the amount of
$7,620.00/Terry Jones and Jim Briggs
O Award of annual bid for concrete and grout to LaFarge Concrete/Terry Jones and
Jim Briggs
P Award of annual bid for unleaded gasoline and diesel to Fuel Distributors/Terry
Jones and Susan Morgan
Q A resolution to authorize the expansion of the Central Texas Treatment Center and
in support of the grant application for construction funds/Hartley Sappington
Mayor Wood noted that Doris Curl had filed an abstention on Item L. Motion by McMaster,
second by Shelby to approve the Consent Agenda. Approved 7-0.
Regular Agenda
R Citizens wishing to address the Council.
No citizens wished to address Council.
S Mayor, Council, City Manager, and staff comments and reports
Voltz recommended an agenda item on an upcoming council meeting to set policy
for fee and tap waivers. Councilmembers Valdez and Bonner agreed to sponsor
the request for an agenda item.
Hart informed Council that Finance Director Susan Morgan has been working on
a series of changes in the Finance Department and will be bringing those for
discussion at the Council Meeting on May 25.
Hart asked Council for their suggested date to canvass the election, declare the
results official and elect Mayor Pro Tem. Due to schedule conflicts, it was
determined that a Special Session would be called for Monday, May 3 to canvass,
declare results official and elect Mayor Pro Tem.
T Report on Teen Court, presentation of certificates/Hartley Sappington
In reviewing the history of Teen Court, Sappington told Council that the first Teen
Court was held in May of 1992. Beginning as a once -a -month trial, the case loads
have increased participation to sometimes three times a month, with a total of 48
cases having been referred to Teen Court. The teenage plaintiffs are directed to
the Teen Court only if they will voluntarily plead guilty to their charge. The Teen
Court sets sentencing or refers the case back to district court, they do not
determine guilt or innocence. Volunteer teens are trained to act as prosecuting
and defending attorneys.
Minutes of City Council Meeting
April 27, 1993
Page 3 of 8 Pages
Sappington and Mayor Wood presented each of the 23 volunteer teens with a
certificate and a commemorative key chain. Mayor Wood recognized Justice of
the Peace Jim Bitz, Municipal Judge Don Higginbotham, former County Attorney
John Duer and High School Government Teacher and Sponsor Janet Hewlitt; all
had volunteered many hours of service to direct and oversee the Teen Court. City
sponsors have been City Attorney Marianne Banks, Legal Assistant Donna Hogg
and Community Services Director Hartley Sappington.
Councilmember McMaster noted that he and former Councilmember Barbara
Pearce had worked with City Attorney Banks and Judge Higginbotham back in
1991 to get the Teen Court program underway by researching programs in other
cities and surveying teenage response.
Recessed at 7:25 p.m. - Reconvened at 7:32 p.m.
U Consideration of action relative to speed studies on State Highway 29 (University
Blvd.) including an ordinance amending Section 10.12.020 of the Code of
Ordinances relating to speed limits on State Highway 29 or a resolution to the
Department of Transportation requesting changes in the proposed ordinance/Bob
Hart
The State -proposed speed changes on State Highway 29 were discussed in the
Workshop Session prior to this Council Meeting. Lower speed limits than
proposed by the State were preferred.
Motion by Voltz, second by Tonn to propose to the Department of Transportation
that the speed limit from Haven Lane through and including Pine Street be
reduced to 35 miles per hour due to the increased pedestrian traffic at the
University and because school buses are required to stop at the railraod track in
the 900 block of University Ave.; that the speed limit through the intersection of
Maple St. and University Ave. be set at 35 miles per hour because of the large
amount of traffic exiting Maple St. onto University; and that the segment from
Haven Lane to an area slightly east of Southwestern Blvd. be modified for a
transitional speed zone from 55 miles per hour to the speeds set in front of
Southwestern University. Approved 7-0.
V Ordinance --First Reading amending the 1992-1993 Annual Operating Plan Element
(budget) to create a special revenue fund to account for a grant in the amount of
$20,000 from the Texas Water Commission for the Used -Oil Recycling
Program/Susan Morgan
Morgan explained that this amendment to the Annual Operating Plan Element
(Budget) is a positive one to prepare for the receipt of the $20,000 grant.
Minutes of City Council Meeting
April 27, 1993
Page 4 of 8 Pages
Motion by Tonn, second by McMaster to approve this ordinance on first reading.
Approved 7-0.
W Resolution authorizing an interlocal contract with the Texas Water Commission
for Used Oil Collection and Recycling/Hartley Sappington
Sappington explained that the City had applied to the Texas Water Commission
on November 30, 1992, received notice of the award in January, 1993, but did not
receive the contract for Council approval until this month. The City purchased a
special receptacle for used oil for use during the recent City-wide Clean -Up. Over
600 gallons of used oil have been turned in to the Collection Station since the
initiation of this program. The City will receive reimbursement for expenses up
to $20,000 associated with this program. Sappington will use some of the funds
to advertise the recycling process on cable television, so that more citizens will
be aware of the program.
Motion by Curl, second by Bonner to approve the resolution authorizing the
contract. Approved 7-0.
X Consideration of request for an amendment to an approved detailed development
plan (DDP) and variances to the site design standards of the Subdivision
Regulations for Lot 2, Block 1, Parker Plaza Addition; locally known as 2504
Williams Drive, Kwik Kar Oil and Lube/Hildy Kingma and Ed Barry
Kingma explained that five trees had been required to remain according to the site
design standards, but that the owner removed the trees. The P & Z Commission
granted a variance to the developer after a pledge to replace the trees. Now the
developer is coming back and asking not to have to replace all five trees.
The Planning and Zoning Commission voted 4-0 to approve the requested variance
if two additional trees were planted along the side of the site and if the five trees
were replaced with two trees.
Voltz questioned the loss of the five trees.
Motion by Tonn to approve the request. Hart explained that the recommendation
from the staff was different than the recommendation from the Planning and
Zoning Commission. (The Development Services Staff recommendation is to
deny the requested variance and to deny the request to amend the previously -
approved DDP to allow the elimination of five required trees and a bufferyard
along the rear lot line.)
Revised motion by Tonn, second by Shelby to accept the Planning and Zoning
recommendation and approve the amendment to the DDP and variances to site
Minutes of City Council Meeting
April 27, 1993
Page 5 of 8 Pages
design standards of the Subdivision Regulations for that location. Approved 5-2.
(McMaster and Voltz opposed)
Y Ordinance --First Reading rezoning Serenada Country Estates, Section I, Lots 2-6
from C -2A Commercial First Height and Lots 7-8, from C-1 Local Commercial,
restricted to a previously approved site plan to C -2A Commercial First Height and
C-1 Local Commercial with a detailed development plan requirement/Hildy
ITingma and Ed Barry
Motion by Valdez, second by Tonn to follow the recommendation of the Planning
and Zoning Commission and approve the rezoning on first reading providing the
recommended conditions of the P & Z are met. Approved 7-0.
Z Ordinance -First Reading rezoning a 0.36 acre tract in the N. Porter Survey, locally
known as 2403 Oak Lane, from RS, Residential Single Family to RM -3,
Residential Office and Service District/Hildy Kingma and Ed Barry
Kingma noted to Council the concerns of the staff involving the recommendations
from the Planning and Zoning Commission. Motion by McMaster, second by Curl
to accept the recommendations of the Planning and Zoning Commission and
approve this rezoning ordinance on first reading. Approved 7-0.
AA Approval of cost participation with Wood Ranch Development associated with the
construction and installation of the gest Loop Waterline Project/Jim Briggs
Briggs explained to Council that this development is located along D. B. Wood
Ranch Road, north of Highway 29. Previously, the developer was only required
to install an 8" waterline. Our West Loop Waterline Project calls for a 12" line
to provide fireflow. This will be an opportunity for the City to get assistance
from the developer on participation of the cost of the increase of the line size. As
lots are sold in the development, owners will pay fees that will be reimbursed to
the City for the expense of $34,581.76.
Bonner feels that this was another example of a project that cost more than was
budgeted, and asked Briggs to explain. Hart explained that this project was not
known in time to budget, and was coming before Council at this time in order to
get the proper over -sizing of the line done for the development capacity that is
anticipated and was unpredictable. In this case, it wasn't an outstanding contract
that had been budgeted.
Wood asked if the 12" line would be large enough, and if a model had been
prepared or updated? Briggs answered that the model was prepared by Camp
Dresser McKee, and that the City will be able to update it. Estimating of our
entrance into the Chisolm Valley Service Area will be done for this area.
Minutes of City Council Meeting
April 27, 1993
Page 6 of 8 Pages
Voltz asked if the 8" line requirement of the Subdivision Regulations was
inconsistent with the Century Plan,
Development Services Director Ed Barry repled that the Subdivision Regulations
are not based on the community's level of participation in the development costs.
McMaster asked how the City would deal with Chisolm Valley, and whether we
would charge a tap fee. Briggs explained that when service is transferred, either
the meters are changed out or the meters are read and started over.
Ercel Brashear of Brashear Properties stated in reply to Voltz' question that in his
opinion the Subdivision Regulations and the Century Plan could not be revised to
correct both or make both equal.
Voltz asked if any money had been set aside to do the West Loop Project. Briggs
replied that $500,000 was originally scheduled to enhance the existing system and
improve the fireflow, but because the cost of installing the entire line is so
prohibitive, the cost was staggered over three to four years. This year's amount
was deferred due to expenses at the Treatment Plant.
Motion by McMaster, second by Tonn to approve the expense from the Council
Contingency Fund to cover the expense of $34,581.76. Approved 6-0. (Bonner
absent from the dias)
BB Final Comments and Evaluation of meeting process
Hart reminded Council of the Budget Retreat set for the LCRA Facility at Lake
Buchanan on Thursday evening, June 3, all day on June 4th, and a portion of
Saturday, June 5. LCRA is providing the facility rent free to the City of
Georgetown --meals only will be charged.
Shelby asked that the minutes of this meeting officially recognize the untimely
death of the sister of former Mayor Jim Colbert.
Voltz told of the recent leadership training sponsored by TPPA. She said it was
a very good seminar and a chance to meet Karl Drumm who will be the facilitator
at the Council Budget Retreat.
Voltz also explained that she and Mike McMaster had met again with the
Playscape Committee during Design Day, and that a plan should be presented to
the Council in three to four weeks.
Bonner complimented Community Services Director Hartley Sappington for a
successful Clean -Up Event.
Minutes of City Council Meeting
April 27, 1993
Page 7 of 8 Pages
Voltz commented that the landscaped pocket parks around the downtown square
look very nice.
Mayor Wood asked Hart about the Community Project. Hart explained that the
Georgetown Healthcare System had organized a Community Task Force (including
Hildy Kingma as the City's representative) to work on coordinating the various
volunteer service programs in Georgetown and Williamson County. A final
recommendation from the group will be on a May Council Agenda to request
funding to maintain an office and a part-time person. Mayor Wood stated that the
proposed budget for the Community Task Force would be $16,000 for the first
year.
Ercel Brashear, owner of Brashear Properties in Georgetown, asked if the City
could assume responsibility for approving pollution abatement plans. He
anticipates that this would speed up the approval process for developers now
conducted by the Texas Water Commission and would speak to the need for
ongoing maintenance of retention ponds. The City of Round Rock has recently
adopted a pollution abatement plan and provides information for each application.
Brashear stated that this encourages regulated stormwater abatement facilities,
provides master planning for the community and brings in some revenue. Hart
will talk to Round Rock City Manager Bob Bennett.
Executive Session resumed at 8:46 p.m. (The Mayor stated there would be no action taken.)
The Meeting was adjourned at 9:25 p.m.
These minutes were compiled by Sandra Lee and reviewed by Elizabeth Gray,
Approved:
Minutes of City Council Meeting
April 27, 1993
Page 8 of 8 Pages
Attest:
Elizabeth Gray, City