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HomeMy WebLinkAboutMIN 04.27.1993 CC-Ri • i' 1 i :�,t , i I Wei y W&GIw lopkin a i The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Tonn Mike McMaster Doris Curl Bill Shelby Shorty Valdez Jane Voltz Winfred Bonner Staff Present: Bob Hart, City Manager Elizabeth Gray, City Secretary Susan Morgan, Director of Finance Hartley Sappington, Director of Comm. Svcs. Jim Briggs, Director of Public Utilities Hugh Anderson, Police Chief Ed Barry, Director of Development Svcs. Workshota A Council Members Absent: Mone Hildy Kingma, Chief Planner Terry Jones, Purchasing Agent Sandra Lee, Deputy City Secretary Workshop discussion of traffic -related safety issues in Georgetown, including the areas of University and Maple, Leander Rd. west of the Junior High, Booty's Road Crossing and Williams Drive and University Blvd. (SH29). Executive Session B Sec.2(g) Personnel Discussion of management audit of the police department/Bob Hart C Sec.2(f) Real Estate Discussion of potential acquisition/sale of real property/Bob Hart Regular Session - Called to order at 7:00 p.m. Action on executive session Mems No action was taken on executive session items. Minutes of City Council Meeting April 27, 1993 Page 1 of 8 Pages Public Hearing D Public Hearing to consider use of 1993 CDBG fund for economic development/Bob Hart Hart explained that the Community Development Block Grant Fund Program has as its purpose the economic development of the area and the increase of the availability of jobs for low-income persons. Mayor Wood asked for questions or comments from the Council or citizens. There being no questions or comments, the Public Hearing was closed at 7:05 p.m. Consent Agenda E Approval of meeting minutes-- Regular Meeting of April 13, 1993/Elizabeth Gray F Resolution abandoning a 20 -foot Public Utility Easement (PUE) located along the common property line of Lots 3 and 4, Block 1, Riveroaks Resubdivision, Section Two; locally known as the Riveroaks Shopping Center on the east side of IH -35 just north of State Highway 29/Hildy Kingma and Ed Barry G Resolution abandoning a five (5) foot Public Utility Easement (PUE) located along the northwest property line of Lot 6, Block 11, Thousand Oaks Subdivision; locally known as 204 Woodmont/Hildy Kingma and Ed Barry H Approve request for a variance from the platted side building setback requirement at Thousand Oaks Subdivision, Block 11, Lot 6; locally known as 204 Woodmont/Hildy Kingma and Ed Barry I Approve request for approval of final plat of the T.A.A.F. Subdivision, a .56 acre subdivision in the N. Porter Survey; and requested variances from the Subdivision Regulations/Hildy Kingma and Ed Barry J Contract for construction of gates on two endangered species caves in the Sierra Vista Subdivision, in the amount of $7,637.59/Hildy Kingma and Ed Barry K Resolution authorizing $3,000 in funds from the Council Contingency to purchase antique light standards for the Park and Ride facility/Hartley Sappington L Resolution authorizing a contract with Espey, Houston & Associates in the amount of $22,000 related to construction of airport hangars at the Georgetown Municipal Airport/Travis McLain and Hartley Sappington M Authorization for Mayor to sign Release of Special Assessment Lien for First Presbyterian Church/Bob Hart Minutes of City Council Meeting April 27, 1993 Page 2 of 8 Pages N Award of bid for chlorine analyzer to the Rohan Company in the amount of $7,620.00/Terry Jones and Jim Briggs O Award of annual bid for concrete and grout to LaFarge Concrete/Terry Jones and Jim Briggs P Award of annual bid for unleaded gasoline and diesel to Fuel Distributors/Terry Jones and Susan Morgan Q A resolution to authorize the expansion of the Central Texas Treatment Center and in support of the grant application for construction funds/Hartley Sappington Mayor Wood noted that Doris Curl had filed an abstention on Item L. Motion by McMaster, second by Shelby to approve the Consent Agenda. Approved 7-0. Regular Agenda R Citizens wishing to address the Council. No citizens wished to address Council. S Mayor, Council, City Manager, and staff comments and reports Voltz recommended an agenda item on an upcoming council meeting to set policy for fee and tap waivers. Councilmembers Valdez and Bonner agreed to sponsor the request for an agenda item. Hart informed Council that Finance Director Susan Morgan has been working on a series of changes in the Finance Department and will be bringing those for discussion at the Council Meeting on May 25. Hart asked Council for their suggested date to canvass the election, declare the results official and elect Mayor Pro Tem. Due to schedule conflicts, it was determined that a Special Session would be called for Monday, May 3 to canvass, declare results official and elect Mayor Pro Tem. T Report on Teen Court, presentation of certificates/Hartley Sappington In reviewing the history of Teen Court, Sappington told Council that the first Teen Court was held in May of 1992. Beginning as a once -a -month trial, the case loads have increased participation to sometimes three times a month, with a total of 48 cases having been referred to Teen Court. The teenage plaintiffs are directed to the Teen Court only if they will voluntarily plead guilty to their charge. The Teen Court sets sentencing or refers the case back to district court, they do not determine guilt or innocence. Volunteer teens are trained to act as prosecuting and defending attorneys. Minutes of City Council Meeting April 27, 1993 Page 3 of 8 Pages Sappington and Mayor Wood presented each of the 23 volunteer teens with a certificate and a commemorative key chain. Mayor Wood recognized Justice of the Peace Jim Bitz, Municipal Judge Don Higginbotham, former County Attorney John Duer and High School Government Teacher and Sponsor Janet Hewlitt; all had volunteered many hours of service to direct and oversee the Teen Court. City sponsors have been City Attorney Marianne Banks, Legal Assistant Donna Hogg and Community Services Director Hartley Sappington. Councilmember McMaster noted that he and former Councilmember Barbara Pearce had worked with City Attorney Banks and Judge Higginbotham back in 1991 to get the Teen Court program underway by researching programs in other cities and surveying teenage response. Recessed at 7:25 p.m. - Reconvened at 7:32 p.m. U Consideration of action relative to speed studies on State Highway 29 (University Blvd.) including an ordinance amending Section 10.12.020 of the Code of Ordinances relating to speed limits on State Highway 29 or a resolution to the Department of Transportation requesting changes in the proposed ordinance/Bob Hart The State -proposed speed changes on State Highway 29 were discussed in the Workshop Session prior to this Council Meeting. Lower speed limits than proposed by the State were preferred. Motion by Voltz, second by Tonn to propose to the Department of Transportation that the speed limit from Haven Lane through and including Pine Street be reduced to 35 miles per hour due to the increased pedestrian traffic at the University and because school buses are required to stop at the railraod track in the 900 block of University Ave.; that the speed limit through the intersection of Maple St. and University Ave. be set at 35 miles per hour because of the large amount of traffic exiting Maple St. onto University; and that the segment from Haven Lane to an area slightly east of Southwestern Blvd. be modified for a transitional speed zone from 55 miles per hour to the speeds set in front of Southwestern University. Approved 7-0. V Ordinance --First Reading amending the 1992-1993 Annual Operating Plan Element (budget) to create a special revenue fund to account for a grant in the amount of $20,000 from the Texas Water Commission for the Used -Oil Recycling Program/Susan Morgan Morgan explained that this amendment to the Annual Operating Plan Element (Budget) is a positive one to prepare for the receipt of the $20,000 grant. Minutes of City Council Meeting April 27, 1993 Page 4 of 8 Pages Motion by Tonn, second by McMaster to approve this ordinance on first reading. Approved 7-0. W Resolution authorizing an interlocal contract with the Texas Water Commission for Used Oil Collection and Recycling/Hartley Sappington Sappington explained that the City had applied to the Texas Water Commission on November 30, 1992, received notice of the award in January, 1993, but did not receive the contract for Council approval until this month. The City purchased a special receptacle for used oil for use during the recent City-wide Clean -Up. Over 600 gallons of used oil have been turned in to the Collection Station since the initiation of this program. The City will receive reimbursement for expenses up to $20,000 associated with this program. Sappington will use some of the funds to advertise the recycling process on cable television, so that more citizens will be aware of the program. Motion by Curl, second by Bonner to approve the resolution authorizing the contract. Approved 7-0. X Consideration of request for an amendment to an approved detailed development plan (DDP) and variances to the site design standards of the Subdivision Regulations for Lot 2, Block 1, Parker Plaza Addition; locally known as 2504 Williams Drive, Kwik Kar Oil and Lube/Hildy Kingma and Ed Barry Kingma explained that five trees had been required to remain according to the site design standards, but that the owner removed the trees. The P & Z Commission granted a variance to the developer after a pledge to replace the trees. Now the developer is coming back and asking not to have to replace all five trees. The Planning and Zoning Commission voted 4-0 to approve the requested variance if two additional trees were planted along the side of the site and if the five trees were replaced with two trees. Voltz questioned the loss of the five trees. Motion by Tonn to approve the request. Hart explained that the recommendation from the staff was different than the recommendation from the Planning and Zoning Commission. (The Development Services Staff recommendation is to deny the requested variance and to deny the request to amend the previously - approved DDP to allow the elimination of five required trees and a bufferyard along the rear lot line.) Revised motion by Tonn, second by Shelby to accept the Planning and Zoning recommendation and approve the amendment to the DDP and variances to site Minutes of City Council Meeting April 27, 1993 Page 5 of 8 Pages design standards of the Subdivision Regulations for that location. Approved 5-2. (McMaster and Voltz opposed) Y Ordinance --First Reading rezoning Serenada Country Estates, Section I, Lots 2-6 from C -2A Commercial First Height and Lots 7-8, from C-1 Local Commercial, restricted to a previously approved site plan to C -2A Commercial First Height and C-1 Local Commercial with a detailed development plan requirement/Hildy ITingma and Ed Barry Motion by Valdez, second by Tonn to follow the recommendation of the Planning and Zoning Commission and approve the rezoning on first reading providing the recommended conditions of the P & Z are met. Approved 7-0. Z Ordinance -First Reading rezoning a 0.36 acre tract in the N. Porter Survey, locally known as 2403 Oak Lane, from RS, Residential Single Family to RM -3, Residential Office and Service District/Hildy Kingma and Ed Barry Kingma noted to Council the concerns of the staff involving the recommendations from the Planning and Zoning Commission. Motion by McMaster, second by Curl to accept the recommendations of the Planning and Zoning Commission and approve this rezoning ordinance on first reading. Approved 7-0. AA Approval of cost participation with Wood Ranch Development associated with the construction and installation of the gest Loop Waterline Project/Jim Briggs Briggs explained to Council that this development is located along D. B. Wood Ranch Road, north of Highway 29. Previously, the developer was only required to install an 8" waterline. Our West Loop Waterline Project calls for a 12" line to provide fireflow. This will be an opportunity for the City to get assistance from the developer on participation of the cost of the increase of the line size. As lots are sold in the development, owners will pay fees that will be reimbursed to the City for the expense of $34,581.76. Bonner feels that this was another example of a project that cost more than was budgeted, and asked Briggs to explain. Hart explained that this project was not known in time to budget, and was coming before Council at this time in order to get the proper over -sizing of the line done for the development capacity that is anticipated and was unpredictable. In this case, it wasn't an outstanding contract that had been budgeted. Wood asked if the 12" line would be large enough, and if a model had been prepared or updated? Briggs answered that the model was prepared by Camp Dresser McKee, and that the City will be able to update it. Estimating of our entrance into the Chisolm Valley Service Area will be done for this area. Minutes of City Council Meeting April 27, 1993 Page 6 of 8 Pages Voltz asked if the 8" line requirement of the Subdivision Regulations was inconsistent with the Century Plan, Development Services Director Ed Barry repled that the Subdivision Regulations are not based on the community's level of participation in the development costs. McMaster asked how the City would deal with Chisolm Valley, and whether we would charge a tap fee. Briggs explained that when service is transferred, either the meters are changed out or the meters are read and started over. Ercel Brashear of Brashear Properties stated in reply to Voltz' question that in his opinion the Subdivision Regulations and the Century Plan could not be revised to correct both or make both equal. Voltz asked if any money had been set aside to do the West Loop Project. Briggs replied that $500,000 was originally scheduled to enhance the existing system and improve the fireflow, but because the cost of installing the entire line is so prohibitive, the cost was staggered over three to four years. This year's amount was deferred due to expenses at the Treatment Plant. Motion by McMaster, second by Tonn to approve the expense from the Council Contingency Fund to cover the expense of $34,581.76. Approved 6-0. (Bonner absent from the dias) BB Final Comments and Evaluation of meeting process Hart reminded Council of the Budget Retreat set for the LCRA Facility at Lake Buchanan on Thursday evening, June 3, all day on June 4th, and a portion of Saturday, June 5. LCRA is providing the facility rent free to the City of Georgetown --meals only will be charged. Shelby asked that the minutes of this meeting officially recognize the untimely death of the sister of former Mayor Jim Colbert. Voltz told of the recent leadership training sponsored by TPPA. She said it was a very good seminar and a chance to meet Karl Drumm who will be the facilitator at the Council Budget Retreat. Voltz also explained that she and Mike McMaster had met again with the Playscape Committee during Design Day, and that a plan should be presented to the Council in three to four weeks. Bonner complimented Community Services Director Hartley Sappington for a successful Clean -Up Event. Minutes of City Council Meeting April 27, 1993 Page 7 of 8 Pages Voltz commented that the landscaped pocket parks around the downtown square look very nice. Mayor Wood asked Hart about the Community Project. Hart explained that the Georgetown Healthcare System had organized a Community Task Force (including Hildy Kingma as the City's representative) to work on coordinating the various volunteer service programs in Georgetown and Williamson County. A final recommendation from the group will be on a May Council Agenda to request funding to maintain an office and a part-time person. Mayor Wood stated that the proposed budget for the Community Task Force would be $16,000 for the first year. Ercel Brashear, owner of Brashear Properties in Georgetown, asked if the City could assume responsibility for approving pollution abatement plans. He anticipates that this would speed up the approval process for developers now conducted by the Texas Water Commission and would speak to the need for ongoing maintenance of retention ponds. The City of Round Rock has recently adopted a pollution abatement plan and provides information for each application. Brashear stated that this encourages regulated stormwater abatement facilities, provides master planning for the community and brings in some revenue. Hart will talk to Round Rock City Manager Bob Bennett. Executive Session resumed at 8:46 p.m. (The Mayor stated there would be no action taken.) The Meeting was adjourned at 9:25 p.m. These minutes were compiled by Sandra Lee and reviewed by Elizabeth Gray, Approved: Minutes of City Council Meeting April 27, 1993 Page 8 of 8 Pages Attest: Elizabeth Gray, City