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MIN 01.12.1990 CC-R�♦ ♦ I t ♦ t• The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Tonn Mike McMaster Doris Curl Bill Shelby Shorty Valdez Jane Voltz Staff Present: Bob Hart, City Manager Marianne Landers Banks, City Attorney Elizabeth Gray, City Secretary Ed Barry, Director of Development Svcs. Susan Morgan, Director of Finance Hartley Sappington, Dir.of Com. Svcs. Jim Briggs, Director of Pub. Utilities Randy Morrow, Director of Parks & Rec. Council Members Absent: Winfred Bonner Brad Stratton, Pub. Info. Officer Fred Morris, Chief Planner Terry Jones, Purchasing Agent Barbara Raney, Utility Collection Supervisor Sandra Lee, Admin. Asst. to City Mgr. Workshop -- Called to Order 5:40 p.m. 930001 Report on National League of Cities Conference /Councilmembers Jane Voltz and Winfred Bonner Voltz gave a detailed report on the Conference, highlighting the many sessions which she found useful or relevant to Georgetown. 930002 Workshop to consider an ordinance regarding new sign regulations/Ed Barry Barry walked Council through the proposed sign regulation changes. Hart assessed the new ordinance vis a vis the directions Council gave when the review process was initiated, and pointed out several areas where the Council's intent may not be met by the proposed regulations. Curl commended the Committee for working out an acceptable compromise, both in terms of format and content. Council agreed to resolve final questions at the Minutes of City Council Meeting January 12, 1993 Page 1 of 7 Pages joint Council/Planning and Zoning Commission Meeting on January 25, and agreed to hold a public hearing at the Council's regular meeting of January 26. Executive Session - Mayor Wood moved the Executive Session to the end of the Regular Agenda. Regular Session - Called to order at 7:02 p.m. Consent Agenda 930006 Approval of meeting 'sates -- Regular Meeting of Dec. 22, 1992/Elizabeth Gray 930007 Award of bid for janitorial supplies to various bidders /Susan Morgan and Terry Jones 930008 Award of annual bid for pole type transformers to Techline in the estimated amount of $28,750 /Susan Morgan and Terry Jones 930010 Resolution authorizing signators for Sierra Microwave Technology project grant (Texas Community Development Program Contract No. 701071)/Bob Hart 930011 Resolution authorizing signators for Poly Resources Recycling project grant (Texas Community Development Program Contract No. 701132)/Bob Hart 930012 Award of bid for electrical system materials to various vendors for use in the River Ridge underground conductor replacement /Jim Briggs and Terry Jones Motion by McMaster, second by Valdez to approve the Consent Agenda in its entirety. Approved 6 -0. (Bonner absent) There were no citizens who wished to address Council at this time. 060014 Mayor, Council, City Manager, and staff comments and reports ® Joint Council/P &Z meeting on Jan. 25, 1993 Hart told Council they would receive a memo reminding them of the Joint Council/P &Z Meeting. Minutes of City Council Meeting January 12, 1993 Page 2 of 7 Pages ® Attendance at TML Legislative Briefing on Feb. 8, 1993 Hart told Council that it would be held at the Marriott and that the Governor would speak at the luncheon. Council will get back to him about attending. • Credit card report /Susan Morgan Morgan reported very positive results of allowing utility customers and others to use credit cards for payment to the City. ® Special Meeting on Tuesday, January 19, 1993, to canvass the results of the Sales Tax Election Hart reminded Council that the Special Session would be held at 6:00 p.m. next Tuesday. ® Other comments from City Manager Hart reminded Council of the Chamber of Commerce Banquet to be held this Thursday, January 14, and of the CDBG presentation to be made to CAPCO on this Friday, January 15, at 10:30 a.m.. Shorty Valdez will see if he can get off work to do the presentation. Hart also asked Council if they planned to attend the TML Region X Meeting to be held on Thursday, January 28, in Lockhart, and reminded them of the Henry G. Cisneros Workshop in San Antonio on January 29 and 30. Jane Voltz and Doris Curl will attend. He also told Council that he had received word this afternoon that the City had received an Award of Merit from the Texas Historical Foundation for the Post Office Renovation. The details should follow tomorrow. 930015 Ordinance No. 93 -1 to rezone Lot 1, Block D, Reata Trails Unit III, from RS- Single Family Residential to RM -3, Multi- Family, Second Reading; and request for zoning fee waiver/Ed Barry and Fred Morris The first reading of this ordinance was held on October 27, 1992. Since that time, the applicant, Phil Walden, requested time to speak before the homeowners' association before returning to Council for the second and final reading. Mr. Walden is still requesting the rezoning of C -1, but the Planning and Zoning Commission has returned with a recommendation, per Council's request, for rezoning to RM -3. Mr. Walden is requesting that the rezoning fees from this case be refunded or that the fees for a future case be waived. Motion by Shelby, second by Torn to approve the ordinance to rezone to RM -3 and to refund the rezoning fee of $250 (as paid by the applicant in October, 1992.). Approved 6 -0. Minutes of City Council Meeting January 12, 1993 Page 3 of 7 Pages Morgan reminded Council that the funds for the grant for PR2 had not been received during the previous budget year, so it is necessary to add a revenue account to this budget to be used for the funds to pass through. No City funds will be affected by this amendment. Motion by McMaster, second by Curl to approve the ordinance on first reading. Approved 6-01 Hart pointed out the similarities of this prospective board to the Historic Preservation Commission, the Downtown Georgetown Association, and the Special Events Association. He feels that creating this board with a diverse membership would be good. Voltz is in favor of this board containing seven members. Mayor Wood spoke positively in favor of creating this board to continue interest in downtown vitality. Curl feels this board needs to act as a liaison to City staff. Shelby thinks the Council should prepare a charge for the board using the questions presented on the Agenda Item Cover Sheet, Mayor Wood appointed Doris Curl as the Councilmember to create this board and to come back to Council in the next four to eight weeks with recommendations. Jane Voltz volunteered to assist Curl. 930018 Resolution adopting a downtown parking policy /Jane Voltz Voltz said she feels this resolution puts "in writing" the feelings of the Council on this subject. She recommends that a letter describing and diagraming the downtown area to be affected be distributed to everyone in the downtown area. She feels strongly in the concept of "self- policing ". She also feels that City provided public parking should be clean and well -lit. McMaster suggested repealing a portion of the current ordinance that sets the hourly parking limitations. Minutes of City Council Meeting January 12, 1993 Page 4 of 7 Pages City Attorney Marianne Banks noted that the ordinance is not enforceable since the signs have been taken down. She said the ordinance could be revised to remove the portion about the hourly parking and to add enforcement of fire lanes. Motion by McMaster, second by Curl to approve the resolution adopting the downtown parking policy. Approved 6 -01 Curl feels that there needs to naming of new members to t boards are out of balance membership. Feels that the completed, and would like appointments, be further discussion by the he boards and commissions, with regard to male vs. workshop that was held of to have another workshop Council regarding the She feels some of the female and minority i this subject was not before acting on the Mayor Wood replied that he feels his appointments are fair, but would yield to Council wishes to postpone the appointments. He asked the City Attorney to respond about the Charter ruling on appointments. He stands behind each appointment, and feels he has recommended the appointment of more females and minorities than ever before in the history of Georgetown. Banks said that according to the Charter, the current members would retain their positions until new one were appointed. Motion by Curl, second by Valdez to defer the appointments for two weeks in order to complete the workshop discussion process and look at the balance of male /female and minority membership. Approved 5 -1. (Shelby opposed) Mayor Wood asked Hart to respond regarding the scheduled appreciation dinner to be held on January 21. Hart said there would be no problem in postponing the selections, and that the appreciation dinner would go on as originally scheduled. Mayor Wood informed Council that he would re- nominate the same people. No action was taken on the preceding item or on the remaining items on this agenda. There will be a workshop next Tuesday, January 19, 1993, to begin at 5:00 p.m. to discuss committee nominations. Minutes of City Council Meeting January 12, 1993 Page 5 of 7 Pages 930030 Appointment of four members to the Library Board and proper staggering of terms/Mayor Wood - deferred to January 26, 1993 Mayor Wood thanked the citizens for attending and urged them to vote in the election on Saturday. Recessed at 7:57 p.m, to go into Executive Session Executive Session 930003 Sec.2(e) Legal Deport Discussion of pending and potential litigation/Marianne Banks 930004 Sec.2(f) Real Estate Discussion of potential acquisition of real property/Marianne Banks 930005 Sec.2(r) Staff Report Minutes of City Council Meeting January 12, 1993 Page 6 of 7 Pages No action was taken. The meeting was adjourned at 8 :50 p.m. These minutes were compiled by Sandra Lee and reviewed by Elizabeth Gray. Approved: Leo Wood, Ivlayor Minutes of City Council Meeting January 12, 1993 Page 7 of 7 Pages Attest: Elizabeth Gray, City