HomeMy WebLinkAboutMIN 01.08.1991 CC-R-0 "M 11111106191
ME a to RN' !
TUESDAY, JANUARY 8, 1991
The City Council of the City of Georgetown, Texas, met in a regular session on the above date
with Mayor Bill Connor presiding.
Councilmembers
present:
Staff present:
Winfred Bonner
Mike McMaster
Barbara Pearce
Bob Schrawger
Ferd Tonn
Shorty Valdez
Joe Saegert
Bob Hart, City Manager
Sandra Lee, Deputy City Secretary
Marianne Landers Banks, City Attorney
Councilmembers
absent:
Ed Barry, Director of Planning and Development
Hartley Sappington, Director of Community Services
Glenn Reynolds, Director of Finance and Administration
Hildy Kingma, Senior Planner
Terry Jones, Purchasing Agent
Kevin Shatley, Personnel Director
Barbara Raney, Utility Office Supervisor
Donna Duncan, Posting Clerk
Ruth Gonzales, Billing Clerk
Penny Jones, Cashier
Lana Johnson, Cashier
Kathy Ragsdale, Customer Service Representative
REGULAR MEETING
Consent Aizenda
910001 Approval of meeting minutes --Regular Meeting of 12/11/90
none
910002 Award of annual laid for copy and computer paper/Terry Jones and Glenn
Reynolds
910003 Award of laid for second quarter unleaded gasoline and diesel/Terry Jones and
Glenn Reynolds
910004 Award of bid for brush chipper/Terry Jones and Glenn Reynolds
910005 Award of bid for janitorial supplies/Terry Jones and Glenn Reynolds
910006 Payment to Book Publishing Co. for recodification of City ordinances/Bob Hart
910007 Request for waiver of site plan and building permit fees at Annie Purl
School/John Warden and Ed Barry
910008 Pulled by Winfred Bonner. Deferred to later in meeting.
Motion by Saegert and second by Pearce to approve the consent agenda with the exception of
Item No. 910008. Approved 74
Regular Agenda
910009 Citizens wishing to address the Council.
Wade Todd asked to address the Council during the discussion of Item 910013 regarding the
1990 annexation ordinance.
910010 Mayor, Council, and City Manager comments and reports.
Report on bond rating trip: Mayor Connor reported on the trip to New York on the bond
rating. Meetings were attended at Standard and Poors and Moody's in New York. Very
thorough inquiries were made into our current status in supplying utilities to our citizens. They
were very interested in our utility rates. It was noted that the electric revenue supports the water,
wastewater and refuse disposal utilities.
The Mayor said that the City will bring in an outside consultant next Spring to review and advise
LIS on our utility rates. We need to make sure that the utilities pay for themselves.
Both bond rating companies were concerned about our ability to remain pro -active in our efforts
for economic development to create jobs and bring new growth.
Bob Hart commented on the three items that were the basis for granting the "A" rating: (1). The
financial management of the City (Council commitment to the reserve funds); (2). the
community's economic development efforts; and (3). the soundness of the operation of the utility
system.
Report on CCN Dearing: Bob Hart reported that a pre -hearing for the Certificate of
Convenience and Necessity was held on January 7, 1991, with Public Utilities Director Jim
Briggs in attendance. The formal hearing for the CCN is scheduled for November 25, 1991,
City Council Meeting Minutes/January 8, 1991/Page 2
Foreign Trade Zone: Bob Hart reported that 250-280 acres have been designated as general-
purpose sites for the Foreign Trade Zone. Additional land had to be added, and we are fortunate
that the Georgetown Industrial Foundation will contribute the funding for the required sites. This
is a positive step towards securing the FTZ.
Neighborhood Meeting: Mayor Connor requested a report from Councilmember Bonner about
the Neighborhood Meeting that had been held the week prior. Mr. Bonner reported that he and
Councilmember Schrawger had attended, and that the citizens present at the meeting were
grateful for the opportunity to discuss their problems with representatives of the Council. The
two chief complaints that were discussed were the alleged problems with the City Police
Department and an objection to the City's hiring practices. Also, young people felt they had no
challenge to remain in school. They were told by Mr. Schrawger about the programs for "at risk"
students currently being held at Southwestern University. There will be another meeting on
Thursday, January 10, 1991, at the Library at 7:00 p.m.
Notice of Council Workshop Meeting: The Mayor acknowledged the posting of the notice
about the Council Workshop Meetings to be held on Friday, January 11, and Saturday, January
12, 1991, at the Council Chambers to discuss the concepts of the roles and functions of
Councilmembers and appointees.
910011 Bids for purchase of revenue bonds to be opened and read by the Financial
Advisor at 7:30 p.m.
Mayor Connor asked for bids from the audience and announced at 7:30 p.m. that the deadline
for submitting bids had passed and bids were then officially closed.
Mr. Monty Nitcholas, with First Southwest Company, Financial Advisor to the City, opened six
bids and read them aloud. The bid information is included herein on the attached Tabulation of
Bids form provided by First Southwest. Mr. Nitcholas left the meeting to review the bids and
return Later in the meeting to announce the winning bidder.
Consideration of and possible action on the following items:
910012 Resolution recognizing the customer service attitude of the City of Georgetown
Utility Office/Glenn Reynolds
The resolution was read by Finance Director Glenn Reynolds. Motion made by McMaster and
seconded by Pearce to approve the resolution as read. Approved. 74 The following members
of the staff of the Utility Collection Department were recognized for exemplary service: Barbara
Raney, Utility Office Supervisor; Donna Duncan, Posting Clerk; Ruth Gonzales, Billing Clerk;
Penny Jones, Cashier; Lana Johnson, Cashier; and Kathy Ragsdale, Customer Service
Representative
City Council Meeting Minutes/January 8, 1991/Page 3
910013 1990 Annexation ordinance --Second Reading/Michael Lauer and Ed Barry
Motion made by McMaster, seconded by Schrawger. Wade Todd was recognized in the audience
as wishing to comment on this item. He felt this item would effect an attitude of future requests
by currently annexed properties for disannexation if defeated. Mr. Saegert felt the ordinance
should be defeated and apologized to the effected landowners for not having been in attendance
at the previous council meeting when the ordinance was read for the first time. Mr. McMaster
stated that the annexation was not being undertaken for the tax money and stated that it will help
the economic development of the City. Mrs. Pearce explained that its never easy to balance the
needs of the total community, but felt that this annexation should take place for the good of the
majority. Mr. Schrawger feels we need the annexation in order to have zoning controls on future
development. Approved 4-3. Councilmembers in opposition: Bonner, Saegert and Tone.
910014 Resolution approving the Highway Department's preliminary plans for the
RM2243 (Leander Rd_) improvement project/Hildy Kingma and Ed Barry
Affidavits of conflict of interest were filed by the following councilmembers: McMaster, Pearce
and Tonn. Mr. Saegert would like to see an alternative way of improving Leander Rd. without
taking right of way from the businesses along the frontage. Motion made by Schrawger,
seconded by Valdez. Vote tied at 2-2. (Three abstentions.) The Mayor voted in favor of
the resolution to break the tie. Councilmembers in opposition: Saegert and Bonner. (Three
abstentions)
910015 Ordinance (on an emergency basis) authorizing the sale of revenue bonds --First
and Only Reading/Glenn Reynolds
The Mayor stipulated that the entire ordinance would be read, but that it would not be necessary
that the Council be in attendance during the reading of the 33 -page document. Bob Hart, Glenn
Reynolds and Marianne Landers Banks took turns reading the ordinance.
A motion was made to suspend the second reading of the ordinance due to the emergency need
to pass the ordinance prior to accepting the bid for the sale of the bonds. The motion was made
by Tonn and seconded by Bonner. Approved 7-0.
A motion was made by Pearce and seconded by Saegert to approve the ordinance as read.
Approved 7-0.
Mr. Monty Nitcholas of First Southwest Company announced that the winning bidder was the
firm of Smith, Barney with a total interest cost of $1,735,309.11, less premium of $94.20 for a
net interest cost of $1,735,214.91 at an effective interest rate of 6935003 per cent.
City Council Meeting Minutes/January 8, 1991/Page 4
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370 SAN JACINTO CENTER TOWN LAKE
98 SAN JACINTO BOULEVARD
AUSTIN, TEXAS 78701-4039
TABULATION OF BIDS
$2,300,000
CITY OF GEORGETOWN, TEXAS
UTILITY SYSTEM REVENUE
BONDS,
SERIES
1991
Selling Tuesday, January 8,
1991,
at 7:30
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910008 (Previously deferred from Consent Agenda) Resolution authorizing the Mayor to
sign an affirmative action plan for the Community Development Block Grant
program/Bob Hart
Mr. Bonner did not recall having seen a copy of the section of the Statute concerning the
affirmative action plan, so City Attorney Marianne Banks secured copies for the Mayor and
Council. Motion made by Bonner and seconded by Saegert to approve the resolution. Approved
7-d,
910016 Ordinance amending terms of Tax Increment Financing board members --First
Reading/Marianne Banks
Motion made by Schrawger, seconded by Pearce. Approved 74
910017 Resolution on rails to trails program/Hartley Sappington
Affidavits of conflict of interest were filed by Councilmembers Tonn and McMaster. Motion
made by Pearce, seconded by Schrawger. Discussion that Councilmember Schrawger prefers the
trails around Lake Georgetown. Mrs. Pearce commented that passing this resolution "keeps us
in the ball game". Bob Hart noted that the City would be in a "junior" position to Georgetown
Railroad, not in competition with Georgetown Railroad. Approved 54 (Two abstentions)
910018 Post office alley dedication plat and pocket park/John Warden and Ed Barry
Motion by Pearce to authorize the Mayor to sign an instrument accepting fee title to the alley,
seconded by Valdez. Approved 7-0. Mr. and Mrs. Donald Parsons, new owners of the Old Post
Office Building, were in the audience and confirmed their intention to donate $1,000 toward the
development of a pocket park at that location.
910019 Review of special permit for day care center at 702 E.15th St. (Bible Baptist
Church)/Ed Barry
Mike McMaster wants this issue settled by this Council. He thinks this project has taken too
long already, and doesn't want to burden a new Council with this "old" issue. Noted that April
15 would be the last Council Meeting before elections in May.
Pastor White spoke to the Council and requested an extension of the permit time. He said he
was uncertain as to exactly when the project could be finished, but was optimistic. He agreed
to make weekly reports to the Council if they so desired.
Mrs. Pearce requested to be updated on February 1 and March 1.
City Council Meeting Minutes/January 8, 1991/Page 5
McMaster moved that the extension until April 15 be granted provided Pastor White would
provide progress reports on February 1, March 1, April 1 and the final report on April 15, 1991.
Motion was seconded by Torn. Approved 74
910020 Discussion of Single Member Districts/Bob Hart
Bob Hart announced that he and Councilmember Winfred Bonner, City Attorney Marianne
Banks, and Senior Planner Hildy Kingma attended a seminar on redistricting. Because of the
short "window" of 120 days to get everything done for pre -clearance before the Council elections
in May of 1992, it will be necessary to get started quickly by forming a committee to hire a
consultant to begin the work as soon as the reports are in from the Federal Census in April, 1991.
Mr. Bonner
said that it
is "definitely
essential" that
the process
begin
as soon as possible. He
agreed that
it would be
important to
hire an outside
consultant.
"Get
started soon."
Mayor Connor questioned whether there are firms available for that kind of work and Mr. Hart
replied that there are about five firms that he knows about in this general area. Mayor Connor
said an outside consultant is needed for objectivity.
The Mayor would like a proposed plan of action by the next Council Meeting (2nd Meeting in
January), or the first meeting in February. Each Councilmember should be prepared to suggest
two candidates for that committee.
The Mayor asked if we had maps that could show us the existing district lines and city limit
boundaries. Ed Barry, Director of Development and Planning, stated that his division could
provide maps.
Mike McMaster agrees on using an outside consultant and would like to have them make more
than one recommendation. He warned that moving too quickly could cause a lawsuit. Noted that
there will be three council seats and the mayor's position available in the election of 1992.
Executive Session
The Mayor called an Executive Session at 9:45 p.m.
910021 Sec. 2(e) Legal Report
910022 Sec. 2(f) Real Estate
Purchase of portion of Pedernales electric system/Bob Hart
Purchase of industrial property
910023 Sec. 2(r) Staff Report
910024 Sec. 2(g) Personnel
Discussion of appointments to the following boards, commission, and committees
City Council Meeting Minutes/January 8, 1991/Page 6
• Airport Advisory Board
• i1.::1 of Adjustment
• Building f Board of Appeals
•Century r;a t PlanWorkingi, t,
• Historic Preservation Committee
• Housing Authority Board
• Library Board
• Planning and Zoning Commission
• Traffic Safety and Parking Committee
Regular Session (continued)
Regular Session was convened at 11:12 p.m.
910025 Action on executive session items including appointment to boards, commissions
or committees.
The following appointments were made to the following boards, commissions or committees:
• 1 1 Z1, r
James Draeger (reappointed to a 3rd term)
Deborah Ann Boone
Thad Putnam (reappointed to a 2nd term)
J. L. Akridge
Planning and Zoning Representative
Building Trades Board of Appeals
Darrell Bandy - construction representative (reappointed to 2nd term)
Stanley Bland - electric trade representative (reappointed to 2nd term)
Fire Protection Representative - vacancy to be advertised
Century Plan --Parks Plan Working Group
deferred
Historic Preservation Committee
Gordon Baker (reappointed to 2nd term)
Linda McCalla
Mousing Authority
Ed Evans (reappointed to a 2nd term)
Maureen Howells for expired term of Sheila Klabonski who does not wish to
serve another term
City Council Meeting Minutes/January 8, 1991/Page 7
Library Board
Claude Proctor
Morton King
Tomi Spence
Bob Horick (reappointed to third year of 3 -year term)
Mary Beth Huba (reappointed to third year of a 3 -year term)
Nancy Snead (reappointed to third year of 3 -year term)
Planning and Zoning Commission
Patty Eason (reappointed to 2nd term)
Susie Ramos (reappointed to 2nd term)
Robert Hoppe
Barton Levy (reappointed to third year of 3 -year term)
John Kuhn (reappointed to third year of 3 -year term)
Traffic Safety and Parking Committee
Robert McEver (reappointed to 2nd 3 -year term)
Dorothy Hagen (reappointed to third year of 3 -year term)
Appointee for 1 -year term and 2 -year term will be advertised.
Motion made by Pearce and seconded by Saegert to approve the above appointments. Approved
64. Councilmember in opposition: Mike McMaster
910026 Final Comments
Joint SBIC with. Pedernales Electric: Bob Hart explained that the City would do this jointly
with Pedernales Electric Cooperative and thereby reduce the City's exposure.
Art wild Request: Bob Hart asked members of Council if they had any objection to his
allowing the Williamson County Art Guild to use the Council Chambers for display of art at the
Blue Bonnet Trail on April 6 at 10:00 a.m. until April 7, 4:00 p.m. and again on the following
weekend from April 13 at 10:00 a.m. until April 14 at 4:00 p.m. Council saw no objection to
the Chamber being used for this purpose on these dates.
The Mayor adjourned the meeting at 11:23 a.m.
A DDT? MUTRTI. ArFPFCT•
Mayor Deputy City Secretary
City Council Meeting Minutes/January 8, 1991/Page 8
SPECIAL WORKSHOP MEETING
FRIDAY, JANUARY 11, 1991 &
SATURDAY, JANUARY 12, 1991
The City Council of the City of Georgetown, Texas, met in a special workshop session on the
above dates with Mayor Bill Connor presiding.
Councilmembers
present:
Staff present:
Winfred Bonner
Mike McMaster
Barbara Pearce
Bob Schrawger
Ferd Tonn
Shorty Valdez
Joe Saegert
Bob Hart, City Manager
Consultants present:
Ernie Clark and Gary Halter
WORKSHOP MEETING FRIDAY JANUARY 21 1991
The Meeting was called to order at 5:45 p.m.
Councilmembers
absent:
A. Workshop expectation discussion
1. Role of Council
2. Effective evaluation process of employees (Council)
3. Evaluation instrument
B. Introduction to Conducting Meetings
C. Meeting evaluation
The Meeting was adjourned at 8:35 p.m.
none
WORKSHOP MEETING SATURDAY, JANUARY 12, 1991
The Meeting was called to order at 8:35 a.m.
A, Continued meeting evaluation
B. Role of Mayor
C, Types of decisions
D. Consensus Decision Making
E. Myths & realities of public opinion
F. Government as arbitrator of values
G. Conflicting demands
H, Role of Council in making policy
I. Planning for action
J. Case studies
K. Responsibilities of Council
Meeting was recessed for lunch at 11:43 a.m. (Cafe on the Square)
Workshop resumed at 1:00 p.m.
K. (continued) Responsibilities of Council
L. Staff evaluation
1. Municipal Judge
a. Converse annually at meeting
b. "Annual Review" at first meeting in November
2, City Attorney
a. Annual Review
1, By City Manager regarding staff interaction
2. By Council on overall performance
b. Answers to City Council for legal issues
c. Answers to City Manager on workflow
3. City Secretary
a. Annual Review by City Manager
b. Endorsement by City Council
4, City Manager
a. Informal evaluation each 4 months at 6:00 p.m.
b. Formal written evaluation once a year: October 15
1. Fiscal management and budgeting
a. Goals
b. Objectives
2. Community relations
a. Citizen complaints
b. Community involvement
City Council Workshop Meeting Minutes/January 11 & 12, 1991/Page 2