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HomeMy WebLinkAboutMIN 01.08.1991 CC-R-0 "M 11111106191 ME a to RN' ! TUESDAY, JANUARY 8, 1991 The City Council of the City of Georgetown, Texas, met in a regular session on the above date with Mayor Bill Connor presiding. Councilmembers present: Staff present: Winfred Bonner Mike McMaster Barbara Pearce Bob Schrawger Ferd Tonn Shorty Valdez Joe Saegert Bob Hart, City Manager Sandra Lee, Deputy City Secretary Marianne Landers Banks, City Attorney Councilmembers absent: Ed Barry, Director of Planning and Development Hartley Sappington, Director of Community Services Glenn Reynolds, Director of Finance and Administration Hildy Kingma, Senior Planner Terry Jones, Purchasing Agent Kevin Shatley, Personnel Director Barbara Raney, Utility Office Supervisor Donna Duncan, Posting Clerk Ruth Gonzales, Billing Clerk Penny Jones, Cashier Lana Johnson, Cashier Kathy Ragsdale, Customer Service Representative REGULAR MEETING Consent Aizenda 910001 Approval of meeting minutes --Regular Meeting of 12/11/90 none 910002 Award of annual laid for copy and computer paper/Terry Jones and Glenn Reynolds 910003 Award of laid for second quarter unleaded gasoline and diesel/Terry Jones and Glenn Reynolds 910004 Award of bid for brush chipper/Terry Jones and Glenn Reynolds 910005 Award of bid for janitorial supplies/Terry Jones and Glenn Reynolds 910006 Payment to Book Publishing Co. for recodification of City ordinances/Bob Hart 910007 Request for waiver of site plan and building permit fees at Annie Purl School/John Warden and Ed Barry 910008 Pulled by Winfred Bonner. Deferred to later in meeting. Motion by Saegert and second by Pearce to approve the consent agenda with the exception of Item No. 910008. Approved 74 Regular Agenda 910009 Citizens wishing to address the Council. Wade Todd asked to address the Council during the discussion of Item 910013 regarding the 1990 annexation ordinance. 910010 Mayor, Council, and City Manager comments and reports. Report on bond rating trip: Mayor Connor reported on the trip to New York on the bond rating. Meetings were attended at Standard and Poors and Moody's in New York. Very thorough inquiries were made into our current status in supplying utilities to our citizens. They were very interested in our utility rates. It was noted that the electric revenue supports the water, wastewater and refuse disposal utilities. The Mayor said that the City will bring in an outside consultant next Spring to review and advise LIS on our utility rates. We need to make sure that the utilities pay for themselves. Both bond rating companies were concerned about our ability to remain pro -active in our efforts for economic development to create jobs and bring new growth. Bob Hart commented on the three items that were the basis for granting the "A" rating: (1). The financial management of the City (Council commitment to the reserve funds); (2). the community's economic development efforts; and (3). the soundness of the operation of the utility system. Report on CCN Dearing: Bob Hart reported that a pre -hearing for the Certificate of Convenience and Necessity was held on January 7, 1991, with Public Utilities Director Jim Briggs in attendance. The formal hearing for the CCN is scheduled for November 25, 1991, City Council Meeting Minutes/January 8, 1991/Page 2 Foreign Trade Zone: Bob Hart reported that 250-280 acres have been designated as general- purpose sites for the Foreign Trade Zone. Additional land had to be added, and we are fortunate that the Georgetown Industrial Foundation will contribute the funding for the required sites. This is a positive step towards securing the FTZ. Neighborhood Meeting: Mayor Connor requested a report from Councilmember Bonner about the Neighborhood Meeting that had been held the week prior. Mr. Bonner reported that he and Councilmember Schrawger had attended, and that the citizens present at the meeting were grateful for the opportunity to discuss their problems with representatives of the Council. The two chief complaints that were discussed were the alleged problems with the City Police Department and an objection to the City's hiring practices. Also, young people felt they had no challenge to remain in school. They were told by Mr. Schrawger about the programs for "at risk" students currently being held at Southwestern University. There will be another meeting on Thursday, January 10, 1991, at the Library at 7:00 p.m. Notice of Council Workshop Meeting: The Mayor acknowledged the posting of the notice about the Council Workshop Meetings to be held on Friday, January 11, and Saturday, January 12, 1991, at the Council Chambers to discuss the concepts of the roles and functions of Councilmembers and appointees. 910011 Bids for purchase of revenue bonds to be opened and read by the Financial Advisor at 7:30 p.m. Mayor Connor asked for bids from the audience and announced at 7:30 p.m. that the deadline for submitting bids had passed and bids were then officially closed. Mr. Monty Nitcholas, with First Southwest Company, Financial Advisor to the City, opened six bids and read them aloud. The bid information is included herein on the attached Tabulation of Bids form provided by First Southwest. Mr. Nitcholas left the meeting to review the bids and return Later in the meeting to announce the winning bidder. Consideration of and possible action on the following items: 910012 Resolution recognizing the customer service attitude of the City of Georgetown Utility Office/Glenn Reynolds The resolution was read by Finance Director Glenn Reynolds. Motion made by McMaster and seconded by Pearce to approve the resolution as read. Approved. 74 The following members of the staff of the Utility Collection Department were recognized for exemplary service: Barbara Raney, Utility Office Supervisor; Donna Duncan, Posting Clerk; Ruth Gonzales, Billing Clerk; Penny Jones, Cashier; Lana Johnson, Cashier; and Kathy Ragsdale, Customer Service Representative City Council Meeting Minutes/January 8, 1991/Page 3 910013 1990 Annexation ordinance --Second Reading/Michael Lauer and Ed Barry Motion made by McMaster, seconded by Schrawger. Wade Todd was recognized in the audience as wishing to comment on this item. He felt this item would effect an attitude of future requests by currently annexed properties for disannexation if defeated. Mr. Saegert felt the ordinance should be defeated and apologized to the effected landowners for not having been in attendance at the previous council meeting when the ordinance was read for the first time. Mr. McMaster stated that the annexation was not being undertaken for the tax money and stated that it will help the economic development of the City. Mrs. Pearce explained that its never easy to balance the needs of the total community, but felt that this annexation should take place for the good of the majority. Mr. Schrawger feels we need the annexation in order to have zoning controls on future development. Approved 4-3. Councilmembers in opposition: Bonner, Saegert and Tone. 910014 Resolution approving the Highway Department's preliminary plans for the RM2243 (Leander Rd_) improvement project/Hildy Kingma and Ed Barry Affidavits of conflict of interest were filed by the following councilmembers: McMaster, Pearce and Tonn. Mr. Saegert would like to see an alternative way of improving Leander Rd. without taking right of way from the businesses along the frontage. Motion made by Schrawger, seconded by Valdez. Vote tied at 2-2. (Three abstentions.) The Mayor voted in favor of the resolution to break the tie. Councilmembers in opposition: Saegert and Bonner. (Three abstentions) 910015 Ordinance (on an emergency basis) authorizing the sale of revenue bonds --First and Only Reading/Glenn Reynolds The Mayor stipulated that the entire ordinance would be read, but that it would not be necessary that the Council be in attendance during the reading of the 33 -page document. Bob Hart, Glenn Reynolds and Marianne Landers Banks took turns reading the ordinance. A motion was made to suspend the second reading of the ordinance due to the emergency need to pass the ordinance prior to accepting the bid for the sale of the bonds. The motion was made by Tonn and seconded by Bonner. Approved 7-0. A motion was made by Pearce and seconded by Saegert to approve the ordinance as read. Approved 7-0. Mr. Monty Nitcholas of First Southwest Company announced that the winning bidder was the firm of Smith, Barney with a total interest cost of $1,735,309.11, less premium of $94.20 for a net interest cost of $1,735,214.91 at an effective interest rate of 6935003 per cent. City Council Meeting Minutes/January 8, 1991/Page 4 �I' f� Al PAY PREPARED BYs 370 SAN JACINTO CENTER TOWN LAKE 98 SAN JACINTO BOULEVARD AUSTIN, TEXAS 78701-4039 TABULATION OF BIDS $2,300,000 CITY OF GEORGETOWN, TEXAS UTILITY SYSTEM REVENUE BONDS, SERIES 1991 Selling Tuesday, January 8, 1991, at 7:30 PM, CST Total Interest Cost Plus Discount Less Premium NET INTEREST COST EFFECTIVE INTEREST RATE Total Interest Cost Plus Discount Less Premium NET INTEREST COST EFFECTIVE INTEREST RATE 55', " tea 1-14 S 5 '7./602,318_% / Total Interest Cost�t_ ? 7- Plus Discount Less Premium i NET INTEREST COST EFFECTIVE INTEREST RATE Total Interest Cost Plus Discount Less Premium RIFT" !!+ITEPFST COST EFFECTIVE INTEREST RATE d `zo v L//.3/A Total Interest Cost Plus Discount Less Premium Ct•93� c�Q3 % NET INTEREST COST EFFECTIVE INTEREST RATE el150 Cl % % Total Interest Cost Plus Discount Less Premium 2311 �1 U NET INTEREST COST $/, 2f ,,23/. &1 EFFECTIVE INTEREST RATE 'l (� / �6 3 l�fJ'LZ�f Z�' lt.-L` CiCil c,d�Gvz��vt��--' ACCOUNT Total Interest Cost Plus Discount Less Premium NET INTEREST COST EFFECTIVE INTEREST RATE Total Interest Cost Plus Discount Less Premium NET INTEREST COST EFFECTIVE INTEREST RATE Total Interest Cost Plus niccnunt Less Premium NET INTEREST COST EFFECTIVE INTEREST RATE Total Interest Cost Plus Discount Less Premium NET INTEREST COST Ty io'cnrcpr Total Interest Cost Pius Discount Less Premium NET INTEREST COST EFFECTIVE INTEREST RATE 0 M OA 00 910008 (Previously deferred from Consent Agenda) Resolution authorizing the Mayor to sign an affirmative action plan for the Community Development Block Grant program/Bob Hart Mr. Bonner did not recall having seen a copy of the section of the Statute concerning the affirmative action plan, so City Attorney Marianne Banks secured copies for the Mayor and Council. Motion made by Bonner and seconded by Saegert to approve the resolution. Approved 7-d, 910016 Ordinance amending terms of Tax Increment Financing board members --First Reading/Marianne Banks Motion made by Schrawger, seconded by Pearce. Approved 74 910017 Resolution on rails to trails program/Hartley Sappington Affidavits of conflict of interest were filed by Councilmembers Tonn and McMaster. Motion made by Pearce, seconded by Schrawger. Discussion that Councilmember Schrawger prefers the trails around Lake Georgetown. Mrs. Pearce commented that passing this resolution "keeps us in the ball game". Bob Hart noted that the City would be in a "junior" position to Georgetown Railroad, not in competition with Georgetown Railroad. Approved 54 (Two abstentions) 910018 Post office alley dedication plat and pocket park/John Warden and Ed Barry Motion by Pearce to authorize the Mayor to sign an instrument accepting fee title to the alley, seconded by Valdez. Approved 7-0. Mr. and Mrs. Donald Parsons, new owners of the Old Post Office Building, were in the audience and confirmed their intention to donate $1,000 toward the development of a pocket park at that location. 910019 Review of special permit for day care center at 702 E.15th St. (Bible Baptist Church)/Ed Barry Mike McMaster wants this issue settled by this Council. He thinks this project has taken too long already, and doesn't want to burden a new Council with this "old" issue. Noted that April 15 would be the last Council Meeting before elections in May. Pastor White spoke to the Council and requested an extension of the permit time. He said he was uncertain as to exactly when the project could be finished, but was optimistic. He agreed to make weekly reports to the Council if they so desired. Mrs. Pearce requested to be updated on February 1 and March 1. City Council Meeting Minutes/January 8, 1991/Page 5 McMaster moved that the extension until April 15 be granted provided Pastor White would provide progress reports on February 1, March 1, April 1 and the final report on April 15, 1991. Motion was seconded by Torn. Approved 74 910020 Discussion of Single Member Districts/Bob Hart Bob Hart announced that he and Councilmember Winfred Bonner, City Attorney Marianne Banks, and Senior Planner Hildy Kingma attended a seminar on redistricting. Because of the short "window" of 120 days to get everything done for pre -clearance before the Council elections in May of 1992, it will be necessary to get started quickly by forming a committee to hire a consultant to begin the work as soon as the reports are in from the Federal Census in April, 1991. Mr. Bonner said that it is "definitely essential" that the process begin as soon as possible. He agreed that it would be important to hire an outside consultant. "Get started soon." Mayor Connor questioned whether there are firms available for that kind of work and Mr. Hart replied that there are about five firms that he knows about in this general area. Mayor Connor said an outside consultant is needed for objectivity. The Mayor would like a proposed plan of action by the next Council Meeting (2nd Meeting in January), or the first meeting in February. Each Councilmember should be prepared to suggest two candidates for that committee. The Mayor asked if we had maps that could show us the existing district lines and city limit boundaries. Ed Barry, Director of Development and Planning, stated that his division could provide maps. Mike McMaster agrees on using an outside consultant and would like to have them make more than one recommendation. He warned that moving too quickly could cause a lawsuit. Noted that there will be three council seats and the mayor's position available in the election of 1992. Executive Session The Mayor called an Executive Session at 9:45 p.m. 910021 Sec. 2(e) Legal Report 910022 Sec. 2(f) Real Estate Purchase of portion of Pedernales electric system/Bob Hart Purchase of industrial property 910023 Sec. 2(r) Staff Report 910024 Sec. 2(g) Personnel Discussion of appointments to the following boards, commission, and committees City Council Meeting Minutes/January 8, 1991/Page 6 • Airport Advisory Board • i1.::1 of Adjustment • Building f Board of Appeals •Century r;a t PlanWorkingi, t, • Historic Preservation Committee • Housing Authority Board • Library Board • Planning and Zoning Commission • Traffic Safety and Parking Committee Regular Session (continued) Regular Session was convened at 11:12 p.m. 910025 Action on executive session items including appointment to boards, commissions or committees. The following appointments were made to the following boards, commissions or committees: • 1 1 Z1, r James Draeger (reappointed to a 3rd term) Deborah Ann Boone Thad Putnam (reappointed to a 2nd term) J. L. Akridge Planning and Zoning Representative Building Trades Board of Appeals Darrell Bandy - construction representative (reappointed to 2nd term) Stanley Bland - electric trade representative (reappointed to 2nd term) Fire Protection Representative - vacancy to be advertised Century Plan --Parks Plan Working Group deferred Historic Preservation Committee Gordon Baker (reappointed to 2nd term) Linda McCalla Mousing Authority Ed Evans (reappointed to a 2nd term) Maureen Howells for expired term of Sheila Klabonski who does not wish to serve another term City Council Meeting Minutes/January 8, 1991/Page 7 Library Board Claude Proctor Morton King Tomi Spence Bob Horick (reappointed to third year of 3 -year term) Mary Beth Huba (reappointed to third year of a 3 -year term) Nancy Snead (reappointed to third year of 3 -year term) Planning and Zoning Commission Patty Eason (reappointed to 2nd term) Susie Ramos (reappointed to 2nd term) Robert Hoppe Barton Levy (reappointed to third year of 3 -year term) John Kuhn (reappointed to third year of 3 -year term) Traffic Safety and Parking Committee Robert McEver (reappointed to 2nd 3 -year term) Dorothy Hagen (reappointed to third year of 3 -year term) Appointee for 1 -year term and 2 -year term will be advertised. Motion made by Pearce and seconded by Saegert to approve the above appointments. Approved 64. Councilmember in opposition: Mike McMaster 910026 Final Comments Joint SBIC with. Pedernales Electric: Bob Hart explained that the City would do this jointly with Pedernales Electric Cooperative and thereby reduce the City's exposure. Art wild Request: Bob Hart asked members of Council if they had any objection to his allowing the Williamson County Art Guild to use the Council Chambers for display of art at the Blue Bonnet Trail on April 6 at 10:00 a.m. until April 7, 4:00 p.m. and again on the following weekend from April 13 at 10:00 a.m. until April 14 at 4:00 p.m. Council saw no objection to the Chamber being used for this purpose on these dates. The Mayor adjourned the meeting at 11:23 a.m. A DDT? MUTRTI. ArFPFCT• Mayor Deputy City Secretary City Council Meeting Minutes/January 8, 1991/Page 8 SPECIAL WORKSHOP MEETING FRIDAY, JANUARY 11, 1991 & SATURDAY, JANUARY 12, 1991 The City Council of the City of Georgetown, Texas, met in a special workshop session on the above dates with Mayor Bill Connor presiding. Councilmembers present: Staff present: Winfred Bonner Mike McMaster Barbara Pearce Bob Schrawger Ferd Tonn Shorty Valdez Joe Saegert Bob Hart, City Manager Consultants present: Ernie Clark and Gary Halter WORKSHOP MEETING FRIDAY JANUARY 21 1991 The Meeting was called to order at 5:45 p.m. Councilmembers absent: A. Workshop expectation discussion 1. Role of Council 2. Effective evaluation process of employees (Council) 3. Evaluation instrument B. Introduction to Conducting Meetings C. Meeting evaluation The Meeting was adjourned at 8:35 p.m. none WORKSHOP MEETING SATURDAY, JANUARY 12, 1991 The Meeting was called to order at 8:35 a.m. A, Continued meeting evaluation B. Role of Mayor C, Types of decisions D. Consensus Decision Making E. Myths & realities of public opinion F. Government as arbitrator of values G. Conflicting demands H, Role of Council in making policy I. Planning for action J. Case studies K. Responsibilities of Council Meeting was recessed for lunch at 11:43 a.m. (Cafe on the Square) Workshop resumed at 1:00 p.m. K. (continued) Responsibilities of Council L. Staff evaluation 1. Municipal Judge a. Converse annually at meeting b. "Annual Review" at first meeting in November 2, City Attorney a. Annual Review 1, By City Manager regarding staff interaction 2. By Council on overall performance b. Answers to City Council for legal issues c. Answers to City Manager on workflow 3. City Secretary a. Annual Review by City Manager b. Endorsement by City Council 4, City Manager a. Informal evaluation each 4 months at 6:00 p.m. b. Formal written evaluation once a year: October 15 1. Fiscal management and budgeting a. Goals b. Objectives 2. Community relations a. Citizen complaints b. Community involvement City Council Workshop Meeting Minutes/January 11 & 12, 1991/Page 2