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HomeMy WebLinkAboutMIN 01.22.1991 CC-Ri !! 1 Le V VA M 11NO"I gal The City Council of the City of Georgetown, Texas, met in a regular session on the above date with Mayor Bill Connor presiding. Councilmembers present: Staff present: Winfred Bonner Barbara Pearce Bob Schrawger Ferd Tonn Shorty Valdez Joe Saegert Councilmembers absent: Bob Hart, City Manager Sandra Lee, Deputy City Secretary Marianne Landers Banks, City Attorney Ed Barry, Director of Planning and Development Hartley Sappington, Director of Community Services Glenn Reynolds, Director of Finance and Administration Jim Briggs, Director of Public Utilities Hugh Anderson, Police Chief Kevin Shatley, Personnel Director Travis McLain, Airport Manager Randy Morrow, Parks and Recreation Supervisor Terry Jones, Purchasing Agent Bonnie McLain, Accounting Supervisor Liz Taylor, Tourism Director Mike McMaster REGULAR MEETING Consent Agenda 910027 Approval of meeting minutes --Regular Meeting of 1/8/91 and Workshop Meetings of 1/11 and 1/12/91/Sandra Lee 910028 Consideration of abandonment of a utility easement/John Warden and Ed Barry 910029 Award of bid for pickup bodies/Terry Jones and Glenn Reynolds 910030 Award of bid for Williams Drive Sw' 'ng Pool replastering/Terry Jones and Hartley Sappington 910031 Resolution approving amendment to the Airport Grant/Travis McLain and Hartley Sappington 910032 Resolution authorizing a budget transfer in the utility fund for a Bond Reserve/Glenn Reynolds 910033 Authorization to amend the Police Department staffing level by replacing a part- time dispatcher with a full-time position/Bob Hart and Hugh Anderson 910034 Resolution authorizing the Mayor to sign a contract with F.R.E.E., Inc. for review of Accounts Payable/Bonnie McLain and Glenn Reynolds 910035 Resolution authorizing the Mayor to sign a letter clarifying the City status regarding existing wells in the area of the Certificate of Convenience and Necessity/Jim Briggs 910036 Resolution authorizing an expenditure to sign a funding agreement with the legal firm of Lloyd, Gosseiink, Fowler, Blevins and Mathews, P.C. for representation of the Certificate of Convenience and Necessity Proceedings/Glenn Reynolds 910037 Resolution authorizing additional funding in the amount of $150,000.00 for legal fees incurred/anticipated relative to the BRA Wholesale Water Rate Case before the Texas Water Commission/Glenn Reynolds 910038 Approval of payment to the Williamson County Appraisal District/Glenn Reynolds Motion by Valdez and second by Pearce to approve the consent agenda. Approved 6-0. Regular Agenda 910039 Citizens wishing to address the Council. Bradley Priest asked to address the Council during the discussion of Item 910043 regarding the amendment 1 the No Smoking Ordinance. Mayor,9100410 1 A City Manager1 /, reports. Mr. Bonner appreciated the Mayor/Council participation at the Martin Luther King March. He complimented Georgetown Industrial Foundation Executive Director Bruce Barton for his work with prospects. City Council Meeting Minutes/January 22, 1991/Page 2 Mr. Schrawger said that he had some questions on single -member districts and looked forward to getting the answers from Bob Hart's comments. No comments from b. Saegert,onn and Mayor Connor announced the upcoming Parent Education Seminars being offered by GISD and encouraged attendance by the public. Mayor Connor told of his attendance at the recent Balcones Canyonlands Habitat Plan Workshop. No action was taken by the Executive Committee. The Mayor has offered to be a representative to the Executive Committee from Williamson County. Newly elected County Judge John Doerfler has been designated as the representative from Williamson County, but the Executive Committee may appoint a second representative. The Mayor plans to attend the next meeting and be available to serve in that position. Indications are that the Lake Georgetown area will be considered as prime habitat for the golden-cheeked warbler. Some of that area is contained in our planning area. Some 17,000 acres of Post Oak Ridge will be designated as Wildlife Refuge Area. A small portion of that acreage is within our planning area. The Mayor told of his meeting on January 21 with Kent Butler. County Judge John Doerfler also attended and was brought up to date. The City of Austin has presented a plan (on video tape) which may give Georgetown some understanding of the overall effect on us as well. The Mayor also pointed out the need for two more citizens to serve on the Traffic Safety and Parking Committee. Bob Dart will submit to Council a preliminary draft to present to the State Legislature. It will put us under no obligation, but will give the Legislature an indication of priorities. Bob Hart also announced that the new fire truck is now in Georgetown, but will need about two more weeks before it is completely outfitted and ready. Single -Member District Process Status: Bob informed the Council that the sample letter contained in the agenda packet which requested qualifications for drafting a redistricting plan had been mailed to six prospective firms or individuals. Since there needs to be two Council representatives on the Committee that will be selected to work on this process, Mr. Sehrawger's questions were* 1. What will be the frequency of the meetings? 2. What will be the length of term for the project? Bob answered that they will need to get started as soon as the census data is available in April, and that there is really no way to predict how often the committee would need to meet. The time -frame for the term of the project will be fairly brief in order to submit the plan by November for approval in time for the May, 1992 election. City Council Meeting MinuteslJanuary 22, 1991/Page 3 Consideration of and possible action on the following items. *10041 Review and acceptance of Audit and Management Letter from t • • •• Deloitte & Touche Representative Earl Maxwell spoke before the Council and announced that the fiscal year audit has been completed. The documents that were provided in the agenda packet showed that the results of the audit were very positive. There are no weaknesses in the City financial structure. This is the fourth management letter that Deloitte has done and is the shortest. All prior suggestions have been implemented, and the City has made much progress in accounting controls. Comments from the Council: Schrawger is "real proud" of the Finance Division and the excellent work they have done. He asked Mr. Maxwell if, in some cities, Federal Grant funds are administrated by a third party. Mr. Maxwell replied that in smaller cities such as Georgetown is customarily administrated by an internal staff person. Mrs. Pearce asked if a different person should be appointed for each grant, but Mr. Maxwell recommended for centralization of administration and communication with the Federal Government, one person would be better. Mrs. Pearce commented that she was on the original committee that chose Deloitte four years ago as the City's auditor. She complimented Glenn and the staff of the Finance Division. Mrs. Pearce asked that Mr. Maxwell return and give Council a mid -year report. Motion made by Pearce to accept the Audit Letter. Second by Saegert. Approved 6=0. Glenn Reynolds publicly recognized Accounting Supervisor Bonnie McLain for her work in receiving a good report from the auditor. The Council agreed and expressed their appreciation to Bonnie. 910042 A resolution authorizing the Mayor to sign a janitorial contract with the Texas Industries for the Blind and Handicapped to clean City office buildings/Terry Jones and Glenn Reynolds Terry Jones explained to Council that this contract would free -up personnel to perform other city functions. Hiring the TIBH will eliminate six part-time positions in facilities maintenance. Mrs. Pearce asked if there would be on-site supervision. The representative from TIBH said that there would be adequate on-site supervision. Mr. Saegert questioned the procedure for cancellation of the contract if the City is not pleased with the work. Terry Jones will see that a termination clause is added. Motion by Saegert, second by Schrawger to approve the resolution as read with the addition of a 30 -day termination clause. Approved 6-0. City Council Meeting Minutes/January 22, 1991/Page 4 910043 Ordinance amending No Smoking Ordinance No. 900558 --First Reading/Marianne Banks Marianne explained that this amendment is being added to help small eating establishments with two separate rooms, but less than 50 seats. The separation between rooms must be floor to ceiling with only one opening of 36" width or less. Mr. Bradley S. Priest, co-owner of the Kountry Kitchen Restaurant in Georgetown spoke in favor of the amendment. He took a poll over the past week and discovered that in his restaurant 35 customers walked out because of no designated "smoking" area. He currently has two openings in addition to the door in the wall separating the two rooms of his restaurant, but would be happy to close the two openings, if necessary. Motion by Saegert, second by Tonn to pass the ordinance on the first reading. Approved 6-0. 910044 Acceptance of a proposal to conduct a cost of service study and design of an electric rate structure by M.A.C./Glenn Reynolds Glenn informed Council that the firm of M.A.C. is well established and experienced with Pedernales Electric Co-op and Lower Colorado River Authority. They have a good reputation for establishing electric rates. Staff will do the water, wastewater, and solid waste utilities rate studies and designs. We do not have anyone on staff who is qualified to electric rate design. The cost is estimated to be around $27,500.00. Ferd Tonn asked if we had put out requests for proposal. Bob Hart explained that M.A.C. was the only proposal they received. He said M.A.C. comes very highly recommended and capable of meeting our needs. Joe Saegert questioned whether others were not as capable? Bob replied that they were not according to the Association of Wholesale Customers. Bob explained that this will be done somewhat simultaneously with LCRA and BRA rate cases to be completed in six to eight weeks. There have been three dockets for LCRA in the past four years. We will be seeing massive changes in wholesale rate structures. Pearce,Motion by 1 d by Ferd Tonn noted that M.A.C. lists only one city in Texas as prior experience. Bob explained that there are not a lot of publicly -owned power cities in Texas. Our rates are not competitive with Texas Utilities or Pedernales for industry and business, which forces us to City Council Meeting Minutes/January 22, 1991/Page 5 depend priily on i marncome from residential customers. In choosing M.A.C. we were looking for someone who would understand our particular situation. Saegert asked from what fund this would be taken. Glenn answered the Utility Fund. Approved 54. Opposition vote from Winfred Bonner. 910045 Resolution auth• • the purchase of portion of the from the Pedernales Electric Cooperative/Bob44a# Jim Briggs Mayor Connor announced that Ferd Torn filed a conflict of interest affidavit. Jim Briggs explained to Council that negotiations with Pedernales Electric Cooperative were successful. The price is not to exceed $95,000. The budgeted amount was $120,000. the balance will be used for pole line hardware, etc. to connect the system to the Georgetown system. Joe Saegert asked how many new customers would be added. Jim said it is expected that there will be +/- 30 at Industrial Park North, +/- along North 81, 5 or 6 across from the airport, Crestview Baptist and +/- 25 others along Ranch Road. Bob explained that the payback will be in relatively short time, should take about one year. It will improve our load factor to add these additional customers and open up more areas to the north. Motion by Schrawger, second by Bonner to approve the purchase. Approved 5-Q. Ferd Torr abstained. The Mayor recessed the meeting at 8*01 p.m. Reconvened at 8:18 p.m. 910046 Ordinance amending terms of the Tax Increment Financing board members -- Second Reading/Marianne Banks 111111111111111 plill Pill 11111 11111�� '111111,111111 1111piIIIIIIIIIIIII 910047 Appointments to the Tounisin Development Board (Georgetown Conventioit i Visitor's Bureau)lMayor Connor Motion by Pearce, second by Valdez to approve (for three-year terms) the people suggested by the Mayor: Eugenia Harrell, representing the Georgetown Heritage Society; Sharon Rowley, representing Southwestern University; Bill Lipscomb, representing the Chamber of Commerce•, Juanema Keys, representing the arts community; Alan Battersby, representing the HotellMotel Industry and Ken McCalla, representing the restaurantlmotel industry. Approved 6-0. City Council Meeting Minutes/January 22, 1991/Page 6 910048 Appointments to the Parks Plannfng Committee (Century Plan = Parks Plan Working Group/Mayor Connor Mayor Connor explained that Mrs. Pearce had pointed out that the list did not have many women or minorities. Mrs. Pearce contacted Kathryn Stallard, Kathryn Frankum and Bernell McQueen who have agreed to serve. Motion by Saegert, second by Bonner to approve the following appointees: Michael Barnes, Herbert Ingarfield, Johnny Lacy, Nelson Shipmen, Harold McDonald, Ron Gahagan, Robin Hallet, Jon Hittman, Gwen Morrison, L.A. Youngman, Kathryn Stallard, Kathryn Frankum and Bernell McQueen. Council Appointees are Winfred Bonner and Mike McMaster. Approved 6.0. 910049 Discussion of appointing new health officer for the City of Georgetown/Mayor Connor There was discussion concerning the fact that Dr. Douglas Benold has requested that the Council appoint another physician to be the City Health Officer. Mr. Schrawger noted that the Council appreciated the time that Dr. Benold has served, and feels that there will be a duplication of efforts with the newly -formed County Health District. Mrs. Pearce suggested that the Council accept Dr. Benold's resignation. This will be put on the agenda for the next Council meeting. Staff will look into the possible State or City Charter requirements. Executive Session The Mayor called an Executive Session at 8:37 p.m. In compliance with Article 6252-17, V.A.C.S., the items listed below were discussed in closed session, and were subject to action in the regular session that followed: 910050 Sec. 2(e) Legal Report Pending and potential litigation/Marianne Banks 910051 Sec. 2(f) Real Estate Acquisition of land for the Dove Springs Wastewater Treatment Plant/Bob Hart 910052 Sec. 2(r) Staff Report Regular Session (continued) Regular Session was convened at 9:13 p.m. 910053 Action on executive session items City Council Meeting Minutes/January 22, 1991/Page 7 910051 Motion by Pearce, second by Valdez to give authorization to staff for condemnation of land for the Dove Springs Wastewater Treatment Plant. Approved 64 910054 Final Co eats Mayor Connor spoke in reference to the GISD sidewalk requirement from Subdivision Regulations Committee. No action can be taken by Council at this time. There need to be a clear understanding of what is being requested. If different than discussed originally, needs to be an agenda item. Sidewalks are needed everywhere in the area --around schools, -parks, nursing homes, and the hospital. Rather than mandate, the Century Plan sets out parameters for sidewalks. Mrs. Pearce would like to see us do some planning on sidewalks throughout the City. For example at the Council goal -setting retreat. We need to set up an overall plan and commit money in the budget on a priority basis. Dialogue with GISD is needed to voice our concerns. We need to do a study and pick out areas of most need, then maybe they would be willing to in with us and address some of those needs. Mr. Schrawger, who is on the Subdivision Regulation Committee, commented that we need to outline the needs and notify the entity that is responsible. He likes the approach outlined by Mrs. Pearce, The Mayor suggested that an ordinance be created for any new GISD campus to make sure that this issue doesn't get dropped. Mr. Saegert announced that he will be late to the next Council meeting. Mrs. Pearce is concerned that graffiti is increasing: Mrs. Lackey's house, Gus' Drug Store by the hospital, the fence at Old Towne Park The Mayor adjourned the meeting at 9:37 p.m. APPROVED: ATTEST: W. H. Connor Sandra D. Lee Mayor Deputy City Secretary City Council Meeting MinuteslJanuar-y 22, 1991/Page 8