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HomeMy WebLinkAboutMIN 02.12.1991 CC-RW&OI a En MORON601i asIA .. • 11 The City Council of the City of Georgetown, Texas, met in a regular session on the above date with Mayor Bill Connor presiding. Councilmembers present: Staff present: Winfred Bonner Barbara Pearce Bob Schrawger Ferd Tonn Mike McMaster Joe Saegert Councilmembers absent: Bob Hart, City Manager Sandra Lee, Deputy City Secretary Marianne Landers Banks, City Attorney Ed Barry, Director of Planning and Development Glenn Reynolds, Director of Finance and Administration Jim Briggs, Director of Public Utilities Hugh Anderson, Police Chief Les Bunte, Fire Chief John Warden, Chief Planner Kevin Shatley, Personnel Director Randy Morrow, Parks and Recreation Supervisor Terry Jones, Purchasing Agent Bonnie McLain, Accounting Supervisor Brad Stratton, Administrative Supervisor Kathy Ragsdale, Customer Service Representative REGULAR MEETING Shorty Valdez 910055 Presentation to Dr. Douglas Benold - (deferred to later in the meeting due to the absence of Dr. Benold at the start of the meeting) 920056 Resolution of appreciation to the Georgetown Noon Kiwanis Club - (deferred to later in the meeting due to the absence of a representative from the Noon Kiwanis Club at the start of the meeting) Consent Agenda 910057 Approval of mee ' g' utes--Regular Meeting of 1/22/91 910058 Acceptance of resignation of City Health Officer Dr. Douglas Benold/Mayor Connor 910059 Resolution to eliminate the position of City Health Officer/Mayor Connor 910060 Resolution authorizing the submission of an application for membership in the National Rural Utilities Cooperative Finance Corporation/Bob Hart 910061 Acceptance and award of bid for auto parts/Glenn Reynolds and Terry Jones 910062 Ratification of prior Council action for the abandonment of a utility easement at 1101 Booty's Crossing Rd./Marianne Landers Banks 910063 Ratification of variance - 2909 Gabriel View Dr. (River Bend, Unit I, Block C, Lot 19) and authorization for Mayor to execute a license to encroach on the rear public utility easement/Ed Barry and John Warden 910064 Resolution to increase contract amount with Terramark and Kokel Appraisals for appraisal services for South I-35 Water and Wastewater Lines/Glenn Reynolds and Bonnie McLain 91.0065 Resolution to authorize the Finance Division to extend the original contract and payment for the fire apparatus bid/Les Bunte Motion by Pearce and second by Sehrawger to approve the consent agenda. Approved 64 Regular Agenda 910066 Citizens wishing to address the Council. The following citizens registered with the City Secretary to speak before the Council regarding the booking of the Community Center on March 8, 1991, to a male dance group known as "Seduction". (A three-minute time limit was placed by the Mayor and was adhered to by each speaker.) The speakers were: Pamela Harney, Rory Derrick, Karin Traber, Gloria Traber, Darla Hill, Elin Criswell, Nancy Guevara, Eric Clawson and Rebecca Burbes. Three other people also registered to speak, but preferred to speak during the Council discussion of specific Agenda Items and were called on at those respective times. City Council Meeting Minutes/February 12, 1991/Page 2 No comments at this time from Council Members Bonner and Saegert. Council Member Mike McMaster reported that the Youth Activity Center Committee will present their first report to the Council at the first Council Meeting in March. This report is expected to be presented by the youth members of the committee. Balcones Canyonlands Habitat Conservation Plan Status The Mayor distributed revised maps to the Council Members, and announced that he has been accepted as a member of the Executive Committee. He announced that a new endangered specie, a particular kind of salamander, had been designated as existing in the San Gabriel River in San Gabriel Park. Other news included the possibility of a development fee to be charged to the specific entities where endangered species have been located. At this point, contributions from cities are not clearly stated. It is anticipated that there will be legislative guidelines by the beginning of March. Space Utilization Conmiittee ../1 Council Member Sehrawger announced that the Space Utilization Committee, composed of Council Members Sehrawger, Saegert and Torn will meet tomorrow, Wednesday, February 13, at 1:30 p.m. with Barry Wagner of Wagner and Klein. He asked the rest of the Council for questions or suggestions. He informed Council that a copy of the proposed questionnaire had been distributed in the Council mail boxes. 1 1 / Mayor Connor told of the recent disaster seminar held at the National Emergency Training Center in Emmitsburg, Maryland, attended by himself, City Manager Bob Hart, Council Members Pearce and Valdez, and Finance Director Glenn Reynolds. The trip was considered to be very worthwhile. He noted that a disaster is defined as a circumstance beyond the resource of a local entity to control. Possible hazards that could effect Georgetown are: tornado, hazardous material spill, or high water. Those attending the seminar were made aware of the need to update the emergency plan for the City. There will be one more trip to include the Council Members who have not yet had an opportunity to attend this seminar: Winfred Bonner, Ferd Torn and Bob Sehrawger, Council Member Pearce added that this training was very good --2 1/2 days of intensive training sessions in a Federally -operated center. They were instructed on hazard analysis and how to identify potential hazards and saw videos of recent U.S. disasters. City Council Meeting Minutes/February 12, 1991/Page 3 pillilliciiiiii 1 r t` • i a'. 1` 4 WE= There will be a public announcement at 9:00 a.m. on March 5th of the creation of the Foreign Trade Zone. Georgetown Industrial Foundation Executive Director Bruce Barton and City Manager Bob Hart are the representatives from this area. A zone operator has been hired. At 4 p.m. the Mayor announced i.would be 1 action on this agenda ,r: (none posted) on the subject spoken about by the citizens who addressed Council. Consideration and possible action on the following items: 910068 Ordinance amending No Smoking Ordinance No. 900558 --Second Reading/Marianne Banks Motion by Pearce, second by Torn. Approved 6-0. 91.0069 Resolution authorizing First Southwest Company to proceed with an advance refunding bond issue of callable portions of the Utility Revenue Bonds, Series 1984 and 1985, and to select an underwriter therefor./Glenn Reynolds Glenn Reynolds has received several proposals to re -finance the mortgage on the utility plants in the City. Since there has been a significant decline in interest rates since 1984 and 1985, this re -financing could save the City approximately $650,000 over the next fifteen years. Interest rates of 5.1 to 6.6 could be obtained replacing 8.3 to 10.0. He explained that Staff is seeking permission from Council to select the best offer and proceed. Council Member Schrawger complimented Glenn on being "on top of this" and saving money for the community. Council Member Pearce asked if it was common to negotiate for the re -financing rather than put it out to bid, and Monty Nitcholas of First Southwest Company replied that it is very common. Motion by Schrawger, second by Saegert. Approved 6-0. The Mayor recognized two registered speakers, Paul Skretny and Randy Wilhoitte of Masterson, Morelang, Sauer and Whisman, Inc. They were advised that they would be allowed to speak for three minutes each. Mr. Skretny is with Masterson and Mr. Willhoit is with Effler, Gehran and Turner. The two companies had submitted a joint proposal to the City for the re -financing. They told Council that they are very interested in working with the City. City Council Meeting Minutes/February 12, 1991/Page 4 910070 Ordinance presenting the Sunset Review of the Subdivision Regulations - First Reading/Ed Barry and John Warden Motion by Pearce, second by Schrawger to approve on first reading with the deletion of the revisions in {b} of Section 33030.X. Approved 54. Opposition from Joe Saegert. Mrs. Pearce thanked Ms. Patty Eason for chairing the review committee. 910071 Approval of postponing the stormwater drainage utility system study until Budget Year 1991-92/Jim Briggs Jim Briggs explained that after taking in proposals, it appeared that the system would exceed the budget amount that had been allotted. Mrs. Pearce asked if they could look at other firms. Jim said that when they go out again for new proposals they will be able to put a better definition on their requests which would allow the firms to re -submit a more specific amount for the items requested. There is also an indication that grants are becoming available. Motion by McMaster, second by Saegert to delete this item from the 1990-91 budget goals for this year and bring it back to Council for next year's budget. Approved 64 Council Member pointed out that the funds would stay in the budget for this purpose and become working capital for next year. 910072 Resolution adopting travel policies for continuing education for the Mayor and members of the City Council/Mayor Connor Council Member Saegert felt he should have been contacted as this item was being put together. He offered various revisions to the resolution. Suggested that each Council Member be allotted an account of a certain amount, for them to use for travel to the conferences that they want to attend. He feels that this document would be binding on future Councils and needs better wording. He suggested getting together with the other members of the Council to discuss and re -write. Motion by Saegert to defer for one month to re -write. Council Member Pearce would prefer deferring for two weeks instead of one month. Mayor Connor pointed out that this is a proposed resolution, not an ordinance, and as such was subject to change by any future Council. Council Member Pearce feels it is important to establish regulations for travel, and likes the way that this resolution is set out --with priorities. She feels it is important for the Council to attend functions together. If each one had a budget, it would not be as cohesive. She requested that the other members of the Council submit some ideas. City Council Meeting Minutes/February 12, 1991/Page 5 Council Member Bonner feels that there are no activities listed for specific minority groups. He had requested a trip to a conference in Louisiana that would have been of "tremendous" benefit to his district. He feels strongly that those types of activities should either be mandatory or "o.k." without prior approval from the Council. Council Member Pearce feels it would be appropriate for Council Members to pay their own way to functions that would not otherwise benefit the remainder of the Council. She says that there are various workshops held in conjunction with TML each year that are included for special interest groups, Mr. Bonner said he wished that TML would hold meetings for special interest groups and that at the last conference, the "Black Caucus" and others were not even allowed meeting spaces. Council Member McMaster pointed out that all the activities listed in the proposed resolution are held within Texas. Costs to travel to out of state functions are always more expensive. Mrs. Pearce said she would second Mr. Saegert's motion if it could be considered at the next Council Meeting rather than in one month. Approved. 6=0. 910073 Discussion and possible appointments of Council Committee to review the Single -Member District Consultant Proposals/Mayor Connor Mayor Connor asked for volunteers from Council. Winfred Bonner volunteered, Motion by Saegert, second by Tonn to have staff do the review with Council Member Bonner representing the Council. 910074 Discussion of the Century Plan Annual Report submitted by the City Manager/Bob Hart Bob Hart explained that he was initiating a new format because of broader needs. He also listed a brief summary of accomplishments, with the primary focus on potential objectives for next budget. He feels that the Century Plan is a great document and sets Georgetown apart from other cities, but using it only in the budget, limits what it was proposed to accomplish. John Carver's conceptual model of the Century Plan incorporated into city government is a good example to follow. Instead of attending the TML summer meeting and instead of Council going on a "Budget Retreat", he suggested bringing John Carver here for two or three day of workshop meetings to work with the Council as well as with the advisory boards, Chamber of Commerce, etc. City Council Meeting Minutes/February 12, 1991/Page 6 Mr. Hart suggested sending his memo on the Century Plan to the advisory boards for feedback over the next six weeks, and then use it as a model either for the budget workshop or the John Carver workshop. Council Member Torn has no problems with the John Carver workshop, but wants to keep the Council "Budget Retreat" as well. He said it gave him a good indication of the thought processes of the other council members, and he thinks it helps to give the City Manager direction. Council Member Schrawger agreed about keeping the 'Budget Retreat." Mrs. Pearce likes the John Carver idea and the inclusiveness of grouping with GISD and the Chamber of Commerce. She also agreed that the "Retreat" is necessary and beneficial. Council Member Saegert agreed that the "Retreat" is valuable and feels that the Council needs more time together as a group. Mayor Connor suggested that the "Retreat" be limited to one day and without a facilitator. There was a general consensus to hold it before the John Carver Meeting, but after high school graduation activities on May 30 - June 1. Therefore, the John Carver Workshop was scheduled for Friday, June 7, Saturday, June 8, and Sunday, June 9. Bob would like for the Council Members to attend Advisory Board Meetings and cover the new format with them. Barbara Pearce will attend the Planning and Zoning Meeting. Joe Saegert will attend the Airport Advisory Board Meeting. Mike McMaster will attend the Parks and Recreation Meeting. Mayor Connor asked the Council to make their suggestions for changes before the next Council Meeting so the memorandum could be revised in time for distribution at the Council Meeting. 910075 Appointment of five members to the Tax Increment Finance District Board /Mayor Connor Motion by Saegert, second by Bonner to confirm the appointment of Dave Skinner, Bill Booth, David Hays, Doak Fling and Marcus Pritchett, as recommended by Mayor Connor. Approved 6-0. Executive Session The Mayor called an Executive Session at 9:45 p.m. In compliance with Article 6252-17, V.A.C.S., the items listed below will be discussed in closed session, and are subject to action in the regular session that follows: City Council Meeting Minutes/February 12, 1991/Page 7 910076 Sec.2(e) Legal Report Pending and potential litigation Dove Springs Permit Application Report Southwest Industrial District Contract 910077 Sec.2(f) Real. Estate Discussion of purchase of industrial property/Bob Hart 910078 Sec.2(r)Staff Report Regular Agenda (continued) 910079 Action on executive session items Mayor Connor recognized Mr. James Baskin as a registered speaker and allowed him three minutes to speak to the Council on the subject of re -negotiating the agreement between the City and the Estate of Merle Weir concerning the payment of ad valorem taxes to the City. He stated that he was asked to speak to the Council on behalf of First City Bank, executor of the estate. He explained that First City has nothing to gain or lose because they are paying money from the estate. They have requested to pay an amount equal to the amount of ad valorem tax that they would be charged if the property had been annexed. The income from the estate goes to charitable organizations. Council Member Pearce moved to pursue the intent of the original agreement and take legal action if necessary to make sure that the agreement is fulfilled. Second by Schrawger. Approved 6-4, 910080 Final Comments The Mayor announced that Wayne Meadows has resigned from the Planning and Zoning Commission and Marty Curtis has resigned from the Tourism Board (Georgetown Convention and Visitors' Bureau). Downtown Georgetown Association has asked to have their members, Cliff Brown and Joan King, appointed to the Tourism Board (Convention and Visitors' Bureau). Council will take these suggestions into consideration and make appointments at the next Council Meeting on February 26. Mrs. Pearce asked the Mayor if there would be any recommendations from the Executive Committee of the Balcones Canyonlands Habitat Conservation Plan anytime soon. The Mayor replied that a vote is to be taken on February 22. There may be some development fees associated with the Plan. Revisions have been coming in on the recent rapid changes. A new specie has been added to the list of endangered species, a particular salamander, which has been found in the springs of the San Gabriel in the Park. Mrs. Pearce thanked the Mayor for his time City Council Meeting Minutes/February 12, 1991/Page 8 to attend these meetings. The Mayor asked for comments and suggestions from the other members of the Council. Council Members were asked to submit their suggested names for the Redistricting Committee, Mr. Schrawger noted that someone needs to be thanked for painting the walls of the old HEB to cover the graffiti. He also noted that he will be out of town for the next two weeks and will be unable to attend the next Council Meeting. The Mayor suggested that perhaps the City Parks Department could start painting over the graffiti on City park property, and could contact the Williamson County Treatment Center to see if their patients could help as they are doing with the Palace Theater renovation. He understands that some of the patients are required to fulfill an amount of public service as part of their rehabilitation. At this time Mayor Connor asked Bob Hart to read the resolution of appreciation to the Kiwanis group that had been deferred from the beginning of the meeting. There was still no representative present, but the resolution will be read into the record. 920056 Resolution of appreciation to the Georgetown Noon Kiwanis Club - (deferred to later in the meeting due to the absence of a representative from the Noon Kiwanis Club at the start of the meeting) Motion by McMaster, second by Tonn. Approved 6.0. Council Member Saegert and Parks Director Randy Morrow will present the framed resolution to the Noon Kiwanis at an upcoming meeting. Final Comments continued Bob Hart noted that the following items will be on the agenda for the next Council Meeting on February 26: Business/industry retention survey Completion of the demolition of the Cain House (possible Pocket Park) Concept for updating the City slide presentation The Mayor adjourned the meeting at 10:40 p.m. APPROVED: ATTEST: r , .L W. 1-1, UonnorSandra D. Lee Mayor Deputy City Secretary City Council Meeting Minutes/February 12, 1991/Page 9