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HomeMy WebLinkAboutMIN 03.26.1991 CC-R• I• rI 1610"1 Mai i Ill P i ►� t Zi r.T•'�i[ 11 The City Council of the City of Georgetown, Texas, met in a regular session on the above date with Mayor Pro Tem Mike McMaster presiding. Council Members Present: Staff Present: Council Members Absent: Barbara Pearce Ferd Tonn Shorty Valdez Mike McMaster Joe Saegert Winfred Bonner Bob Schrawger Bob Hart, City Manager Elizabeth Gray, City Secretary Marianne Landers Banks, City Attorney Jim Briggs, Director of Public Utilities Glenn Reynolds, Director of Finance and Administration Les Bunte, Fire Chief Terry Jones, Purchasing Agent Brad Stratton, Administrative Services Coordinator John Warden, Chief Planner Tom Leggitt, Fire Marshal Randy Morrow, Parks and Recreation Director Elizabeth Taylor, Tourism Director Sandra Lee, Staff Assistant to the City Manager REGULAR MEETING - Called to Order 7:05 p.m. Mayor Connor Regular Agenda 910129 Ordinance authorizing the issuance of utility system revenue refunding bonds -- Second Reading/Glenn Reynolds By passing this ordinance, the City will give notice that they are issuing $9,150,000 in revenue bonds to be called in 1994 and 1995. This will be a reduction in cost of $619,000 in debt service. The current percentage rate is 4.5% to 6.5%. The rate in 1984 and 1985 was almost 5% higher. Motion by Saegert, second by Tonn to approve the ordinance as read. Approved 7-0. City Council Meeting Minutes/March 26, 1991/Page 1 of 8 Pages Consent Agenda 910130 Approval of meeting minutes --Regular Meeting of March 12, 1991/Sandra Lee 910131 Authorization for the Mayor to execute a contract with Williamson County for rural fire protection/Les Bunte 910135 Authorization for the Mayor to execute a contract with Gary P. Traylor & Assoc. for grant management services relative to the Community Development grant for Housing Rehabilitation/Bob Hart 910136 Approval of carnival variance for the Georgetown Livestock Booster Club/Randy Morrow 910137 Amendment to Resolution No. 910086 regarding appointment of election officials for May 4, 1991 General Election/Elizabeth Gray 910138 Authorization for the Mayor to execute a contract with the Williamson County Election Administrator to count ballots in the May 4, 1991 General Election/Elizabeth Gray 910139 Award of bid for printing of the Convention & Visitor's Bureau Brochures/Terry Jones and Glenn Reynolds 910140 Purchase of used double -drum vibratory roller (for application of asphalt)/ Terry Jones and Glenn Reynolds Motion by Pearce and second by Schrawger to approve the Consent Agenda with the exception of Items 910132, 910133 and 910134. Approved 7-0. Regular Agenda 910132 Resolution accepting an Audit Engagement Letter from Maxwell Locke & Ritter/Glenn Reynolds (pulled by Joe Saegert) Mr. Saegert said he felt pressured and wants the opportunity to look at other firms. Bob Hart and others on staff wanted the continuity to cycle through the system in a five-year period. Next year will be a new five-year period in which to start with new requests for proposals. Ms. Pearce is in favor of remaining for the fifth year with this auditor. Motion by Pearce to approve the resolution as read, second by Valdez. Approved 6-1. (Opposed by Saegert) City Council Meeting Minutes/March 26, 1991/Page 2 of 8 Pages 910133 Resolution adopting a Fitness for Duty policy statement on Drugs and Alcohol/Marianne Landers Banks (pulled by Barbara Pearce) Ms. Pearce is in support of this resolution, but wants to make sure that there will be training for staff in this area. Marianne Banks assured her that there will be a seminar held to train staff and agreed that there is no one on staff at this time that is skilled in the area of recognizing the symptoms of alcohol and/or drug dependency. It was discussed that this goes into effect on April 15 with the Workers' Compensation Act. Ms. Pearce suggested that the State Workers' Assistance Program would be able to supply the City with instructors and material. Each City employee will have to sign an affidavit regarding this policy statement. Existing employees, as of April 15, would only be tested upon suspicion of violations of policy. Motion by Pearce to approve the resolution as read, second by Schrawger. Approved 7-0. 910134 Resolution approving a personal services agreement with the Williamson County YMCA for lifeguard services/Randy Morrow (pulled by Barbara Pearce) Ms. Pearce would like to see if the city pools could remain open longer into the season (just before the start of school), if they show good attendance. Randy Morrow said that it has been shown that attendance has dropped off in the past, and by closing the pools when they have in the past, they have saved the City $1,000.00. The pool program was over budget last year by $3,772.00. It was suggested that an advertising campaign might help attendance. Mike McMaster pointed out the YMCA Youth Camp (30 - 40 kids) would still use the pools in August. Daycares have started programs. Perhaps a special rate could be developed for them. The fact that the City makes the pools available for rent at certain times for special parties also needs to be advertised. It was suggested that there be a designated way of closing the pools and releasing the life guards in instances of bad weather. Motion by Schrawger to approve the resolution as read, second by Bonner. Approved 7-0. • None City Council Meeting Minutes/March 26, 1991/Page 3 of 8 Pages 1 t F Mr. Schrawger mentioned that because tourism is important to Georgetown, the fact that Georgetown is the Red Poppy Capitol of Texas is important, especially now that the poppies are starting to bloom. He has noticed people picking them, which prevents them from reseeding. Mr. Schrawger also announced that evaluations of the Council appointed employees will be held at 6:00 p.m. on April 9, just prior to the City Council Meeting. Ms. Pearce asked that trash and weeds under the grates around the trees surrounding the square be cleaned up. Mr. McMaster complimented Randy Morrow on the clean condition of the city parks and was happy to note the upcoming Spring Clean -Up and the fact that the city landfill will be open extra hours. Ms. Pearce complimented Officer Lloyd Pearson on his work with the Neighborhood Watch Meeting held last Saturday. Other staff members, Brad Stratton, Tom Leggitt and Liz Taylor were commended as well. Mr. Saegert announced that he would be participating on April 14 at 2:00 p.m. at the Crop Walk to raise funds to feed the hungry, and encouraged others to participate as sponsors. 25% of the funds collected would stay here in Georgetown (The Caring Place). 75% will go to the cause of world hunger. Councilmembers Bonner, Valdez and Tonn had no comments at this time. Building Plaques Committee Report Mr. Saegert suggested that the placque that used to be on the outside of the City Hall, commemorating the Library, and the placque that used to be on the outside of the City Administration Offices commemorating the use of that building as the Police Station will be remounted perhaps inside the present Library and the present Police Station. Bob Hart will make the arrangements. Mr. Saegert also complimented Randy Morrow on the condition of the parks. City Council Meeting Minutes/March 26, 1991/Page 4 of 8 Pages Consideration and possible action on the following items: 910143 Resolution declaring April 1-7 as Business and Industry Week in Georgetown/Bob Hart City Manager Hart stated that we are joining the State in declaring this special week in conjunction with the goals of our business and retention survey. During the special week, tours of area businesses are planned and there will be brief presentations at the high school. This gives our youth the opportunity to learn about careers in our community. Motion by Pearce to approve resolution as read, second by Saegert. Approved 7- 0. 91-7 Ordinance adding Sec. 4.24.030 "Credit Card Processing Fee" -Second Reading/Glenn Reynolds This program will start with the utility office, then on to other departments as they are warranted. It will be implemented through the Texas Innovation Group. (Visa is creating problems for NCNB.) We will also be able to make available the ability to charge through ATM cards. The Triton system will continue to be used at the Airport. Motion by Pearce to approve the ordinance on second reading, second by Valdez. Approved 7-0. 910145 Ordinance rezoning a .9655 acre parcel out of Block 94, Dimmit Addition, located at 1309 So. College, from RS to RP -Residential Planned --First Reading/Ed Barry and John Warden John Warden distributed to the Council the comments that had been received from several neighbors in the subject area. Mr. Tonn is concerned about the parking problems and added noise that it will bring to the neighborhood. Mrs. Martin, who will be operating the bed and breakfast that is proposed for this location, stated that she is well aware of potential parking problems and is just as interested in avoiding large crowds. She explained that this had been discussed at length at the recent Planning and Zoning Meeting. Motion by Pearce to approve the ordinance as read on First Reading, second by Valdez. Approved 6-1. (opposed by Torn) City Council Meeting Minutes/March 26, 1991/Page 5 of 8 Pages 910146 Ordinance amending the Code of Ordinances relating to the abatement of weeds and objectionable and unsightly vegetation and collection of abatement expenses/. First Reading/Les Bunte Les explained that the need to amend was to set a standard height, protect wildflowers and give an appeal process. Joe Saegert disagreed with the appeal process to the Building Trade Board of Appeals. Winfred Bonner fears there will be unjust enforcement. Tom Leggitt stated that the city has been divided into six district, and each district would be patrolled regularly. Mrs. Ann Starr Brown objects to the ordinance because she grows wildflowers in her yard. Mr. James L. Brown objects to the ordinance, saying it is a bad law, involving archaic technology and thinks that weeds could be considered as causing a nuisance, but not a hazard. Ms. Pearce would like to see the ordinance include xeriscaping in the Exhibit. Mr. Saegert wants to take out the appeal to the BTBA. Mr. Schrawger thinks that it would be well to extend the time needed to work on this ordinance in order to revise the exhibit sufficiently. It was suggested by Bob Hart that the revised version would be brought before Council at the second meeting in April. Motion by Pearce to accept the ordinance on first reading with revisions to the exhibit, second by Valdez. Approved 6-1. (opposed by Bonner) 910147 Ordinance amending the ming Ordinance regarding sign regulations --First Reading/John Warden John explained that the basis of this ordinance is that billboards would only be allowed as an "accessory". The primary use of the land would be for the structure. Any signs to be placed on a piece of property would have to be added as the secondary use of that property. Existing signs would not necessarily be "grandfathered." Mr. Tann would like to see the description of "lights" clarified before the second reading. Mr. Hart said that the amending of the entire zoning ordinance couldn't be completed before the end of May. They will target the first meeting in June to bring the amendment of the entire zoning ordinance back to the Council. 8:32 p.m. - recessed, 8:43 p.m. - reconvened City Council Meeting Minutes/March 26, 1991/Page 6 of 8 Pages 910148 Authorization to send a letter to the Public Utility Commission concerning reimbursement of rate expenses in the LCRA rate case/Bob Hart Bob asked Council to decide whether they were in favor of the reimbursement of legal expenses. Whatever our decision in this instance will set a precedent for reimbursement of our BRA rate case expenses. AWC, however, opposes reimbursement. The hearings examiner is recommending that the cities receive reimbursement. He would like for some of the Council Members to attend the rate hearing with him on April 18. He feels that it would be best for the PUC to oppose the reimbursement. Otherwise, Georgetown and other cities will be paying for that reimbursement with increased rates. Motion to send a letter to the PUC opposing the reimbursement of rate expenses by Saegert, second by Tonn. Approved 7-0. 910149 Scheduling of a City Council orientation workshop on May 18 or May 25/Bob Hart Council unanimous on having the orientation workshop on May 18. Adjourned for Executive Session at 9:26 p.m. 910150 Sec.2(e) Legal Report Discussion of pending and potential litigation/Marianne Landers Banks 910151 Sec.2(f) Real Estate Discussion of Dove Springs Wastewater Treatment Plant site and Old Post Office Building Regular Agenda (continued) 910152 Action on executive session items. Motion by Pearce to purchase easements for the South I35 water and wastewater lines from James R. and Sherry Alexander, from Jimmy and Joan Joseph, from Evelyn Joseph and heirs of her husband, and from Eugene Scypinski. Second by Valdez. Approved 7-0. Motion by Saegert to appoint the City Manager and two council members (to be appointed by the Mayor when he returns to town.) City Council Meeting Minutes/March 26, 1991/Page 7 of 8 Pages 910153 Fm* aI Co encs Saegert: Last week he attended the airport advisory board meeting and felt it was a valuable experience. McMaster: Century Plan Prks Working Group is hard at work and is making progress. Hart: Members of City Staff are testifying at legislative hearings. the City is responding to requests from TML on an almost daily basis. The Mayor adjourned the meeting at 10:25 p.m. These minutes were compiled by Sandra Lee and reviewed by Elizabeth Gray. Approved: Attest: V a tit '�`— Elizabeth Gray Mayor City Secretary City Council Meeting Minutes/March 26, 1991/Page 8 of 8 Pages