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HomeMy WebLinkAboutMIN 05.14.1991 CC-RMINUSES OF MEETING OF THE GOVERI-N_.4G BODY OF THE CITY OF GEORGETOWN, TEXAS The City Council of the City of Georgetown, Texas, met in a regular session on the above date with Mayor Bill Connor presiding. Council Members Council Members Present: Absent: Mike McMaster None Jane Voltz Joe Saegert Bob Schrawger Ferd Torn Shorty Valdez Winfred Bonner Staff Present: Bob Hart, City Manager Elizabeth Gray, City Secretary Marianne Landers Banks, City Attorney Jim Briggs, Director of Public Utilities Ed Barry, Director of Development & Planning Hugh Anderson, Police Chief Hartley Sappington, Director of Comm. Svcs. Glenn Reynolds, Director of Finance Randy Morrow, Parks & Recreation Director PUBLIC HEARING - Called to order at 7:03 p.m. Kevin Stofle, Police Lieutenant Brad Stratton, Supvsr. Admin. Services Travis McLain, Airport Manager Liz Taylor, Tourism Director Mary Pat McLaughlin, Library Director John Warden, Chief Planner Terry Jones, Purchasing Agent Donna Rogers Hogg, Legal Assistant Sandra Lee, Staff Asst. to City Manager In order to obtain input on the redistricting of City Council Districts, Chairman Vicente Villa, Co - Chairman Winfred Bonner, Council Member Shorty Valdez, and various other members of the Redistricting Committee were present. Dr. Villa spoke briefly and then opened the floor for statements or questions from the public. There was no citizen wishing to speak. Comments from George Hintgen and Dan Shanahan of the Redistricting Committee further clarified the populations of the various districts and the definition of the term "minority". The Public Hearing was closed at 7:21 p.m. REGULAR MEETING - Called to Order 7:25 p.m. Consent Agenda 910207 Approval of meeting minutes --Regular Meeting of April 23, 1991, and Special Session of April 23, 1991/Elizabeth Gray Minutes of City Council Meeting/May 14, 1991 Page 1 of 7 910208 Resolution approving renewal payment of 3-yeai 'subscription to BIBLIOFIL bibliographic database/Mary Pat McLaughlin 1111 11111111 1111111111 111 111111111111 "Itymmy 910210 Award of bid for poleline hardware/Glenn Reynolds and Terry Jones 910212 Award of bid for printing of letterhead stationary and business cards/Glenn Reynolds and Terry Jones 910214 Resolution authorizing the Mayor to execute a quit claire deed for the abandonment of public utility easement at 4317 and 4319 Miramar Drive/Ed Barry and John Marden 910215 Resolution authorizing the Mayor to execute a quit claire deed for the abandonment of public utility easement at 309 Oak Crest Lane/Ed Barry and John Marden 910216 Proposed street name change of Sweetbriar Lane to River Haven Drive/Jim Briggs 910217 Resolution granting Council approval to an assignment of an airport lease from Robert Gaylor to Draeger Motor Co., Inc./Hartley Sappington and Travis McLain Motion by Tonn and second by Valdez to approve the Consent Agenda as listed above. Approved 7-0. Reaular Agenda 910218 Citizens wishing to address r 1 None 910219 Mayor, Council, City Manager, and staff comments and reports Mr. Bonner asked the was advised that they 3640. He complimei control in the night I former police officer. a black person should procedure for citizens having problems with garbage pick-up. He should call the City Administrative Offices at 869-3636 or 869- ited the Police Department on their increased patrols and noise .ours. However, he is concerned about the incident involving a He feels that the original statement that the officer was stabbed by be set straight. Mr. Schrawger relayed to the audience that he was present at the induction of Emzie Taylor into the Southwestern University Hall of Fame. University Professor Dan Utley wrote a biography of Mr. Taylor that was delivered that evening by Fire Chief Les Bunte. Mr. Taylor is remembered in Georgetown for his pioneering efforts in getting a railroad line from Granger to Taylor. Minutes of City Council Meeting/May 14, 1991 Page 2 of 7 Mr. McMastersaid they were still waiting for woru back from FDIC on the City's proposal to lease the old bowling alley to be used as a youth center. FDIC was to meet again today, and hopefully the City would hear something tomorrow. He is hopeful that the lease agreement could be put on the council agenda for the Monday night special session. 910220 Ordinance adding Chapter 6.30 to the Code of Ordinances relating to the regulation of sexually oriented businesses within the City of Georgetown/First Reading/Marianne Landers Banks Ms. Banks explained that the City cannot eliminate sexually oriented businesses, but can restrict the location of such businesses to industrial/commercial areas outside a specific distance from residences, school, churches, and City facilities. We do not have to be experiencing difficulty with such businesses to enact an ordinance. In studies compiled from other cities it has been found that sexually oriented businesses cause crime to increase, create noise at late hours, and drive away other business. Ms. Banks displayed a map showing that 2.5% of the incorporated Georgetown area could be used for the location of sexually oriented businesses. Such businesses could file with the City Secretary a request for a special permit to be allowed by the Planning and Zoning Commission, Mayor Connor and Mike McMaster complimented staff and the Planning and Zoning Commission on the work they have done in drafting this ordinance. Motion by Schrawger, second by McMaster to approve the ordinance on first reading. Approved 7-0. 910221 Resolution approving an agreement with Williamson County YMCA for provision of qualified recreation staff and supervisors for the City's Summer Youth Recreation program/Hartley Sappington and Randy Morrow YMCA Director Tom Purdy explained that this agreement would be similar to the one last year with the City except that they are asking to locate in San Gabriel Park with Williams Middle School to be used in the event of inclement weather. He explained that the compensation is the same as last year, and that the YMCA remains accountable for the financial aid they receive. Any unused portion of the donation from the City would be returned to the City. Mr. McMaster was concerned about the positioning of the financial aid figure in the revenue column on the Proposed Budget Sheet that was distributed to the Council. He also questioned the increase in the expenses listed under bus transportation and field trips. Mr. Purdy explained that the YMCA would no longer be using WBCO Transportation this year, and that they had planned to have more field trips, further away than last year. Mr. McMaster was also concerned about the parents knowing where to pick up their children if there were two different locations to be used. Mr. Purdy agreed to figure out a way to advise parents. Minutes of City Council Meeting/May 14, 1991 Page 3 of 7 Motion by McMaster, second by Tonn to approve resuiation with the specification that Staff Parks and Recreation Director Randy Morrow monitor the camp activities, and that more advertisement be used this year, such as fliers to the schools before the end of the year, and cable television ads. Approved 7-0. �110222 Resolution authorizing the Lower Colorado River Authority to perform a Water System Leak Detection Survey/Jim Briggs Jim Briggs advised that because of concerns about water losses from the piping due to increased pressure or faulty meters, he has asked the LCRA to perform this survey. Each year in the past, the City has spent $1500 to have the raw water meters calibrated. This proposed survey by LCRA will include that as well as calibrations on twelve other large meters. The fee is not to exceed $9500, and will probably come in more in the $8600- $8700 range. This is about "half price" compared to fees charge by private firms for the same services. LCRA is currently performing this survey for the City of Fredericksburg. They will assess every distribution line of the City of Georgetown. It is an economical and efficient process using ultrasound. The line will be valved off during the early morning hours so as not to disrupt service to the citizens, and any movement on the line can be pinpointed. This process was used to locate a leak on Maple Street and also on Park Lane. Briggs said the City is hoping to be able to update the hydraulic system next year, and this survey would contribute valuable information towards that process. Briggs is aware that currently our system is unmetered at the ball parks and other city facilities. An undetermined amount of water is also lost through water hydrant testing and fire department drills. Briggs expects that the testing will show a loss of from 25-30% due to unmetered flow, leaks in the system and possible clerical errors. An excellent system has only a 5% loss. A loss of 20% is acceptable. Briggs is targeting for 10%. Motion by McMaster, second by Bonner to approve the resolution. Approved 7-0. 910223 Resolution adopting an amendment to the Fitness for Duty Policy Statement on Drugs & Alcohol/Marianne Landers Banks Marianne Banks explained that although this procedure has been recently declared unconstitutional by the State, we must have this procedure in place in order to comply with the requirements of our Federal contracts. Motion by Tonn, second by Voltz to approve the resolution. Approved 7-0. Glenn Reynolds pointed out that Association of Wholesale Customers worked hard to restructure the revenue requirements and rate design of LCRA. Those cities who chose to intervene outside the AWC spent more that $2 million to fight the increased rates. AWC spent $750,000. Participation by members of the City of Georgetown Staff and Council helped to influence the outcome and save several hu ndred thousand dollars. We did accrue some costs. The approval of these fees will take care of the final portion due from the City of Georgetown. Minutes of City Council Meeting/May 14, 1991 Page 4 of Fi4 _ xri Motion by McMaster, second by Bonner to approve the payment of the legal fees. Approved 7-0. 910225 Ordinance amending various sections of Chapter 6.04 of the City Code pertaining to carnivals, circuses and other exhibitions/First Reading/Hartley Sappington Hartley Sappington explained that this ordinance originally had been drawn up in 1982, as a precautionary measure because there had been previous problems in years past with carnivals, with crowd control, carnival employees not paying hospital bills and causing health infractions. It has been well run and there have been no major problems to speak of, but this ordinance is necessary to keep any possible future exhibition from creating difficulties. The Livestock Boosters Carnival scheduled for this year was also held in 1989 and 1990. Jane Voltz asked about the liability insurance requirement and whether there were any increases in crime during the time that the carnival was in session. Marianne Banks replied that the ordinance requires $500,000 coverage per individual and $1 million per accident. Chief Hugh Anderson replied that there were no reports of crime connected with the carnival during the period that the carnival was in session. Council agreed that they would like the allowable hours and days specified in the ordinance. Joe Saegert would like to allow the operation until 1:00 a.m. on Sunday for the Saturday night operations. Motion to approve on first reading with the addition of the operation times. Second by Valdez. Approved 7-0. 910226 Resolution approving the application for acceptance of an ITC property to be donated to the City/Hartley Sappington Hartley explained that RTC is willing to donate on house from their inventory of foreclosed property within the corporate limits of Georgetown. It is adjacent to the designated housing rehabilitation area. Our grant application would have to be modified to include the structure. The Federal grant requires that the property be used for low- income housing, housing of the homeless, or as a daycare facility for low-income families. The house is in need of repair, but estimates are that it could be made habitable. The Housing Rehabilitation Committee will recommend how the house will be used. Mr. McMaster inquired if the City would have any financial responsibility in accepting the house. One possibility is that it could be awarded to a low-income family in exchange for their doing the rehabilitation. This way there would be no cost to the City. Motion by Schrawger, second by McMaster to approve the resolution. Approved 7-0. 910227 Authorization to purchase and train a K-9 unit --narcotics patrol dog/Hugh Anderson The purchase price and all expenses involving the K-9 would come from money seized in narcotics cases and turned over to the City. Possible donation of seized funds from the County District Attorney to purchase a second dog. Officer Candace Hall has been designated to be the primary handler with the possibility of training a second officer as Minutes of City Council Meeting/May 14, 1991 Page 5 of 41 Motion by V uidez, second by Bonner to purchase a -.=9 unit narcotics patrol dog and provide training for a handler using seized funds from narcotics cases. Approved 7-0. �110228 Resolution approving final funding for the North 81 Industrial Park Waterline Improvements Project No. 00406 to D.I.J. Construction Company, Inc., and Steger ant Bizzell Engineering, • • The conversion of Jonah Water Supply customers to Georgetown Water was completed on April 10, 1991. They now have industrial level fireflow and Lake Georgetown water. This final funding of $385,742 is approximately 4.5% higher than the original estimate of $367,804. This contract also includes 12" lines from wells at the airport to the Park Water Treatment Plant to supplement surface water supplies. Two lines have been laid, both potable and raw. A letter has been mailed, welcoming the new customers to the system. Motion by McMaster, second by Schrawger to approve the resolution for final funding. Approved 7-0. 910229 Resolution approving contract services with Steger and Bizzell Engineering, Inc. for design for Industrial Park North wastewater improvements/Jim Briggs This contract is needed to complete City services to Industrial Park North. The fee is based on a curve. McMaster said that GISD has just purchased a building across the street from the high school for use beginning next fall, and they will be anxious to use the wastewater services and will need fireflow also. At this point, Jim Briggs says they are still on Jonah water, but in 45 days the lines should be complete because the bore has been made. Motion by Saegert, second by McMaster to approve the resolution. Approved 7-0. Don Bizzell thanked the Council for the opportunity to work with the City 910230 Authorization for budget transfer from Utility Fund Transfers Out to Utility Fund Administration - Buildings and Structures/Glenn Reynolds This is a housekeeping item to provide a budget line item for the purchase and renovation of the old Post Office Building. The estimated total amount to be needed is $625,000.00. It was decided to transfer only what is necessary for the remainder of this budget year, determined to be $200,000 to pay for the building itself, the architectural services and the asbestos removal. Motion by McMaster and second by Saegert to transfer $200,000 from the Utilities Capital Projects fund 02-01-00-5006 to the Buildings and Structures line item of the Utility Fund 02-02-00-5080. Approved 7-0. Adjourned for Executive Session at 10:18 p.m. Minutes of City Council Meeting/May 14, 1991 Page 6 of 7 Executive Session 910231 Sec.2(e) Legal Report Discussion of pending and potential litigation/Marianne Banks 910232 Sec.2(f) Real Estate Discussion of potential acquisition of the following sites: McKamy Property 10:45 p.m. - Reconvened Regular Session Regular Agenda (continued) 910233 Resolution considering and approving recommendations of Old Grace Episcopal Church Relocation Task Force on relocation site and possible uses/Bob Schrawger and Elizabeth Taylor Motion by McMaster, second by Torn to defer discussion and action on location of the church to the next meeting. Approved 7-0. 910232 Motion by McMaster, second by Torn to instruct staff to negotiate a long-term lease for the McKamy property. Approved 7-0. Mike McMaster complimented the staff on dealing with all the drainage problems surfacing after the recent rains. Bob Hart noted that there would be a Request for Proposals for drainage utility on the next council agenda. Bill Connor noted that United Way is seeking a spot for staff/furniture/computers. They need a volunteer clearinghouse to avoid duplication of efforts that occurs when different agencies are approached individually for volunteer help, support. The City many be able to help out on this. Mayor Connor noted that the meeting on Monday, May 20 will be at 7:00 p.m., not at 6:00 p.m. The Mayor adjourned the meeting at 10:55 p.m. These minutes were compiled by Sandra Lee and reviewed by Elizabeth Gray, Approved: W. H. Connor Mayor Minutes of City Council Meeting/May 14, 1991 Page 7 of 7 Attest: Elizabeth Gray City Secretary