HomeMy WebLinkAboutMIN 12.10.1991 CC-R0V 1,111141 11 �Ilti
CouncilThe City of of • • Texas, met in regular sessionon the above date
Mayorwith • • presiding.
Council Members
Present:
Jane •
Winfred Bonner
- • Touv,
Shorty Valdez
Bob Schrawger
Bill Shelby
Staff Present:
Bob Hart, City Manager
Elizabeth Gray, City Secretary
Marianne Landers Banks, City Attorney
Glenn Reynolds, Director of Finance
Ed Barry, Director of Development Svcs.
Hartley Sappington, Director of Comm. Svcs.
Jim Briggs, Director of Public Utilities
Randy Morrow, Director of Parks & Rec.
Councilt•
I• .t
'ferry Jones, Purchasing Agent
Brad Stratton, Public Affairs Officer
Sandra Lee, Staff Asst. to City -Mgr.
WORKSHOP --Called to Order 5:00 p.m.
910523 Discussion of policy issues related to design anIMP
dlementation
of a storm water utility system/Bob Hart and Jim Briggs
Bob Hart introduced George Oswald and Alan Woelke of Camp, Dresser, McKee
and explained that they are currently dealing with the Environmental Protection
Agency on our behalf regarding the implementation of a stormwater drainage
utility permitting process involving non -point source pollution.
Policy issues were presented and discussed pertaining to the design and
implementation of the system such as: how the charges will be developed; which
city activities would be covered under the revenue source provided by the system;
whether implementation will require additional personnel, equipment; and whether
certain entities would be exempt from these charges.
City Council Minutes
December 10, 1991
Page 1 of 8 Pages
EXECUTIVE • . to Order • t
910524 • Personnel
Discussion of appointment to council advisory boards
910525 Report
Discussion of pending and potential litigation/Marianne Banks
910526 Real Estate
Discussion of potential acquisition of real property/ Marianne Banks
910527 Sec.2(r) Staff Report
Discussion of industrial prospect
REGULAR SESSION - 7:40 p.m.
Action on Executive Session Item
910524 The following appointments were made:
Hospital Authority: Ercel Brashear, Todd Wade, and to fill unexpired
terms: David McCaskill and Judi Shanklin
Housing Authority: Richard Von Minden, Charlotte Watson and
Maureen Howells
Electrical Board. Charles Craven
Library Board: Bob Horick, John Duer, Mary Beth Huba and
Teresa Long
Parks & Recreation Committee: William Wehling, Roger Pena and Nick
Sikes
Planning & Zoning Committee: John Kuhn and James Ray
Urban Design/Historical Preservation Working Group: (ad hoc committee)
David Voelter, Ed Sheridan, Linda Braun and Randall Smedley
Subdivision Regulations Advisory Board: (ad hoc committee) Dale Illig
All appointments to standing committees are for two-year terms, which will
terminate on December 31, 1993, unless otherwise specified.
Motion by McMaster, second by Schrawger to approve the above
recommendations as presented to the Council. Approved 7-0.
PUBLIC HEARING - Called to Order at 7:43 p.m.
910528 First Public. • to discuss possible use of r rTexas Community
Development FuFunds/Bob Hart
Hart explained that the City was asked to submit an application for funds to the
Texas Community Development Fund Program on behalf of Sierra Microwave
Technology. This Development Program is funded annually by the U. S.
Department of Housing and Urban Development and administered jointly by the
City Council Minutes
December 10, 1991
Page 2 of 8 Pages
Texas Department of Housing and Community Affairs and the Texas Department
of Commerce. The purpose of the program is to provide funds to Texans with
funding available for projects that will principally benefit persons of low and
moderate income for the purposes of community and economic development. Ibis
includes both job creation and retention.
In the past, the City of Georgetown has made application to the State and has
been awarded Texas Community Development Program contracts for the
installation of 1Towne ,,.. ! J
rehabilitation program; and the extension of utility lines to Advanced Custom
• •"
Hart further explained that at this time, the City is soliciting comments from our
citizens regarding an application by the City for future projects. We especially
would like persons of low to moderate income to submit their views and proposals
regarding community development, including economic development and housing
needs. The next hearing concerning this proposed application will be held next
Tuesday, December 17, in the Council Chambers at 5:30 p.m.
Mayor Connor asked for public comments. No comments received.
REGULAR SESSION
Consent Agenda
910529 Approval of meeting minutes-- Regular Meeting of November 26, 1991JElizabeth
Gray
910530 Authorizing the submission of a contract amendment request for the Texas
Capital Fund between the City of Georgetown and Texas Department of
Commerce, and authorizing the Mayor to execute the contract extension
documents when receivedABob Hart
910531 Call special meeting for December 17, 1991 at 5:30 p.m.
910532 Award of i bid fort t t •' t• to .. •
amountof .r• • 1/Terry Jones . • Glenn Reynolds
910533 Award• bid for100 lb. front-endi c Quality Equipment
amount of approximately $15,152.69/Terry Jones and Glenn Reynolds
•10534 Award bids fori trms/Terry Jones and Glenn Reynolds
setback910535 Ratification of a variance to allow encroachment into the platted 7' side building
t authorization of Mayor to execute a licensefor encroachmenth.
platted 5' side public utility easement at 2921 Addie Lane/Ed Barry
City Council Minutes
December 10, 1991
Page 3 of 8 Pages
�110536 Ratification of a variance to allow encroachment into the platted 25' side buildin.N
setback at 100 Tanza Court/Ed Barry
510537 Authorize staff to negotiate with an appraiser for appraisal of ROW for Leand
Road/
910538 Resolution
appointing Donna
RogerswHogg
and Cheryl Robinson Deputy Cl
Secretaries
for the purpose of
attestinoob
Hart
910539 Authorization for the Mayor to execute an agreement extending the lease for
office space1+ the Thousand Oaks Shoppmig Center to house 1' ' Division 1
Development through r ( 1992, option•, extend the
lease on : i basis th: • + i September 30, 1992
at „ monthly
rate • '
$2,475.00/Ed Barry
Motion by Voltz, second by Valdez to approve the Consent Agenda as presented, with two
abstentions on Item 910537 due to conflict of interest affidavits filed by McMaster and Tonn.
Approved 7-0.
Regular Agenda
910540 Citizens wishing to address the Council
Ms. Elin Criswell expressed her disapproval of the Christmas Stroll, citing a
change in the theme and, in her opinion, a loss of Christmas spirit.
• � � r, r ,.. i r •r ,r1 •�1
Schrawger reminded the City of the federally -mandated disabilities act that will
go into effect in January, 1992. The Chamber of Commerce will sponsor a
seminar about ADA on December 10,
Schrawger also feels that the City should investigate the rate increases by the
cable company, because the FCC allows cities to control cable company charges.
McMaster announced that there would be another dance at the Community Center
for high school kids on December 20. He said that more volunteers are needed
on the Youth Advisory Council.
Hart reminded Council of the Employee Recognition Luncheon on Thursday,
December 19.
Hart announced that the Texas Municipal League Region X Meeting would be
hosted by Georgetown on January 16, 1992, and that Department of Commerce
City Council Minutes
December 10, 1991
Page 4 of 8 Pages
Executive Director Cathy Bonner will be the guest speaker. Mayor Don Hill of
Taylor will preside.
Mayor Connor set up a committee composed of Jane Voltz, Shorty Valdez, Bob
Schrawger and Bill Shelby to work out the details for the meeting.
Hart also announced than an emergency management drill was held at the city
offices on December 5. It was a realistic exercise and pointed out some
communications problems at the Emergency Operations Center, but overall was
r •••• drill and the responders•'! very well. The next drill will be sometime
Regarding the moving of the old Episcopal Church to the new site, a resolution
will be forthcoming on the agenda for December 17 which will charge the Parks
Advisory Board to work with the Heritage Society on the development of the new
park at that location.
Ms. Elin Criswell asked Councilmember Voltz if the Special Events Association
answers to the City Council. Mrs. Voltz answered that they do not. The City
Council has no jurisdiction over the Special Events Association.
910542 Ordinance No.• amendmig Paragraph ("Deposit
payment history") of Section 13.04.230, "Deposits" of the Code of Ordinances
SecondReading/Glenn Reynolds I
Motion by McMaster, second by Tonn to approve the amendment as read on
second reading. Approved 7.0.
910543 Ratification of variances to site design standards at the First Presbyterian
Church, 703 Church Street/Ed Barry
Motion by Schrawger, second by McMaster to approve and grant the requested
variances subject to: 1) a stormwater drainage detention plan being submitted; 2)
actual structure being built according to the elevation shown on Exhibit D and in
conformance with State and Federal regulations; and 3) with parking allowed on
only one side of Myrtle Street, that side being determined by the Fire Department.
Approved 7-0.
910544 Ordinance amending the Codeof Ordinances relating to the abatementof 1
and objectionable and unsightly vegetation and collection of abatement
expenses/Marianne Banks
City Council Minutes
December 10, 1991
Page 5 of 8 Pages
committee time to meet. The enforcement provisions remain in effect except for
Section of i
Motion by Tonn, second by Shelby to extend the sunset date to February 15,
1992.Approved 1
contract910545 Acceptance and approval of a bid and authorization for the !Aayor to execute
•' • amount • of 1 i' i i for the ♦
of the Old Post Office/Ed Barry I
Barry explained that requests for proposals had been sent to 13 contractors and
five bids had been received. The low bid was received from Pull Constructors.
They are currently working on the post office renovation in Austin.
Hart talked about the on-going negotiations with the Texas Historical Commission
and their concerns regarding the renovation. With the experience of architects
Wagner and Klein, and possible assistance from State Representative Parker
McCollough, he feels the renovation obstacles can be overcome.
910546 Approval of a change order with Hill Constructors in the amount
of $24,100.00 for renovations on the Old Post Office/Ed Barry
By substitution for certain specified items in the renovation specifications, the City
will be able to save approximately $16,071.00
Motion by Schrawger, second by Bonner. Approved 7-0.
• 1 .•• • r r Disabilities 1Advisory
•i Hart
Hart noted that citizen input was needed to advise staff on how to work out the
details so that staff can bring a recommendation to Council. The following people
were suggested as appointments to the advisory committee:
Patsy Jones, Robert Wood, Jo Ann Ford, Mary Pat McLaughlin, Humberto Ortiz,
Paula McKenna, David Voelter, and Barbara Pearce. Staff representatives are
Elizabeth Gray, Bill Dixon, Hartley Sappington, and Rob Packheiser.
Motion by • to approve the appointments.•• ♦ 'r
i
City Council Minutes
December 10, 1991
Page 6 of 8 Pages
910548 •• . ii to bid award for movingEpiscopal f 1
workers'Unders Banks
Hart said there would be a meeting to resolve the issue of the $6,000 for the
n insurance. Staff will workwith the contractorto obtain
the best coveragefor the least amountof cost and return to Council with the final
amount to be spent on workers compensation.
McMaster reported several recommendations back to the Council; the State allows
only two-year terms. Several existing committee appointments contain three-year
terms. Until or if it is possible to change the State rules, those people would need
to be re -appointed at the end of their second year, so they could serve an
additional year. The name of the Building Trade Board of Appeals should be
changed to the Building Standards Commission, and the State limits the
membership to five people. Currently our commission has seven members.
McMaster feels it is beneficial to have each of the representatives on the
commission, so the Council will work with the State to get that rule changed. The
Parking and Traffic Safety Committee has not met on a regular basis for quite a
while, and the Subcommittee recommends that committee could be abolished. It
could be re -instated at such time as the City had concerns in that area.
Voltz mentioned that the Council would like to have policy papers from staff on
three committees: Historic Preservation, Convention and Visitors Bureau, and
Parks and Recreation Advisory Board.
McMaster advised that the three existing members of the Georgetown Industrial
Development Corporation have asked to be relieved of their positions, so new
members will need to be appointed to that committee. Youth Advisory Board will
also need to have more members appointed to it.
Motion
by
McMaster, second
by Voltz
to approve the
recommendations and
request
the
staff to prepare the
necessary
policy papers.
Approved 7-0.
related910550 Discussion of governance process ends and liniftations
specifically to Committee Principles and Delegation of
Manager/MayorCity • • and Bob Hart
Voltz would like a less authoritarian approach. She feels that the policies are not
currently written in a user-friendly manner. As directed at the last council
meeting, she re -wrote the policy on Council/Staff Relations and distributed copies
to the other councilmembers.
City Council Minutes
December 10, 1991
Page 7 of 8 Pages
Hart will meet with Voltz in an effort to re -word the following four policies to be
placed at the beginning of the agenda on January 14: Council and Staff Relations,
Monitoring City Manager Performance, Committee Principles, and Delegation to
1' City Manager.
910551 FinalComments nd Evaluation of r,». Process
Em
City Council Minutes
December 10, 1991
Page 8 of 8 Pages
Attest:
Elizabeth Gray, City Secretary