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HomeMy WebLinkAboutMIN 12.10.1991 CC-R0V 1,111141 11 �Ilti CouncilThe City of of • • Texas, met in regular sessionon the above date Mayorwith • • presiding. Council Members Present: Jane • Winfred Bonner - • Touv, Shorty Valdez Bob Schrawger Bill Shelby Staff Present: Bob Hart, City Manager Elizabeth Gray, City Secretary Marianne Landers Banks, City Attorney Glenn Reynolds, Director of Finance Ed Barry, Director of Development Svcs. Hartley Sappington, Director of Comm. Svcs. Jim Briggs, Director of Public Utilities Randy Morrow, Director of Parks & Rec. Councilt• I• .t 'ferry Jones, Purchasing Agent Brad Stratton, Public Affairs Officer Sandra Lee, Staff Asst. to City -Mgr. WORKSHOP --Called to Order 5:00 p.m. 910523 Discussion of policy issues related to design anIMP dlementation of a storm water utility system/Bob Hart and Jim Briggs Bob Hart introduced George Oswald and Alan Woelke of Camp, Dresser, McKee and explained that they are currently dealing with the Environmental Protection Agency on our behalf regarding the implementation of a stormwater drainage utility permitting process involving non -point source pollution. Policy issues were presented and discussed pertaining to the design and implementation of the system such as: how the charges will be developed; which city activities would be covered under the revenue source provided by the system; whether implementation will require additional personnel, equipment; and whether certain entities would be exempt from these charges. City Council Minutes December 10, 1991 Page 1 of 8 Pages EXECUTIVE • . to Order • t 910524 • Personnel Discussion of appointment to council advisory boards 910525 Report Discussion of pending and potential litigation/Marianne Banks 910526 Real Estate Discussion of potential acquisition of real property/ Marianne Banks 910527 Sec.2(r) Staff Report Discussion of industrial prospect REGULAR SESSION - 7:40 p.m. Action on Executive Session Item 910524 The following appointments were made: Hospital Authority: Ercel Brashear, Todd Wade, and to fill unexpired terms: David McCaskill and Judi Shanklin Housing Authority: Richard Von Minden, Charlotte Watson and Maureen Howells Electrical Board. Charles Craven Library Board: Bob Horick, John Duer, Mary Beth Huba and Teresa Long Parks & Recreation Committee: William Wehling, Roger Pena and Nick Sikes Planning & Zoning Committee: John Kuhn and James Ray Urban Design/Historical Preservation Working Group: (ad hoc committee) David Voelter, Ed Sheridan, Linda Braun and Randall Smedley Subdivision Regulations Advisory Board: (ad hoc committee) Dale Illig All appointments to standing committees are for two-year terms, which will terminate on December 31, 1993, unless otherwise specified. Motion by McMaster, second by Schrawger to approve the above recommendations as presented to the Council. Approved 7-0. PUBLIC HEARING - Called to Order at 7:43 p.m. 910528 First Public. • to discuss possible use of r rTexas Community Development FuFunds/Bob Hart Hart explained that the City was asked to submit an application for funds to the Texas Community Development Fund Program on behalf of Sierra Microwave Technology. This Development Program is funded annually by the U. S. Department of Housing and Urban Development and administered jointly by the City Council Minutes December 10, 1991 Page 2 of 8 Pages Texas Department of Housing and Community Affairs and the Texas Department of Commerce. The purpose of the program is to provide funds to Texans with funding available for projects that will principally benefit persons of low and moderate income for the purposes of community and economic development. Ibis includes both job creation and retention. In the past, the City of Georgetown has made application to the State and has been awarded Texas Community Development Program contracts for the installation of 1Towne ,,.. ! J rehabilitation program; and the extension of utility lines to Advanced Custom • •" Hart further explained that at this time, the City is soliciting comments from our citizens regarding an application by the City for future projects. We especially would like persons of low to moderate income to submit their views and proposals regarding community development, including economic development and housing needs. The next hearing concerning this proposed application will be held next Tuesday, December 17, in the Council Chambers at 5:30 p.m. Mayor Connor asked for public comments. No comments received. REGULAR SESSION Consent Agenda 910529 Approval of meeting minutes-- Regular Meeting of November 26, 1991JElizabeth Gray 910530 Authorizing the submission of a contract amendment request for the Texas Capital Fund between the City of Georgetown and Texas Department of Commerce, and authorizing the Mayor to execute the contract extension documents when receivedABob Hart 910531 Call special meeting for December 17, 1991 at 5:30 p.m. 910532 Award of i bid fort t t •' t• to .. • amountof .r• • 1/Terry Jones . • Glenn Reynolds 910533 Award• bid for100 lb. front-endi c Quality Equipment amount of approximately $15,152.69/Terry Jones and Glenn Reynolds •10534 Award bids fori trms/Terry Jones and Glenn Reynolds setback910535 Ratification of a variance to allow encroachment into the platted 7' side building t authorization of Mayor to execute a licensefor encroachmenth. platted 5' side public utility easement at 2921 Addie Lane/Ed Barry City Council Minutes December 10, 1991 Page 3 of 8 Pages �110536 Ratification of a variance to allow encroachment into the platted 25' side buildin.N setback at 100 Tanza Court/Ed Barry 510537 Authorize staff to negotiate with an appraiser for appraisal of ROW for Leand Road/ 910538 Resolution appointing Donna RogerswHogg and Cheryl Robinson Deputy Cl Secretaries for the purpose of attestinoob Hart 910539 Authorization for the Mayor to execute an agreement extending the lease for office space1+ the Thousand Oaks Shoppmig Center to house 1' ' Division 1 Development through r ( 1992, option•, extend the lease on : i basis th: • + i September 30, 1992 at „ monthly rate • ' $2,475.00/Ed Barry Motion by Voltz, second by Valdez to approve the Consent Agenda as presented, with two abstentions on Item 910537 due to conflict of interest affidavits filed by McMaster and Tonn. Approved 7-0. Regular Agenda 910540 Citizens wishing to address the Council Ms. Elin Criswell expressed her disapproval of the Christmas Stroll, citing a change in the theme and, in her opinion, a loss of Christmas spirit. • � � r, r ,.. i r •r ,r1 •�1 Schrawger reminded the City of the federally -mandated disabilities act that will go into effect in January, 1992. The Chamber of Commerce will sponsor a seminar about ADA on December 10, Schrawger also feels that the City should investigate the rate increases by the cable company, because the FCC allows cities to control cable company charges. McMaster announced that there would be another dance at the Community Center for high school kids on December 20. He said that more volunteers are needed on the Youth Advisory Council. Hart reminded Council of the Employee Recognition Luncheon on Thursday, December 19. Hart announced that the Texas Municipal League Region X Meeting would be hosted by Georgetown on January 16, 1992, and that Department of Commerce City Council Minutes December 10, 1991 Page 4 of 8 Pages Executive Director Cathy Bonner will be the guest speaker. Mayor Don Hill of Taylor will preside. Mayor Connor set up a committee composed of Jane Voltz, Shorty Valdez, Bob Schrawger and Bill Shelby to work out the details for the meeting. Hart also announced than an emergency management drill was held at the city offices on December 5. It was a realistic exercise and pointed out some communications problems at the Emergency Operations Center, but overall was r •••• drill and the responders•'! very well. The next drill will be sometime Regarding the moving of the old Episcopal Church to the new site, a resolution will be forthcoming on the agenda for December 17 which will charge the Parks Advisory Board to work with the Heritage Society on the development of the new park at that location. Ms. Elin Criswell asked Councilmember Voltz if the Special Events Association answers to the City Council. Mrs. Voltz answered that they do not. The City Council has no jurisdiction over the Special Events Association. 910542 Ordinance No.• amendmig Paragraph ("Deposit payment history") of Section 13.04.230, "Deposits" of the Code of Ordinances SecondReading/Glenn Reynolds I Motion by McMaster, second by Tonn to approve the amendment as read on second reading. Approved 7.0. 910543 Ratification of variances to site design standards at the First Presbyterian Church, 703 Church Street/Ed Barry Motion by Schrawger, second by McMaster to approve and grant the requested variances subject to: 1) a stormwater drainage detention plan being submitted; 2) actual structure being built according to the elevation shown on Exhibit D and in conformance with State and Federal regulations; and 3) with parking allowed on only one side of Myrtle Street, that side being determined by the Fire Department. Approved 7-0. 910544 Ordinance amending the Codeof Ordinances relating to the abatementof 1 and objectionable and unsightly vegetation and collection of abatement expenses/Marianne Banks City Council Minutes December 10, 1991 Page 5 of 8 Pages committee time to meet. The enforcement provisions remain in effect except for Section of i Motion by Tonn, second by Shelby to extend the sunset date to February 15, 1992.Approved 1 contract910545 Acceptance and approval of a bid and authorization for the !Aayor to execute •' • amount • of 1 i' i i for the ♦ of the Old Post Office/Ed Barry I Barry explained that requests for proposals had been sent to 13 contractors and five bids had been received. The low bid was received from Pull Constructors. They are currently working on the post office renovation in Austin. Hart talked about the on-going negotiations with the Texas Historical Commission and their concerns regarding the renovation. With the experience of architects Wagner and Klein, and possible assistance from State Representative Parker McCollough, he feels the renovation obstacles can be overcome. 910546 Approval of a change order with Hill Constructors in the amount of $24,100.00 for renovations on the Old Post Office/Ed Barry By substitution for certain specified items in the renovation specifications, the City will be able to save approximately $16,071.00 Motion by Schrawger, second by Bonner. Approved 7-0. • 1 .•• • r r Disabilities 1Advisory •i Hart Hart noted that citizen input was needed to advise staff on how to work out the details so that staff can bring a recommendation to Council. The following people were suggested as appointments to the advisory committee: Patsy Jones, Robert Wood, Jo Ann Ford, Mary Pat McLaughlin, Humberto Ortiz, Paula McKenna, David Voelter, and Barbara Pearce. Staff representatives are Elizabeth Gray, Bill Dixon, Hartley Sappington, and Rob Packheiser. Motion by • to approve the appointments.•• ♦ 'r i City Council Minutes December 10, 1991 Page 6 of 8 Pages 910548 •• . ii to bid award for movingEpiscopal f 1 workers'Unders Banks Hart said there would be a meeting to resolve the issue of the $6,000 for the n insurance. Staff will workwith the contractorto obtain the best coveragefor the least amountof cost and return to Council with the final amount to be spent on workers compensation. McMaster reported several recommendations back to the Council; the State allows only two-year terms. Several existing committee appointments contain three-year terms. Until or if it is possible to change the State rules, those people would need to be re -appointed at the end of their second year, so they could serve an additional year. The name of the Building Trade Board of Appeals should be changed to the Building Standards Commission, and the State limits the membership to five people. Currently our commission has seven members. McMaster feels it is beneficial to have each of the representatives on the commission, so the Council will work with the State to get that rule changed. The Parking and Traffic Safety Committee has not met on a regular basis for quite a while, and the Subcommittee recommends that committee could be abolished. It could be re -instated at such time as the City had concerns in that area. Voltz mentioned that the Council would like to have policy papers from staff on three committees: Historic Preservation, Convention and Visitors Bureau, and Parks and Recreation Advisory Board. McMaster advised that the three existing members of the Georgetown Industrial Development Corporation have asked to be relieved of their positions, so new members will need to be appointed to that committee. Youth Advisory Board will also need to have more members appointed to it. Motion by McMaster, second by Voltz to approve the recommendations and request the staff to prepare the necessary policy papers. Approved 7-0. related910550 Discussion of governance process ends and liniftations specifically to Committee Principles and Delegation of Manager/MayorCity • • and Bob Hart Voltz would like a less authoritarian approach. She feels that the policies are not currently written in a user-friendly manner. As directed at the last council meeting, she re -wrote the policy on Council/Staff Relations and distributed copies to the other councilmembers. City Council Minutes December 10, 1991 Page 7 of 8 Pages Hart will meet with Voltz in an effort to re -word the following four policies to be placed at the beginning of the agenda on January 14: Council and Staff Relations, Monitoring City Manager Performance, Committee Principles, and Delegation to 1' City Manager. 910551 FinalComments nd Evaluation of r,». Process Em City Council Minutes December 10, 1991 Page 8 of 8 Pages Attest: Elizabeth Gray, City Secretary