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MIN 12.11.1990 CC-RThe City Council of the City of Georgetown, Texas, met in a regular session on the above date with Mayor Bill Connor presiding. Councilmembers present: Winfred Bonner Mike McMaster Barbara Pearce Bob Schrawger Ferd Torn Shorty Valdez Joe Saegert Councilmembers absent: None Staff present: Bob Hart, City Manager Elizabeth Gray, City Secretary Marianne Landers Banks, City Attorney Ed Barry, Director of Planning and Development Hartley Sappington, Director of Community Services Hugh Anderson, Chief of Police Jim Briggs, Director of Public Utilities Les Bunte, Fire Chief Glenn Reynolds, Director of Finance PUBLIC HEARING - Call to Order 6:32 pm 900589 Review of Highway Department's preliminary plans for the RM 2243 (Leander Rd.) ninprovenrent project and FM 1460 realignment/Hildy Kingma and Ed Barry Staff reviewed the history of the project and actual details of the proposed realignment. For the record, the Mayor indicated that Mr. Bob Hogberg spoke to him and was strongly opposed to the proposed realignment. G.W. Bennett, property owner on Leander Rd., requested information concerning drainage along the area proposed for realignment, and the amount and maintenance of land left between the property line and the curb (i.e. will there be sidewalks ?). Daniel E. Thomasson, 10 -year owner of property at 206 E. 23rd St., opposes the changes because the amount of traffic will be increased, property values will consequently decline, and it will be more dangerous for children playing in the area. Vic Flores, property owner, spoke against the proposed realignment due to Council Minutes - Regular Session - 12/11/90 Page 1 of 7 Pages the increase in traffic and changes in the residential character of the neighborhood. Joe Spears, resident of 503 Leander Rd., spoke against the proposed realignment. The Mayor adjourned the Public Hearing at 6:55 pm. PUBLIC HEARING - Call to Order 7:12 pm 900590 Possible /potential uses for Texas Capital Fund grant(s) through the Community Development Block Grant Program/Bob Hart There were no citizens wishing to speak. The Mayor adjourned the Public Hearing at 7:15 pm. REGULAR MEETING Consent Agenda 900591 Approval of meeting minutes -- Regular Meeting of 11/27/90/ Elizabeth Gray 900592 Extension of Board, Commission, and Committee appointments/Elizabeth Gray 900593 Ratification of variance from plat notes for 227 Sinuso Dr. /John Warden and Ed Barry 900594 Agreement with Jonah Water Supply Corp. for sale of bulk water (pending release of easements)/Jim Briggs 900595 Resolution authorizing Change Order No. 1 to the agreement with Steger & Bizzell for airport obstruction removal/Travis McLain and Hartley Sappington 900596 Resolution amending the engineering services agreement with Steger & Bizzell for N. 81 water line extension project /Jim Briggs 900597 Lease renewal for Division of Development and Planning office sipace/Ed Barry 900598 Resolution for extension of hardware and software maintenance agreement with Dynex Corp. for the library automation system/Mary Pat McLaughlin and Hartley Sappington 900599 Resolution approving changes in the bylaws of the Georgetown Tourism Development Board to reflect the name change to the Georgetown Convention and Visitor's Bureau (contingent upon approval of Item No. 900609 )/Liz Taylor and Hartley Sappington 900600 Approval of legal fees related to AWC intervention in the LCRA rate case/Bob Hart Council Minutes - Regular Session - 12/11/90 Page 2 of 7 Pages 900601 Authorization to purchase communications equipment/Hugh Anderson Item pulled by Councilmember Tonn for consideration under the regular agenda. 900602 Award of bid for fire resistant uniforms/Les Bunte 900603 Approve purchase of riding lawn mower from State of Texas mower contract/Terry Jones and Glenn Reynolds 900604 Award of annual bid for chlorine/Terry Jones and Glenn Reynolds 900605 Award of bid for utility poles/Terry Jones and Glenn Reynolds Motion by Pearce and second by Valdez to approve the consent agenda with the exception of Item No. 900601. Approved 7 -01 Regular Agenda 900601 Authorization to purchase communications equipment/Hugh Anderson Motion by McMaster and second by Schrawger to accept the bid proposal from Motorola. Approved 7 -01 900606 Citizens wishing to address the Council. Mr. Roy Ledbetter, Manager of HEB, presented the City Council and members of the audience with a Christmas cake. 900607 Mayor, Council, and City Manager comments and reports. Councilmember McMaster: the Youth Advisory Committee will be sponsoring a dance this Friday night, including a band, food, and drink at reasonable prices. Councilmember Pearce: a letter from the Mayor and Charles Steger (President of the GISD School Board) regarding prevention of alcohol abuse during the holiday season was sent to parents of all junior and senior high school students. She has noted a very positive response to that letter. Councilmember Bonner: there will be a West Side neighborhood group meeting Thursday night at the Library at 7:00 pm. Members of the Council are encouraged to attend. He would like a report each month of City job vacancies and when they are filled. Councilmember Saegert: He strongly agrees with the action taken by Council at the last meeting (for which he was absent) approving local purchase of vehicles. He sat in on an hour of Linda Goldzimmer's customer service presentation, and feels that the cost of her training has proven to be well worth the money. 900608 1990 Annexation ordinance -- Second Reading/Michael Lauer and Ed Barry Motion by Pearce and second by Bonner to defer consideration on this item until the January 8 meeting. Approved 5 -2 (Tonn and Saegert opposed). Council Minutes- Regular Session - 12/11/90 Page 3 of 7 Pages 900610 Ordinance establishing a records management program for City of Georgetown records -- Second Reading/Elizabeth Gray Motion by Pearce and second by Schrawger to adopt the ordinance on second reading. Approved 7 -0. 900611 Ordinance adopting a new City of Georgetown Code of Ordi antes -- Second Reading/Elizabeth Gray Motion by Schrawger and second by Bonner to adopt the ordinance on second reading. Approved 7 -0. 900612 Resolution designating December 14, 1990 as City Employee Appreciation /Recognition Day/Bob Hart Motion by McMaster and second by Valdez to approve the resolution as read. Approved 7 -0. 900613 Resolution approving the Highway Department's preliminary plans for the RM 2243 (Leander Rd.) improvement project/Hildy Kingma and Ed Barry Councilmembers McMaster, Pearce, and Tonn have filed conflict of interest affidavits on this item and will abstain from voting. Motion by Valdez to approve the resolution. Motion died for lack of a second. Motion by Saegert and second by Bonner to defer the item for consideration until the January 8, 1991 regular meeting. Approved 4 -0. 900614 Reciprocal library services agreement with the City of Round Rock/Mary Pat McLaughlin and Hartley Sappington Motion by Saegert and second by Pearce to approve the reciprocal services agreement. Approved 7 -0. 900615 Resolution regarding the City of Georgetown's support for TML legislative policies/Bob Hart The City Manager stressed that, because of Georgetown's proximity to Austin, it is incumbent upon the City to support TML to whatever extent possible during the upcoming legislative session. Motion by Pearce and second by Tonn to approve the resolution as read. Approved 5 -2 (McMaster and Saegert opposed). Council Minutes - Regular Session - 12/11/90 Page 4 of 7 Pages 900616 Resolution directing the publication of the Notice of Intention to issue Utility System Revenue bonds/Bob Hart and Glenn Reynolds Motion by Pearce and second by Valdez to approve the resolution as read. Approved 7 -0. 900617 Resolution approving the draft offering documents pertaining to the issuance of revenue bonds/Bob Hart and Glenn Reynolds Motion by Valdez and second by Pearce to adopt the resolution as presented. Approved 7 -0. 900618 Approval of letter permitting the First Southwest Co. to be a bidder on the revenue bonds/Bob Hart and Glenn Reynolds Monty Nitcholas, representative of First Southwest, stated that since the bonds will be issued by sealed competitive bid and not by negotiated bid, there is no conflict of interest. It is standard procedure, and benefits the City by providing an additional bidder. Motion by McMaster and second by Schrawger to accept the letter permitting First Southwest to bid on the sale of bonds. Approved 7 -01 900619 Resolution calling for a centralized. 9 -14 PSAP for Williamson County/Bob Hart and Mayor Connor As explained by City Manager Hart, this regionalized PSAP would be cheaper and would avoid the fragmentation implicit in the system proposed in the CAPCO agreement (Item No. 900620). Motion by McMaster and second by Schrawger to approve the resolution as read. Approved 7 -0. 900620 Contract with CAPCO for the City to operate a PSAP (Public Safety Answering Point) in the regional enhanced 9 -1 -1 system/Hugh Anderson Councilmember Pearce stated that, although she will vote to approve this resolution, a centralized PSAP is preferable and she hopes the Police Chief and Mayor will continue to work towards a centralized PSAP rather than the individual PSAPs outlined in the CAPCO agreement. Motion by Pearce and second by Valdez to approve the resolution as read. Approved 7 -0. 900621 Approval of a letter of agreement with Wagner & Klein, Architects, for the first phase of a Space Utilization Study/Bob Schrawger and Bob Hart Councilmember Schrawger: the Mayor appointed a Council Committee on Space Utilization on Sept. 25, 1990 to consider the consolidation and relocation of City facilities, in line with the Century plan. The Committee decided there was a need for professional help and Wagner and Klein submitted a proposal. The first phase would take approximately 2 months, and phase two would depend on a number of factors yet to be decided. Councilmember Saegert does not want to discount the possibility of rehabilitating the upstairs of the Finance and Administration building. Council Minutes - Regular Session - 1.2/11/90 Page S of 7 Pages Councilmember McMaster is reluctant to spend money on this study, but recognizes that the information is vital to informed decision making, and would be very useful to future Councils. Motion by Pearce and second by McMaster to approve the letter agreement and authorizing an expenditure not to exceed $14,000 from the General Fund - Council Contingency. Approved 7 -0. 900622 Contract with Gary Halter for Council Training Jan. 11 & 12, 1991/Bob Schrawger Councilmember Schrawger explained that there are currently no policies or procedures regarding performance evaluation of Council appointees, and that Mr. Halter is highly regarded, with experience as both an academic and elected official. Discussion followed on the role the City Manager would play in evaluation of the City Attorney and City Secretary, given that he works so closely with those two Council appointees. Motion by McMaster and second by Pearce to approve the contract. Approved 7 -01 900623 Resolution amending the cafeteria plan adoption agreement to include dependent and child care reimbursement/Kevin Shatley and Glenn Reynolds Motion by Pearce and second by Valdez to approve the resolution as read (altering the start date to begin Feb.l, 1991 instead of Jan. 1, 1991). Approved 7 -0, 900624 Resolution providing for acquisition of ROW for the South IH -35 utility extension project /Jim Briggs Councilmembers McMaster and Torn have filed conflict of interest affidavits in this item and will abstain from voting. Motion by Schrawger and second by Bonner to approve the resolution as read. Approved 5 -0. 900625 Appointment to the Balcones Canyonlands Habitat Conservation Plan (BC C ) Executive Committee/Mayor Connor Motion by Pearce and second by Schrawger to appoint Mayor Connor as representative and Bob Hart (or his designated representative) as the alternate representative. Approved 7 -0. 900625A Authorization for the Mayor to sign a grant application for Federal assistance in support of a substance abuse program within the Georgetown Community/Bob Hart Due to the fact that this amended item was improperly posted, Council agreed to defer consideration until a Special Meeting on Monday Dec. 17 at 5:00 am. Council Minutes - Regular Session - 12/11/90 Page 6 of 7 Pages Executive Session The Mayor called an executive session at 9:22 pm. 900626 Sec. 2(e) Legal Report Pending and potential litigation/Marianne Landers Banks 900627 Sec. 2(f) Real Estate Acquisition of land for industrial development/Bob Hart 900629 Sec 2(r) Staff Report LCRA rate case and AWC board activities/Bob Hart Regular Session(continued) Regular Session was reconvened at 10:06 pm. 900626- Action on executive session items 900629 No action was taken on these items. 7r, 079 MIJ There were no final comments. The Mayor adjourned the meeting at 10:07 pm. APPROVED: / °/ ATTEST: Mayor 1 : s 0 City Secretary Council Minutes- Regular Session -12 /11/90 Page 7 of 7 Pages Z11zabeth- Gray Mayor 1 : s 0 City Secretary Council Minutes- Regular Session -12 /11/90 Page 7 of 7 Pages