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MIN 06.26.1990 CC-RCITY COUNCIL MINUTES CITY OF GEORGETOWN, TEXAS TUESDAY JUNE 26, 1990 The City Council of the City of Georgetown, Texas, met in a regular session on the above date with Mayor Bill Connor presiding. Councilmembers present. Winfred Bonner Mike McMaster Barbara Pearce Joe Saegert Bob Schrawger Ferd Tonn Shorty Valdez Councilmembers absent. None Staff present: Bob Hart, City Manager Elizabeth Gray, City Secretary Marianne Landers Banks, City Attorney Jim Briggs, Director of Public Utilities Glenn Reynolds, Director of Finance Ed Barry, Director of Planning and Development Hartley Sappington, Director of Community Services Hugh Anderson, Chief of Police REGULAR MEETING Call to Order 6;16pm Executive Session 900294 Executive Session pursuant to Article 6252 -17, Sec. 2(g) Personnel. discussion relating to appointment of Municipal Court Judge (Certified agenda on file with City Secretary) The Mayor reconvened the regular session at 7:38 pm, and ordered a break until 7:45 Public Hearing 900295 Presentation on the City's possible application for a Texas Community Development Program Grant to be used for housing rehabilitation /Hartley Sappington and Jack Gregoire Jack Gregoire reviewed Georgetown's Citizen Participation Plan and the goals of the Texas Community Development Program, as well as criteria for participation in the program, distribution of program funds, and the application and selection procedures used by Council Minutes -- Regular Meeting 6/26/90 the Department of Commerce and CAPCO. Staff recommends application under the Housing Development Fund. Based on past experience, they believe that a state -level application will probably be more successful than an application through the regional selection process. Identification of areas to be rehabilitated depends on three criteria: geographic concentration of homes, home ownership, and the extent of need. Council expressed feeling that there is a definite need for this type of pro3ect. There were no members of the public wishing to speak. Consent Agenda Consideration of and possible action on the following items: 900296 Approval of meeting minutes -- Regular Meeting of 6/12/90 /Elizabeth Gray 900297 Building line variance for Country Club Acres Block E, Lot 19, at 702 Country Club Road /Ed Barry and John Warden 900298 Building line variance for Oak Crest Estates Riverside Unit, Block 2, Lot 16, at 157 Ridgecrest /Ed Barry and John Warden 900299 Building line and P.U.E. variances for Serenada West Section 2, Blk G, Lot 1, at 4217 Madrid/ Ed Barry and John Warden 900300 Authorization to award bid for a concrete meter vault/ Terry Jones and Glenn Reynolds Pulled by Councilmember Saegert for consideration on the regular agenda. 900301 Authorization to award bid for fourth - quarter gasoline supplies/ Glenn Reynolds and Terry Jones 900302 Authorization to award bid for solenoid control valves/ Glenn Reynolds and Terry Jones 900303 Authorization to award annual bid for office supplies/ Glenn Reynolds and Terry Jones MOTION BY PEARCE AND SECOND BY SCHRAWGER TO APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM NO 900300. APPROVED 7 -0. Council Minutes -- Regular Meeting 6/26/90 Regular Agenda 900300 Authorization to award bid for a concrete meter vault/ Terry Jones and Glenn Reynolds Jim Briggs explained what a concrete meter vault is (used to route water for sprinkler systems around an on -line water meter) . MOTION BY SAEGERT AND SECOND BY VALDEZ TO APPROVE THE BID BY ROHAN AND COMPANY IN THE AMOUNT OF $8,698.60. APPROVED 7 -0. ••• •, - Counci There were no citizens wishing to address the council. 900305 Mayor' and City Manager comments and reports. Councilmember Valdez: San Gabriel Park needs fire ant treatment in preparation for the 4th of July activities. There are overgrown weeds in the property adjoining the Union Pacific railroad line at Pine Street. Councilmember McMaster: Approximately 200 teenagers attended the Youth Advisory Committee dance last week. There is still a need to get the word out on these activities. The day care center is handling 50 -60 kids per week, double the expected use. Councilmember Pearce: There is quite a problem with repeat offenders having high weeds. Are some people learning to work the system? Chief Anderson explained the procedure for notifying owners of code violations. Councilmember Bonner. His complaint regarding grass growing between the sidewalks was taken care of. There are problems with weeds on vacant lots, though. There is an open ditch near the Mary Bailey Child Development Center which is a potential hazard. The Madella Hilliard Neighborhood Center has a leaky kitchen, rotting timbers, and other problems which should be investigated. Councilmember Saegert® He will be visiting municipal airports and considering what his stand will be on further expansion of the Georgetown Municipal Airport. He will not be able to support ad valorem tax increase Council Minutes -- Regular Meeting 6/26/90 next year. Councilmember Schrawger: He was very impressed with staff orientation, and feels that City employees do a good job. Development and Planning's GIS, the rapid response of the Public Utilities Division, the Police 9 °1 -1 system, and the Emergency Management Center in the Fire Dept. are all impressive examples of services the City provides to citizens. Mayor Connor: The Juneteenth celebration was very successful. We all need to recognize and thank Dr. Hal Gaddy, who is retiring after many years of outstanding service to the Georgetown community. Bob Hart: The TML Association of Mayors, Councilmembers, and Commissioners meeting in Lubbock begins Thursday. The 9 -1 °1 system will be operational as of July 2, 1990. Construction has resumed on the Central Texas Rehabilitation Center, after the Texas Water Commission concluded that they do not have jurisdiction over possible violations. There will be a luncheon meeting with the General Manager of LCRA on July 11 for new members of the Council. There will be a briefing on the BRA rate case at the next Council meeting at 6:00 pm. Regarding the LCRA rate case, the Cost Allocation and Rate Design Committee of the Association of Wholesale Customers (AWC) agreed on a compromise position settlement offer to take before the AWC membership. The Committee hopes to have agreement from 42 out of 44 AWC customers on the compromise settlement. Based upon the current rate design, LCRA is asking for a 12% rate increase, of which Georgetown's share would be 8.1 %. Our load management program has successfully reduced electric consumption peaks. However, because of summer /winter rate swings, the City may need to consider a differential -type rate structure. Consideration of and possible action on the following items: 900306 Presentation of Government Finance Officer's Association (GF ®A) Distinguished Budget Presentation Award/ Bob Hart Only 450 out of 11,000 US cities received this prestigious award. It was made possible only through the commitment of the Mayor and Councils, and the dedication of City staff. In particular, the City Manager recognizes the Council Minutes -- Regular Meeting 6/26/90 contributions of Carla Benton, Bonnie McLain, Michael Lauer, Elizabeth Gray, Peggy Lambert, Laurie McLure, Laura Hawes, Jack Gregoire, Sandra Lee, Penny Thomas, and Tammy Hughey. 900307 Approval of resolution authorizing a participation agreement for the Texas Local Government Investment Pool (" Texpool")/ Glenn Reynolds The City of Georgetown's current depository bank has restricted the maturities of investment instruments which the City may utilize for short -term investment needs. The City needs additional investment alternatives. Texpool is a fund with relatively short average maturity (7 -10 days), which offers a safe and liquid means of investing cash. GISD participates in Texpool. Richard Scott, Director of the Trust Division, Texas State Treasury Department, explained that Texpool follows a very restricted investment policy. All Texpool investments are federal government securities, or securities backed by (collateralized) government securities. He doesn't anticipate that Texpool will move to commercial paper any time in next three years. Texpool is designed to appeal to intermediate and smaller size cities without their own investment staffs. Texpool holds the securities in a Federal Reserve account, and Texpool funds are segregated from State funds as a trust account. He advised that local government officials should look for three criteria when determining where to invest City funds. safety, liquidity, and a competitive return. Bob Hart reiterated that the City needs more investment alternatives, because banks are not issuing CDs. Interest earnings are dropping, and this affects our revenue stream. Council determined that they would like a workshop to explain and discuss investment alternatives, and to know what procedures of City investment staff to monitor. MOTION BY PEARCE AND SECONDED BY BONNER TO APPROVE THE RESOLUTION AS READ. APPROVED 7 -0. Council Minutes ®. Regular Meeting 6/26/90 900309 Approval of proposed _m •u- • the Investment Policy/ Glenn Reynolds MOTION BY PEARCE AND SECOND BY VALDEZ TO APPROVE THE PROPOSED AMENDMENT TO THE CITY I S INVESTMENT POLICY. APPROVED 7�0. The Mayor called a break at 9:17 and the Council reconvened at 9e26. 900310 Approval of contract amendment to the Airport Project Participation Agreement/ Travis McClain MOTION BY VALDEZ AND SECOND BY PEARCE TO APPROVE THE CONTRACT AMENDMENT. APPROVED 7 -0 900311 Approval of a resolution approving the City's application for a Texas Community Development Program Grant /Hartley Sappington and Jack Gregoire MOTION BY MCMASTER AND SECOND BY BONNER TO APPROVE THE RESOLUTION AS READ. APPROVED 7 -0. 900312 Approval of a resolution authorizing the City to enter into a professional services agreement for preparation of a Texas Community Development Program grant/ Hartley Sappington and Jack Gregoire The Council discussed the differences in fee structure used by the two contract administration businesses under consideration, Gary Traylor and Associates and Colbert and Associates MOTION BY SCHRAWGER AND TO APPROVE THE RESOLUTION TRAYLOR AND ASSOCIATES AS DENIED 3 -4 (VALDEZ, TONN, SECOND BY PEARCE AS READ, NAMING GRANT PREPARERe BONNER, SAEGERT OPPOSED). MOTION BY SAEGERT AND SECOND BY BONNER TO APPROVE THE RESOLUTION AS READ, NAMING COLBERT AND ASSOCIATES AS GRANT PREPARER® DENIED 3 -4 (MCMASTER, PEARCE, SCHRAWGER, TONN OPPOSED ). MOTION BY TONN TO PLACE THE TRAYLOR RESOLUTION BACK ON THE TABLE. DIED FOR LACK OF A SECOND. Council Minutes -- Regular Meeting 6/26/90 The City Manager stated that staff will prepare the application in house with periodic assistance from Traylor and Associates. 900313 Approval of ordinance amending Section 22 -43 "No Parking Zones - -At All Times" and repealing Section 22 -43.1 "Same- - Certain Times" Second Reading/ Hugh Anderson Discussion followed regarding the parking restrictions specified in the ordinance. MOTION BY MCMASTER AND SECOND BY SCHRAWGER TO ADOPT THE ORDINANCE AS READ. APPROVED 4 -3 (TONN, BONNER, SAEGERT OPPOSED). 900314 Approval of ordinance rezoning Rocky Hollow Unit Two, Block B, Lots 2 & 3 from RS (Single Family Residential) to RM -1 (Multi - family) First Reading /Ed Barry and John Warden MOTION BY SAEGERT AND SECOND BY PEARCE TO ADOPT THE ORDINANCE AS READ ON FIRST READING. APPROVED 7 -0. 900315 Approval of preliminary and final plat of hake Georgetown Estates Section II /Ed Barry and John Warden MOTION: (TONN /MCMASTER) 7 -0. 900316 Partial vacation and amended plat of San Gabriel Heights, Section Two, Blk H. Lots 3 & 4/ Ed Barry and John Warden SCHRAWGER /MCMASTER) 7 -00 900317 Appointment of Municipal Judge/ Mayor Connor MOTION (SAEGERT /MCMASTER) TO APPOINT DON HIGGINBOTHAM FOR THE REMAINDER OF A TWO -YEAR TERM AS MUNICIPAL JUDGE, TO EXPIRE MAY 31, 1992. APPROVED 6 -1 (SCHRAWGER OPPOSED). This item was deferred to the next regular Council meeting. 900319 Appointment to the General Assembly of the Capital Area Planning Council (CAPCO)/ Mayor Connor This item was deferred to the next regular Council meeting. Council Minutes -- Regular Meeting 6/26/90 900320 Approval of a resolution amending the City's contract with the Texas Department of Commerce for a Texas Capital Fund grant/ Bob Hart MOTION BY PEARCE AND SECOND BY SCHRAWGER TO APPROVE THE RESOLUTION AS READ. APPROVED 7 -0. Mayor Connor adjourned the meeting at 10:22 pm. W.H. Connor, Mayor ATTEST. Elizabeth Gray, City Secretary Council Minutes -- Regular Meeting 6/26/90