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MIN 04.24.1990 CC-RCITY COUNCIL MINUTES CITY OF GEORGETOWN P. O. BOX 409 GEORGETOWN, TEXAS 78627 TUESDAY, APRIL 24, 1990 The City Council of the City of Georgetown, Texas, met in a Regular Meeting on the above date beginning at 6:00 p.m. with Mayor Tim Kennedy presiding. The following members of the Council and officials were present: Councilmembers Winfred Bonner, Ercel Brashear, Doak Fling, Mike McMaster, Barbara Pearce, Joe Saegert, and Shorty Valdez; City Attorney, Marianne Landers Banks, City Secretary, Elizabeth Gray; Director of Public Utilities, Jim Briggs; Director of Finance and Administration, Glenn Reynolds. REGULAR MEETING SPECIAL PRESENTATION - 6.00 P.M. 900216 Final Report and Presentation of the Georgetown Park Study was made by the Texas A & M Landscape Design Class. John Motloch, Associate Professor, Texas A & M University, introduced the senior Landscape Architecture Design Class, and expressed thanks to Hartley Sappington, Jack Gregoire, Hildy Kingma, Nelson Shipman, and Jim Briggs. The class presented three (3) alternative designs focusing on residential, tourist, and commercial uses. A complete written report will be submitted within three weeks. Key issues addressed included. erosion and sedimentation, water quality, and quality of life. The students concluded by recommending five points which the City of Georgetown should keep in mind when making a final decision. 1) River corridors are essential; 2) The City already has a wealth of data that can serve as a guide (e.g. century plan); 3) Park development should be part of an overall plan; 4) There is probably more than one acceptable solution; 5) It is now up to the citizens how committed are you and what options are you interested in? Mayor Kennedy thanked everyone for their work. Councilmember Brashear asked about applicability of the "management plane° developed by Texas A & M as part of the Park Study. Presentation and questions concluded at 6.51 p.m. City Council Meeting Minutes 04/24/90 Page 1 of 11 CONSENT AGENDA - 7 ®14 P.M. A special welcome to our guests from Boy Scout Troop No. 405. 900217 Approval of Meeting Minutes - Regular Meeting 03/27/90/ Leslie Barone Gregoire and 04/10/90 /Elizabeth Gray Minutes approved for inclusion in official City records with a revision on vote count in agenda item no. 900194 from the March 27, 1990 meeting. 900218 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Execute an Agreement with the YMCA to Provide Lifeguard Services /Hartley Sappington and Jack Gregoire This item was pulled by Mayor Tim Kennedy from consideration on the Consent Agenda and was discussed under the Regular Agenda. 900219 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Execute an Agreement with the YMCA for a Summer Youth Program /Hartley Sappington and Jack Gregoire Approved Resolution No. 900219 RESOLUTION NO. 900219 A RESOLUTION APPROVING AN AGREEMENT -BETWEEN THE CITY OF GEORGETOWN, TEXAS AND THE ROUND ROCK FAMILY YMCA FOR THE YMCA TO PROVIDE QUALIFIED RECREATION STAFF AND SUPERVISORS FOR THE CITY'S SUMMER YOUTH RECREATION PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE SAME AND THE CITY SECRETARY TO ATTEST. 900220 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Execute a Contract with the State for the Texas Community Development Program Grant Project for Replacement of Sewer Lines in /°Old Town " / Hartley Sappington and Jack Gregoire Approved Resolution No. 900220. RESOLUTION NO. 900220 s ... = s' 1 • City Council Meeting Minutes THE CONTRACT WITH THE TEXAS FOR THE TEXAS COMMUNITY AND AUTHORIZING THE MAYOR TO SECRETARY TO ATTEST 04/24/90 Page 2 of 11 900221 Consideration of and Possible Action on a Resolution Authorizing a Contract for Engineering Services with Camp, Dresser & McKee for the Oak Crest Wastewater Project /Jim Briggs Approved Resolution No. 900221. RESOLUTION NO. 900221 ZZ04 Pap 2314 IN 900222 Award of Annual Bid for Water and Wastewater Pipe and Fittings to Low Bidders /Glenn Reynolds and Terry Jones Approval to Award the Annual Bid for water and wastewater pipe and fittings to the low bidder for each line item as indicated by the asterisk on attached Exhibit "A ". 900223 Award of the Purchase of Riding Mower from State Contract, Vendor being Watson Distributing /Glenn Reynolds and Terry Jones Approval to Re3ect all bids submitted and pass the attached Resolution authorizing staff to purchase this mower through the State of Texas contract for the amount of $6,562.00. RESOLUTION NO. 900223 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: The City Council of the City of Georgetown does request the State Purchasing and General Services Commission to include its stated need for class 515 riding lawn mowers the commission's contract for those items, whereby the City may be allowed to purchase those items from the contract, and that Bob Hart, City Manager, is authorized and directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of the City of Georgetown. 900224 Consideration of and Possible Action on a Resolution Authorizing the Retention of Blazier, Rutland & Lerner to Provide Interim Legal Services for the City /Bob Hart Approved Resolution No. 900224. City Council Meeting Minutes 04/24/90 Page 3 of 11 owl ft - 21 • U1111 11 MA41 I • ON . • S • . • 900225 Consideration of and Possible Action on a Resolution Amending Resolution No. 900141, Section II., Relating to the Utilization of Willis, Graves & Associates, Inc. and Gebhard Engineers, Inc. for Consultant Services /Bob Hart Approved Resolution No. 900225. RESOLUTION NO. 900225 A RESOLUTION AMENDING RESOLUTION NO. 900141, SECTION II., AS IT RELATES TO CONSULTANT GRAVES & ASSOCIATES, INC. WHICH WILL BE UTILIZED BY FOWLER, BLEVINS & MAT PARTICIPATION IN THE REr- GEROGETOWN IN THE RATE PRO AUTHORITY. SERVICES (PROVIDED BY WILLIS, AND GEBHARD ENGINEERS, INC.) THE FIRM OF LLOYD, GOSSELINK iEWS, P.G., IN CONTINUED 2ESENTATION OF THE CITY OF �.EEDINGS AGAINST BRAZOS RIVER 900226 Approval Requested for Amended Plat of River Bend Unit III, Blk. D, Lots 15, 16 and 17 /Ed Barry and John Warden Approval for partial vacation and amendment of lots 15, 16, and 17, Block D, River Bend, Unit III, a plat recorded in the Official Plat Records of Williamson County, Texas. Motion made by Councilmember Fling and Second made by Councilmember Saegert to Approve the Items on the Consent Agenda, with the exception of Agenda Item No. 900218 as pulled by Mayor Kennedy, and the correction of vote count on the minutes for 03/24/90, Agenda Item No. 900194. MOTION. SECOND. MOTION FLING SAEGERT CARRIED. UNANIMOUS 900218 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Execute an Agreement with the YMCA to Provide Lifeguard Services /Hartley Sappington and Jack Gregoire Councilmember Pearce filed a Conflict of Interest on this Agenda Item. City Council Meeting Minutes 04/24/90 Page 4 of 11 Presented by Jack Gregoire. Mayor Kennedy clarified the fact that the pool prices will stay the same as last year. Motion made by Councilmember Brashear and Second made by Councilmember McMaster to Approve Resolution No. 900218 as Read. MOTION. BRASHEAR SECOND. MCMASTER MOTION CARRIED. 6 FOR 1 ABSTENTION (PEARCE) RESOLUTION NO. 900218 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF GEORGETOWN, TEXAS AND THE ROUND ROCK FAMILY YMCA FOR THE YMCA TO PROVIDE QUALIFIED LIFEGUARD STAFF AND SUPERVISORS FOR THE CITY'S AQUATIC PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE SAME AND THE CITY SECRETARY TO ATTEST. 900227 Citizens Wishing to Address the Council Ed Steiner the Summer 900228 Considerat Engagement Agreement Reynolds addressed the Council stating his support for Youth Program this year. ion of and Possible Action on Authorizing an Letter for an Additional Two (2) Year for the Audit Selection Procedure /Glenn Presented by Glenn Reynolds. Stated that three (3) years ago the City entered into a contract with Deloitte & Touche, and the Finance Department recommends a two (2) year extension of that agreement for several reasons. Deloitte & Touche is very familiar with the City's operations, they are a nationally - recognized firm; and they have been instrumental in the City's receiving Certificates of Recognition for its Comprehensive Annual Financial Report. However, the new contract includes a fee increase from the amount of $17 /hour to $37 /hour. DISCUSSION FOLLOWED Councilmember Brashear questioned how Deloitte & Touche will be able to do the audit in fewer hours this coming year, as stated in the auditor's letter. Glen answered that last year's audit was unusually complex. Councilmember Pearce stated that the original price /hour was low because Deloitte & Touche really wanted Georgetown's business, which was understood by the committee in charge of selecting an auditor three (3) years ago. Councilmember Fling questioned why the City would go with a Big 8; Councilmember Pearce responded that we wanted experience, expertise, and the City Council Meeting Minutes 04/24/90 Page 5 of 11 G.F.O.A. certificate. Mayor Kennedy stated that if Deloitte & Touche go over the stated hours, the fee is capped. Bob Hart stated that $28,000 is a competitive, reasonable fee compared with other cities (The City of Taylor's audit cost $21,500 (Big 8) and Round Rock's cost $30,000). He recommended extending the contract 5 -7 years with Deloitte & Touche, because the City benefits from the expertise the auditor accumulates when working several years with us. Glenn Reynolds stated that this is a competitive rate, despite the substantial increase, and that it would take two (2) months to bid it out to other auditors. Motion made by Councilmember Pearce and Second made by Councilmember Bonner to Extend Contract with Deloitte & Touche for 1990 -1991 at Proposed Prices, "Fee Not to Exceed $28,00011 . MOTION: PEARCE SECOND. PEARCE MOTION CARRIED. 5 FOR 2 AGAINST (BRASHEAR, FLING) 900229 Consideration of and Possible Action on a Resolution Declaring Certain Equipment as "Surplus Equipment" and Requesting that Staff Establish a Date to Conduct an Auction for the Disposal of this Equipment /Glen Reynolds and Terry Jones Bob Hart stated that this equipment is not usable and would cost more to maintain than to sell. Staff recommend an auction. Motion made by Councilmember McMaster and Second made by Councilmember Saegert to Proceed with Auction of Equipment as Proposed by Staff. MOTION MCMASTER SECOND: SAEGERT MOTION CARRIED: UNANIMOUS 900230 Consideration of and Possible Action on an Ordinance Rezoning 5115 South IH -35, RS to C -2A /SECOND READING /Ed Barry and John Warden Presented by John Warden. Question raised regarding the fact that the second reading was occurring two years after the first reading (1988) . John responded that this was a condition imposed by the Council when they approved the first reading. City Council Meeting Minutes 04/24/90 Page 6 of 11 Motion made by Councilmember Brashear and Second made by Councilmember Valdez to approve Ordinance No. 900230 as Read on Second Reading. MOTION: BRASHEAR SECOND: VALDEZ MOTION CARRIED: UNANIMOUS 900231 Consideration of and Possible Action on the Proposed Changes to the Investment Policy /Glenn Reynolds Presented by Glenn Reynolds. Motion made by Councilmember Valdez and Second made by Councilmember Pearce to Approve Changes in the Investment Pool. MOTION: SECOND: MOTION VALDEZ PEARCE CARRIED: 6 FOR 1 AGAINST (SAEGERT) 900232 Consideration of and Possible Action on and Ordinance Amending Section 4 -22.1, Paragraph G -6 of Chapter 4, Article II, "Airports and Aircraft ", of the Code of Ordinances of the City of Georgetown /FIRST READING /Hartley Sappington and Travis McLain DISCUSSION FOLLOWED. Travis stated that all operators are aware of the changes. Mike Zucher and wife own ICAN Aviation. On December 1, 1989, they changed their principle base of operations from a leased office at the airport to an off -base office (the change was approved by the F.A.A.). The proposed changes will definitely mean that they will not qualify as an SFBO. Mr. Zucher questioned what the benefit will be to the City by passing this Ordinance, which forces ICAN to cease operations. Travis McLain explained that the objective of the ordinance is to establishing minimum standards for operation in order to make the City's airport a "First Class" operation, but not to be so restrictive that businesses are excluded. Stated that this is a recommendation of the Airport Advisory Board, not of City staff. Councilmember Pearce questioned whether it is common in other small airports to require SFBO's to lease office space. Travis stated that our requirements are actually less restrictive that San Marcos'. The F.A.A. does require minimum standards, and the standards help to maintain a quality operation. City Council Meeting Minutes 04/24/90 Page 7 of 11 Motion made by Councilmember Saegert and Second made by Councilmember Brashear to Approve this Ordinance on First Reading. MOTION& SAEGERT SECOND. BRASHEAR MOTION CARRIED& 6 FOR 1 AGAINST (BONNER) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 4, ARTICLE II. OF ORDINANCES OF THE REFERENCE, SETTING AN PUBLICATION, AND PROT; CLAUSES. SECTION 4 -22.1, PARAGRAPH G -6 OF AIRPORTS AND AIRCRAFT, OF THE CODE CITY OF GEORGETOWN, ADOPTED BY EFFECTIVE DATE AND PROVIDING FOR 'IDING REPEALING AND SEVERABILITY 900233 Consideration of and Possible Action on a Resolution Authorizing the Selection of an Engineering Firm to Perform the Design and Construction Administration Phase of the Proposed Lakeway Drive Relocation and Entering into an Agreement for F.A.A. Grant Funding /Hartley Sappington and Travis McLain Presented by Travis McLain. Stated that the ranking of firms was done by the committee, not by himself. The committee's ranking was unanimous. Motion made by Councilmember Fling and Second made by Councilmember Valdez to Approve Resolution No. 900233 as Read. MOTION& FLING SECOND: VALDEZ MOTION CARRIED: 4 FOR (PEARCE, MCMASTER, VALDEZ, FLING) 3 AGAINST (BONNER, BRASHEAR, SAEGERT) RESOLUTION NO. 900233 A RESOLUTION AUTHORIZING THE CITY STAFF TO NEGOTIATE A CONTRACT FOR ENGINEERING DESIGN SERVICES WITH AUSTIN RESEARCH ENGINEERS, INC. 900234 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Execute an Agreement with Georgetown Railroad Relative to Utility Line Extensions/ Bob Hart Mayor Kennedy abstained from participation in this Agenda Item. Mayor Pro -Tem McMaster chaired this Item. DISCUSSION FOLLOWED. Councilmember Brashear questioned what would happen if payments were not made within the City Council Meeting Minutes 04/24/90 Page 8 of 11 specified ten year period. How would the City Bob Hart responded that the contract would be Georgetown Railroad would not be allowed to tap they paid their pro rata share of the project. collect? void and in unless Councilmember Brashear then asked if an assessment would include interest (i.e. the cost of financing the project)? Marianne Banks responded affirmatively. Motion made by Councilmember Fling and Second made by Councilmember Saegert to Approve Resolution No. 900234 as Read, with the change of adoption date from May 24th, 1990 to April 24th, 1990. MOTION. FLING SECOND. SAEGERT MOTION CARRIED. 5 FOR 2 AGAINST (BONNER, BRASHEAR) RESOLUTION NO. 900234 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A CONTRACTUAL AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND GEORGETOWN RAILROAD COMPANY FOR THE EXTENSION OF WATER AND WASTEWATER LINES ALONG THE SOUTH INTERSTATE HIGHWAY 35 CORRIDOR. 900235 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Execute an Agreement with Rabbit Hill Road Joint Venture Relative to Utility Line Extensions /Bob Hart Mayor Kennedy abstained from participation in this Agenda Item. Mayor Pro -Tem McMaster chaired this Item. DISCUSSION FOLLOWED. Councilmember Brashear was concerned that if it takes two (2) years to put an assessment ordinance in place and Rabbit Hil Joint Venture is in bankruptcy, how can we assess the land (i.e. obligate a bankrupt creditor)? Bob Hart responded that the project can go ahead without this portion of the project's financing. Marianne Banks stated that the bankruptcy trustee will have to approve any financial obligations related to this resolution. Bob added that in order to make the land marketable, it has to have utilities, therefore this project is the "only way out for Rabbit Hill Road Joint Venture" (i.e. the only way to make the land saleable). Motion made by Councilmember Saegert and Second made by Councilmember Pearce to Approve Resolution No. 900235 as Read, with the change of date from May 24th, 1990 to April 24th, 1990. City Council Meeting Minutes 04/24/90 Page 9 of 11 MOTION* FLING SECOND* SAEGERT MOTION CARRIED* 5 FOR 2 AGAINST 0_ • • `•. 900234 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A CONTRACTUAL AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND RABBIT HILL ROAD JOINT VENTURE FOR THE EXTENSION OF WATER AND WASTEWATER LINES ALONG THE SOUTH INTERSTATE HIGHWAY 35 CORRIDOR. 900236 Mayor, Council and City Manager Comments and Reports Councilmember Brashear questioned the status of the application for direct dial for Georgetown to Austin. Bob Hart said that basically, this was "on hold" because the PUC examiner denied the City's right to intervene in a suit against Southwestern Bel, and the P.U.C. approved direct dial for Budda and Dripping Springs, but denied Georgetown because there were not enough calls. The next move is to talking with Marcus Pritchett to see what G.T.E. can do. Councilmember Saegert complemented the City Manager and Bobby Donaldson for the trash pickup and the Parks and Recreation Department for maintaining the ball fields. Councilmember McMaster stated that they had received a very high return on the survey to students regarding the summer recreation activity program. Councilmember Pearce stated that the Drug Task Force is in the process of drafting its report, and will be scheduling joint meetings with the Georgetown Independent School District and the Georgetown City Council. Bob Hart, City Manager, advised that the Council that the new City logo is being finalized. Determined that it would be very expensive to have it produced by laser graphics. Bob also reported on his trip to Great Britain. Mayor Kennedy reminded everyone about the Air Show and MayFair on May 5th. 900237 Adjournment There being no other business to come before the Council at this time, Mayor Tim Kennedy adjourned the Meeting. TIME* 9 *19 P.M. City Council Meeting Minutes 04/24/90 Page 10 of 11 aa�� Tim Kennedy, Ma ATTEST® Elizabeth Gray, Cty Secretary City Council Meeting Minutes 04/24/90 Page 11 of 11