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MIN 04.10.1990 CC-RCITY COUNCIL MINUTES CITY OF GEORGETOWN P. O. BOX 409 GEORGETOWN, TEXAS 78627 Atli 21*4 R . a ga 4 M a . ow The City Council of the City of Georgetown, Texas, met in a Regular Meeting on the above date beginning at 7:00 p.m. with Mayor Tim Kennedy presiding. The following members of the Council and officials were presenta Councilmembers Winfred Bonner, Ercel Brashear, Doak Fling, Mike McMaster, Barbara Pearce, Joe Saegert, and Shorty Valdez; City Secretary, Elizabeth Gray, Deputy City Secretary, Leslie Barone Gregoire; Director of Community Services, Hartley Sappington; Director of Finance, Glenn Reynolds; Director of Public Utilities, Jim Briggs. REGULAR MEETING - 7*00 P.M. CONSENT AGENDA: 900201 Approval of Meeting Minutes - Regular Meeting 03/10/90 and Special Meeting 03/26/90 /Leslie Gregoire Minutes approved for inclusion in official City records. 900202 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Sign a Contract with Gary R. Traylor and Associates for Professional Grant Management Services for the Texas Community Development Program Grant Pro3ect for Replacement of Sewer Lines in "Old Town" /Jack Gregoire This item was pulled, by Councilmember Saegert, from consideration on the Consent Agenda and will be discussed under the Regular Agenda. 900203 Consideration of Authorizing the Purchase of the City's Corporate and Possible Action on a Resolution Mayor to Execute a Contract for the Jonah Water Supply System within the Limits /Jim Briggs Approve Resolution No. 900203. RESOLUTION NO. 900203 A RESOLUTION TO APPROVE A CONTRACT AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND JONAH WATER SUPPLY CORPORATION, FOR THE PURCHASE OF THE JONAH WATER SUPPLY SYSTEM, WITHIN THE CITY'S CORPORATE LIMITS, AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME. City Council Meeting Minutes 04/10/90 Page 1 of 8 900204 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Sign a Contract with the Georgetown Industrial Foundation for the Purpose of Providing Public Funds to Promote Industrial Development/ Glenn Reynolds Approve Resolution No. 900204. RESOLUTION NO. 900204 A RESOLUTION AUTHORIZING THE CITY OF GEORGETOWN, TEXAS, TO ENTER INTO AN AGREEMENT FOR SERVICES WITH THE GEORGETOWN INDUSTRIAL FOUNDATION FOR PROMOTION OF INDUSTRIAL DEVELOPMENT AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT. 900205 Consideration of and Possible Action on a Resolution Approving a Funding Agreement between the City of Georgetown and Sertoma Club of Georgetown for Fourth of July Fireworks /Hartley Sappington Approve Resolution No. 900205. RESOLUTION NO. 900205 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY SECRETARY TO ATTEST A FUNDING AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND SERTOMA CLUB OF GEORGETOWN FOR FIREWORKS ON THE FOURTH OF JULY. Motion made by Councilmember Fling and Second made by Councilmember Valdez to Approve the Items on the Consent Agenda, with the exception of Agenda Item No. 900202 as pulled by Councilmember Saegert. MOTION: FLING SECOND. VALDEZ MOTION CARRIED. UNANIMOUS M4*41Le i1ffi iV e��1 900202 Consideration of and Possible Action on a Resolution Authorizing the Mayor to Sign a Contract with Gary R. Traylor and Associates for Professional Grant Management Services for the Texas Community Development Program Grant Project for Replacement of Sewer Lines in "Old Town" /Jack Gregoire Presented by Jack Gregoire. Questions asked regarding the method used in selecting this firm for the City Council Meeting Minutes 04/10/90 Page 2 of 8 Professional Grant Management Services for the Texas Community Development Program Grant Project. Discussion between Councilmembers followed. Councilmember Bonner questioned this procedure and asked that the City Attorney review same and give an opinion should something of this nature arise again at a future date. Motion made by Councilmember Brashear and Second made by Councilmember Valdez to Approve Resolution No. 900202 as Read. MOTION: BRASHEAR SECOND: VALDEZ MOTION CARRIED: 5 FOR 2 AGAINST (BONNER, SAEGERT) RESOLUTION NO. 900202 A RESOLUTION APPROVING THE AGREEMENT WITH GARY TRAYLOR & ASSOCIATES FOR PROFESSIONAL GRANT MANAGEMENT SERVICES FOR ADMINISTRATION OF THE TEXAS COMMUNITY DEVELOPMENT PROGRAM GRANT AND AUTHORIZING MAYOR TO EXECUTE SAME AND THE CITY SECRETARY TO ATTEST. Citizens Wishing to Address the Council Mayor Kennedy welcomed our new City Secretary, Elizabeth Gray to her first City Council meeting. Mayor Kennedy stated that there had been some questions and concerns regarding the processes and procedures in administering the 1/2 cent sales tax if that item passes on the May 5, 1990 ballot. State law requires that the City Council appoint a five person citizens committee to create a budget and determine the best method for the City to distribute and utilize this money. The committee members would serve two year terms and would be reappointed or new people would be appointed by the City Council. The function would be very similar to our current Tourism Board, where the City Council would review and approve the budget. 900207 Approval Requested for Short Form Resubdivision of a Portion of Blk. 21 of North Georgetown Addition, with Variances /Ed Barry and John Warden Presented by John Warden. The Planning & Zoning Commission has reconsidered this item at Council request, particularly the question of access to Austin Avenue. The Commissions recommends, by a vote of 4 -3, the approval of a 35' wide entrance only driveway onto Austin Avenue. The Planning & Zoning Recommendations were as follows, including the revision to item 4: City Council Meeting Minutes 04/10/90 Page 3 of 8 16 The short form resubdivision plat of a portion of block 21 of the North Georgetown Addition, subject to the completion of water line and fire hydrant improvements prior to building permit issuance, 2. The variance to permit the deferral of drainage requirements to site plan approval; and 3. The variance to permit the construction of a driveway on Valley Street that is located 53 fte from the intersection of Valley Street and Austin Avenue. 4. The variances to permit the construction of a 35 foot wide, entrance only, access on to Austin Avenue. Motion made by Councilmember Saegert and Second made by Councilmember Valdez to Approve the action of the Planning & Zoning Commission taken on April 3, 1990, including all variances. MOTION: SAEGERT SECOND. VALDEZ MOTION CARRIED. 5 FOR 2 AGAINST (MCMASTER, PEARCE) 900208 Consideration of and Possible Action on a Resolution Authorizing Joint Investment of Public Funds, Approving an Agreement Between the City of Georgetown, Texas, and the Local Government Investment Fund of Texas /Glenn Reynolds Presented by Glenn Reynolds. Questions asked at the last meeting were answered and discussed by the Council. Glenn reviewed the information given to the Council at the last meeting. Stated that the City staff was not suggesting that this Local Government Fund be the sole source of investment. The City would continue to invest in CD's at Citizens State Bank, and feel that this would provide a way to balance the investments available to the City. Questions from the last meeting included the following.* (1) the makeup of the investments of the fund, (2) the risk involved in those investments, and (3) who manages the fund and what fee do they collect. Present at the meeting this evening were Mr. David Mainard, Manager of the Fund from Boston and Ms. Sue Ann Breckenridge, Salesperson from the Dallas area. Mr. David Mainard provided background of this vehicle, the Local Government Investment Fund of Texas, and its intent. He focused his response on the questions asked by the Council at the last meeting, and answering additional questions asked by the Council. Following are some of the topics which were questionedo Management fee, Government Securities being closest to a risk -free City Council Meeting Minutes 04/10/90 Page 4 of 8 900209 investment, Texas Allowable Investment scenario compared with the North Carolina and Massachusetts scenario, minimum or maximum investments, what was performance during shake -out period of a recession, loss relating to properly managed vs. improperly managed investment pool, limitation on cash requirements upon demand. Concerns of the Council /Mayor included: Return of the money rather than return on the money, the fact that poor fund management/ investment is a comparatively higher risk than investing in the Local Government Investment Fund, the setting of a cap on a certain percent of the available portfolio. Glenn Reynolds recommended that this fund would provide resources the City does not have, namely time and expertise. The risk in the Local Government Investment Fund is not necessarily greater since there is unknown risk in the City using other investment instruments (e.g. CD's in local banks) . The City's investment policy allows investments in CD's with depository banks, treasuries, and other activities allowed by the City Council. What the City staff is asking is permission to add to the list of investment opportunities, the Investment Pool as a short -term vehicle. Yield would be evened out with other long -term investments. Consideration of setting a cap for a certain percent of our portfolio to be eligible for investment in this fund. Motion made by Councilmember Pearce and Second made by Councilmember Bonner to Approve Resolution No. 900208 as Read with the Investment Policy to be Reviewed at the next meeting. MOTION. PEARCE SECOND. BONNER MOTION CARRIED: 6 FOR 1 AGAINST (SAEGERT) is 2 WO3 � t i 9 *00 e i► A RESOLUTION AUTHORIZING JOINT INVESTMENT OF PUBLIC FUNDS, APPROVING AN AGREEMENT BETWEEN THE CITY OF GEORGETOWN, TEXAS AND THE LOCAL GOVERNMENT INVESTMENT FUND OF TEXAS, AND AUTHORIZING THE MAYOR TO EXECUTE SAME. Consideration of and Possible Action on an Ordinance Granting a Franchise to Texas Utilities Electric Company /SECOND READING /Leslie Gregoire Motion made by Councilmember Brashear and Second made by Councilmember McMaster to Approve Ordinance No. 900209 as Read on Second and Final Reading. City Council Meeting Minutes 04/10/90 Page 5 of 8 MOTION: BRASHEAR SECOND: MCMASTER MOTION CARRIED: UNANIMOUS ORDINANCE NO. 900209 AN ORDINANCE GRANTING TO TEXAS UTILITIES ELECTRIC COMPANY, ITS SUCCESSORS AND ASSIGNS, AN ELECTRIC LIGHT, HEAT AND POWER FRANCHISE AND REPEALING ALL PREVIOUS ORDINANCES OF THE CITY OF GEORGETOWN, TEXAS, GRANTING A FRANCHISE FOR SUCH PURPOSE. 900210 Consideration of and Possible Action on an Ordinance Amending Section 6 -4, "Same -Right of Entry" of Chapter 6 "Buildings and Construction9° of the City of Georgetown Code of Ordinances /SECOND READING /Leslie Gregoire Motion made by Councilmember Pearce and Second made by Councilmember Bonner to Approve Ordinance No. 900210 as Read on Second and Final Reading. MOTION: PEARCE SECOND. BONNER MOTION CARRIED: UNANIMOUS ORDINANCE NO. 900210 AN ORDINANCE AMENDING SECTION 6 -4 "SAME -RIGHT OF ENTRY" OF CHAPTER 6 "BUILDINGS AND CONSTRUCTION" OF THE CITY OF GEORGETOWN CODE OF ORDINANCES TO PROVIDE FOR ADDITIONS AND DELETIONS, AND AMENDMENTS THERETO FOR PURPOSES OF CONFORMITY TO STATE LAW, EFFICIENCY IN MANAGEMENT AND OPERATIONS, AND COMPLIANCE WITH CURRENT PRACTICES OF THE CITY; PROVIDING FOR A SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. 900211 Consideration of and Possible Action on an Ordinance Amending Section 2 -11, "Ethics Provisions" of Chapter 2, "Administration" of the City of Georgetown Code of Ordinances /SECOND READING /Leslie Gregoire Motion made by Councilmember Saegert and Councilmember Valdez to Approve Ordinance Read on Second Reading. MOTION. SAEGERT SECOND: VALDEZ MOTION CARRIED: UNANIMOUS ORDINANCE NO. 900211 AN ORDINANCE AMENDING SECTION 2 -11, "ETHICS PROVISIONS ", OF CHAPTER 2, "ADMINISTRATION °1, OF THE CITY OF GEORGETOWN City Council Meeting Minutes 04/10/90 Page 6 of 8 CODE OF ORDINANCES TO PROVIDE FOR ADDITIONS AND DELETIONS, • ' i AMENDMENTS THERETO FOR PURPOSES CONFORMITY TO STATE LAW, EFFICIENCY IN MANAGEMENT AND PRACTICES PROVIDING •' ' SEVERABILITY CLAUSEr AND SETTING AN EFFECTIVE DATE* 900212 Consideration of and Possible Action on an Ordinance Amending Ordinance No. 900021, Section II, "A Structure for Commissions, Committees and Boards of the City of Georgetown ", Providing for Membership and Two -Year Terms for the Georgetown Industrial Development Corporation and the Airport Joint Zoning Board /SECOND READING /Hartley Sappington Motion made by Councilmember Pearce and Second made by Councilmember Saegert to Approve Ordinance No. 900212 as Read on Second and Final Reading. MOTION: PEARCE SECOND. SAEGERT MOTION CARRIED. UNANIMOUS ORDINANCE NO. 900212 AN ORDINANCE AMENDING ORDINANCE NO. 900021, SECTION II., "A STRUCTURE FOR COMMISSIONS, COMMITTEES, AND BOARDS OF THE CITY OF GEORGETOWN ", PROVIDING FOR MEMBERSHIP AND TWO YEAR TERM FOR THE GEORGETOWN INDUSTRIAL DEVELOPMENT CORPORATION AND AIRPORT JOINT ZONING BOARD; PROVIDING FOR A SEVERABILITY CLAUSES AND SETTING AN EFFECTIVE DATE. 900213 Consideration of and Possible Action on an Ordinance Amending Section 2 -7, "Salaries -Mayor and Councilmen ", Chapter 2, "Administration" of the City of Georgetown Code of Ordinances /SECOND READING /Leslie Gregoire Motion made by Councilmember Saegert and Second made by Councilmember Pearce to Approve Ordinance No. 900213 as Read and Amended on Second and Final Reading. MOTION: SAEGERT SECOND. PEARCE MOTION CARRIED: 5 FOR 2 AGAINST (BRASHEAR, MCMASTER) ORDINANCE N09 900213 AN ORDINANCE AMENDING SECTION 2 -7, "SALARIES -MAYOR AND COUNCILMEMBERSte , CHAPTER 2, "ADMINISTRATION". OF THE CITY OF GEORGETOWN CODE OF ORDINANCES TO PROVIDE FOR ADDITIONS AND DELETIONS PROVIDING FOR A SEVERABILITY CLAUSE AND SETTING AN EFFECTIVE DATE® City Council Meeting Minutes 04/10/90 Page 7 of 8 900214 Mayor, Council and City Manager Comments and Reports Councilmember Brashear questioned the dates that mosquito spraying would be conducted in the City. Councilmember McMaster addressed the fact that Leslie Barone, appointed as Deputy City Secretary in this name, had recently gotten married and would hereafter be known as Leslie Gregoire or for election purposes, Leslie Barone Gregoire. 900215 Adjournment There being no other business to come before the Council at this time, Mayor Tim Kennedy adjourned the meeting. TIME: 8:32 p.m. ATTEST. f �.f "�1 v {, \ t \ Elizabeth Gray, City S M APPROVED: City Council Meeting Minutes 04/10/90 Page 8 of 8