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MIN 01.09.1990 CC-RCITY COUNCIL CITY OF GEORGETOWN P. O. BOX 409 GEORGETOWN, TEXAS 78627 -0409 TUESDAY, JANUARY 9, 1990 The City Council of the City of Georgetown, Texas, met in a Regular Meeting on the above date at 6 :00 p.m. with Mayor Tim Kennedy presiding. The following members of the Council and officials were present: Councilmembers Winfred Bonner, Doak Fling, Mike McMaster, Barbara Pearce, Joe Saegert and Shorty Valdez, City Manager, Bob Hart; City Attorney, Diane Callander; Deputy City Secretary, Leslie Barone, Director of Community Services, Hartley Sappington.* Director of Public Utilities, Jim Briggs, Director of Development and Planning, Ed Barry, Director of Finance and Administration, Glenn Reynolds; Fire Chief, Les Bunte. Councilmember Ercel Brashear was absent. Mayor Kennedy called the meeting to order at 6 :00 p.m. and the Council went directly into Executive Session. EXECUTIVE SESSION - 6 :00 P.M. Executive Session Pursuant to Article 6252 -17a, Sec. 2(e), Litigation 900001E Discuss City of Georgetown Intervention in Brazos River Authority Rate Case /Diane Callander 900002E Discuss Contemplated Litigation in Certificate of Convenience and Necessity Proceedings in the Industrial Park North Area /Diane Callander Executive Session Pursuant to Article 6252 -17a, Sec. 2(f), Real Property 900003E Discuss Purchase of Ground Water Storage Tank Site, Easements and Access /Bob Hart Mayor Tim Kennedy reconvened the meeting into Open Session at 7 :04 p.m. REGULAR MEETING - 7 :04 P.M. CONSENT AGENDA: Council Minutes- Regular Meeting 01/09/90 Page 1 of 12 900004 Approval of Meeting Minutes - Regular Meeting 12/12/89 and Special Meeting 12/14/89 /Leslie Barone Minutes approved for inclusion in official City records® 900005 Consideration of and Possible Action on a Resolution Authorizing a Contract with Haynie & Kallman, Inc., for Consulting and Engineering Services as Deemed Necessary for Future Project Work /Jim Briggs This item was pulled, by Councilmember Fling, from consideration on the Consent Agenda and will be discussed under the Regular Agenda. 900006 Consideration of and Possible Action on Accepting and Awarding the San Jose Lighted Basketball Court Facility Project to the Low Bidder, D.I.J. Construction of Bertram, Texas /Hartley Sappington and Jack Gregoire This item was pulled, by Mayor Kennedy, from consideration on the Consent Agenda and will be discussed under the Regular Agenda. 900007 Consideration of and Possible Action on Approving an Agreement with Steger and Bizzell for Design of Dechlorination Facility at Existing Wastewater Treatment Plant /Jim Briggs This item was pulled, by Councilmember McMaster, from consideration on the Consent Agenda and will be discussed under the Regular Agenda. 900008 Consideration of and Possible Action on Awarding the Bid for One Truck Mounted Sewer Cleaner to the Low Bidder, Montgomery Municipal Supply /Terry Jones and Jim Briggs Approval to Award the bid for one truck mounted sewer cleaner to the low bidder, Montgomery Municipal Supply, in the amount of $36,971.00. 900009 Consideration of and Possible Action on Awarding the Bid for Second Quarter Fuel to the Low Bidder for Unleaded Gasoline, Wolf's Chevron, and the Low Bidder for Diesel Fuel, Fuel Distributors /Glenn Reynolds and Terry Jones Approval to Award second quarter fuel bid to the low bidder for unleaded gasoline, Wolf's Chevron, price per gallon, .846, and, the low bidder for diesel fuel, Fuel Distributors, price per gal, 1.059. 900010 Consideration of and Possible Action on Awarding the Annual Bid on Chlorine to the Low Bidder for One Ton Council Minutes-Regular Meeting 01/09/90 Page 2 of 12 Cylinders, Dixie Petro -Chem and the Low Bidder for 150 lb. Cylinders, Van Waters & Rodgers /Glenn Reynolds and Terry Jones 30 ft. pole at $71.80; 35 ft. pole at $97.85, 40 ft. pole Approval to Award the annual bid on chlorine to the low bidder for one ton cylinders, Dixie Petro -Chem, at $405.008 and, the low bidder for 150 lb. cylinders, Van Waters & Rodgers, at $59.00. 900011 Consideration of and Possible Action on Awarding the Annual Bid for Stock Automotive Parts to the Low Bidder for Auto Parts /Glenn Reynolds and Terry Jones Approval to Award the annual bid for stock automotive parts to the low bidder for each line item as indicated by the star on the attached bid tabulation, Exhibit "A ". 900012 Consideration of and Possible Action on Awarding the Annual Bid on Stock Janitorial Supplies to the Low Bidder /Glenn Reynolds and Terry Jones Approval to Award the annual bid on stock janitorial supplies to the low bidder for each line item as indicted by the star on attached bid tabulation, Exhibit "B ". 900013 Consideration of and Possible Action on Awarding the Annual Bid for Utility Poles to the Low Bidder /Glenn Reynolds and Terry Jones Approval to Award the annual bid for utility poles to the overall low bidder, International Paper Co. as follows: 30 ft. pole at $71.80; 35 ft. pole at $97.85, 40 ft. pole at $124.25, 45 ft. pole at $144.60, 50 ft. pole at $174.35; and 70 ft. pole at $976.55. 900013A Consideration of and Possible Action on Awarding the Annual Bid for Computer and Copier Paper to the Low Bidder/ Glenn Reynolds and Terry Jones Approval to Award the annual bid for computer and copier paper to the low bidder for each line item as indicated by the star on attached bid tabulation, Exhibit "C ". Motion made by Councilmember Fling and Councilmember Saegert to Approve the Items Agenda, with the exception of Agenda Item pulled by Councilmember Fling, Agenda Item pulled by Mayor Kennedy, and Agenda Item pulled by Councilmember McMaster. MOTION: FLING SECOND: SAEGERT MOTION CARRIED: UNANIMOUS Second by on the Consent No. 990005 as No. 990006 as No. 990007 as Council Minutes - Regular Meeting 01/09/90 Page 3 of 12 REGULAR AGENDA: 900005 Consideration of and Possible Action on a Resolution Authorizing a Contract with Haynie & Kallman, Inc., for Consulting and Engineering Services as Deemed Necessary for Future Project Work /Jim Briggs Presentation and questions answered by Jim Briggs. Motion made by Councilmember Saegert and Second by Councilmember Bonner to table this Agenda Item until a further date with no continued discussion at this time pending additional investigation of this Item. MOTION® SAEGERT SECOND. BONNER MOTION CARRIED. 4 FOR 2 AGAINST (PEARCE, MCMASTER) 900006 Consideration of and Possible Action on Accepting and Awarding the San Jose Lighted Basketball Court Facility Project to the Low Bidder, D.I.J. Construction of Bertram, Texas /Hartley Sappington and Jack Gregoire Entered into the record that this was pulled from the Consent Agenda because Mayor Kennedy had filed an affidavit for Conflict of Interest on this Item. Mayor Pro -Tem Mike McMaster will handle the voting on this Agenda Item. Presented and questions regarding size and lighting of the court were answered by Jack Gregoire. Motion made by Councilmember Pearce and Second by Councilmember Valdez to award the San Jose Lighted Basketball Court Facility Project to the Low Bidder, D.I.J. Construction of Bertram, Texas, in the amount of $121850.000 • • ,. SECOND.e : MOTION CARRIED. UNANIMOUS 900007 Consideration of and Possible Action on Approving an Agreement with Steger and Bizzell for Design of Dechlorination Facility at Existing Wastewater Treatment Plant /Jim Briggs Presented and questions answered as to the need for this Agreement by Jim Briggs. Council Minutes - Regular Meeting 01/09/90 Page 4 of 12 Motion made by Councilmember Councilmember Fling to approve MOTION: SECOND. MOTION CARRIED. McMaster and Second by Resolution 900007 as Read. A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF GEORGETOWN, TEXAS, AND STEGER AND BIZZELL, INC., AUTHORIZING DESIGN OF DECHLORINATION FACILITY AT THE EXISTING WASTEWATER TREATMENT FACILITY, AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME. 900014 Citizens Wishing to Address the Council Patrick Thompson from Red Door Electronics. Mr. Thompson stated that he wished to address the Council relating to Agenda Item No. 900017. Comments included information detailing his dealings with the Director of Public Utilities, his desire to have this contract awarded to him and his reasons for doing same. 900015 Consideration of and Possible Action on Authorizing the Mayor to Execute a Lease Agreement Between the City of Georgetown and Georgetown Health Care System, Inc., for Land on which a Rehabilitation Center will be Constructed /Bob Hart This Item was deferred until the next meeting. 900016 Presentation and Acceptance of September 30, 1989 Comprehensive Annual Financial Report and Report to Management /Glenn Reynolds, Earl Maxwell and Deloitte & Touche Presentation made by Earl Maxwell. Addressed the Council with information following the completion of the Audit of the financial statements of the City of Georgetown for the thirteen month period ending September 30, 1989. Two reports were supplied to the Council, the Comprehensive Annual Financial Report (including the Letter of Transmittal, Independent Auditors Report, Statistical Information of a 10 year history, Single Audit Reports, etc.) and the Report to Management from Deloitte and Touche. These reports were explained in detail to the Council by Earl Maxwell who then answered Councilmembers questions. DISCUSSION FOLLOWED. Council Minutes - Regular Meeting 01/09/90 Page 5 of 12 Motion by Councilmember McMaster and Second by Councilmember Saegert to accept the Comprehensive Annual Financial Report and the Report to Management. MOTION: MCMASTER SECOND. SAEGERT MOTION CARRIED: UNANIMOUS 900017 Consideration of and Possible Action on Authorization to Purchase /Contract Radio Communications Equipment from Motorola, Inc., on a Three (3) Year Payment Plan /Jim Briggs Presentation and questions answered by Jim Briggs. Jim Briggs detailed information relating to his decision process in this matter. Representatives from both Motorola and Red Door Electronics made statements regarding their capabilities to supply and service this equipment for the City and the quality of their respective equipment. DISCUSSION FOLLOWED. Motion made by Councilmember Pearce and Second by Councilmember Fling to Approve Resolution No. 900017 as Read. MOTION: PEARCE SECOND: FLING MOTION CARRIED. 4 FOR 2 AGAINST (SAEGERT, BONNER) RESOLUTION NO. 900017 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF GEORGETOWN, TEXAS, AND MOTOROLA, INC., AUTHORIZING PURCHASE OF AN 800 MEGAHERTZ RADIO COMMUNICATIONS SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME 900018 Consideration of and Possible Action Approving an Increase in Expenditure of Funds for Legal Council in the Brazos River Authority Rate Proceedings Before the Texas Water Commission /Diane Callander Presented and questions answered by Diane Callander. Motion made by Councilmember Bonner and Second by Councilmember Pearce to Approve Resolution No. 900018 as Read. MOTION: BONNER SECOND: PEARCE MOTION CARRIED. UNANIMOUS Council Minutes- Regular Meeting 01/09/90 Page 6 of 12 A RESOLUTION APPROVING FOR THE AGREEMENT WITH & FOWLER, P.C., FOR REPRESENTATION OF THE PROCEEDINGS AGAINST BF AN INCREASED EXPENDITURE OF FUNDS THE FIRM OF LLOYD, GOSSELINK, RYAN CONTINUED PARTICIPATION IN THE CITY OF GEORGETOWN IN THE RATE AZOS RIVER AUTHORITY 900019 Consideration of and Possible Action on a Resolution Authorizing Legal Representation in Certificate of Convenience and Necessity Proceedings in the Industrial Park North Area /Diane Callander Presented and questions answered by Diane Callander. Motion made by Councilmember Saegert and Second by Councilmember Valdez to Approve Resolution No. 900019 as Read. MOTION. SAEGERT SECOND. VALDEZ MOTION CARRIED: UNANIMOUS RESOLUTION NO. 900019 A RESOLUTION APPROVING THE UTILIZATION OF THE FIRM OF LLOYD, GOSSELINK, RYAN & FOWLER, P.C. IN REPRESENTING THE CITY OF GEORGETOWN'S PARTICIPATION IN THE PROCEEDINGS FOR CERTIFICATION OF CONVENIENCE AND NECESSITY 900020 Consideration of and Possible Action Authorizing the Purchase of a Ground Water Storage Tank Site, Easements and Access /Bob Hart and Jim Briggs Motion made by Councilmember Pearce and Second made by Councilmember McMaster to Approve purchase of 2.50 acres of property for $13,750.00 for a ground water storage tank site from record title holder, conditioned upon all appropriate releases being obtained from lienholders, obtaining fee simple acquisition and appropriate access easements, and City will pay for title expense and taxes to be prorated MOTION: PEARCE SECOND: MCMASTER MOTION CARRIED: UNANIMOUS Council Minutes- Regular Meeting 01/09/90 Page 7 of 12 900021 Consideration of and Possible Action on an Ordinance Providing, Generally, for Board, Committee and Commission Structure with Regard to Membership and Terms of Office /SECOND READING /Diane Callander Presented and questions answered by Diane Callander. Motion made by Councilmember McMaster and Second by Councilmember Pearce to Approve Ordinance No. 900021 as Read on Second Reading. MOTION: MCMASTER SECOND. PEARCE MOTION CARRIED: UNANIMOUS (5 FOR - BONNER ABSENT FOR VOTE) rAJ IN lie \4ki IN M \i, &*ffitC AN ORDINANCE ADOPTING A STRUCTURE FOR COMMISSIONS, COMMITTEES, AND BOARDS OF THE CITY OF GEORGETOWN, PROVIDING FOR A MEMBERSHIP FOR CERTAIN BOARDS AND COMMITTEES; PROVIDING FOR A THREE YEAR TERM OF OFFICE FOR CERTAIN COMMITTEES AND BOARDS; PROVIDING FOR UNIFORM DATE FOR TERMS OF OFFICE; PROVIDING FOR THE COUNCIL TO ADOPT ANY RULES AND PROCEDURES TO EFFECTUATE THIS TRANSITION; PROVIDING A REPEALING CLAUSE AND SEVERABILITY CLAUSE AND SETTING AN EFFECTIVE DATE. 900022 Appointment of Board Members to Airport Advisory Board/ Mayor Kennedy Mayor Kennedy recommends reappointment of Jim Caskey, and appointment of Bill Connor and James Accuntius to the Airport Advisor Board. Motion made by Councilmember Barbara Pearce and Second made by Councilmember Valdez to Approve these Recommendations. MOTION. PEARCE SECOND: VALDEZ MOTION CARRIED: UNANIMOUS (5 FOR - BONNER ABSENT FOR VOTE) 900023 Appointment of Board Members to Board of Adjustment /Mayor Kennedy Mayor Kennedy recommends reappointment of Wayne Meadows (P &Z Representative) and Sterling Crim (to go from Alternate position to Regular position), and appointment of Steve Bamsch (Alternate for P &Z) and Neal Proctor (Alternate position). Council Minutes - Regular Meeting 01/09/90 Page 8 of 12 Motion by Councilmember McMaster and Second by Councilmember Saegert to Approve these Recommendations. MOTION: MCMASTER SECOND: SAEGERT MOTION CARRIED: UNANIMOUS 900024 Appointment of Committee Members to Century Plan Steering Committee /Mayor Kennedy Mayor Kennedy recommends appointments of James Draeger (Airport Advisory Board)® Patty Eason (P & Z), and Randy Bedwell (Parks and Recreation). Motion by Councilmember McMaster and Second by Councilmember Fling to Approve these Recommendations. MOTION: MCMASTER SECOND: FLING MOTION CARRIED: UNANIMOUS 900025 Appointment of Board Members to the Electrical Examiners Board /Mayor Kennedy Mayor Kennedy recommends the appointment of Randy Stewart to the Electrical Examiners Board. Motion by Councilmember Pearce and Second by Councilmember Saegert to Approve this Recommendation. MOTION: PEARCE SECOND: SAEGERT MOTION CARRIED. UNANIMOUS 900026 Appointment of Committee Members to the Historic Preservation Committee /Mayor Kennedy Mayor Kennedy recommends the reappointment of Carala Carver and J. C. Johnson, and the appointment of JoElla Broussard. Also recommending the appointment of Gordon Baker to fill position of member that has never attended a meeting of the Historic Preservation Committee. Motion made by Councilmember Pearce and Second made by Councilmember Valdez to Approve these Recommendations: MOTION: PEARCE SECOND: VALDEZ MOTION CARRIED: UNANIMOUS Council Minutes ®Regular Meeting 01/09/90 Page 9 of 12 900027 Appointment of Board Board /Mayor Kennedy Members to the Hospital Authority Mayor Kennedy recommends the appointment of John Boff and Cliff Brown to the Hospital Authority Board. Motion made by Councilmember Fling and Second made by Councilmember McMaster to Approve these Recommendations. MOTION. FLING SECOND: MCMASTER MOTION CARRIED. UNANIMOUS 900028 Appointment of Board Members to the Housing Authority Board /Mayor Kennedy Mayor Kennedy recommends the reappointment of Gene Lawhon and the appointment of Gracie Edgar to the Housing Authority Board. Motion made by Councilmember Fling and Second made by Councilmember Valdez to Approve these Recommendations. MOTION. FLING SECOND: VALDEZ MOTION CARRIED: UNANIMOUS 900029 Appointment of Board Members to the Library Board /Mayor Kennedy Mayor Kennedy recommends the reappointment of Jean -Marie Mendez and the appointment of Amelia Roland Washington and Judi Shanklin. Motion made by Councilmember Pearce and Second made by Councilmember McMaster to Approve these Recommendations. MOTION. PEARCE SECOND: MCMASTER MOTION CARRIED: UNANIMOUS 900030 Appointment of Commission Members to the Planning and Zoning Commission /Mayor Kennedy Mayor Kennedy recommends the reappointment of Steve Bamsch and Wayne Meadows. Motion made by Councilmember McMaster and Second by Councilmember Saegert to Approve these Recommendations. Questions asked by Councilmember Bonner as to the reason that a black person had not been recommended for this board. Council Minutes - Regular Meeting 01/09/90 Page 10 of 12 Mayor Kennedy stated that the commission members were fairly balanced. The Planning & Zoning Commission includes minorities, is represented by areas City wide and has a variety of occupations for a fair balance. MOTION: MCMASTER SECOND: SAEGERT MOTION CARRIED: UNANIMOUS - 5 FOR 1 AGAINST (BONNER) 900031 Appointment of Board Members to the Tourism Board /Mayor Kennedy Mayor Kennedy recommends the appointment of (with consideration given to recommendations by the Heritage Society, business community, and Downtown Georgetown Association) Karen Dormois, Skip Morse and Marty Curtis. Motion made by Councilmember McMaster and Second by Councilmember Valdez to Approve these Recommendations. MOTION: MCMASTER SECOND. VALDEZ MOTION CARRIED: UNANIMOUS 900032 Appointment of Committee Members to the Traffic, Parking Safety Committee /Mayor Kennedy Mayor Kennedy recommends the appointment of Anita Williams, Katherine Frankum, and Howard Harrison. Also, the Mayor asked that the Council monitor the activity of this committee and that it be reviewed again next year at this time. Motion made by Councilmember Fling and Second made by Councilmember Pearce to Approve these Recommendations. MOTION. FLING SECOND. PEARCE MOTION CARRIED: UNANIMOUS 900033 Appointment of Board Member to the Williamson County Health District Board /Mayor Kennedy Mayor Kennedy recommends the appointment of Darlene Lacy to fill this position on the Williamson County Health District Board Motion by Councilmember Pearce and Second made by Councilmember Fling to Approve these Recommendations. MOTION: SECOND: MOTION PEARCE FLING CARRIED: Council Minutes - Regular Meeting 01/09/90 Page 11 of 12 900034 Discuss City Secretary Position/Bob HarI3 900035 Mayor, • • •' City Manager • . • Reports time. Councilmember Saegert asked that a thank you be conveyed to the City of Round Rock for their fire fighters assistance during a fire in the Golden Oaks area around Christmas Councilmember Pearce thanked the workers who had been out in the cold weather to fix water lines during the extremely cold weather which we experienced in past couple - Councilmember Fling also stated his appreciation for the hard work which the City employees had put in while keeping the water line operational during the cold weather and their quick response time. Councilmember Bonner invited the Council and public to attend the parade and festivities in honor of the 5th Annual Celebration of Martin Luther King, Sr. birthday. City Manager Bob Hart stated that the City had received the grant to extend the water /wastewater lines to ACM. The grant has been tentatively approved and had cleared both committees, and will go to the Director for signature. There will be an on -site review which will occur on January 12th to validate that ACM is really a business with workers there. •�•� �. • - There being no further business to come before the Council, Mayor Kennedy ad3ourned the meeting. TIME: 8:48 P.M. - -• • Council - ' -• Meeting 01/09/90 '.• • a