HomeMy WebLinkAboutMIN 01.09.1990 CC-RCITY COUNCIL
CITY OF GEORGETOWN
P. O. BOX 409
GEORGETOWN, TEXAS 78627 -0409
TUESDAY, JANUARY 9, 1990
The City Council of the City of Georgetown, Texas, met in a Regular
Meeting on the above date at 6 :00 p.m. with Mayor Tim Kennedy
presiding. The following members of the Council and officials were
present: Councilmembers Winfred Bonner, Doak Fling, Mike McMaster,
Barbara Pearce, Joe Saegert and Shorty Valdez, City Manager, Bob
Hart; City Attorney, Diane Callander; Deputy City Secretary, Leslie
Barone, Director of Community Services, Hartley Sappington.*
Director of Public Utilities, Jim Briggs, Director of Development
and Planning, Ed Barry, Director of Finance and Administration,
Glenn Reynolds; Fire Chief, Les Bunte. Councilmember Ercel
Brashear was absent.
Mayor Kennedy called the meeting to order at 6 :00 p.m. and the
Council went directly into Executive Session.
EXECUTIVE SESSION - 6 :00 P.M.
Executive Session Pursuant to Article 6252 -17a, Sec. 2(e),
Litigation
900001E Discuss City of Georgetown Intervention in Brazos River
Authority Rate Case /Diane Callander
900002E Discuss Contemplated Litigation in Certificate of
Convenience and Necessity Proceedings in the Industrial
Park North Area /Diane Callander
Executive Session Pursuant to Article 6252 -17a, Sec. 2(f), Real
Property
900003E Discuss Purchase of Ground Water Storage Tank Site,
Easements and Access /Bob Hart
Mayor Tim Kennedy reconvened the meeting into Open Session at 7 :04
p.m.
REGULAR MEETING - 7 :04 P.M.
CONSENT AGENDA:
Council Minutes- Regular Meeting 01/09/90 Page 1 of 12
900004 Approval of Meeting Minutes - Regular Meeting 12/12/89
and Special Meeting 12/14/89 /Leslie Barone
Minutes approved for inclusion in official City records®
900005 Consideration of and Possible Action on a Resolution
Authorizing a Contract with Haynie & Kallman, Inc., for
Consulting and Engineering Services as Deemed Necessary
for Future Project Work /Jim Briggs
This item was pulled, by Councilmember Fling, from
consideration on the Consent Agenda and will be discussed
under the Regular Agenda.
900006 Consideration of and Possible Action on Accepting and
Awarding the San Jose Lighted Basketball Court Facility
Project to the Low Bidder, D.I.J. Construction of
Bertram, Texas /Hartley Sappington and Jack Gregoire
This item was pulled, by Mayor Kennedy, from
consideration on the Consent Agenda and will be discussed
under the Regular Agenda.
900007 Consideration of and Possible Action on Approving an
Agreement with Steger and Bizzell for Design of
Dechlorination Facility at Existing Wastewater Treatment
Plant /Jim Briggs
This item was pulled, by Councilmember McMaster, from
consideration on the Consent Agenda and will be discussed
under the Regular Agenda.
900008 Consideration of and Possible Action on Awarding the Bid
for One Truck Mounted Sewer Cleaner to the Low Bidder,
Montgomery Municipal Supply /Terry Jones and Jim Briggs
Approval to Award the bid for one truck mounted sewer
cleaner to the low bidder, Montgomery Municipal Supply,
in the amount of $36,971.00.
900009 Consideration of and Possible Action on Awarding the Bid
for Second Quarter Fuel to the Low Bidder for Unleaded
Gasoline, Wolf's Chevron, and the Low Bidder for Diesel
Fuel, Fuel Distributors /Glenn Reynolds and Terry Jones
Approval to Award second quarter fuel bid to the low
bidder for unleaded gasoline, Wolf's Chevron, price per
gallon, .846, and, the low bidder for diesel fuel, Fuel
Distributors, price per gal, 1.059.
900010 Consideration of and Possible Action on Awarding the
Annual Bid on Chlorine to the Low Bidder for One Ton
Council Minutes-Regular Meeting 01/09/90 Page 2 of 12
Cylinders, Dixie
Petro -Chem
and
the Low Bidder for
150
lb. Cylinders, Van Waters &
Rodgers /Glenn Reynolds
and
Terry Jones
30 ft. pole
at $71.80;
35 ft. pole at $97.85,
40 ft. pole
Approval to Award
the annual
bid
on chlorine to the
low
bidder for one
ton cylinders,
Dixie Petro -Chem,
at
$405.008 and, the
low bidder
for
150 lb. cylinders,
Van
Waters & Rodgers,
at $59.00.
900011 Consideration of and Possible Action on Awarding the
Annual Bid for Stock Automotive Parts to the Low Bidder
for Auto Parts /Glenn Reynolds and Terry Jones
Approval to Award the annual bid for stock automotive
parts to the low bidder for each line item as indicated
by the star on the attached bid tabulation, Exhibit "A ".
900012 Consideration of and Possible Action on Awarding the
Annual Bid on Stock Janitorial Supplies to the Low
Bidder /Glenn Reynolds and Terry Jones
Approval to Award the annual bid on stock janitorial
supplies to the low bidder for each line item as indicted
by the star on attached bid tabulation, Exhibit "B ".
900013 Consideration of and Possible Action on Awarding the
Annual Bid for Utility Poles to the Low Bidder /Glenn
Reynolds and Terry Jones
Approval
to
Award the annual bid for utility
poles to the
overall
low
bidder,
International Paper Co.
as follows:
30 ft. pole
at $71.80;
35 ft. pole at $97.85,
40 ft. pole
at $124.25,
45 ft.
pole at $144.60, 50
ft. pole at
$174.35;
and 70 ft.
pole at $976.55.
900013A Consideration of and Possible Action on Awarding the
Annual Bid for Computer and Copier Paper to the Low
Bidder/ Glenn Reynolds and Terry Jones
Approval to Award the annual bid for computer and copier
paper to the low bidder for each line item as indicated
by the star on attached bid tabulation, Exhibit "C ".
Motion made by Councilmember Fling and
Councilmember Saegert to Approve the Items
Agenda, with the exception of Agenda Item
pulled by Councilmember Fling, Agenda Item
pulled by Mayor Kennedy, and Agenda Item
pulled by Councilmember McMaster.
MOTION: FLING
SECOND: SAEGERT
MOTION CARRIED: UNANIMOUS
Second by
on the Consent
No. 990005 as
No. 990006 as
No. 990007 as
Council Minutes - Regular Meeting 01/09/90 Page 3 of 12
REGULAR AGENDA:
900005 Consideration of and Possible Action on a Resolution
Authorizing a Contract with Haynie & Kallman, Inc., for
Consulting and Engineering Services as Deemed Necessary
for Future Project Work /Jim Briggs
Presentation and questions answered by Jim Briggs.
Motion made by Councilmember Saegert and Second by
Councilmember Bonner to table this Agenda Item until a
further date with no continued discussion at this time
pending additional investigation of this Item.
MOTION® SAEGERT
SECOND. BONNER
MOTION CARRIED. 4 FOR
2 AGAINST (PEARCE, MCMASTER)
900006 Consideration of and Possible Action on Accepting and
Awarding the San Jose Lighted Basketball Court Facility
Project to the Low Bidder, D.I.J. Construction of
Bertram, Texas /Hartley Sappington and Jack Gregoire
Entered into the record that this was pulled from the
Consent Agenda because Mayor Kennedy had filed an
affidavit for Conflict of Interest on this Item. Mayor
Pro -Tem Mike McMaster will handle the voting on this
Agenda Item.
Presented
and
questions
regarding size and lighting of
the court
were
answered
by Jack Gregoire.
Motion made by Councilmember Pearce and Second by
Councilmember Valdez to award the San Jose Lighted
Basketball Court Facility Project to the Low Bidder,
D.I.J. Construction of Bertram, Texas, in the amount of
$121850.000
• • ,.
SECOND.e :
MOTION CARRIED. UNANIMOUS
900007 Consideration of and Possible Action on Approving an
Agreement with Steger and Bizzell for Design of
Dechlorination Facility at Existing Wastewater Treatment
Plant /Jim Briggs
Presented and questions answered as to the need for this
Agreement by Jim Briggs.
Council Minutes - Regular Meeting 01/09/90 Page 4 of 12
Motion made by Councilmember
Councilmember Fling to approve
MOTION:
SECOND.
MOTION CARRIED.
McMaster and Second by
Resolution 900007 as Read.
A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF
GEORGETOWN, TEXAS, AND STEGER AND BIZZELL, INC.,
AUTHORIZING DESIGN OF DECHLORINATION FACILITY AT THE
EXISTING WASTEWATER TREATMENT FACILITY, AND AUTHORIZING
THE MAYOR TO EXECUTE THE SAME.
900014 Citizens Wishing to Address the Council
Patrick Thompson from Red Door Electronics.
Mr. Thompson stated that he wished to address the Council
relating to Agenda Item No. 900017. Comments included
information detailing his dealings with the Director of
Public Utilities, his desire to have this contract
awarded to him and his reasons for doing same.
900015 Consideration of and Possible Action on Authorizing the
Mayor to Execute a Lease Agreement Between the City of
Georgetown and Georgetown Health Care System, Inc., for
Land on which a Rehabilitation Center will be
Constructed /Bob Hart
This Item was deferred until the next meeting.
900016 Presentation and Acceptance of September 30, 1989
Comprehensive Annual Financial Report and Report to
Management /Glenn Reynolds, Earl Maxwell and Deloitte &
Touche
Presentation made by Earl Maxwell. Addressed the Council
with information following the completion of the Audit
of the financial statements of the City of Georgetown for
the thirteen month period ending September 30, 1989. Two
reports were supplied to the Council, the Comprehensive
Annual Financial Report (including the Letter of
Transmittal, Independent Auditors Report, Statistical
Information of a 10 year history, Single Audit Reports,
etc.) and the Report to Management from Deloitte and
Touche. These reports were explained in detail to the
Council by Earl Maxwell who then answered Councilmembers
questions. DISCUSSION FOLLOWED.
Council Minutes - Regular Meeting 01/09/90 Page 5 of 12
Motion by Councilmember McMaster and Second by
Councilmember Saegert to accept the Comprehensive Annual
Financial Report and the Report to Management.
MOTION: MCMASTER
SECOND. SAEGERT
MOTION CARRIED: UNANIMOUS
900017 Consideration of and Possible Action on Authorization to
Purchase /Contract Radio Communications Equipment from
Motorola, Inc., on a Three (3) Year Payment Plan /Jim
Briggs
Presentation and questions answered by Jim Briggs. Jim
Briggs detailed information relating to his decision
process in this matter. Representatives from both
Motorola and Red Door Electronics made statements
regarding their capabilities to supply and service this
equipment for the City and the quality of their
respective equipment. DISCUSSION FOLLOWED.
Motion made by Councilmember Pearce and Second by
Councilmember Fling to Approve Resolution No. 900017 as
Read.
MOTION: PEARCE
SECOND: FLING
MOTION CARRIED. 4 FOR
2 AGAINST (SAEGERT, BONNER)
RESOLUTION NO. 900017
A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF
GEORGETOWN, TEXAS, AND MOTOROLA, INC., AUTHORIZING
PURCHASE OF AN 800 MEGAHERTZ RADIO COMMUNICATIONS SYSTEM,
AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME
900018 Consideration of and Possible Action Approving an
Increase in Expenditure of Funds for Legal Council in the
Brazos River Authority Rate Proceedings Before the Texas
Water Commission /Diane Callander
Presented and questions answered by Diane Callander.
Motion made by Councilmember Bonner and Second by
Councilmember Pearce to Approve Resolution No. 900018 as
Read.
MOTION: BONNER
SECOND: PEARCE
MOTION CARRIED. UNANIMOUS
Council Minutes- Regular Meeting 01/09/90 Page 6 of 12
A RESOLUTION APPROVING
FOR THE AGREEMENT WITH
& FOWLER, P.C., FOR
REPRESENTATION OF THE
PROCEEDINGS AGAINST BF
AN INCREASED EXPENDITURE OF FUNDS
THE FIRM OF LLOYD, GOSSELINK, RYAN
CONTINUED PARTICIPATION IN THE
CITY OF GEORGETOWN IN THE RATE
AZOS RIVER AUTHORITY
900019 Consideration of and Possible Action on a Resolution
Authorizing Legal Representation in Certificate of
Convenience and Necessity Proceedings in the Industrial
Park North Area /Diane Callander
Presented and questions answered by Diane Callander.
Motion made by Councilmember Saegert and Second by
Councilmember Valdez to Approve Resolution No. 900019 as
Read.
MOTION. SAEGERT
SECOND. VALDEZ
MOTION CARRIED: UNANIMOUS
RESOLUTION NO. 900019
A RESOLUTION APPROVING THE UTILIZATION OF THE FIRM OF
LLOYD, GOSSELINK, RYAN & FOWLER, P.C. IN REPRESENTING THE
CITY OF GEORGETOWN'S PARTICIPATION IN THE PROCEEDINGS FOR
CERTIFICATION OF CONVENIENCE AND NECESSITY
900020 Consideration of and Possible Action Authorizing the
Purchase of a Ground Water Storage Tank Site, Easements
and Access /Bob Hart and Jim Briggs
Motion made by Councilmember Pearce and Second made by
Councilmember McMaster to Approve purchase of 2.50 acres
of property for $13,750.00 for a ground water storage
tank site from record title holder, conditioned upon all
appropriate releases being obtained from lienholders,
obtaining fee simple acquisition and appropriate access
easements, and City will pay for title expense and taxes
to be prorated
MOTION: PEARCE
SECOND: MCMASTER
MOTION CARRIED: UNANIMOUS
Council Minutes- Regular Meeting 01/09/90 Page 7 of 12
900021 Consideration of and Possible Action on an Ordinance
Providing, Generally, for Board, Committee and Commission
Structure with Regard to Membership and Terms of
Office /SECOND READING /Diane Callander
Presented and questions answered by Diane Callander.
Motion made by Councilmember McMaster and Second by
Councilmember Pearce to Approve Ordinance No. 900021 as
Read on Second Reading.
MOTION: MCMASTER
SECOND. PEARCE
MOTION CARRIED: UNANIMOUS
(5 FOR - BONNER ABSENT FOR VOTE)
rAJ IN lie \4ki IN M \i, &*ffitC
AN ORDINANCE ADOPTING A STRUCTURE FOR COMMISSIONS,
COMMITTEES, AND BOARDS OF THE CITY OF GEORGETOWN,
PROVIDING FOR A MEMBERSHIP FOR CERTAIN BOARDS AND
COMMITTEES; PROVIDING FOR A THREE YEAR TERM OF OFFICE
FOR CERTAIN COMMITTEES AND BOARDS; PROVIDING FOR UNIFORM
DATE FOR TERMS OF OFFICE; PROVIDING FOR THE COUNCIL TO
ADOPT ANY RULES AND PROCEDURES TO EFFECTUATE THIS
TRANSITION; PROVIDING A REPEALING CLAUSE AND SEVERABILITY
CLAUSE AND SETTING AN EFFECTIVE DATE.
900022 Appointment of Board Members to Airport Advisory Board/
Mayor Kennedy
Mayor Kennedy recommends reappointment of Jim Caskey, and
appointment of Bill Connor and James Accuntius to the
Airport Advisor Board.
Motion made by Councilmember Barbara Pearce and Second
made by Councilmember Valdez to Approve these
Recommendations.
MOTION. PEARCE
SECOND: VALDEZ
MOTION CARRIED: UNANIMOUS
(5 FOR - BONNER ABSENT FOR VOTE)
900023 Appointment of Board Members to Board of Adjustment /Mayor
Kennedy
Mayor Kennedy recommends reappointment of Wayne Meadows
(P &Z Representative) and Sterling Crim (to go from
Alternate position to Regular position), and appointment
of Steve Bamsch (Alternate for P &Z) and Neal Proctor
(Alternate position).
Council Minutes - Regular Meeting 01/09/90 Page 8 of 12
Motion by Councilmember McMaster and Second by
Councilmember Saegert to Approve these Recommendations.
MOTION: MCMASTER
SECOND: SAEGERT
MOTION CARRIED: UNANIMOUS
900024 Appointment of Committee Members to Century Plan Steering
Committee /Mayor Kennedy
Mayor Kennedy recommends appointments of James Draeger
(Airport Advisory Board)® Patty Eason (P & Z), and Randy
Bedwell (Parks and Recreation).
Motion by Councilmember McMaster and Second by
Councilmember Fling to Approve these Recommendations.
MOTION: MCMASTER
SECOND: FLING
MOTION CARRIED: UNANIMOUS
900025 Appointment of Board Members to the Electrical Examiners
Board /Mayor Kennedy
Mayor Kennedy recommends the appointment of Randy Stewart
to the Electrical Examiners Board.
Motion by Councilmember Pearce and Second by
Councilmember Saegert to Approve this Recommendation.
MOTION: PEARCE
SECOND: SAEGERT
MOTION CARRIED. UNANIMOUS
900026 Appointment of Committee Members to the Historic
Preservation Committee /Mayor Kennedy
Mayor Kennedy recommends the reappointment of Carala
Carver and J. C. Johnson, and the appointment of JoElla
Broussard. Also recommending the appointment of Gordon
Baker to fill position of member that has never attended
a meeting of the Historic Preservation Committee.
Motion made by Councilmember Pearce and Second made by
Councilmember Valdez to Approve these Recommendations:
MOTION: PEARCE
SECOND: VALDEZ
MOTION CARRIED: UNANIMOUS
Council Minutes ®Regular Meeting 01/09/90 Page 9 of 12
900027 Appointment of Board
Board /Mayor Kennedy
Members to the Hospital Authority
Mayor Kennedy recommends the appointment of John Boff and
Cliff Brown to the Hospital Authority Board.
Motion made by Councilmember Fling and Second made by
Councilmember McMaster to Approve these Recommendations.
MOTION. FLING
SECOND: MCMASTER
MOTION CARRIED. UNANIMOUS
900028 Appointment of Board Members to the Housing Authority
Board /Mayor Kennedy
Mayor Kennedy recommends the reappointment of Gene Lawhon
and the appointment of Gracie Edgar to the Housing
Authority Board.
Motion made by Councilmember Fling and Second made by
Councilmember Valdez to Approve these Recommendations.
MOTION. FLING
SECOND: VALDEZ
MOTION CARRIED: UNANIMOUS
900029 Appointment of Board Members to the Library Board /Mayor
Kennedy
Mayor Kennedy recommends the reappointment of Jean -Marie
Mendez and the appointment of Amelia Roland Washington
and Judi Shanklin.
Motion made by Councilmember Pearce and Second made by
Councilmember McMaster to Approve these Recommendations.
MOTION. PEARCE
SECOND: MCMASTER
MOTION CARRIED: UNANIMOUS
900030 Appointment of Commission Members to the Planning and
Zoning Commission /Mayor Kennedy
Mayor Kennedy recommends the reappointment of Steve
Bamsch and Wayne Meadows.
Motion made by Councilmember McMaster and Second by
Councilmember Saegert to Approve these Recommendations.
Questions asked by Councilmember Bonner as to the reason
that a black person had not been recommended for this
board.
Council Minutes - Regular Meeting 01/09/90 Page 10 of 12
Mayor Kennedy stated that the commission members were
fairly balanced. The Planning & Zoning Commission
includes minorities, is represented by areas City wide
and has a variety of occupations for a fair balance.
MOTION: MCMASTER
SECOND: SAEGERT
MOTION CARRIED: UNANIMOUS - 5 FOR
1 AGAINST (BONNER)
900031 Appointment of Board Members to the Tourism Board /Mayor
Kennedy
Mayor Kennedy recommends the appointment of (with
consideration given to recommendations by the Heritage
Society, business community, and Downtown Georgetown
Association) Karen Dormois, Skip Morse and Marty Curtis.
Motion made by Councilmember McMaster and Second by
Councilmember Valdez to Approve these Recommendations.
MOTION: MCMASTER
SECOND. VALDEZ
MOTION CARRIED: UNANIMOUS
900032 Appointment of Committee Members to the Traffic, Parking
Safety Committee /Mayor Kennedy
Mayor Kennedy recommends the appointment of Anita
Williams, Katherine Frankum, and Howard Harrison. Also,
the Mayor asked that the Council monitor the activity of
this committee and that it be reviewed again next year
at this time.
Motion made by Councilmember Fling and Second made by
Councilmember Pearce to Approve these Recommendations.
MOTION. FLING
SECOND. PEARCE
MOTION CARRIED: UNANIMOUS
900033 Appointment of Board Member to the Williamson County
Health District Board /Mayor Kennedy
Mayor Kennedy recommends the appointment of Darlene Lacy
to fill this position on the Williamson County Health
District Board
Motion by Councilmember Pearce and Second made by
Councilmember Fling to Approve these Recommendations.
MOTION:
SECOND:
MOTION
PEARCE
FLING
CARRIED:
Council Minutes - Regular Meeting 01/09/90 Page 11 of 12
900034 Discuss City Secretary Position/Bob HarI3
900035 Mayor, • • •' City Manager • . • Reports
time. Councilmember Saegert asked that a thank you be conveyed
to the City of Round Rock for their fire fighters
assistance during a fire in the Golden Oaks area around
Christmas
Councilmember Pearce thanked the workers who had been out
in the cold weather to fix water lines during the
extremely cold weather which we experienced in past
couple -
Councilmember Fling also stated his appreciation for the
hard work which the City employees had put in while
keeping the water line operational during the cold
weather and their quick response time.
Councilmember Bonner invited the Council and public to
attend the parade and festivities in honor of the 5th
Annual Celebration of Martin Luther King, Sr. birthday.
City Manager Bob Hart stated that the City had received
the grant to extend the water /wastewater lines to ACM.
The grant has been tentatively approved and had cleared
both committees, and will go to the Director for
signature. There will be an on -site review which will
occur on January 12th to validate that ACM is really a
business with workers there.
•�•� �. • -
There being no further business to come before the
Council, Mayor Kennedy ad3ourned the meeting.
TIME: 8:48 P.M.
- -• •
Council - ' -• Meeting 01/09/90 '.• • a