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MIN 09.27.1988 CC-RCITY OF GEORGETOWN, TEXAS P. 0. BOX 409 GEORGETOWN, TEXAS 78626 September 27, 1988 The City Council of the City of Georgetown, Texas met in a Regular Session on the above date at 7:00 p.m. with Mayor Kennedy presiding. The following members of Council and officials were present: Mayor Pro Tem Barbara Pearce and Councilmembers Luther Laubach, Ercel Brashear, Doak Fling, Mike Master; City Secretary, Leta F. Willoughby; Acting City Manager Hartley Sappington; City Attorney, Diane Callander; Director of Public Utilities, Jim Briggs; Director of Development and Planning, Ed Barry; Hugh Anderson, Chief of Police; and Director of Finance and Administration, Glenn Reynolds. REGULAR MEETING - 7:00 P.M. Executive Session 880308 Executive Session Pursuant to Article 6252-17, Section 2 (g) Personnel, VACS Discuss Appointment of Acting City Manager and Procedures for Hiring New City Manager/Mayor Kennedy 880309 Executive Session Pursuant to Article 6252-17, Section 2 (f) Real Property, VACS Discuss Acquisition of Property Along R.M. 2338 for Street Widening Purposes/Diane Callander Mayor Kennedy adjourned the meeting into Executive Session at 7:00 p.m. He reconvened the meeting in Open Session at 8:30 P.M. No final action or decision was taken in Executive Session on the above matters. Consent Agenda: 880310 Bills Over $5,000.00/Glenn Reynolds PAYABLE FROM GENERAL FUND: 1. Red Door Communications ....................$ 2. Williamson County Appraisal District.......$ 71150.30 55292.25 PAYABLE FROM GENERAL/UTILITY 1. Deloitte Haskins & Sells ...................$ FUNDS: 7,000.00 PAYABLE FROM UTILITY FUND: 1. Municipal Software .........................$ 2. R. E. Wolfe Enterprises ....................$ 6,850.00 51082.00 PAYABLE FROM AIRPORT FUND: 1. Tolson Oil Company .........................$ 71409.43 PAYABLE FROM SPECIAL REVENUE 1. Richard Verdoorn,Inc.......................$ FUND: 12,500.00 09/27/88 (csf sept27.min) page 1 of 17 PAYABLE FROM UTILITY CAPITAL PROJECTS FUND: 1. Gutierrez, Smouse, Wilmut & Assoc.,Inc.....$ the Police Department /Hugh Anderson 23,949.00 880311 Approval of Minutes - Meetings of 09-13 and 09-19/Leta and Willoughby 880312 Consider Request to Research and Select Portable and 880313. Mobile Communications Equipment Budgeted for 1988-89 for the Police Department /Hugh Anderson 880313 Consideration of and Possible Action on a Resolution Authorizing the Mayor or his designee to Execute a Federal Grant in an Amount Not to Exceed $700,000.00/Travis McLain/Hartley Sappington 880314 Award Bid for Unleaded Gasoline (8,500 Gallons)/Terry Jones/Glenn Reynolds (Award bid to Lackey & Clark.) 880315 Award Bid for Fluoridation Equipment/Installation per State Grant/Terry Jones/Glenn Reynolds (Award to lowest bidder in each category.) 880316 Consideration of and Possible Action on a Resolution Approving the Acquisition of Property Along RM 2338 for Street Widening Purposes/Diane Callander Councilmember Brashear asked that both sets of minutes reflect that Councilmember Laubach was present. He also asked that agenda item nos. 880313 and 880316 be pulled from the consent agenda and considered under the regular agenda. Motion by Councilmember Pearce and Second by Councilmember Brashear to approve consent agenda item nos. 880310, 880311, 880312, 880314 and 880315. MOTION: PEARCE SECOND: BRASHEAR MOTION CARRIED: UNANIMOUS Regular Agenda: 880313 Consideration of and Possible Action on a Resolution Authorizing the Mayor or his designee to Execute a Federal Grant in an Amount Not to Exceed $700,000.00/Travis McLain/Hartley Sappington Discussion followed between Councilmember Brashear, Travis McLain and Hartley Sappington regarding how the grant monies are shown in this year's budget. Motion by Councilmember Laubach and Second by Councilmember Fling to approve Resolution No. 880313. MOTION: LAUBACH SECOND: FLING MOTION CARRIED: UNANIMOUS 09/27/88 (csf sept27.min) page 2 of 17 RESOLUTION NO.880313 WHEREAS, the City Council (the "Council") of the City of Georgetown, Texas (the "City") desires to participate in federal grant funds to improve facilities and safety at the Georgetown Municipal Airport and has submitted to the Federal Aviation Administration (the "FAA") a Project Application for such fed- eral grant fundsg and WHEREAS, the FAA has accepted the City's Project Application, and will submit to the City a Grant Agreement between the FAA and the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: Section I. That the Council desires to accept the forthcoming Grant Agreement, Project Number 3-48-0093-02-88 in the amount of federal funds not to exceed $700,000.00 for the purpose of air- port development subject to the terms and conditions of such "Grant Agreement", a copy of which is attached hereto. Section II. The City agrees to provide matching funds not to exceed $77,777.00 as its share of the grant project costs. Section III. That the Council hereby authorizes the Mayor to execute the Grant Agreement, with the City Secretary to attest, which shall, upon its execution, become a legal and binding obligation of the City in accordance with its terms. Section IV. That should the Mayor be unavailable to execute the Grant Agreement, the Council hereby authorizes the Mayor to designate the Mayor Pro-Tem9 or another Councilmember; or the Director of Community Services to execute the Grant Agreement and the City Secretary to attest. 880316 Consideration of and Possible Action on a Resolution Approving the Acquisition of Property Along RM 2338 for Street Widening Purposes/Diane Callander Motion by Councilmember Pearce and Second by Councilmember Brashear to table this item for discussion. MOTION: PEARCE SECOND< BRASHEAR MOTION CARRIED: UNANIMOUS 880317 Appoint Acting City Manager and Approve Procedure for Hiring New City Manager /Mayor Kennedy Motion by Councilmember Laubach and Second by Councilmember Brashear to appoint Hartley Sappington as the Acting City Man- ager. 09/27/88 (csf sept27.min) page 3 of 17 MOTION: LAUBACH SECOND: BRASHEAR MOTION CARRIED: UNANIMOUS Mayor Kennedy stated that there would be no final action taken on the procedures for hiring a new City Manager. A selection committee comprised of Councilmembers Pearce and McMaster and Mayor Kennedy would formulate some criteria and would present to the Councilmembers for their approval. 880318 Discuss Possible Agreement for Consulting Services with Bob Gaylor/Mayor Kennedy This item was pulled from the agenda for consideration. 880319 Discuss and Possibly Take Action on Drainage Problem in the Downtown Area/Councilmember Brashear Discussion followed by Councilmember Brashear regarding the drainage problem in the downtown area, specifically the drain inlets are too narrow in depth. Jim Briggs gave some background information on the Main Street Project and how it affected the drainage. Councilmember Brashear stated that he would like to have the staff examine some options to preserve the asthetics of the downtown area, and also correct the drainage problem. Councilmember McMaster stated that he has no problem with look- ing at some options for this project, but everyone needed to remember that there are drainage problems all over the City. Harry Gold of Gold's Department Store and spokesman for the downtown merchants expressed his concern over the drainage problem and urged Council to take some measures to correct it. Council agreed to have the staff bring back some proposals or options on this matter. 880320 Consideration of and Possible Action on an Ordinance to Amend the Century Plan Policy Plan Pursuant to City Charter Revisions/SECOND READING/Ed Barry Motion by Councilmember Pearce and Second by Councilmember Laubach to pass, approve and adopt Ordinance No. 880320 on Sec- ond and Final Reading. MOTION: PEARCE SECOND: LAUBACH MOTION CARRIED: 09/27/88 UNANLv OUS (csf sept27.min) page 4 of 17 ORDINANCE NO. 880320 AN ORDINANCE AMENDING PORTIONS OF THE POLICY PLAN ELEMENT OF THE CENTURY PLAN (POLICY PLAN), CHAPTER FOUR -ADMINISTRATION, PURSU- ANT TO THE GENERAL ELECTION HELD ON MAY 79 1988, TO AMEND THE CITY CHARTER. (FULL TEXT OF ORDINANCE IN AUGUST 23, 1988 MINUTES) 880321 Consideration of and Possible Action on an Ordinance Vacating, Abandoning and Authorizing the Sale of a 0.07 R.O.W. Ease- ment/SECOND READING/Ed Barry Motion by Councilmember Brashear and Second by Councilmember Fling to pass, approve and adopt Ordinance No. 880321 on Second and Final Reading. MOTION: BRASHEAR SECOND: FLING MOTION CARRIED: UNANIMOUS ORDINANCE NO. 880321 AN ORDINANCE VACATING AND ABANDONING A 0.07 ACRE EASEMENT LOCATED 0 THE EAST OF THE INTERSECTION OF THE FOREST STREET AND WEST 14TH STREET RIGHT-OF-WAYS (R.O.W.) AND AUTHORIZING THE EXECUTION OF A SPECIAL WARRANTY DEED CONVEYING SAME, 880322 Consideration of and Possible Action on an Ordinance Abandoning a 10 foot P.U.E., Lot 6, Block 3, Oakcrest Ranchettes/SECOND READING/Ed Barry Motion by Councilmember Fling and Second by Councilmember Laubach to pass, approve and adopt Ordinance No. 880322 on Sec- ond and Final Reading, MOTION: FLING SECOND: LAUBACH MOTION CARRIED: UNANIMOUS ORDINANCE NO. 880322 AN ORDINANCE VACATING AND ABANDONING THAT PORTION OF A TEN -FOOT (10.0°) PUBLIC UTILITY EASEMENT (PUE) PARALLEL TO THE WESTERN PROPERTY LINE OAKCREST RANCHETTES UNIT III, AS RECORDED 398-400 AND CABINET D. SLIDES 1-2 OF OF WILLIAMSON COUNTY, TEXAS. WHICH OF THE LIES ADJACENT LOT 6, BLOCK 3 IN CABINET C. OFFICIAL PLAT AND OF SLIDES RECORDS 880323 Reconsideration of Rezoning Policy Resolution/Ed Barry 09/27/88 (csf sept27.min) page 5 of 17 880324 880325 Lengthy discussion followed. Councilmember Brashear noted that when this matter came before the Planning and Zoning Commission recently, there was a split vote. P & Z Chairperson, Karen Gilbert, stated that at the time of the vote she had abstained, but after having thought seriously about the conditional zoning aspects, she would now vote against it. Diane Callander stated that she would provide the Council with some opinions that she offered at the time the conditional zon- ing ordinance was passed. Ms. Gilbert stated that several revisions to the Zoning Ordi- nance would be brought to Council at the end of November, but that the entire Zoning Ordinance needed an "overhaul". Council took no action on this item at this time. Short Form Plat of Smith Business Park P.U.D./Ed Barry Motion by Councilmember Laubach and Second by Councilmember Pearce to approve the short form plat of Smith Business Park P.U.D. in accordance with Staff and P & Z recommendations. MOTION: LAUBACH SECOND: PEARCE MOTION CARRIED: UNANIMOUS STAFF RECOMMENDATION: (August 18, 1988) The Staff recommends. (1) Approval of a variance from Section 29031.1) of the Subdivision Regulations to allow this subdivision to be pro- cessed as a Short Form Plat; (2) Denial of variances from Sections 37030(A) and 37030(E), with the enforcement of these sections deferred until re- development is requested; (3) Approval of each of the other variances detailed in this report subject to those conditions deemed appropriate by the Commission and Council; and (4) Approval of the Short Form Plat of Smith Business Park P&Z ACTION* (September 6, 1988) By a unanimous vote, the Commission approved this request in accordance with the August 18, 1988 staff recommendation. Short Form Plat of Conlee Acres/Ed Barry Motion by Councilmember Brashear and Second by Councilmember Fling to approve the short form plat of Conlee Acres in accor- dance with Staff and P & Z recommendations. 09/27/88 (csf sept27.min) page 6 of 17 MOTION: BRASHEAR SECOND: FLING MOTION CARRIED: UNANIMOUS STAFF RECOMMENDATION: (August 15, 1988) The Staff recommends approval of the each of the requested vari- ances, the Short Form Plat of Conlee Acres and a fee in lieu of parkland dedication. P&Z ACTION: (September 6, 1988) By a unanimous vote, the Commission approved this request in accordance with the August 15, 1988 staff recommendation, with the added condition that access to each lot be limited to one approach from CR -103. 880326 Short Form Plat Park Central One/Ed Barry Lengthy discussion followed by Karen Gilbert regarding P & Z action in September for this plat. Questions were raised as to why there was no staff information provided with this agenda item. Discussion followed regarding ordinance requirements and Planning policies and procedures. Discussion followed by Don Bizzell regarding the short form plat. Charlie Johnson, a resident in the area, complained of the drainage and water run-off. Bill Booth, applicant for the project, stated that 170 gallons of water are released from his company in a 24-hour period, and it drains into a natural drainage ditch. Motion by Councilmember Pearce and Second by Councilmember Laubach to approve the short form plat of Park Central One, as recommended by the P & Z Commission, with a note on the plat deferring access from a numbered county road until a detailed development plan is approved by the City. MOTION: PEARCE SECOND: LAUBACH MOTION CARRIED: UNANIMOUS (No staff report prepared for this item.) 880327 Consideration of and Possible Action on an Ordinance In Response to a Request to Rezone a Portion of the 19.089 acres and 8.008 acre Parcels, C. Stubblefield Survey, RS to C2 -A and C-1 Respectively/FIRST READING/Ed Barry Motion by Councilmember Pearce and Second by Councilmember Fling to approve this ordinance on First Reading upon the recommenda- tions of the P & Z Commission and Staff. 09/27/88 (csf sept27.min) page 7 of 17 MOTION* PEARCE SECOND: FLING MOTION CARRIED: UNANIMOUS P&Z ACTION: (September 6, 1988) By a unanimous vote, the Commission recommends approval of the rezoning of Tracts 2 and 3 from RS to RM -3 subject to the sub- mittal of a Detailed Development Plan demonstrating compliance with the design standards of the Subdivision Regulations prior to the issuance of a building permit. The Commission also recommends approval of a waiver from the rezoning application fee. ORDINANCE NO, AN ORDINANCE AMENDING THE ZONING ORDINANCE PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS ON THE 12TH DAY OF FEBRUARY 1968, AMENDING A PART OF THE ZONING DISTRICT MAP OF THE ORIGINAL ORDINANCE, TO CHANGE A PORTION OF THE PROPERTY DESCRIBED IN DEED IN VOLUME 628, PAGE 273 AND IN VOLUME 636, PAGE 351 OF THE DEED RECORDS OF WILLIAMSON COUNTY, TEXAS IN THE J. PULSIFER SURVEY, ABSTRACT NO, 4985 IN THE CITY OF GEORGETOWN, TEXAS, FROM THE RS RESIDENTIAL SINGLE FAMILY DISTRICT TO THE RM -3 OFFICE AND SERVICE USE DIS- TRICT ZONING CLASSIFICATION, AND ESTABLISHING CONDITIONS PRECE- DENT TO THE ISSUANCE OF A BUILDING PERMIT FOR CONSTRUCTION OR RECONSTRUCTION OF IMPROVEMENTS ON SUCH PROPERTY, WHEREAS, an application the purpose of changing has the been made to zoning district the City Council for classification of the following described real property ("the Property")* A portion of a 19.089 acre parcel and a portion of an 8.008 acre parcel, each located along SH -29 between D.B. Wood Road and CR -265 and described more particularly by deed in Volume 628, Page 273 and Volume 636, Page 351, respectively, of the Deed Records of Williamson County, Texas, said portions containing all of the land within two hundred (200) feet north of the north boundary of the SH -29 right-of-way, and being shown as "Tract 2" and "Tract 3" in Page 2 of Exhibit "A," which is attached hereto and incorporated by reference herein; and WHEREAS, the City Council has submitted the proposed change in the Base Ordinance to the Planning and Zoning Commission for its consideration in a public hearing and for its recommend- ation or report; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City, which stated the time and place of hearing, which time was not earlier than fifteen (15) days for the first day of such publication; and 09/27/88 (csf sept27.min) page 8 of 17 WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of the property, as required by law; and WHEREAS, the applicant for such zoning change placed on the Property such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and WHEREAS, the City Planning and Zoning Commission in a meeting held on September 6, 1988, recommended the changing of said zoning district classifications provided in the Base Ordinance on the above described property from the RS RESI- DENTIAL SINGLE-FAMILY District to the RM -3 OFFICE AND SERVICE USE District zoning classification; and WHEREAS, the City Council hereby finds that reasonable conditions are necessary to provide for the uniform develop- ment of the property within the proposed District and that such conditions are necessary for the protection of the sur- rounding properties and the general public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: Section One. All of the facts recited in the preamble to this ordinance are hereby found by the Council to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim; Section Two. (1) That the Base Ordinance and the Zoning Map of the City, as well as the Zoning District for the Property shall be and the same is hereby changed from the RS RESIDENTIAL SINGLE-FAMILY District to the RM -3 OFFICE AND SERVICE USE District. (2) The City requires the applicant for this zoning change to comply with the conditions set forth in Exhibit "A" attached hereto and incorporated by reference herein. No building permit nor certificate of occupancy shall be issued for any construction or reconstruction on such Property until the conditions are completed. The conditions imposed herein are not to be construed as conditions to the granting of zoning, but rather, they are conditions precedent to the issuance of building permits and certificates of occupancy. The rights and obligations of the applicant for zoning change under this ordinance shall be binding upon the applicant for zoning change and any subsequent owners of the Property. 09/27/88 (csf sept27.min) page 9 of 17 EXHIBIT A Property: A portion of a 19.089 acre parcel and a portion of an 8.008 acre parcel, each located along SH -29 between D.B. Wood Road and CR -265 and described more particularly by deed in Volume 628, Page 273 and Volume 636, Page 351, respectively, of the Deed Records of Williamson County, Texas, said portions con- taining all of the land within two hundred (200) feet north of the north boundary of the SH -29 right-of-way, and being shown as "Tract 2" and "Tract 3" in Page 2 of Exhibit "A". Conditions* The following condition shall be applicable to the above described Property: 1. The submittal of a Detailed Development Plan demonstrating compliance with the design standards of the Subdivision Regulations shall be required prior to the issuance of a build- ing permit. 880328 Consideration of and Possible Action on an Ordinance in Response to a Request to Rezone a Portion of 1.88 acres of C. Stubblefield Survey from RS to I/FIRST READING/Ed Barry Motion by Councilmember Brashear and Second by Councilmember Laubach to approve this ordinance on First Reading upon the recommendations of the P & Z Commission and Staff. MOTION: BRASHEAR SECOND: LAUBACH MOTION CARRIED: UNANIMOUS STAFF RECOMMENDATION: (August 23, 1988) The staff recommends disapproval for the rezoning of Tract One from RS to I. The staff recommends approval for the rezoning of Tract One from RS to C -2A subject to: a. The submittal of a Detailed Development Plan demonstrating compliance with the design standards of the Subdivision Regulations prior to the issuance of a building permit, and b. Planning and Zoning Commission approval of a Detailed Development Plan for any use not allowed by right in the C-1 zoning district. The staff recommends approval of a waiver from the rezoning application fee. P&Z ACTION: (September 6, 1988) By a 6-1 vote, the Commission approved this request in accordance with the August 23, 1988 staff recommendation, with the following change: 09/27/88 (csf sept27.min) page 10 of 17 c. Planning and Zoning Commission approval of a Detailed Development Plan for any use not allowed by right in the C-1 zoning district, except a landscape/nursery business. The Com- mission also recommended approval of a waiver from the rezoning application fee. ORDINANCE NO. AN ORDINANCE AMENDING THE ZONING ORDINANCE PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS ON THE 12TH DAY OF FEBRUARY 1968, AMENDING A PART OF THE ZONING DISTRICT MAP OF THE ORIGINAL ORDINANCE, TO CHANGE A PORTION OF THE PROPERTY DESCRIBED IN DEED IN VOLUME 668, PAGE 946 OF THE DEED RECORDS OF WILLIAMSON COUNTY TEXAS IN THE C. STUBBLEFIELD SURVEY, ABSTRACT NO. 5589 IN THE CITY OF GEORGETOWN, TEXAS, FROM THE RS RESIDENTIAL SINGLE-FAMILY DISTRICT TO THE C2 -A COMMERCIAL FIRST HEIGHT DISTRICT ZON- ING CLASSIFICATION, AND ESTABLISHING CONDITIONS PRECEDENT TO THE ISSUANCE OF A BUILDING PERMIT FOR CONSTRUCTION OR RECONSTRUCTION OF IMPROVEMENTS ON SUCH PROPERTY. WHEREAS, an application has been made to the City Council for the purpose of changing the zoning district classification of the following described real property ("the Property"). A portion of the 1.88 acre tract located at the north-west cor- ner of SH -29 and IH -35, being more particularly described by deed in Volume 668, Page 946 of the Deed Records of Williamson County, Texas, said portion containing all of the land within two hundred (200) feet north of the north boundary of the SH -29 right-of-way, and being shown as "Tract I" in Page 2 of Exhibit "A," which is attached hereto and incorporated by reference herein; and WHEREAS, the City Council has submitted the proposed change in the Base Ordinance to the Planning and Zoning Commission for its consideration in a public hearing and for its recommen- dation or report; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City, which stated the time and place of hearing, which time was not earlier than fifteen (15) days for the first day of such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of the property, as required by law; and WHEREAS, the applicant for such zoning change placed on the Property such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and 09/27/88 (csf sept27.min) page 11 of 17 WHEREAS, the City Planning and Zoning Commission in a meeting held on September 6, 1988, recommended the changing of said zoning district classifications provided in the Base Ordinance on the above described property from the RS RESI- DENTIAL SINGLE-FAMILY District to the C2 -A COMMERCIAL FIRST HEIGHT District zoning classification, and WHEREAS, the City Council hereby finds that reasonable conditions are necessary to provide for the uniform develop- ment of the property within the proposed District and that such conditions are necessary for the protection of the sur- rounding properties and the general public. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: Section One. All of the facts recited in the preamble to this ordinance are hereby found by the Council to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim; Section Two. (1) That the Base Ordinance and the Zoning Map of the City, as well as the Zoning District for the Property shall be and the same is hereby changed from the RS RESIDENTIAL SINGLE-FAMILY District to the C2 -A COMMERCIAL FIRST HEIGHT District. (2) The City requires the applicant for this zoning change to comply with the conditions set forth in Exhibit 1/A" attached hereto and incorporated by reference herein. No building permit nor certificate of occupancy shall be issued for any construction or reconstruction on such Property until the conditions are completed. The conditions imposed herein are not to be construed as conditions to the granting of zoning, but rather, they are conditions precedent to the issuance of building permits and certificates of occupancy. The rights and obligations of the applicant for zoning change under this ordinance shall be binding upon the applicant for zoning change and any subsequent owners of the Property. EXHIBIT A Property: A portion of the 1.88 acre tract located at -the north- west corner of SH -29 and IH -35, being more particularly described by deed in Volume 668, Page 946 of the Deed Records of Williamson County, Texas, said portion containing all of the land within two hundred (200) feet north of the north boundary of the SH -29 right-of-way, and being shown as "Tract 1" in Page 2 of Exhibit "A". Conditions; The following conditions shall be applicable to the above-described Property: 09/27/88 (csf sept27.min) page 12 of 17 1. The submittal compliance with lations shall be permit and of a Detailed Development Plan demonstrating the design standards of the Subdivision Regu- required prior to the issuance of a building 2. Planning and Zoning Commission approval of a Detailed Devel- opment Plan shall be re-quired for any use not allowed by right in the C-1 zoning district, except for a landscaping/nursery business. 880329 Consideration of and Possible Action on a Resolution Approving a Contract for Engineering Services with Steger & Bizzell, Inc./Ed Barry Motion by Councilmember Brashear and Second by Councilmember Labauch to pass and approve Resolution No. 880329. MOTION: BRASHEAR SECOND: LAUBACH MOTION CARRIED: UNANIMOUS RESOLUTION 880329 RESOLUTION TO INITIATE THE EXTENSION OF WATER AND WASTEWATER SERVICES ALONG THE EAST SIDE OF SOUTH I.H. 353 AND TO RETAIN THE FIRM OF STEGER AND BIZZELL TO PROVIDE ENGINEERING ASSISTANCE IN THE PREPARATION OF PLANS AND SPECIFICATIONS IN ADMINISTRATIVE REVIEW FOR THE SOUTH I.H. 35 UTILITY IMPROVEMENT PROJECT. WHEREAS, the City Council of The City of Georgetown, Texas, finds that it is desirable and necessary to extend water and wastewater services, from the south edge of the City along the eastside of Interstate Highway 35 South; and WHEREAS, the City Council has budgeted funds in the F.Y. '88-'89 Budget for said project; and WHEREAS, it is the intent of the City Council to initi- ate construction of these improvements in a timely fashion; and WHEREAS, the Council has targeted completion of this project for no later than the second quarter of 1989; and WHEREAS, the City has entered into an agreement with the firm of Steger & Bizzell, to provide engineering services on an as needed basis; and WHEREAS, the City Council finds it is desirable to utilize the services of the firm of Steger & Bizzell, to prepare engi- neering plans and bit specifications and to provide engineer- ing review and administrative services, for the construction of water and wastewater improvements along South I.H. 35. 09/27/88 (csf sept27.min) page 13 of 17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: Section One. That all of the facts recited in preamble to this resolution are hereby found by the Council to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim; - Section Two, The Engineering firm of Steger and Bizzell is hereby retained for the purposes of preparing engineering plans and drawings for the extension South I.H. 35 in as South I.H.35 with the terms of water and wastewater accordance with the project Utility Improvement Project, and conditions contained services, herein in accordance in Exhibit along after known A, attached to and made apart of this resolution; Section Three. The City Manager is hereby directed to proceed with having the necessary plans and specifications prepared, so as to allow the City to move forward with the construction of this project and in as expeditious a fashion as possible, and so as to achieve completion of all construction of the South I.H. 35 Utility Improvement Project, by the end of May, 1989. 880330 Consideration of and Possible Action on a Resolution Authorizing the Staff to Negotiate a Contract for Services with Southwest Consulting Services/Ed Barry Motion by Councilmember Laubach and Second by Councilmember Pearce to pass and approve Resolution No. 880330. MOTION: LAUBACH SECOND: PEARCE MOTION CARRIED: UNANIMOUS RESOLUTION 880330 RESOLUTION TO NEGOTIATE A CONTRACT FOR SERVICES WITH SOUTHWEST CONSULTING SERVICES FOR THE SOUTH IH 35 UTILITY IMPROVEMENT PROJECT. WHEREAS, the City Council of The City of Georgetown, Texas, finds that it is desirable and necessary to extend water and wastewater services, from the south edge of the City along the eastside of Interstate Highway 35 South; and WHEREAS, the City Council has budgeted funds in the F.Y. '88-'89 Budget for said project; and 09/27/88 (csf sept27.min) page 14 of 17 WHEREAS, it is the intent of the City Council to initi- ate construction of these improvements in a timely fashion; and WHEREAS, for no the later Council than the has targeted completion of this second quarter of 1989; and project WHEREAS, neering the firm City has entered into an agreement with to provide engineering services on an as an Engi- needed basis; and WHEREAS, the City Council finds it is desirable to pre- pare enginnering plans and bid specifications and to obtain engineering review and administrative services, for the construction of water and wastewater improvements along South I.H. 35; and WHEREAS, the City Council recognizes the need to obtain util- ity easements for constructing, operating and maintaining these utility improvements; and WHEREAS, it is the desire of the City Council to afford those property owners in the area to be served by these utility improvements the opportunity to participate in funding this project; and WHEREAS, the City Council finds that the firm of South- west Consulting Services is best equipped to assist the City in securing easements and property owner participation for this project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: Section One. That all of the facts recited in the preamble to this resolu- tion are hereby found by the Council to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim, Section Two. The City Manager is hereby directed to negotiate a contract with Southwest Consulting Services (consultant) for securing any and all necessary easements for constructing, oper- ating and maintaining the improvements required by the South I.H. 35 Utility Improvement Project and obtaining the participation of area property owners in financially supporting said improvements, in accordance with the terms and condi- tions outlined in the Proposal contained in Exhibit A which is attached hereto, incorporated herein and made a part of this resolution for all purposes. 09/27/88 (csf sept27.min) page 15 of 17 880331 ADJOURNMENT: TIME: Section Three. Once a contract has been negotiated with the CONSULTANT, the Mayor is hereby authorized to execute said contract, subject to the legal review and approval of the City Attorney and condi- tioned on the inclusion of a provision in the contract that the charges agreed to between the CITY and the CONSULTANT shall not exceed a sum of Ten Thousand Dollars ($10,000) unless specifically authorized by a subsequent action of the City Council. However, it is recognized and acknowledged that to achieve completion of all required work set out in Exhibit A may and in fact will likely require subsequent authoriza- tion by the City Council to approve funding in excess of the Ten Thousand Dollar ($10,000) limit herein extablished. Fur- thermore, it is understood that the work tasks listed in Exhibit A and identified as optional services shall be authorized separately and are outside the work contracted for in this agreement. Mayor and Council Comments and Reports Councilmember Brashear stated that he understood that there were some problems with the Freese & Nichols agreement with regard to the Maple Street Waterline Extension. Ms. Callander stated that she would prefer to respond to his questions about the contract in a memo. Councilmember Pearce noted that the City and the City's Finance Department had been awarded the Governmental Finance Officer Association's (GFOA) Award of Excellence in Governmental Accounting. She commended the Finance Department and also stated that she was pleased that Gwen Sherman, former Finance Director for the City, had begun the process for the City. There being no of the City of meeting. 10:40 P.M. further business to come before the City Council Georgetown, Texas, Mayor Kennedy adjourned the APPROVED e Tim Kennedy; Mayor 09/27/88 (csf sept27.min) page 16 of 17 ATTEST* Leta F. Willou , City Secrety Ai/ DATE APPROVED BY CITY COUNCIL* STATE OF TEXAS COUNTY OF WILLIAMSON CITY OF GEORGETOWN CERTIFICATE I, , being the current City Secretary of the City of Georgetown, Texas, do hereby certify that the above meeting of the City Council of the City of Georgetown, Texas convened in a meeting open to the public and notice of said meeting, giving the date, place, time and subject thereof, was posted as prescribed by Article 6252-17, Section 3A, VATCS, and that the above minutes are the true and correct minutes of said meeting. Witness my hand and seal of office this the day of 19 City Secretary (City Seal) 09/27/88 (csf sept27.min) page 17 of 17 9