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Home My WebLink AboutMIN 02.25.2002 CC-WThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor MaryEllen Kersch presiding. Council Present: Council Absent: Llorente Navarrette, Clark Lyda, Doug All Council present Smith, Jack Noble, Sam Pfiester, Charles "Hoss" Burson, Ken Evans Staff Present: Tom Yantis, Interim City Manager; Trish Carls, City Attorney; Sandra Lee, City Secretary; Amelia Sondgeroth, Chief of Development Support; Ed Polasek, Chief Long -Range Planner 11111111111111 11111 111 P1111 111111111111 11�11111 11111111 � 111 1111 Zolffmool"I IM P2111 11 !111111111111 1 Called to order at 4:02 p.m. A Joint Workshop with the Planning and Zoning Commission to discuss future land use plan -- Ed Polasek and Amelia Sondgeroth This item was handled at the end of the workshop agenda. B Council Housekeeping Workshop 1 Discussion regarding Recount held on February 19, 2002 2. Review/revise workshop schedule and council calendar. Kersch suggested that staff updates be provided regarding: Dei Webb agreement amendment, sales tax, deregulation, automated meter reading, special events ordinance, and City Hall renovations. She asked that workshops be held regarding: Council policies, Fire Department OSHA requirement, and unified development code adoption. Lyda asked for workshops on the merits of a public safety commission and on Austin Avenue improvements. 3. Establish date and format for orientation of boards, commissions. Kersch noted that an orientation would be held on Thursday, March 7 in the Council Chamber that would involve discussion regarding the structure of city government, the authority of the various boards and commissions, the charge to each board/commission, bylaws, Council policies and procedures, ethics, and Open Meetings Act. It was noted that the new board members would be sworn in and would gather at that meeting with their liaisons for specific information pertaining to their board/commission. 4. Discuss whether to hold Council Meetings on Monday, May 27 and Tuesday, May 28, due to Memorial Day Holiday It was generally decided that the new Council would determine whether to meet. 5. Review with City Attorney of all legal activities related to outside counsel and related to boards and commissions Kersch suggested that City Attorney be the "conduit' through which all legal assignments are City Council Meeting Minutes/February 25, 2002 Page 1 of 3 Pages coordinated. Carls explained her activities with outside counsel. She suggested developing guidelines for outside counsel. Kersch also suggested City Attorney attend the HARC meetings. C Comments from the dais regarding the following items: 1. Discussion of Upcoming Workshops - GISD Navarrette offered to follow up with School Board President Jerry Graham. - TXDoT Kersch will send a letter asking them to meet with Council. - Chamber of Commerce Kersch will send a letter asking them to meet with Council. - Schedule of Boards and Commissions Joint Workshops with Council April 8, 2002 - Parks and Recreation; May 13 - Airport; June 10 - Housing; July 8 - Library; August 12 - Historic Architectural Review Comission; September 9 - Convenntion and Visitors Bureau; October 7 - Building Standards; November 11 - Board of Adjustment; December 9 - Main Street Advisory Board; January 13, 2003 - Georgetown Transportation Enhancement Corporation; February 10, 2003 - Georgetown Utility System Advisory Board; March 10, 2003 - Youth Advisory Board; April 14, 2003 - Economic Development Commission; May 12, 2003 - Planning and Zoning Commission 2. Council Calendar - Regular Council Workshop and Meeting on Tuesday, February 26, 2002 - Council Workshop and Executive Session on Monday, March 11, 2002 - Regular Council Workshop and Meeting on Tuesday, March 12 2002 3. City Manager's Report - Status of PIO, City Manager positon/process Yantis reported that second interviews for PIO were held last Thursday, with an offer to be made this week. He reported that the City Manager process is on schedule, saying a profile should be ready this week. - Possible steps to improve administrative services to boards, etc. (From interview process) Kersch said there were people on several boards who commented they were not getting their meeting notices in a timely manner and packets were delivered to incorrect address. Yantis said the City will hold an internal workshop with all board liaisons and a board calendar will be put on the web site for board liaisons to update. - Police Department Customer Service Initiative Yantis explained to Council that a new program has been initiated at the Police Department whereby a percentage of people involved in police interactions will be called in order to receive feedback on the way the incident was handled. He said other ways to receive customer service feedback are being devised, such as forms to be filled out and turned in. A Joint Workshop with the Planning and Zoning Commission to discuss future land use plan -- Ed Polasek and Amelia Sondgeroth Planning and Zoning Commissioners Aadnessen, Seamens, McDonald, Herbert, and Sansing met with Council. Sondgeroth introduced Dan Sefco of Dunkin-Sefco and Associates, Inc. who spoke to Council and answered questions. Sondgeroth explained the process that would be followed at the Town Hall Meeting. There was discussion regarding the proposed land use and thoroughfare maps. Sondgeroth said the final versions would be presented to Council on April 9, 2002, for approval. 5:11 p.m. -- recessed to Executive Session Executive Session D Sec.551.071 consultation with attorney: -Pending Litigation -Dome/ v. City, Cause No. 94-020-C368 (368th District Court, Williamson County) -Georgetown Waterpark, Ltd. v. City, et al.; Cause No. 00-209-C277 (277th District Court of Williamson County) City Council Meeting Minutes/February 25, 2002 Page 2 of 3 Pages -Walker and Shell Road Golf Center, Inc, v. City, Cause No. 00-083-C277 (277th District Court, Williamson County) -City v. Doug and Doris Pierce; Cause No. 00-552-C26 (26th District Court, Williamson County) -Rivery Partners, Ltd. v. City of Georgetown, Cause No. 01-695-C368 ( 368th Judicial District of Williamson County) -Georgetown Healthcare v. Electa Oncology, Cause No. 01-340-C368 (368th District, Williamson County) - Legal Advice Pertaining to Recall and Recount - Potential Litigation - Code Enforcement Actions - Legal/Risk Management Issues - Duty to Advise regarding agenda items E Sec.551.086 deliberation regarding economic development - Discussion of Economic Development Prospects F Sec.551.074 personnel matters - Performance Review of Council -appointed employees - Perfornance Evaluation of City Secretary Evaluation of Interim City Manager G Sec.551.072 deliberation on real property - Purchase, exchange or lease of real property 6:45 p.m. -- left for the Workshop at the Palace Theatre Policy Development/Review Workshop = Call to order no sooner than 7:00 parna to • - held at the Palace H Special Joint Workshop with the Planning and Zoning Commission regarding future land use plan -- Ed Polasek and Amelia Sondgeroth The meeting was adjourned at 06:45 PM. proved.: Mayor MaryEllen Kersch City Council Meeting Minutes/February 25, 2002 Page 3 of 3 Pages Attest; ,r , City Secretary Sandra