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Home My WebLink AboutMIN 05.13.2002 CC-WThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. ouncil Present; Council Absent: Gabe Sansing, Doug Smith, Jack Noble, Sam Llorente Navarrette Pfiester, Charles "Hoss" Burson, Ken Evans Staff Present; Tom Yantis, Interim City Manager; Trish Carls, City Attorney; Sandra Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Laurie Brewer, Controller ' •1 1111 11 1 • s -11111111111111 p1111111111111• • Called to order at 4:00 p.m. A Mid -Year Status Report and State of Georgetown Presentation -- Micki Rundell and Tom Yantis Yantis pointed out to Council that they had received a notebook outlining the City status. He said the emphasis in tonight's presentation would be on the revenue shortfall --haw it is effecting the City this year and how it will effect next year. He said they would discuss suggested staff strategies to deal with the shortfall by decreasing expenses. He reflected on the 9-1-1 event and how it has effected the building program and sales tax revenues in Georgetown. Rundell gave specifics on revenue shortfalls and projections. She described this shortfall as a "first." With a slide presentation, she gave Council some history and an explanation of the mid -year issues. She told Council the total revenue shortfall is $430,158. It was noted that this year's Budget Workshops would possibly include an all -day Saturday workshop on August 3, rather than additional evening meetings. She listed possible solutions to the shorfall, such as delaying capital replacement, reducing landscaping standards at City facilities, shifting vehicle lease costs, reducing programs and services, and/or delaying policy compliance until 2004/05, if necessary. There were questions from Council. Burson asked about the new regulations for fire service. Yantis explained that the City is able to respond now, just with a different method of staffing. Yantis explained that the staff will be very physically fiscally* conservative for the remainder of the year. He gave Council a list of priorities by division for the next budget cycle in order to aid Council in developing their priorities, including the adoption and implementation of the Unified Development Code, annexation plan, transportation plan, public safety compensation plan and implementation, expansion of capacity in water and wastewater utilities, and compliance with new TNRCC mandates. (*as corrected by Councilmember Smith at the May 28, 2002 Council Meeting) B Council Housekeeping 1. Review of Council Meeting Procedures Nelon opened for discussion as to whether the workshops need to be "standing" or could be called when necessary. Smith recommended meeting with various boards "as needed" rather than a "standing" schedule. It was suggested that a letter would be sent by the Mayor informing the boards of the new scheduling. City Council Meeting Minutes/May 13, 2002 Page 1 of 3 Pages Regarding citizen participation and needing control of citizen input, there was discussion. Pfiester asked City Attorney Trish Carls to respond. She noted that citizen participation is not mandatory. She said Council has the right to "control' the meeting, determine the comment time and the frequency of comment. She also noted that there could be a different time for all comments no matter on which item they wished to speak. It was determined that the citizen participation would remain the same as it is currently. Nelon asked how much control Council wants over the Boards and Commissions. Carls was asked to respond regarding subcommittees of Council -appointed boards and commissions. There was discussion regarding past practices, and Carls suggested this could be discussed on the May 14 Agenda during discussion of a posted item. 2. Discussion regarding format of Council Meeting Agendas and Brochure It was determined that the agenda format and brochure would stay the same with the exception of the start time being changed to 6:00 p.m. in the brochure. 3. Discussion regarding Council meals There was discussion regarding the difficulty in finding restaurants that will deliver a meal to the Council Chamber. There was no determination as to how to proceed. C Comments from the dais regarding the following items: 1. Discussion of Upcoming Workshops - Schedule of Boards and Commissions Joint Workshops with Council It was noted that there will be no more regularly -scheduled joint workshops, but it was pointed out that the Airport Advisory Board is working on a funding issue and rates, so a joint workshop will need to be scheduled with them once they have a recommendation. Noble stated that he would like to plan a future conversation with the GISD Board regarding polling locations and joint funding of the DARE officer and resource officers. Yantis noted that City staff has been meeting with school district staff on the DARE issue. Yantis noted there would need to be a meeting, probably in July, regarding the policy implementations of the Unified Development Code. There was further discussion regarding the plan to continue to have workshops, as needed, at the Monday night session, when Council would already be meeting for Executive Session. 2. Council Calendar - Regular Council Workshop and Meeting on Tuesday, May 14, 2002 - Council Workshop and Executive Session on Monday, May 27, 2002 - Regular Council Workshop and Meeting on Tuesday, May 28, 2002 - Safe Place Bar-B-Que Lunch on Thursday, May 30, 2002 - Williamson County Planning & Zoning Meeting in Round Rock on June 7, 2002, 12:00 noon to 5:00 p.m. -- Yantis said he would need to hear from Council by first thing in the morning. 3. City Manager's Report - Update on status of City Manager Search Yantis reported that the five candidates have been notified and will be scheduled for interviews. He said there would be further discussion in Executive Session. 5:36 p.m. -- recessed to Executive Session D Sec.551.071 consultation with attorney: -Pending Litigation Georgetown Waterpark, Ltd. v. City, et al.; Cause No. 00-209-C277 (277th District Court of Williamson County) Walker and Shell Road Golf Center, Inc. v. City. Cause No. 00-083-C277 (277th District Court, Williamson County) City v. Doug and Doris Pierce; Cause No. 00-552-C26 (26th District Court, Williamson County) Rivery Partners, Ltd. v. City of Georgetown, Cause No. 01-695-C368 ( 368th Judicial District of Williamson County) Georgetown Healthcare v. Electa Oncology, Cause No. 01-340-C368 (368th District, Williamson County) City Council Meeting Minutes/May 13, 2002 Page 2 of 3 Pages - Potential Litigation - Code Enforcement Actions - Legal/Risk Management Issues - Duty to Advise regarding agenda items E Sec.551.086 deliberation regarding economic development - Discussion of Economic Development Prospects F Sec.551.074 personnel matters - Performance Review of Council -appointed employees - Discussion of City Manager Search Process G Sec.551.072 deliberation on real property - Purchase, exchange, lease, or value of real property 8:50 p.m. -- adjourned The meeting was adjourned at 08:50 PM. Apprp ed : Attest,- ,yS PY a Mayor Gly N� City Secretary Sandra Lee City Council Meeting Minutes/May 13, 2002 Page 3 of 3 Pages