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HomeMy WebLinkAboutMIN 07.09.2002 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present: Council Absent. Gabe Sansing, Doug Smith, Jack Noble, Farley Llorente Navarrette, Sam Pfiester Snell, Ken Evans Staff Present: Tom Yantis, Interim City Manager; Patricia Carls, City Attorney; Sandra Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Amelia Sondgeroth, Director of Development Services; Charlie Walker, Economic Development Director; Terry Jones, Purchasing Director; Travis McLain, Airport Manager; Keith Hutchinson, Public Information Officer; Ed Polasek, Chief Long -Range Planner; Melissa McCollum, Development Planner; Mark Miller, Manager of Transportation Services Called to order at 5:30 P.M. A Joint Workshop with Main Street Advisory Board regarding Council policy for waiving City fees for community events -- Patty Eason, Chair of the Main Street Advisory Board and Mayor Gary Nelon The following members of the Main Street Advisory Board were in attendance: Patty Eason, Glenda Overfelt, Virginia Stubbs, Bryant Boyd, Joshua McClure, and Ellie Skross. Eason introduced member, Overfelt, who told Council that the Board has researched events held in other cities in Texas to compare whether and how city fees are charged. There was discussion regarding the method for waiving city fees and charges for specific events. Overfelt told Council that the Board also polled other cities in Texas regarding insurance coverage. She said the Board recommends that the applicant hold an umbrella insurance policy. Regular o Executive Session There was no Executive Session held at this meeting. Regular Session Mayor Nelon introduced the Georgetown Sliders, 7 year-old State Little League Baseball Champions, who posed for pictures with the Council. The meeting was called to order at 6:05 p.m. F Comments from the dais regarding the following items: - Opening Comments and Welcome to Audience -- Mayor Gary melon Mayor Nelon welcomed the audience and explained the Council Meeting procedures. City Council Meeting Minutes/July 9, 2002 Page 1 of 7 Pages - Announcement of Vacancies on City Boards and Commissions - One (Alternate) on Planning and Zoning Commission - One on Historic and Architectural Review Commission - One on Economic Development Commission G Announcements from City Manager - Upcoming Events - Yantis reported that the Georgetown Utility System is asking that there be no outdoor water use from 2:00 p.m. July 11 through 6:00 a.m. July 12, to allow work on the water plant expansion. - Yantis announced that a BlueGrass Festival will be held over the Labor Day weekend on the banks of the San Gabriel River behind the San Gabriel Motel. - Yantis reminded Council that the Budget Balancing Workshops begin on Monday, August 5 at noon. - Late -Breaking Headlines Yantis asked Rundell to report that the Budget for 2001/02 has received the GFOA Award for the 12th year and the Financial Report (CAFR) has received the GFOA Award for the 15th year. H Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate B. Keith Peshak, 800 Oak Crest Lane, regarding "The Sam and Don brothers, their control tower, the big industrial -commercial building program at the airport authorized by them and passed at the last council meeting, and Pfiester International Airport that this all enables. People that decide public issues should publicly declare their financial interests in same." Peshak described the Airport Board as "criminals and crooks." He claimed there were violations of state law at the last Airport Advisory Board Meeting. - Wayne McKee of Pedernales Electric Cooperative (PEG) regarding an update on PEC activities for Georgetown customers of PEC. McKee presented the franchise check to the Mayor. He reviewed the activities of the Cooperative for the last month. - John Gavurnik, speaking as President of the Georgetown Homebuilders Association, 2004 Williams Drive, regarding the City of Georgetown Building Inspection Department Gavurnik said last year the Homebuilders Association supported increasing fees to assist the building department in order to speed up the process. He said two of the current inspectors are being transferred to GUS. Now with only 4 inspectors, the new commercial projects will create delays in inspections. He asked for the criteria used to transfer the inspectors and the criteria to be used to get the inspectors transferred back to the Building Department. Mayor Nelon asked Yantis to provide some info. Yantis reported that because there was a signficant shorfall in revenues (approximately $300,000) caused by the slowdown in the economy, transferring the inspectors was a strategy to balance out the fund for the remainder of the fiscal year. He noted that he had met today to plan a way to transfer the inspectors back to the Building Department. Gavurnik said if an increase in the fees was needed, he would be willing to pay it. Action from Executive Session items from Monday, July 8 and/or Tuesday, July 9, 2002 There was no action from Executive Session. Public Hearings J First Public Hearing concerning the annexation into the City of 34.55 acres, more or less, in the Burrell Eaves Survey, located north of Sun City Boulevard to be known as Neighborhood 14 A & B, Sun City Texas -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Polasek explained the recommended format as printed on the cover sheet. Nelon opened the public hearing at 6:21 p.m. and read the caption of the item. There were no public comments. The Public Hearing was closed at 6:21 p.m. K First Public Hearing concerning the annexation into the City of 1.02 acres, more or less, in the William Addison Survey, located at the Southeast corner of Summercrest Subdivision, to be known as Summercrest Water Quality Pond -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of City Council Meeting Minutes/July 9, 2002 Page 2 of 7 Pages Development Services Polasek explained the effect of the TNRCC rules. Neion opened the public hearing at 6:22p.m. and read the caption of the item. There were no public comments. the Public Hearing was closed at 6:22 p.m. L Consideration and possible action to approve the minutes from the Council Workshop on Monday, June 24, and the Regular Council Meeting on Tuesday, June 25, 2002 -- Sandra Lee, City Secretary M Consideration and possible action to reappoint Municipal Judge Randy Stump -- Mayor Gary Nelon N Consideration of an award of the annual bid for office supplies to Corporate Express in the estimated amount of $24,340.00 -- Terry Jones, Purchasing Director and Micki Rundell, Director of Finance and Administration O Consideration and possible action to approve a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., to provide professional engineering services related to 2001-2002 Phase one Sidewalk Improvements Project of the Transportation Improvement Plan through the Georgetown Transportation Enhancement Corporation -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations P Consideration and possible action to approve a contract with Chiang, Patel & Yerby, Inc. for engineering services to establish the route for the proposed Northeast Innerloop Road and related surveying services -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Motion by Noble, second by Smith to approve the Consent Agenda in its entirety. Approved 5-0. (Navarrette and Pfiester absent) Legislative Regular Agenda Q Consideration and possible action on direction to staff regarding the scope of renovations to the Council Chambers/Municipal Court building -- Terry Jones, Purchasing Director and Micki Rundell, Director of Finance and Administration Yantis explained that this information is being provided due to Gabe Sansing's request to find out if some of the renovations could be altered to provide extra money for other necessary projects. He introduced Architect Dwayne Brinkley who explained his report and provided cost breakdowns for Council to compare the cost of the original plan with a modified plan eliminating the change to the exterior facade. There was discussion. Brinkley gave an overview of the changes between the two plans. There was further discussion. Bryant Boyd, 102 Woodcrest, told Council he is in the construction business, and said he addresses this issue with owners all the time and knows that the dollars spent today are cheaper than they would be to do the same work tomorrow. He said the building exterior needs to be renovated to comply with the architecture of the buildings on the square. Sansing suggested "making it work" now and redoing the whole building later. There was further discussion. Motion by Snell, second by Evans to direct the architect to proceed to develop the plan as originally conceived. Sansing and Noble expressed that they felt this is not what is wanted by the voters in Georgetown. Approved 3-2. (Sansing and Noble opposed) R Consideration and possible action on funding allocations for contracted community/social services for 2002/2003 Budget Year -- Tom Yantis, Interim City Manager Yantis noted that presentations were made last night from 12 agencies who have applied for funding. He recalled the action taken by Council last year that resulted in a total of $100,000 for the current funding. He noted that the total of funds requested this year is approximately $212,000. It was noted that the amount for the Sertoma 4th of July Celebration should be moved to Item U-1 so it could be considered as a city -sponsored festival, therefore, the total this year would be double last year's figure. Yantis asked for a City Council Meeting Minutes/July 9, 2002 Page 3 of 7 Pages total amount to be funded in this budget. Noble said he would prefer not to divide up the money to specific agencies at this time, waiting until August 5 to make the allocations. Smith said the full amount asked for is unrealistic because Council knows that can't happen. Smith was asked and suggested that the total amount to be allocated be set at $140,000, and again said he thinks it would be a good idea to specify the allocations at this time, saying the Council would not know any more later than they know now about the needs of the agencies. Motion by Snell, second by Noble to instruct the City Manager to prepare a budget that would allow $140,000.00 for community/social services, but to not specifically allocate to the individual agencies at this time. There was further discussion. Approved 5-0, S Consideration and possible action on direction to staff to bring the H.B 445 elective sales tax option to the voters in November -- Tom Yantis, Interim City Manager Yantis noted that a presentation was made last night regarding the ability for cities to adopt a 1/4 cent sales tax increase for street maintenance on existing streets. He asked for Council direction regarding holding an election to put this issue before the voters. Mayor noted that this would "free up" approximately $800,000 that would have to be budgeted for street repairs. He also noted that this money "sunsets" in four years, and the issue would need to go before the voters again to see if it would continue. There was discussion. Motion by Smith, second by Evans that staff begin planning a November election to propose to voters a 1/4 cent sales tax to be used for street maintenance. Approved 5-0. T Consideration and possible action on a Detailed Development Plan for 10.834 acres out of the Clement Stubblefield and Ruidoso Irrigation Surveys (now Lot 1, Block A, Georgetown Municipal Complex), to be known as the Georgetown Municipal Complex, located at 300 Industrial Boulevard, with variances to the Subdivision Regulations -- Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Development Services McCollum explained the item and noted the variances being requested. Snell asked when it was discovered that the facility had these problems that require variances. Yantis explained that a Master Facilities Plan had been created that would have required $11 million worth of bonds to be sold. He said the C-3 Building became available offering the City the opportunity to acquire 90,000 s.f. at a relatively low cost. He said the staff is trying to locate as many city services at the site as possible. He said there could have been changes that would have not required the variances, but in order to utilize the building in the most cost-efficient way, it was decided to ask for the variances. Mayor noted that the Development Services Division is renting the location they are currently in so the City is workiing with a time constraint. There was further discussion regarding impervious cover. Sondgeroth asked that pervious pavers be looked at as an option in areas that would not be involved in parking. Aaron Pesek, Civil Design Project Manager with Garrett Associates, explained that the Vehicle Service Center has been elevated 18 inches above the floodplain elevation and answered questions from the Council regarding impervious cover. Motion by Smith, second by Evans to approve the Detailed Development Plan. Motion by Snell, second by Noble to amend the motion to include the provision that in some areas pervious pavers be considered for additional pervious cover. Sansing said he feels pervious pavers are expensive to install and maintain. Mote on the Amendment: Failed 2-3 (Evans, Smith and Sansing opposed) Vote on Original Motion: Approved 4-1. (Snell opposed) It was clarified that the findings of fact were considered to have been included in the motion. U Boards and Commissions 1. Consideration and possible action regarding City Council Policy on waiving city fees for specific community events -- Patty Eason, Chair of the Main Street Advisory Board and Mayor Gary Nelon Eason introduced Overfelt who recapped the recommendations made by the Board earlier at the Workshop. She said the Board recommends that the City create a standard charge and establish a procedure to request waiver of those charges. She also said the Board is still interested in Council taking action regarding insurance requirements. Motion by Smith, second by Evans to direct staff to add a line item to the budget to cover fees and charges for city services for the following City events: Christmas Stroll, Sheriff's Posse Rodeo Parade, Red Poppy Festival, and Sertoma 4th of July Celebration. Sansing said he thought the Airshow should be included in the list of events. Approved 4-1. (Sansing opposed) Motion by Snell, second by Evans to direct staff to provide information on the insurance question, City Council Meeting Minutes/July 9, 2002 Page 4 of 7 Pages specifically for "umbrella" coverage, and to prepare the charge structure to be used. Yantis explained that the City already has a set rate for the city services and it perhaps could be modified. Carls suggested that because this item is not posted for action regarding fee structure or insurance, staff could bring back information about fee structure and insurance at a future time. 2. Consideration and possible action on CVB Advisory Board recommendation for a 2002 Labor Day Celebration -- Gael Dillard, Chair of the Convention and Visitors Bureau and Mayor Gary Nelon Ken Mellender, Vice Chair of the CVB, told Council about the BlueGrass Festival to be held over the Labor Day Weekend. He asked that the Council consider it as an official City event and asked for a proclamation establishing the Labor Day Weekend as BlueGrass Festival Weekend. He said the CVB doesn't anticipate the need for city services. Motion by Noble, second by Sansing to make the Labor Day Weekend BlueGrass Festival an official city event. Approved 5-0. V Georgetown Municipal Airport 1. Consideration and possible action on the process to select a consultant for the design of the Air Traffic Control Tower at the Georgetown Municipal Airport -- Travis McLain, Airport Manager and Tom Yantis, Interim City Manager Yantis explained that Council is being asked to decide on the process for selecting a consultant for the design of the tower. He gave a brief overview of the history of the plan to build a tower. He noted that qualifications have been received from three design consultants, and he asked Council to decide how to proceed with the project. Mayor asked Carls to address the time delay issue. She asked McLain to respond if there had been time limits established regarding bids received. McLain said no bids have been received, that the design consultants have submitted their qualfications, so there is not time constraint, but the consultants would like to be able to plan for their participation. Evans said he thinks the entire Council should be involved in this project. Mayor said Council needs to see the response to a letter that Tom Yantis has sent to TXDOT, and suggested that this item be delayed until the response is received. There was further discussion. Keith Peshak, 800 Oak Crest Lane, said that the offer to receive 50% of the money for the tower from TXDOT has expired. He said he doesn't think there is money to pay for the tower and doesn't think there is a need to have the tower built. John Cogan, 319 Champions Drive, told Council he doesn't believe there has been enough investigation done to determine if it is beneficial to pay for a tower. He asked that Council establish a blue ribbon committee composed of members who have no business interests in the airport to conduct a study regarding airport issues. Kathryn Heidemann, 407 Golden Oaks, told Council she disapproves of debt funding for the tower. 2. Consideration and possible action to authorize the Mayor to execute an Airport Lease Agreement with Cannon Aviation Group for the City building and lot known as 304 Terminal Drive -- Travis McLain, Airport Manager and Tom Yantis, Interim City Manager McLain told Council that the Airport has received two proposals to rent the old building at the entrance to the airport that used to be used by the Fire Department. He said the Airport Board recommends that Cannon Aviation Group be allowed to lease the building. McLain said the building is in need of a major overhaul. Scott Cannon, 155 Brentwood Drive, told Council his business is currently located at the airport in another building and he is a Georgetown resident. He told Council he is involved in a project to locate a heliport just outside the City Limits to accomodate the many helicopters in the area. He was asked by Snell and said he anticipates about $10,000 worth of improvements to the building. Snell asked Cannon to explain the proposed year -by -year, 30 -year lease. Cannon said that location would give him a permanent Georgetown address even though his actual business might be located outside the city limits. He said it would be an advantage to the City for him to improve the condition of the building that is currently an eyesore at the "gateway" to the airport's new terminal building. He said he asked for a lease on a year -by -year basis so that when he locates his heliport outside the city limits, he could get out of the lease. Sansing suggested that the year -by -year arrangement would be fine, but the City should not be obligated for more than five years. Snell suggested year -by -year for the first five years and then five-year leases. Cannon said City Council Meeting Minutes/July 9, 2002 Page 5 of 7 Pages that was a good idea. In regards to a comment about possibly, in the future, tearing the building down, Cannon noted that the building is surrounded by beautiful oak trees which would not allow a building of any larger size to be placed on that lot. Keith Peshak, 800 Oak Crest Lane, said he feels the value of the property in question will increase when the tower is constructed. He said that many more helicopters crash than airplanes. He said helicopters are noisy and fly low over the houses. R. L. Quinn, other proposer for the building, said he owns a company and an airplane at the airport. He said he organizes the Tamale Fly -In each year at the Airport. He said he didn't intend to do the extensive renovations to the property that Cannon is proposing, but the City could take the building back any time they wanted to because he was only asking for a short-term lease. Caris suggested that staff could negotiate with the knowledge of the parameters that Council expressed. Evans asked Cannon to further describe what he would do with the building. Cannon said the building would be used as an administrative office for his business. Quinn asked if the Council was open to taking additional bids on the building. Nelon told Quinn that it had been referred back to staff. 3. Consideration and possible action to approve the request from the Experimental Aircraft Association (EAA) to place a display in the Terminal Building in memory of the late Tony Bengelis -- Travis McLain, Airport Manager and Tom Yantis, Interim City Manager Motion by Noble, second by Sansing to approve the display. Approved 5-0. W Second Readings 1. Second Reading of an Ordinance replacing Section 10. 12.070 of the Code of Ordinances to zone for traffic and rate of speed on RM 2243 (Leander Road) in the City limits; defining speeding and providing a penalty therefor; and declaring what may be a sufficient complaint in prosecutions thereunder -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller read the caption only of the ordinance on second reading. Motion by Snell, second by Smith to approve Ordinance No, 2002-43. Approved 5-0. 2. Second Reading of an Ordinance amending Section 10.12.090(B.)(6.) of the Code of Ordinances to extend the existing 20 mph school speed zone on Park lane to its intersection with FM 2338 (Williams Drive) -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller read the caption only of the ordinance on second reading. Motion by Smith, second by Sansing to approve Ordinance No, 2002-44. Approved 5-0. 3. Second Reading of an Ordinance prohibiting construction traffic along certain streets located within Churchill Farms Subdivision -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller read the caption only of the ordinance on second reading. Motion by Sansing, second by Evans to approve Ordinance No. 200245. Approved 5-0. X First Reading of an ordinance adding Section 2.36.020 to the Georgetown Code of Ordinances to address the applicability of 9.01 of the City Charter (regarding nepotism) to appointments to advisory commissions, committees and boards -- Farley Snell, Councilmember Snell read the caption only of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Snell, second by Evans to approve the ordinance on first reading. Approved 4-1. (Noble opposed) City Council Meeting Minutes/July 9, 2002 Page 6 of 7 Pages The meeting was adjourned at 08:33 PM. Approvedle r Yet 1 x City Council Meeting Minutes/July 9, 2002 Page 7 of 7 Pages Attest: City Secretary Sandra Lee