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HomeMy WebLinkAboutMIN 11.12.2002 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present: Gabe Sansing, Doug Smith, Jack Noble, Sam Pfiester, Farley Snell, Ken Evans Council Absent: Jack Noble Staff Present: Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager for Operations; Patricia E. Carls, City Attorney; Sandra D. Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Anthony Lincoln, Fire Chief; Amelia Sondgeroth, Director of Development Services; Ed Polasek, Chief Long Range Planner; Terry Jones, Purchasing Director; Kathy Ragsdale, Utility Office Director; Jim Babcock, Development Technician; Paul Pausewang, Vehicle Service Center Supervisor There was no workshop at this meeting. There was no Executive Session at this meeting. B Called to Orderat 6:00 p.m. C Pledge of Allegiance -- Mayor Nelon led the Pledge of Allegiance D Comments from the dais regarding the following items: - Welcome to Audience and Opening Comments -- Mayor Gary Nelon Nelon welcomed the audience, gave a brief outline of meeting procedures, thanked Tippit Middle School for allowing the Council to use their facility, and reminded Council about the Joint Meeting with the School Board on Thursday night. - Announcement of next regular Council Meeting to be held at 6:00 p.m. on Tuesday, November 26, at McCoy Elementary School, 1313 Williams Drive E Announcements and Comments from City Manager Brandenburg made the following announcements: Ribbon Cutting for Pecan Branch on Wednesday, November 13, at 1:30 p.m. Joint Council Meeting with GISD School Board on Thursday, November 14, at 7:00 p.m. Georgetown Convention and Visitors Bureau has received an award for the Best Downtown Marketing Program in the State. F Citizens Wishing to Address Council 1. B. Keith Peshak, 800 Oak Crest Lane, regarding accounting practices at the Georgetown Airport and the public availability of documents relating to airport financial information. City Council Meeting Minutes/November 12, 2002 Page 1 of 6 Pages Peshak displayed a copy of the document on which he signed up to speak, saying he had asked to speak about the "missing" $125,000 in Airport funds. He claimed that 10% of the airport users pay for 90% of the airport operation expenses. He compared the Airport/City Council to the Enron incident. He claimed he could not get airport funding information even by filing an open records request. 2. Jerry Fye, 303 Serenada Drive, regarding an update on airport issues. Mr. Fye was not in attendance. G Action from Executive Session Smith said the City is in receipt of a letter from Steger and Bizzell Engineering responding to the matters related to the Dove Springs Wastewater Treatment Plant raised in the City's letter of September 25, 2002. (Motion by Smith, second by Evans to accept the proposals of Steger & Bizzell as outlined in their letter. Approved 5-0. (Snell abstained, Noble absent) Motion by Smith, second by Sansing that the Mayor be authorized to sign the settlement agreement with Rivery Partners, Ltd. upon receipt of the signed settlement agreement from Rivery Partners, Ltd. Approved 5-0. (Snell abstained, Noble absent) H Consideration and possible action to approve the minutes from the Council Workshop on Monday, October 21, the Regular Council Meeting on Tuesday, October 22, 2002, and clarification of Council action on Item W of the previously -approved minutes of October 9, 2001 -- Sandra Lee, City Secretary Smith, Snell and Evans said that page 2 of the minutes of the Regular Meeting on Tuesday, October 22, 2002, was missing from their agenda packets, so the Mayor asked that those minutes be brought back on the next agenda for approval. Consideration and possible action regarding a Resolution expressing support for a National Scenic Byways Program in Texas and Legislation to stop the construction of new billboards statewide -- Tom Yantis, Assistant City Manager (pulled by Smith and Navarrette) J Consideration of authorization for the library to accept a grant of $50,000 from the Georgetown Library Foundation and the Dell Foundation -- Eric Lashley, Library Services Director K Consideration and possible action regarding request for authorization for the expenditure of $60,000 for the grinding and removal of brush from the Georgetown Collection Station by Texas Disposal Systems -- Kathy Ragsdale, Utility Office Director and Micki Rundell, Director of Finance and Administration Evans asked why this expenditure was not put out for bids. Rundell said it didn't require bids because it is included under the current contract as an optional additional service. L Consideration for the approval of the purchase of a backhoe from the RDO Equipment Company through theTexas Local Government Cooperative in the amount of $55,747.05 -- Terry Jones, Purchasing Director and Micki Rundell, Director of Finance and Administration M Consideration of an award of the bid for landscape maintenance to Custom Quality Landscape in the amount of $27,450.00 and to Red & White Greenery in the amount of $54,000.00 -- Terry Jones, Puchasing Director and Micki Rundell, Director of Finance and Administration Bill Jackson, 613 Oak Grove Lane, told Council he protested the bid on the landscape maintenance due to the fact that he said the purchasing agent gave the winning bidder a chance to go back and re -do his properties after the bid was opened. He claimed Red and White Greenery had not cleaned up their properties prior to the bid. He asked that the bid be thrown out and re -bid or be awarded to the lowest best bidder which was himself. Jones said that Red and White was behind in some minor work because of the recent rains. He said driving by, everything looked fine, so he felt it was fair to give Red and White a chance to take care of the problems. He said the prior two years there had been no problems with the work done by Red and White. City Council Meeting Minutes/November 12, 2002 Page 2 of 6 Pages Jackson said he was able to do his properties in spite of the rain. He said, at the pre-bid conference, Marsha Iwers and Kathy Logue had commended him for having taken good care of his properties. He said Red and White did not clean up their properties until after the bids were opened and he had received the award of bid. He claimed that if Red and White had not been awarded the bid, they wouldn't have cleaned up their properties. Nelon said the Council would take action tonight on the item, and suggested that if Jackson felt he had been wronged, he should contact the city attorney. Smith asked that Item M be pulled to the Regular Agenda for individual action. N Consideration of a Resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed abandoning the twenty (20) foot Public Utility Easement on the property line between lots 7 and 8 of Oak Crest Estates, Highcrest Unit 1, Block A, Lot 7 and 8, located at 410 and 414 Starview Lane -- James Babcock, Development Technician and Amelia Sondgeroth, Director of Planning and Development Services O Consideration and possible action on a Short Form Final Plat of a Resubdivision of Hughes Second Addition, Block C, being 0.087 acre, located at 1407 Myrtle Street, with variances to the Subdivision Regulations -- Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services Navarrette asked McCollum if the City had owned this property at one time. McCollum said it was auctioned as excess property. Motion by Snell, second by Evans to approve the Consent Agenda with the exception of Items I and M, and the minutes for Ocober 22, 2002. Approved 6-0. (Noble absent) •. �'• •_ 0 Consideration and possible action regarding a Resolution expressing support for a National Scenic Byways Program in Texas and Legislation to stop the construction of new billboards statewide -- Tom Yantis, Assistant City Manager (pulled by Smith and Navarrette) Smith said he thinks some billboards are informative, such as the City's billboards. Evans said he would agree with the resolution specifically for scenic roads, but not all roads statewide. When questioned by Pfiester, Yantis noted that all new billboards are prohibited by the sign ordinance within the city limits, and any existing billboards that become substantially damaged for any reason cannot be reconstructed. Pfiester said he supports the resolution. Motion by Pfiester, second by Snell to approve the resolution. Denied 2-4. Motion failed. (Navarrette, Evans, Smith and Sansing opposed/Noble absent) M Consideration of an award of the bid for landscape maintenance to Custom Quality Landscape in the amount of $27,450.00 and to Red & White Greenery in the amount of $54,000.00 -- Terry Jones, Puchasing Director and Micki Rundell, Director of Finance and Administration Smith suggested that it be rebid. Jones said, typically, if rebid, all contractors know the previous bids and usually bid higher. Jones said references were checked on all bidders. He recommended that the bid be accepted. There was further discussion. Brandenburg suggested instead of a two-year contract with a one-year option, that it be approved as a one-year contract with additional years based on good performance. Motion by Evans, second by Sansing to accept the recommendation from the purchasing director to award the bids as described in Item M with the proviso that this will be a one-year contract with the option of the City renewing the contract for the second year. Approved 5-1. (Smith opposed/Noble absent) P Consideration of an award of the bid for trucks to Philpott Motors in the amount of $449,803.00 --Terry Jones, Puchasing Director and Micki Rundell, Director of Finance and Administration Jones explained that this bid is for 19 vehicles. He noted that even with the allowable 3% local preference, Mac Haik Ford's prices were too high. Motion by Smith, second by Navarrette to approve the award of bid to Philpott Motors. Approved 6-0. (Noble absent) Q Second reading of an ordinance to establish wastewater rates that reflect the cost of providing service for customers of the Cimarron Hills Wastewater Treatment Plant -- Kathy Ragsdale, Utility Office Director and City Council Meeting Minutes/November 12, 2002 Page 3 of 6 Pages Micki Rundell, Director of Finance and Administration Ragsdale read only the caption of the ordinance on second reading. Motion by Pfiester, second by Smith to approve Ordinance No. 2002-68. Approved 6-0. (Noble absent) R Public hearings and First Readings 1. Rezonings a. Public Hearing to Consider Rezoning a total of 19.139 acres, out of the Frederick Foy Survey, being 4.825 acres, from A, Agricultural to RP, Residential Planned, or more restrictive district, and 14.314 acres, from RP, Residential Planned, to RP, Residential Planned with a revised site plan, or more restrictive district, to be known as Sun City Georgetown, Neighborhood Sixteen -3, and located on Sun City Boulevard — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services. McCollum read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. The public hearing was opened at 6:38 p.m. Betty Jukes, 187 Dove Hollow Trail, said she was confused on how the Council could act on a rezoning for something that had not yet been put up for annexation. She said she doesn't understand how this could be a part of Sun City Boulevard without the Del Webb 2500. McCollum said this is a plat that is completely separate from Del Webb 2500. She said the plat will be rezoned to RP (Residential Planned). Nelon said that the existing Sun City still has raw land that is being developed and each neighborhood as it is developed comes before the Council to be rezoned and annexed. Snell asked and McCollum explained that because annexation triggers provision of city services, each plat is annexed at the time development occurs and not before as per the original agreement with Del Webb. The public hearing was closed at 6:43 p.m b. First Reading of an Ordinance Rezoning a total of 19.139 acres, out of the Frederick Foy Survey, being 4.825 acres, from A, Agricultural to RP, Residential Planned, or more restrictive district, and 14.314 acres, from RP, Residential Planned, to RP, Residential Planned with a revised site plan, or more restrictive district, to be known as Sun City Georgetown, Neighborhood Sixteen -3, and located on Sun City Boulevard — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services. Motion by Pfiester, second by Smith to approve the ordinance on first reading. Approved 6-0. (Noble absent) 2. Annexations a. First Reading of an ordinance providing for the annexation into the City of 11.67 acres, more or less, in the Joseph B. Pulsifer Survey, located north of Spring Valley Road and east of the North San Gabriel River -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Polasek read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Smith, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Noble absent) b. First Reading of an ordinance providing for the annexation into the City of 101.50 acres, more or less, in the Clement Stubblefield Survey, located at the southwest corner of the intersection of IH 35 and State Highway 29 -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Charlie Crossfield, representing Simon Properties, explained that more time is needed and requested that the petition be withdrawn. c. First Reading of an ordinance providing for the annexation into the City for 39.496 acres, more or less, in the Clement Stubblefield Survey, located near the southwest corner of the intersection City Council Meeting Minutes/November 12, 2002 Page 4 of 6 Pages of IH 35 and State Highway 29 -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Charlie Crossfield, representing Simon Properties, explained that more time is needed and requested that the petition be withdrawn. d. First Reading of an ordinance providing for the annexation into the City of 0.68 acres, more or less, in the Clement Stubblefield Survey, located near the southwest corner of the intersection of IH 35 and State Highway 29 -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services The removal of the previous first reading causes this property to be uncontiguous, so this annexation item was pulled from consideration. e. First Reading of an ordinance providing for the annexation into the City for 4.825 acres, more or less, in the Frederick Foy Survey, that are the remaining portions of Neighborhood 16, located east of Sun City Boulevard and west of Dove Hollow Trail, to be known as Neighborhood 16-3, Sun City Texas -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Polasek read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Pfiester, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Noble absent) f. First Reading of an ordinance providing for the annexation into the City for 15.83 acres, more or less, in the David Wright Survey, located at the southeast corner of the intersection of FM 2338 (Williams Drive) and Cedar Breaks Road -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Polasek read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Evans, second by Sansing to approve the ordinance on first reading. Approved 6-0. Noble absent) Polasek noted that the applicant has requested that the second reading not be done until the furthest date out which would be in January. g. First Reading of an ordinance providing for the annexation into the City of 100.00 acres, more or less, in the William Addison Survey, east of the proposed Maple Street extension and south of Inner Loop -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Polasek read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Polasek said the Concept Plan has been withdrawn, so staff would recommend that the second reading not be read until January 28, 2003. David Reed with Howard Engineers said the new Concept Plan is ready and will be submitted at the next available date. Motion by Snell, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Noble absent) S Consideration and possible action to determine whether to pursue calling a Special Election in conjunction with the General Election in May, 2003, for the election of a Charter Commission, or placement of individual Charter amendments on the ballot -- Mayor Gary Nelon Nelon noted that the Charter Committee had worked diligently to make recommendations to the Council regarding the Charter, and said there had been previous discussion as to whether to choose certain amendments for the ballot or elect a Charter Commission. He said the decision needs to be made now in preparation for the May Election, which needs to be called in February. Motion by Snell, second by Evans to pursue the calling of a Special Election in conjunction with the General Election in May, 2003, for voter determination concerning individual charter amendments. Evans said he spoke to the Vice Chair of the Charter Committee, Renee Hanson, who said she was willing to work with the Council to put the amendments on the ballot. Nelon said he had heard from the Charter Committee Chairman, Lee Bain, who also agreed to assist the Council in putting individual amendments on the ballot. Approved 6-0. (Noble absent) City Council Meeting Minutes/November 12, 2002 Page 5 of 6 Pages Motion by Sansing, second by Smith to adjourn the Council Meeting at 6:58 p.m. Approved 6-0. (Noble absent) Me The meeting was adjourned at 06:58 PM. Gat7f/Melon City Secretary Sandra Lee City Council Meeting Minutes/November 12, 2002 Page 6 of 6 Pages