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HomeMy WebLinkAboutMIN 12.10.2002 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present: Council Absent: Llorente Navarrette, Gabe Sansing, Doug Smith, All Council Present Jack Noble, Sam Pfiester, Farley Snell, Ken Evans .Staff Present: Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager for Operations; Jim Briggs, Assistant City Manager for Utility Operations; Patricia E. Carls, City Attorney; Sandra D. Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Anthony Lincoln, Fire Chief; Amelia Sondgeroth, Director of Development Services; Ed Polasek, Chief Long Range Planner; Bobby Ray, Chief Current Planner; Melissa McCollum, Development Planner; Mark Miller, Transportation Services Manager 1— 11 Policy Development/Review Workshop Regular• to convene and continue Executive Session, SessionExecutive There was no Executive Session held at this meeting. Regular Session C Call to Order Called to order at 6:00 p.m. D Pledge of Allegiance Mayor Nelon led the Council and audience in the Pledge. E Comments from the dais regarding the following items: - Welcome to Audience and Opening Comments -- Mayor Gary Nelon Mayor Nelon welcomed the audience and gave a brief outline of meeting procedure. - Announcement of Vacancy on the Zoning Board of Adjustment -- Mayor Gary Nelon F Announcements and Comments from City Manager Brandenburg clarified a misconception regarding Item R-4 on the Agenda tonight. He said the item refers to notification of the public regarding the Unified Development Code and not to future or current rezonings. He reminded Council that the Association of Mayors, Councilmembers, and Commissioners will be in Austin on February 7-10. He asked that the Council let Shirley or Sandra know by January 10 if they wished to attend. He announced that the Angelo Economics Summit will be January 23 in Austin, and asked that Council City Council Meeting Minutes/December 10, 2002 Page 1 of 10 Pages notify Shirley or Sandra if they wished to attend. G Citizens Wishing to Address Council - Keith Peshak, 800 Oak Crest Lane, regarding missing $150,000 from Airport cash contingency account. Peshak continued his report from last meeting, saying that he thinks all financial documents for the Airport are secret and there are no public postings or accounting for the Airport. He repeated what he had said at previous Council Meetings. H Action from Executive Session on Monday, December 9, 2002 Motion by Smith, second by Noble to direct the City Attorney to extend the deadline for Del Webb to respond to the City's demand letter from December 31, 2002 to March 31, 2002. Approved 7-0. Motion by Smith, second by Pfiester that the City retain the legal services of Kerry Russell to file public comments with the Texas Commission on Enviornmental Quality on Proposed Permit No. 14371-001, and to request a contested case hearing if the comments are not resolved to the City's satisfaction. Approved 7-0. Consideration and possible action to approve the minutes from the Council Workshop on Monday, November 25, and and the Regular Council Meetings on Tuesday, November 26, 2002 -- Sandra Lee, City Secretary J Consideration and possible action to approve a resolution revising the current City of Georgetown Investment Policy -- Laurie Brewer, Controller and Micki Rundell, Director of finance and Administration K Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Report for both the City of Georgetown and the Georgetown Transportation Enhancement Corporation (GTEC) for the quarter ended September 30, 2002 -- Laurie Brewer, Controller and Micki Rundell, Director of Finance and Administration L Consideration and possible action to authorize payment of the City's pro -rata portion of the cost of operation of the Williamson County Appraisal District -- Micki Rundell, Director of Finance and Administration M Consideration and possible action for the approval of the purchase of cellular telephone service from the General Services Commission in the estimated annual amount of $35,000.00 -- Terry Jones, Purchasing Director and Micki Rundell, Director of Finance and Administration Sansing asked if the City has considered phone/radio communication units, like Nextel. Jones responded that the Nextel coverage did not appear to be as good as cellular coverage. N Consideration and possible acceptance of a Grant of $ 60,000.00 from the Federal Emergency Management Agency with a ten percent matching fund of $6,000 from the City of Georgetown to fund two Thermal Imaging Cameras and ten Self -Contained Breathing Apparatus (SCBA) -- Anthony Lincoln, Fire Chief O Consideration and possible action authorizing the purchase of fourteen Self Contained Breathing Apparatus (SCBA) and six spare air cylinders from Casco Industries in the amount of $39,586.00 and the use of funds from the Billing for Services Special Revenue Account to pay for a portion of this equipment -- Anthony Lincoln, Fire Chief P Consideration and possible action declaring 25 sets of Non -National Fire Protection Association (NFPA) 1999 Standard approved Personnel Protective Equipment (bunker gear) as Surplus Equipment -- Anthony Lincoln, Fire Chief Q Consideration and possible action authorizing the purchase of thirteen sets of Personnel Protective Equipment (bunker gear) from Ferrara Firefighting Equipment in the amount of $ 18,668.00 and the use of funds from the Billing for Services Special Revenue Account to pay for a portion of this equipment -- Anthony Lincoln, Fire Chief City Council Meeting Minutes/December 10, 2002 Page 2 of 10 Pages Motion by Snell, second by Evans to approve the Consent Agenda in its entirety. Approved 7-0. R First Readings 1. First reading of an ordinance for a Century Plan Amendment to adopt a new element of the Century Plan - Future Land Use and Thoroughfare Plan: the Williams Drive Corridor Study -- Bobby Ray, Chief Development Planner, Ed Polasek, Chief Long -Range Planner, and Amelia Sondgeroth, Director of Development Services Sondgeroth read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Sondgeroth said Council directed staff last May to study the Williams Drive Corridor specifically and return with a recommendation after having met with the citizens and property owners. She said the Study was initiated in September with the assistance of consultants, Dr. Kent Butler and Dr. Robert Patterson. She said three workshops with property owners were conducted. She said the Planning and Zoning Commission recommendation on this item is a consensus from approximately 80 people concerning over 800 parcels on the eight -mile segment of Williams Drive. She noted that staff met with TOOT regarding proposed locations of signal lights and a sidewalk plan. She recognized the members of the audience that had attended the workshops and thanked the Development Services staff who worked on evenings and weekends in order to finish the work before the end of the year. She read the recommendation from the Planning and Zoning Commission from their December 3 Meeting, which was: Amend the adopted Century Plan/Future Land Use and Thoroughfare Plan by adopting a new section, the Williams Drive Corridor Study, with the following additional recommendations: 1. Direct P&DS staff to continue their work with TOOT, the County, and GUS to formulate a Williams Drive Corridor Study Enhancement Program specifically regarding pedestrian improvements. 2. Recommend an ordinance amendment to restrict new signage in the Williams Drive Corridor to low -profile monument signs. 3. Apply adopted tree preservation standards to all sites along Williams Drive. 4. Provide a recommendation in the next fiscal year, for special development and landscape provisions within the Williams Drive Corridor Study area. 5. Submit the Williams Drive Corridor Study as a special planning project application to Envision Central Texas. 6. Modify the Williams Drive Corridor Study --Draft Land Use Scenario as follows: a. Redesignate the parcel at the southwest corner of Dawn Drive and Lakeway Drive from "Residential" to "Commercial;" b. Redesignate Lots 4,5,6,7,8,9,10,11 and a portion of Lots 12 and 13 of the San Gabriel Estates from "Williams Drive Mixed Use" to "Commercial;" and c. Redesignate the property fronting on the north side of Williams Drive between Jim Hogg Road (west) and Lakewood Drive (east) from "Williams Drive Mixed Use" to "Commercial." Bobby Ray and Ed Polasek reviewed several of the specific points of the Williams Drive Corridor Study. Ray said the two major zoning classifications are RS and C1. Polasek noted that staff had worked with TxDOT to place future traffic signals. He explained the new zoning designations contained in the Study. He reported that over 20% of the commercial development in the City would be on Williams Drive. Sansing asked for clarification on the method of creating the predicted trip generations. Polasek explained the report contains total gross numbers including vehicles that don't actually enter the intersections. Smith asked if the Planning and Zoning recommendations are more or less restrictive than in the Unified Development Code. Polasek said the signage would be more restrictive on the Williams Drive Corridor, saying, for example, there could be no more pole signs. Sondgeroth noted that landscaping recommendations would come back to Council with new standards, once a recommendation is received from Envision Central Texas. Victor Yin, 3808 Williams Drive, one of the property owners on Williams Drive, commended staff for getting consensus. City Council Meeting Minutes/December 10, 2002 Page 3 of 10 Pages Archie Schneider, 3800 Williams Drive, asked that Council consider approving the Planning and Zoning Commission recommendation and said he appreciated the extra hours spent by the staff. Ercel Brashear, 4204 Verde Vista, told Council he also applauded the staff for their willingness to work with the property owhers and for coming up with a positive plan that is "probably possible," but said he has some concern about the number of trip counts proposed to be generated. Iva Wolf McLaughlin, 520 Wolf Road, landowner on Williams Drive, demonstrated to Council the location of her propery, 120 acres, saying it is one of the largest tracts between the Interstate and Sun City. She suggested that her property be designated as "commercial" instead of "business park" as is to be identified in the Unified Development Code. Nelon asked staff to respond as to why that particular property was designated as "business park." Sondgeroth said they looked at the need for living units to support the "commercial," and an employment base, such as an IBM or another campus -type business park that would provide a high number of employment opportunities. She noted, however, that if a specific proposal comes in for any of the land along the corridor, the land use plan can be amended. Roland Schroeder, 191 Young Ranch Road, property owner on Williams Drive, commended staff for the workshops and recommended that Council approve as staff has recommended. Mamie Ruth Richter, 3720 Williams Drive, San Gabriel Estates, noted that her property has now been zoned "commercial." She asked Council to vote in favor and thanked staff for their help. Renee Hanson, representing Bob Stanton, who was unable to attend due to a funeral, said Stanton would prefer a "commercial" designation on the front section of his 17 acres on Williams Drive, currently zoned as "multi -family." She said he feels it would be too restrictive to have "multi -family" as the only choice. She said he would agree to "mixed use" designation. Snell asked for the reason to change Lots 4-11 from "mixed use" to "commercial." Sondgeroth said she thinks perhaps because across Williams Drive was already zoned as commercial and if another use is proposed, the applicant could request a different designation. Pfiester asked about "Williams Drive Mixed Use." Sondgeroth explained that there is a site plan requirement. She suggested the property might be comprised of commercial in front with multi -family in the rear. She said most property owners feel that commercial is the ideal designation because that is how it has always been zoned. She noted that "mixed use" would allow office, commercial, retail, mult-family, etc., and therefore would be a very flexible designation. Sansing noted that there was a letter received from Bradley Cockrum requesting a change from office/services to commercial. He confirmed with Sondgeroth if there would be an opportunity in the future for Cockrum to apply for that. Smith asked about the wildlife preserve that was requested by Milton Liese. Mr. Liese, speaking from the audience, said he is still favoring and maintaining a wildlife preserve on his property. Motion by Pfiester, second by Snell to accept the recommendations from the staff and Planning and Zoning Commission to amend the Century Plan by adopting the Future Land Use and Thoroughfare Plan with two additional recommendations to those listed on the Agenda Item Cover Sheet, being that on #2 the low -profile monument signs may not be electronic message signs, and on #6, add (d.) to redesignate Bobby Stanton's property to "mixed use." Motion by Navarrette, second by Sansing to amend the motion to grant the requests from Iva McLaughlin and Bradley Cockrum. Vote on the amendment. 2-5 (Evans, Noble, Pfiester, Snell, and Smith opposed). Amendment failed. Vote on original motion: Approved 6-1. (Sansing opposed) 2. First Reading of an ordinance for a Century Plan Amendment to change the Future Land Use Map for 70.32 acres out of the William Roberts and John Berry Surveys from Office/Retail/Commercial to Residential land use, located at the northeast corner of the intersection of Airport Road and Briarcrest Drive -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services City Council Meeting Minutes/December 10, 2002 Page 4 of 10 Pages Polasek read only -the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. He explained that the Planning and Zoning Commission had approved to change the land use. Snell asked about noise from the airport. Polasek said this area was not included on the noise contour maps, and the developer has been out to the site during the day and has never reported or asked about noise. Motion by Navarrette, second by Sansing to approve the ordinance on first reading. Approved 7-0. 3. First Reading of an ordinance for a Century Plan Amendment to change the Future Land Use Map for 19.50 acres out of the Ephraim Evans Survey from Office/Retail/Commercial to Mixed Use land use, located southeast of the intersection of Page Whitney Parkway and John Hamilton Way -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development Services Polasek read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. He explained that the Planning and Zoning Commission recommended approval of the change. Motion by Sensing, second by Smith to approve the ordinance on first reading. Approved 6-0. (Snell absent from the dais) 4. First Reading of an ordinance prescribing the type of notice to be given of the time and place of a public hearing held jointly by the City Council and the Planning and Zoning Commission to consider the draft proposed Unified Development Code -- Trish Carls, City Attorney and Amelia Sondgeroth, Director of Development Services Carls read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. She explained that there has been some confusion regarding the intent of the ordinance. She said the ordinance is intended to address the notice procedures for the approval process for the Unified Development Code. She said state law provides methods for the City Council to provide notice in a specific manner. She said the proposed ordinance recommends published notice only and Council could change that ordinance if they see fit. She said for timing reasons it was necessary to bring this ordinance to the Council at this point. Terry Irian, an Attorney representing a number of property owners to be effected by the UDC, told Council he thought the property owners should be noticed specifcally on how the UDC effects their property. He suggested that property owners be notified regarding any future rezoning of their property. He said there are some changes to what is allowed now and what will be allowed after the UDC is adopted, as well as some changes in procedure to be followed. He told Council he thinks the proposed ordinance is illegal. Ercel Brashear, 4204 Verde Vista, asked that Council consider notifying individual property owners by mail because there may be property owners that don't read the Williamson County Sun. Carls noted that the chart comparing the existing zoning designations and the proposed changes is already a part of the UDC and the City could include that chart in the notification to the property owners. Scott Hall, 603 San Gabriel Overlook, from the audience reiterated what was already said about notifying the property owners by mail and yielded the remainder of his time. Mark Allen, 5012 Fountainwood Cove, cautioned Council to be careful in handling this notice, so that the document will not be "looked down upon" such as the handling of the "emergency water quality issue" back in July of 2001. Pfiester asked and Sondgeroth responded that approximately 75% of the property owners in Georgetown are currently zoned as RS and will not be affected by the change unless they want to rezone, subdivide or have a non -conforming use. She was asked and responded that the City of Austin in 1989 published notice for their Land Development Code. Pfiester asked and Sondgeroth responded that in the last year there have been 16 public hearings, workshops, townhall meetings, joint Council and Planning and Zoning Commission meetings on the UDC and many in the previous year. When asked if this process is illegal, Carls said she is not aware of any case law on 211.007.d. Evans said because of all the time and money that has been spent on development of this Unified City Council Meeting Minutes/December 10, 2002 Page 5 of 10 Pages Development Code, he believes the City should do what is adequate, legal notification. Sansing said KLBJ Radion Station was talking about the City of Georgetown "operating in secret again." He said he recommends that a mailed notice be done. He estimated that it would cost $8700 to mail an 8 1/2" x 11" notice to all property owners in Georgetown, and suggested that be done. Motion by Sansing, second by Evans to authorize notification via mail for the Joint Public Hearing regarding the proposed adoption of the Unified Development Code. Motion by Pfiester, second by Navarrette that Council adopts the ordinance as is and that mailed notices be sent as well as publication in the Williamson County Sun in every Wednesday and Sunday paper between now and then, and that this would be paid for from the Council Contingency Fund. Snell confirmed that the vote on this item will require a super majority. Sansing suggested that his motion be altered to include Pfiester's amendment. Evans agreed to second the amended motion. Navarrette said he thought it should be noted that Council had not decided anything prior to this meeting, and he appreciates Council "going the extra mile" to remove any opinion that the Council is operating "in secret." Smith said he is in favor of doing double notification, but thinks the property owners will not understand why they are receiving the mailed notice. He said he thinks there should be a phone number included on the notice so the property owner can call and ask about it. Noble said he thinks it is imperative that all the bases are covered and all misunderstandings are cleared up. Vote on motion: Approved 7-0. 5. First Reading of an ordinance amending the 2001/02 Annual Operating Plan Element (budget) to offset variances in various fund budgets for increases in expenditures that are tied to service requests, revenue collection rates and project timing -- Laurie Brewer, Controller and Micki Rundell, Director of Finanace and Administration Brewer read only the caption of the oridnance on first reading after having satisfied the requirements of the City Charter. She explained the reasons for the amendments to the budget. Motion by Pfiester, second by Noble to approve the ordinance on first reading. Approved 7-0. 6. First Reading of an ordinance to establish an Animal Shelter Advisory Board -- Tom Yantis, Assistant City Manager Yantis noted that this ordinance is being done in anticipation of a major move of the Animal Shelter to a new facility in order to streamline and improve the operations of the Animal Shelter prior to the move. He said in researching some of the regulations and laws pertaining to the Animal Shelter, he and Animal Services Supervisor Ken Finn recently became aware of the fact that the State Health and Safety Code requires the establishment of an Advisory Board. He recommended that the membership of the Board be selected in conjunction with the City board renewal process in February and begin meeting in March, 2003. He read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter and noted that the State is very specific regarding the membership of the Board, saying, at a minimum, the Board must consist of one licensed veterinarian, one county or municipal official, one person whose duties include the daily operation of an animal shelter, and one representative from an animal welfare organization. He noted that the ordinance contains those four positions, and if the Council wishes, they could add additional members. Kimberly Espinoza, 4405 S. IH35, said she used to work for the Animal Services Department. She commended Yantis for establishing the Board. She suggested that there be more than four people on the Board to enhance voting actions, including a citizen at large. She also suggested that the veternarian representative must practice within the City Limits of Georgetown. There was discussion as to the proposed size of the membership of the Board. Motion by Navarrette, second by Sansing to adopt this ordinance and add three citizens at large, and include that the veterinarian practice in Georgetown. There was further discussion as to amending the ordinance regarding the membership of the Board, including discussion regarding whether the requirement should be that the veterinarian practice in Georgetown or in the extra -territorial jurisdiction. Carls suggested that the ordinance governing appointments to boards and commissions in general could be reviewed. Motion approved 7-0. 7. First Reading of an ordinance amending Section 10.12.090(8.)(9.) of the Code of Ordinances to amend the existing 20 -mph school speed zone on 8th Street and to establish a 20 -mph school speed zone on portions of Walnut Street, 9th Street and 10th Street -- Mark Miller, Transportation City Council Meeting Minutes/December 10, 2002 Page 6 of 10 Pages Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. He noted that residents surrounding Williams Elementary on University Avenue had complained about the increase of traffic on Walnut Street when parents bring their children to school. He said meetings were held with the residents, police department, school principal and City staff and it was determined that the additional school speed zones were needed for safety. Motion by Evans, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Snell absent from the dais.) S Second Readings 1. Second Reading of an ordinance amending, Section 8.12.040 (A) Application and Fees of Chapter 8.12 Food and Sanitation the Georgetown Code of Ordinances -- Tom Yantis, Assistant City Manager Yantis read only the caption of the ordinance on second reading. Motion by Pfiester, second by Smith to approve Ordinance No. 2002-74. Approved 7-0. 2. Second Reading of an Ordinance rezoning a total of 40.521 acres, out of the Burrell Eaves Survey, to be known as Sun City Georgetown, Phase 2, Neighborhood Thirteen -B, from RP, Residential Planned to RP, Residential Planned Revised, or more restrictive district, located on Sun City Boulevard — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services McCollum noted that this item and Item U are related and read the caption only of the ordinance on second reading. Motion by Noble, second by Sansing to approve Ordinance No, 2002-75, Approved 7-0. T Consideration and possible action on a Public Review Final Plat of a resubdivision of 75.387 acres, being Lot 2, and 25.241 acres of Lot 3 and a 2.582 acre portion of Rivery Boulevard of the Rivery Subdivision, to be known as The Rivery Park II, located on Rivery Boulevard between IH -35 and the San Gabriel River -- Bobby Ray, Current Planner and Amelia Sondgeroth, Director of Planning and Development Services Sondgeroth explained the item and gave the recommendation of the Planning and Zoning Commission. She said the City does recommend the variances and approval of the plat in accordance with the settlement agreement and said that notes on the plat reflect how traffic, trees, and roadway adequacy are to be addressed. Motion by Pfiester, second by Sansing to approve the Public Review Final Plat. Approved 7-0. U Consideration and possible action on a Replat of Planned Unit Development of Sun City Texas, Phase 2, Neighborhood Thirteen, being Block 1, Lots 4 to 24; Block 2, Lots 25 to 27 and Lots 233 to 240; Block 3, Lots 78 to 96 and Lots 228 to 229; Block 4, Lots 100 to 110, Lots 117 to 127, Lot 168 and Lots 230 to 232; Block 7, Lots 132 to 147 and Lots 224 to 227; and Block 8, Lots 161 to 167, being 40.521 acres in the Burrell Eaves Survey to be known as Sun City Georgetown, Phase 2, Neighborhood Thirteen -B, located on Sun City Boulevard — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of Planning and Development Services McCollum explained the item and noted that this item is in conjunction with the second reading from Item S-2. Motion by Noble, second by Navarrette to approve the replat. Approved 7-0. V Consideration and possible action to authorize the City to enter into a lease contract with Gateway Computer Corporation for the City's desktop personal computers in the amount of $313,736.76 -- Dennis Schoenborn, Director of Information Services and Micki Rundell, Director of Finance & Administration Schoenborn explained the item and noted that Council approved in October to change from a 4 -year to a 3 -year cycle for replacement of personal computers, involving leasing. He said Gateway would save the City $45,000 over the next vendor over a period of three years. Navarrette said he thought the City should go with Dell in order to do business locally. Brandenburg noted that the bid process has been followed and is complete. Keith Peshak, 800 Oak Crest Lane, said he bought a Gateway machine instead of a Dell. He said he received a lower quality computer, and has had difficulty dealing with Gateway. City Council Meeting Minutes/December 10, 2002 Page 7 of 10 Pages Motion by Snell, second by Smith to authorize the contract with Gateway. Approved 4-3. (Navarrette, Noble and Sansing opposed) W Awards of Bid 1. Consideration and possible action for an award of the annual bid for hot mix asphalt to Austin Asphalt in the estimated annual amount of $230,500.00 -- Terry Jones, Purchasing Director and Jim Briggs, Assistant City Manager for Utility Operations Jones explained the item. Evans said he knows someone who lives in Georgetown who owns an asphalt company and asked if a Georgetown owner was included in the bid process. Jones said bids were solicited from all known suppliers. Briggs noted that Austin Asphalt is located on Leander Road, just outside the city limits. Sansing said he highly encourages staff to seek as many bids as possible. Motion by Navarrette, second by Evans to approve the award of bid. Approved 7-0. Jones noted that State law now provides for a 3% local purchase and the City ordinance allows for 5% local preference for less than $15,000. 2. Consideration and possible action for the award of a bid for police vehicles to Philpott Ford in the amount of $385,486.00 -- Terry Jones, Purchasing Director and Micki Rundell, Director of Finance and Administration Jones explained that the vehicles were bid fully equipped and street ready. When asked by Evans, Jones noted Ford is the only manufacturer of rear -wheel drive police vehicles and that Philpott Ford has the state contract and the HGAC contract. He said Mac Haik Dealership in Georgetown chose not to bid this year because they cannot install the equipment. Motion by Evans, second by Sansing to approve the award of bid to Philpott Ford. Approved 7-0. 3. Forwarded to Council from the Georgetown Utility System Advisory Board Consideration and possible action to award the bid of $225,000 to N.G. Painting, Inc., of Kerrville and to approve the budget for the rehabilitation of the Sequoia Spur Ground Water Storage Tank -- Jim Briggs, Assistant City Manager for Utility Operations Briggs explained the item, saying the GUS Board and staff recommend approval. Motion by Evans, second by Pfiester to approve big jet the award of bid to N. G. Painting, Inc. Approved 7-0. X Consideration and possible action regarding acceptance of the Fiscal Year 2001-02 Year -End Project Status Reports -- Tom Yantis Yantis offered to answer any questions, saying this is the first time the City has provided this list to Council at mid -year as well as year-end. He noted there was no Council action required. Y Consideration and possible action to approve the assignment of the Banner Aircraft Airport Lease to Capital Aero, Inc. on the new lease form, with certain requested modifications, and approval of assignment by Capital Aero, Inc. to a lender for purposes of financing or refinancing -- Tom Yantis, Assistant City Manager Carls explained the item and noted some changes to the standard lease document. Kathryn Heidemann, 407 Golden Oaks, said she has no particular objection to this lease, but suggested if there is a way to remediate the noise that might come from this lease, that the City look into that. Nelon noted that this lease would be for non -aviation use. Keith Peshak, 800 Oak Crest Lane, said he used to keep a plane at Capital Aero and that they are a magnet for big jets and big jet operations. Yantis said the request in the lease is to sub -lease to some non -aviation operations. McLain said this is not the same Capital Aero, Inc. that Peshak is referencing. Snell asekd about being able to do noise remediation in the middle of a lease contract. Carls said the language would need to be created for this lease to include noise remediation. There was further discussion regarding noise remediation in subleases. Yantis said the proposed use by Capital Aero is City Council Meeting Minutes/December 10, 2002 Page 8 of 10 Pages primarily storage. Motion by Snell, second by Sansing to approve the lease assignment. Approved 7-0. Z Presentation and discussion regarding possible option for future social service funding process and allocation -- Paul Brandenburg, City Manager Brandenburg explained that this option would allow more streamlining of the process. He said the allocations would still come to Council as a proposal, and Council would still decide how much and to whom. He noted that this procedure has been used in Round Rock. Janet McTeague, Executive Director of the Georgeown United Way, further explained the process, where volunteers would do agency visits and do more investigation into the qualifications of various entities to receive funding. She said there would not be an administrative cost. Snell said he thinks there needs to be a basic qualification of service prescribed by the Council to be provided by the agency to be funded. Evans explained some of the problems that the Council faced when trying to make decisions last year about who would be funded. Sansing said he attended a seminar where it was described as illegal for a City to give away taxpayer money. Nelon suggested that staff and McTeague work on a specific method. Snell asked for a Council workshop on this subject. AA Consideration and possible action to approve a resolution establishing a Firefighters' Civil Service Commission and appointing the initial Commissioners of the Firefighters' Civil Service Commission -- Paul Brandenburg, City Manager Brandenburg noted that the results of the election in November require that the City appoint a Commission. He listed the required qualifications of the Commissioners. He recommended David Ehnesbuske, Arturo D. Rodrigquez, Jr. and Harry Weisner. He also suggested that the terms need to be staggered. Brandenburg said there is a misconception that the boardmembers need to have experience in firefighting skills. He said he feels experience in human resources and commissions is important. Motion by Navarrette, second by Noble to confrim the recommended appointments with each one drawing for staggered terms. Approved 7-0, BB Consideration and possible action approving a resolution authorizing a letter of credit be issued by the City of Georgetown through Union State Bank, as fiscal surety for the City's power supply contract through January 2006 -- Laurie Brewer, Controller and Micki Rundell, Director of Finance & Administration Rundell explained the item and read the resolution. Motion by Snell, second by Evans to approve the resolution. Approved 7-0. CC Contracts and Agreements 1. Consideration and possible action to approve an Interlocal Agreement between the City of Georgetown and Williamson County regarding the realignment of Shell Road at Williams Drive -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Briggs explained that the County is requesting that the City take over the construction management of the realignment of Shell Road at Williams Drive. He said the County is heavily involved in other road projects, such as the bridge over the San Gabriel on D. B. Wood Road. He said the County will give the City the available funds for the construction of the project, saying those funds will be available fifteen days after the award of bid to a contractor. He said the next item approves a contract to do the engineering, saying the City will expend the funds and be reimbursed in the same fiscal year. Pfiester asked and Ercel Brashear responded that the Shell Road Public Improvement District doesn't care whether the City or the County builds the road. He said the City would have the first lien on the property. Carls said that there are a couple of other steps that Council will need to approve at a later date, such as a development agreement, and amending the PID to reflect the landowners' consent to the change. Motion by Pfiester, second by Sansing to approve the Interlocal Agreement. Approved 7-0. 2. Consideration and possible action to approve a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., in the amount of $102,000 to provide professional engineering services related to the Shell Road Realignment Project -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations City Council Meeting Minutes/December 10, 2002 Page 9 of 10 Pages Briggs explained the item. He said Roming, Parker & Kasberg is very familiar with the project. Pfiester asked and Brashear confirmed that the County has already spent money on engineering, but the original work was done to try to lay out a route that ended up involving karst features. He said a mitigation bank has been created to deal with the karst features. Lotion by Sansing, second by Pfiester to approve the contract amendment. Approved 7-0. 3. Consideration and possible action to approve the power supply contract with Constellation Power Source for calendar year 2003 -- Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Briggs explained the item. Motion by Sansing, second by Evans to approve the contract. Approved 7-0. Nelon announced that the second meeting in December would have fallen on Christmas Eve and was cancelled by the City Council at the November 26 Meeting. .s 1►M The meeting was adjourned at 09:08 PM. City Council Meeting Minutes/December 10, 2002 Page 10 of 10 Pages Secretary Sandra