HomeMy WebLinkAboutMIN 12.10.2002 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Gary Nelon presiding.
Council Present: Council Absent:
Llorente Navarrette, Gabe Sansing, Doug Smith, All Council Present
Jack Noble, Sam Pfiester, Farley Snell, Ken Evans
.Staff Present:
Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager for Operations; Jim Briggs,
Assistant City Manager for Utility Operations; Patricia E. Carls, City Attorney; Sandra D. Lee, City
Secretary; Micki Rundell, Director of Finance and Administration; Anthony Lincoln, Fire Chief; Amelia
Sondgeroth, Director of Development Services; Ed Polasek, Chief Long Range Planner; Bobby Ray,
Chief Current Planner; Melissa McCollum, Development Planner; Mark Miller, Transportation Services
Manager
1— 11
Policy Development/Review Workshop
Regular• to convene and continue Executive Session,
SessionExecutive
There was no Executive Session held at this meeting.
Regular Session
C Call to Order
Called to order at 6:00 p.m.
D Pledge of Allegiance
Mayor Nelon led the Council and audience in the Pledge.
E Comments from the dais regarding the following items:
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
Mayor Nelon welcomed the audience and gave a brief outline of meeting procedure.
- Announcement of Vacancy on the Zoning Board of Adjustment -- Mayor Gary Nelon
F Announcements and Comments from City Manager
Brandenburg clarified a misconception regarding Item R-4 on the Agenda tonight. He said the item refers
to notification of the public regarding the Unified Development Code and not to future or current rezonings.
He reminded Council that the Association of Mayors, Councilmembers, and Commissioners will be in Austin
on February 7-10. He asked that the Council let Shirley or Sandra know by January 10 if they wished to
attend.
He announced that the Angelo Economics Summit will be January 23 in Austin, and asked that Council
City Council Meeting Minutes/December 10, 2002
Page 1 of 10 Pages
notify Shirley or Sandra if they wished to attend.
G Citizens Wishing to Address Council
- Keith Peshak, 800 Oak Crest Lane, regarding missing $150,000 from Airport cash contingency account.
Peshak continued his report from last meeting, saying that he thinks all financial documents for the Airport
are secret and there are no public postings or accounting for the Airport. He repeated what he had said at
previous Council Meetings.
H Action from Executive Session on Monday, December 9, 2002
Motion by Smith, second by Noble to direct the City Attorney to extend the deadline for Del Webb to
respond to the City's demand letter from December 31, 2002 to March 31, 2002. Approved 7-0.
Motion by Smith, second by Pfiester that the City retain the legal services of Kerry Russell to file public
comments with the Texas Commission on Enviornmental Quality on Proposed Permit No. 14371-001, and
to request a contested case hearing if the comments are not resolved to the City's satisfaction. Approved
7-0.
Consideration and possible action to approve the minutes from the Council Workshop on Monday,
November 25, and and the Regular Council Meetings on Tuesday, November 26, 2002 -- Sandra Lee, City
Secretary
J Consideration and possible action to approve a resolution revising the current City of Georgetown
Investment Policy -- Laurie Brewer, Controller and Micki Rundell, Director of finance and Administration
K Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Report for both the City of Georgetown and the Georgetown Transportation Enhancement
Corporation (GTEC) for the quarter ended September 30, 2002 -- Laurie Brewer, Controller and Micki
Rundell, Director of Finance and Administration
L Consideration and possible action to authorize payment of the City's pro -rata portion of the cost of
operation of the Williamson County Appraisal District -- Micki Rundell, Director of Finance and
Administration
M Consideration and possible action for the approval of the purchase of cellular telephone service from the
General Services Commission in the estimated annual amount of $35,000.00 -- Terry Jones, Purchasing
Director and Micki Rundell, Director of Finance and Administration
Sansing asked if the City has considered phone/radio communication units, like Nextel. Jones responded
that the Nextel coverage did not appear to be as good as cellular coverage.
N Consideration and possible acceptance of a Grant of $ 60,000.00 from the Federal Emergency
Management Agency with a ten percent matching fund of $6,000 from the City of Georgetown to fund two
Thermal Imaging Cameras and ten Self -Contained Breathing Apparatus (SCBA) -- Anthony Lincoln, Fire
Chief
O Consideration and possible action authorizing the purchase of fourteen Self Contained Breathing
Apparatus (SCBA) and six spare air cylinders from Casco Industries in the amount of $39,586.00 and the
use of funds from the Billing for Services Special Revenue Account to pay for a portion of this equipment --
Anthony Lincoln, Fire Chief
P Consideration and possible action declaring 25 sets of Non -National Fire Protection Association (NFPA)
1999 Standard approved Personnel Protective Equipment (bunker gear) as Surplus Equipment --
Anthony Lincoln, Fire Chief
Q Consideration and possible action authorizing the purchase of thirteen sets of Personnel Protective
Equipment (bunker gear) from Ferrara Firefighting Equipment in the amount of $ 18,668.00 and the use of
funds from the Billing for Services Special Revenue Account to pay for a portion of this equipment --
Anthony Lincoln, Fire Chief
City Council Meeting Minutes/December 10, 2002
Page 2 of 10 Pages
Motion by Snell, second by Evans to approve the Consent Agenda in its entirety. Approved 7-0.
R First Readings
1. First reading of an ordinance for a Century Plan Amendment to adopt a new element of the
Century Plan - Future Land Use and Thoroughfare Plan: the Williams Drive Corridor Study --
Bobby Ray, Chief Development Planner, Ed Polasek, Chief Long -Range Planner, and Amelia
Sondgeroth, Director of Development Services
Sondgeroth read only the caption of the ordinance on first reading after having satisfied the
requirements of the City Charter. Sondgeroth said Council directed staff last May to study the
Williams Drive Corridor specifically and return with a recommendation after having met with the
citizens and property owners. She said the Study was initiated in September with the assistance
of consultants, Dr. Kent Butler and Dr. Robert Patterson. She said three workshops with property
owners were conducted. She said the Planning and Zoning Commission recommendation on this
item is a consensus from approximately 80 people concerning over 800 parcels on the eight -mile
segment of Williams Drive. She noted that staff met with TOOT regarding proposed locations of
signal lights and a sidewalk plan. She recognized the members of the audience that had attended
the workshops and thanked the Development Services staff who worked on evenings and
weekends in order to finish the work before the end of the year. She read the recommendation
from the Planning and Zoning Commission from their December 3 Meeting, which was:
Amend the adopted Century Plan/Future Land Use and Thoroughfare Plan by adopting a new
section, the Williams Drive Corridor Study, with the following additional recommendations:
1. Direct P&DS staff to continue their work with TOOT, the County, and GUS to formulate a
Williams Drive Corridor Study Enhancement Program specifically regarding pedestrian
improvements.
2. Recommend an ordinance amendment to restrict new signage in the Williams Drive Corridor to
low -profile monument signs.
3. Apply adopted tree preservation standards to all sites along Williams Drive.
4. Provide a recommendation in the next fiscal year, for special development and landscape
provisions within the Williams Drive Corridor Study area.
5. Submit the Williams Drive Corridor Study as a special planning project application to Envision
Central Texas.
6. Modify the Williams Drive Corridor Study --Draft Land Use Scenario as follows:
a. Redesignate the parcel at the southwest corner of Dawn Drive and Lakeway Drive from
"Residential" to "Commercial;"
b. Redesignate Lots 4,5,6,7,8,9,10,11 and a portion of Lots 12 and 13 of the San Gabriel
Estates from "Williams Drive Mixed Use" to "Commercial;" and
c. Redesignate the property fronting on the north side of Williams Drive between Jim Hogg
Road (west) and Lakewood Drive (east) from "Williams Drive Mixed Use" to "Commercial."
Bobby Ray and Ed Polasek reviewed several of the specific points of the Williams Drive Corridor
Study. Ray said the two major zoning classifications are RS and C1. Polasek noted that staff had
worked with TxDOT to place future traffic signals. He explained the new zoning designations
contained in the Study. He reported that over 20% of the commercial development in the City
would be on Williams Drive.
Sansing asked for clarification on the method of creating the predicted trip generations. Polasek
explained the report contains total gross numbers including vehicles that don't actually enter the
intersections.
Smith asked if the Planning and Zoning recommendations are more or less restrictive than in the
Unified Development Code. Polasek said the signage would be more restrictive on the Williams
Drive Corridor, saying, for example, there could be no more pole signs. Sondgeroth noted that
landscaping recommendations would come back to Council with new standards, once a
recommendation is received from Envision Central Texas.
Victor Yin, 3808 Williams Drive, one of the property owners on Williams Drive, commended staff
for getting consensus.
City Council Meeting Minutes/December 10, 2002
Page 3 of 10 Pages
Archie
Schneider, 3800 Williams Drive, asked that
Council consider approving
the Planning
and
Zoning
Commission recommendation and said he
appreciated the extra hours
spent by the
staff.
Ercel Brashear, 4204 Verde Vista, told Council he also applauded the staff for their willingness to
work with the property owhers and for coming up with a positive plan that is "probably possible,"
but said he has some concern about the number of trip counts proposed to be generated.
Iva Wolf McLaughlin, 520 Wolf Road, landowner on Williams Drive, demonstrated to Council the
location of her propery, 120 acres, saying it is one of the largest tracts between the Interstate and
Sun City. She suggested that her property be designated as "commercial" instead of "business
park" as is to be identified in the Unified Development Code.
Nelon asked staff to respond as to why that particular property was designated as "business park."
Sondgeroth said they looked at the need for living units to support the "commercial," and an
employment base, such as an IBM or another campus -type business park that would provide a
high number of employment opportunities. She noted, however, that if a specific proposal comes
in for any of the land along the corridor, the land use plan can be amended.
Roland Schroeder, 191 Young Ranch Road, property owner on Williams Drive, commended staff
for the workshops and recommended that Council approve as staff has recommended.
Mamie Ruth Richter, 3720
Williams Drive, San
Gabriel
Estates, noted that her property has now
been zoned "commercial."
She asked Council
to vote
in favor and thanked staff for their help.
Renee Hanson, representing Bob Stanton, who was unable to attend due to a funeral, said
Stanton would prefer a "commercial" designation on the front section of his 17 acres on Williams
Drive, currently zoned as "multi -family." She said he feels it would be too restrictive to have
"multi -family" as the only choice. She said he would agree to "mixed use" designation.
Snell asked for the reason to change Lots 4-11 from "mixed use" to "commercial." Sondgeroth
said she thinks perhaps because across Williams Drive was already zoned as commercial and if
another use is proposed, the applicant could request a different designation.
Pfiester asked about "Williams Drive Mixed Use." Sondgeroth explained that there is a site plan
requirement. She suggested the property might be comprised of commercial in front with
multi -family in the rear. She said most property owners feel that commercial is the ideal
designation because that is how it has always been zoned. She noted that "mixed use" would
allow office, commercial, retail, mult-family, etc., and therefore would be a very flexible
designation.
Sansing noted that there was a letter received from Bradley Cockrum requesting a change from
office/services to commercial. He confirmed with Sondgeroth if there would be an opportunity in
the future for Cockrum to apply for that.
Smith asked about
the wildlife preserve that was requested
by Milton Liese. Mr.
Liese, speaking
from the audience,
said he is still favoring and maintaining a wildlife preserve on
his property.
Motion by Pfiester, second by Snell to accept the recommendations from the staff and Planning
and Zoning Commission to amend the Century Plan by adopting the Future Land Use and
Thoroughfare Plan with two additional recommendations to those listed on the Agenda Item Cover
Sheet, being that on #2 the low -profile monument signs may not be electronic message signs, and
on #6, add (d.) to redesignate Bobby Stanton's property to "mixed use." Motion by Navarrette,
second by Sansing to amend the motion to grant the requests from Iva McLaughlin and Bradley
Cockrum. Vote on the amendment. 2-5 (Evans, Noble, Pfiester, Snell, and Smith opposed).
Amendment failed. Vote on original motion: Approved 6-1. (Sansing opposed)
2. First Reading of an ordinance for a Century Plan Amendment to change the Future Land Use
Map for 70.32 acres out of the William Roberts and John Berry Surveys from
Office/Retail/Commercial to Residential land use, located at the northeast corner of the
intersection of Airport Road and Briarcrest Drive -- Ed Polasek, Chief Long -Range Planner and
Amelia Sondgeroth, Director of Development Services
City Council Meeting Minutes/December 10, 2002
Page 4 of 10 Pages
Polasek read only -the caption of the ordinance on first reading after having satisfied the
requirements of the City Charter. He explained that the Planning and Zoning Commission had
approved to change the land use. Snell asked about noise from the airport. Polasek said this
area was not included on the noise contour maps, and the developer has been out to the site
during the day and has never reported or asked about noise. Motion by Navarrette, second by
Sansing to approve the ordinance on first reading. Approved 7-0.
3. First Reading of an ordinance for a Century Plan Amendment to change the Future Land Use
Map for 19.50 acres out of the Ephraim Evans Survey from Office/Retail/Commercial to Mixed
Use land use, located southeast of the intersection of Page Whitney Parkway and John Hamilton
Way -- Ed Polasek, Chief Long -Range Planner and Amelia Sondgeroth, Director of Development
Services
Polasek read only the caption of the ordinance on first reading after having satisfied the
requirements of the City Charter. He explained that the Planning and Zoning Commission
recommended approval of the change. Motion by Sensing, second by Smith to approve the
ordinance on first reading. Approved 6-0. (Snell absent from the dais)
4. First Reading of an ordinance prescribing the type of notice to be given of the time and place of
a public hearing held jointly by the City Council and the Planning and Zoning Commission to
consider the draft proposed Unified Development Code -- Trish Carls, City Attorney and Amelia
Sondgeroth, Director of Development Services
Carls read only the caption of the ordinance on first reading after having satisfied the requirements
of the City Charter. She explained that there has been some confusion regarding the intent of the
ordinance. She said the ordinance is intended to address the notice procedures for the approval
process for the Unified Development Code. She said state law provides methods for the City
Council to provide notice in a specific manner. She said the proposed ordinance recommends
published notice only and Council could change that ordinance if they see fit. She said for timing
reasons it was necessary to bring this ordinance to the Council at this point.
Terry Irian, an Attorney representing a number of property owners to be effected by the UDC, told
Council he thought the property owners should be noticed specifcally on how the UDC effects their
property. He suggested that property owners be notified regarding any future rezoning of their
property. He said there are some changes to what is allowed now and what will be allowed after
the UDC is adopted, as well as some changes in procedure to be followed. He told Council he
thinks the proposed ordinance is illegal.
Ercel Brashear, 4204 Verde Vista, asked that Council consider notifying individual property owners
by mail because there may be property owners that don't read the Williamson County Sun.
Carls noted that the chart comparing the existing zoning designations and the proposed changes
is already a part of the UDC and the City could include that chart in the notification to the property
owners.
Scott Hall, 603 San Gabriel
Overlook,
from the audience reiterated
what was already said about
notifying
the property owners
by mail
and
yielded
the remainder
of
his
time.
Mark Allen, 5012 Fountainwood Cove, cautioned Council to be careful in handling this notice, so
that the document will not be "looked down upon" such as the handling of the "emergency water
quality issue" back in July of 2001.
Pfiester asked and Sondgeroth responded that approximately 75% of the property owners in
Georgetown are currently zoned as RS and will not be affected by the change unless they want to
rezone, subdivide or have a non -conforming use. She was asked and responded that the City of
Austin in 1989 published notice for their Land Development Code. Pfiester asked and Sondgeroth
responded that in the last year there have been 16 public hearings, workshops, townhall meetings,
joint Council and Planning and Zoning Commission meetings on the UDC and many in the
previous year. When asked if this process is illegal, Carls said she is not aware of any case law
on 211.007.d.
Evans said because of all the time and money that has been spent on development of this Unified
City Council Meeting Minutes/December 10, 2002
Page 5 of 10 Pages
Development Code, he believes the City should do what is adequate, legal notification.
Sansing said KLBJ Radion Station was talking about the City of Georgetown "operating in secret
again." He said he recommends that a mailed notice be done. He estimated that it would cost
$8700 to mail an 8 1/2" x 11" notice to all property owners in Georgetown, and suggested that be
done. Motion by Sansing, second by Evans to authorize notification via mail for the Joint Public
Hearing regarding the proposed adoption of the Unified Development Code. Motion by Pfiester,
second by Navarrette that Council adopts the ordinance as is and that mailed notices be sent as
well as publication in the Williamson County Sun in every Wednesday and Sunday paper between
now and then, and that this would be paid for from the Council Contingency Fund. Snell confirmed
that the vote on this item will require a super majority. Sansing suggested that his motion be
altered to include Pfiester's amendment. Evans agreed to second the amended motion.
Navarrette said he thought it should be noted that Council had not decided anything prior to this
meeting, and he appreciates Council "going the extra mile" to remove any opinion that the Council
is operating "in secret." Smith said he is in favor of doing double notification, but thinks the
property owners will not understand why they are receiving the mailed notice. He said he thinks
there should be a phone number included on the notice so the property owner can call and ask
about it. Noble said he thinks it is imperative that all the bases are covered and all
misunderstandings are cleared up. Vote on motion: Approved 7-0.
5. First Reading of an ordinance amending the 2001/02 Annual Operating Plan Element (budget) to
offset variances in various fund budgets for increases in expenditures that are tied to service
requests, revenue collection rates and project timing -- Laurie Brewer, Controller and Micki
Rundell, Director of Finanace and Administration
Brewer read only the caption of the oridnance on first reading after having satisfied the
requirements of the City Charter. She explained the reasons for the amendments to the budget.
Motion by Pfiester, second by Noble to approve the ordinance on first reading. Approved 7-0.
6. First Reading of an ordinance to establish an Animal Shelter Advisory Board -- Tom Yantis,
Assistant City Manager
Yantis noted that this ordinance is being done in anticipation of a major move of the Animal Shelter
to a new facility in order to streamline and improve the operations of the Animal Shelter prior to the
move. He said in researching some of the regulations and laws pertaining to the Animal Shelter,
he and Animal Services Supervisor Ken Finn recently became aware of the fact that the State
Health and Safety Code requires the establishment of an Advisory Board. He recommended that
the membership of the Board be selected in conjunction with the City board renewal process in
February and begin meeting in March, 2003. He read only the caption of the ordinance on first
reading after having satisfied the requirements of the City Charter and noted that the State is very
specific regarding the membership of the Board, saying, at a minimum, the Board must consist of
one licensed veterinarian, one county or municipal official, one person whose duties include the
daily operation of an animal shelter, and one representative from an animal welfare organization.
He noted that the ordinance contains those four positions, and if the Council wishes, they could
add additional members.
Kimberly Espinoza, 4405 S. IH35, said she used to work for the Animal Services Department. She
commended Yantis for establishing the Board. She suggested that there be more than four people
on the Board to enhance voting actions, including a citizen at large. She also suggested that the
veternarian representative must practice within the City Limits of Georgetown.
There was discussion as to the proposed size of the membership of the Board. Motion by
Navarrette, second by Sansing to adopt this ordinance and add three citizens at large, and include
that the veterinarian practice in Georgetown. There was further discussion as to amending the
ordinance regarding the membership of the Board, including discussion regarding whether the
requirement should be that the veterinarian practice in Georgetown or in the extra -territorial
jurisdiction. Carls suggested that the ordinance governing appointments to boards and
commissions in general could be reviewed. Motion approved 7-0.
7. First Reading of an ordinance amending Section 10.12.090(8.)(9.) of the Code of Ordinances to
amend the existing 20 -mph school speed zone on 8th Street and to establish a 20 -mph school
speed zone on portions of Walnut Street, 9th Street and 10th Street -- Mark Miller, Transportation
City Council Meeting Minutes/December 10, 2002
Page 6 of 10 Pages
Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Miller read only the caption of the ordinance on first reading after having satisfied the requirements
of the City Charter. He noted that residents surrounding Williams Elementary on University
Avenue had complained about the increase of traffic on Walnut Street when parents bring their
children to school. He said meetings were held with the residents, police department, school
principal and City staff and it was determined that the additional school speed zones were needed
for safety. Motion by Evans, second by Sansing to approve the ordinance on first reading.
Approved 6-0. (Snell absent from the dais.)
S Second Readings
1. Second Reading of an ordinance amending, Section 8.12.040 (A) Application and Fees of Chapter
8.12 Food and Sanitation the Georgetown Code of Ordinances -- Tom Yantis, Assistant City
Manager
Yantis read only the caption of the ordinance on second reading. Motion by Pfiester, second by
Smith to approve Ordinance No. 2002-74. Approved 7-0.
2. Second Reading of an Ordinance rezoning a total of 40.521 acres, out of the Burrell Eaves
Survey, to be known as Sun City Georgetown, Phase 2, Neighborhood Thirteen -B, from RP,
Residential Planned to RP, Residential Planned Revised, or more restrictive district, located on
Sun City Boulevard — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director
of Planning and Development Services
McCollum noted that this item and Item U are related and read the caption only of the ordinance
on second reading. Motion by Noble, second by Sansing to approve Ordinance No, 2002-75,
Approved 7-0.
T Consideration and possible action on a Public Review Final Plat of a resubdivision of 75.387 acres, being
Lot 2, and 25.241 acres of Lot 3 and a 2.582 acre portion of Rivery Boulevard of the Rivery Subdivision, to
be known as The Rivery Park II, located on Rivery Boulevard between IH -35 and the San Gabriel River --
Bobby Ray, Current Planner and Amelia Sondgeroth, Director of Planning and Development Services
Sondgeroth explained the item and gave the recommendation of the Planning and Zoning Commission.
She said the City does recommend the variances and approval of the plat in accordance with the settlement
agreement and said that notes on the plat reflect how traffic, trees, and roadway adequacy are to be
addressed. Motion by Pfiester, second by Sansing to approve the Public Review Final Plat. Approved
7-0.
U Consideration and possible action on a Replat of Planned Unit Development of Sun City Texas, Phase 2,
Neighborhood Thirteen, being Block 1, Lots 4 to 24; Block 2, Lots 25 to 27 and Lots 233 to 240; Block 3,
Lots 78 to 96 and Lots 228 to 229; Block 4, Lots 100 to 110, Lots 117 to 127, Lot 168 and Lots 230 to 232;
Block 7, Lots 132 to 147 and Lots 224 to 227; and Block 8, Lots 161 to 167, being 40.521 acres in the
Burrell Eaves Survey to be known as Sun City Georgetown, Phase 2, Neighborhood Thirteen -B, located
on Sun City Boulevard — Melissa McCollum, Development Planner and Amelia Sondgeroth, Director of
Planning and Development Services
McCollum explained the item and noted that this item is in conjunction with the second reading from Item
S-2. Motion by Noble, second by Navarrette to approve the replat. Approved 7-0.
V Consideration and possible action to authorize the City to enter into a lease contract with Gateway
Computer Corporation for the City's desktop personal computers in the amount of $313,736.76 -- Dennis
Schoenborn, Director of Information Services and Micki Rundell, Director of Finance & Administration
Schoenborn explained the item and noted that Council approved in October to change from a 4 -year to a
3 -year cycle for replacement of personal computers, involving leasing. He said Gateway would save the
City $45,000 over the next vendor over a period of three years. Navarrette said he thought the City should
go with Dell in order to do business locally. Brandenburg noted that the bid process has been followed and
is complete.
Keith Peshak, 800 Oak Crest Lane, said he bought a Gateway machine instead of a Dell. He said he
received a lower quality computer, and has had difficulty dealing with Gateway.
City Council Meeting Minutes/December 10, 2002
Page 7 of 10 Pages
Motion by Snell, second by Smith to authorize the contract with Gateway. Approved 4-3. (Navarrette,
Noble and Sansing opposed)
W Awards of Bid
1. Consideration and possible action for an award of the annual bid for hot mix asphalt to Austin
Asphalt in the estimated annual amount of $230,500.00 -- Terry Jones, Purchasing Director and
Jim Briggs, Assistant City Manager for Utility Operations
Jones explained the item. Evans said he knows someone who lives in Georgetown who owns an
asphalt company and asked if a Georgetown owner was included in the bid process. Jones said
bids were solicited from all known suppliers. Briggs noted that Austin Asphalt is located on
Leander Road, just outside the city limits. Sansing said he highly encourages staff to seek as
many bids as possible. Motion by Navarrette, second by Evans to approve the award of bid.
Approved 7-0. Jones noted that State law now provides for a 3% local purchase and the City
ordinance allows for 5% local preference for less than $15,000.
2. Consideration and possible action for the award of a bid for police vehicles to Philpott Ford in the
amount of $385,486.00 -- Terry Jones, Purchasing Director and Micki Rundell, Director of Finance
and Administration
Jones explained that the vehicles were bid fully equipped and street ready. When asked by
Evans, Jones noted Ford is the only manufacturer of rear -wheel drive police vehicles and that
Philpott Ford has the state contract and the HGAC contract. He said Mac Haik Dealership in
Georgetown chose not to bid this year because they cannot install the equipment. Motion by
Evans, second by Sansing to approve the award of bid to Philpott Ford. Approved 7-0.
3. Forwarded to Council from the Georgetown Utility System Advisory Board
Consideration and possible action to award the bid of $225,000 to N.G. Painting, Inc., of Kerrville
and to approve the budget for the rehabilitation of the Sequoia Spur Ground Water Storage
Tank -- Jim Briggs, Assistant City Manager for Utility Operations
Briggs
explained the item,
saying the
GUS Board and
staff recommend approval. Motion by
Evans,
second by Pfiester
to approve
big jet
the award
of
bid
to
N.
G.
Painting,
Inc. Approved
7-0.
X Consideration and possible action regarding acceptance of the Fiscal Year 2001-02 Year -End Project
Status Reports -- Tom Yantis
Yantis offered to answer any questions, saying this is the first time the City has provided this list to Council
at mid -year as well as year-end. He noted there was no Council action required.
Y Consideration and possible action to approve the assignment of the Banner Aircraft Airport Lease to
Capital Aero, Inc. on the new lease form, with certain requested modifications, and approval of assignment
by Capital Aero, Inc. to a lender for purposes of financing or refinancing -- Tom Yantis, Assistant City
Manager
Carls explained the item and noted some changes to the standard lease document.
Kathryn Heidemann, 407 Golden Oaks, said she has no particular objection to this lease, but suggested if
there is a way to remediate the noise that might come from this lease, that the City look into that. Nelon
noted that this lease would be for non -aviation use.
Keith Peshak,
800
Oak
Crest
Lane, said he used to keep a plane at Capital Aero and that they are a
magnet for big
jets
and
big jet
operations.
Yantis said the request in the lease is to sub -lease to some non -aviation operations.
McLain said this is not the same Capital Aero, Inc. that Peshak is referencing.
Snell asekd about being able to do noise remediation in the middle of a lease contract. Carls said the
language would need to be created for this lease to include noise remediation. There was further
discussion regarding noise remediation in subleases. Yantis said the proposed use by Capital Aero is
City Council Meeting Minutes/December 10, 2002
Page 8 of 10 Pages
primarily storage. Motion by Snell, second by Sansing to approve the lease assignment. Approved 7-0.
Z Presentation and discussion regarding possible option for future social service funding process and
allocation -- Paul Brandenburg, City Manager
Brandenburg explained that this option would allow more streamlining of the process. He said the
allocations would still come to Council as a proposal, and Council would still decide how much and to
whom. He noted that this procedure has been used in Round Rock. Janet McTeague, Executive Director
of the Georgeown United Way, further explained the process, where volunteers would do agency visits and
do more investigation into the qualifications of various entities to receive funding. She said there would not
be an administrative cost. Snell said he thinks there needs to be a basic qualification of service prescribed
by the Council to be provided by the agency to be funded. Evans explained some of the problems that the
Council faced when trying to make decisions last year about who would be funded. Sansing said he
attended a seminar where it was described as illegal for a City to give away taxpayer money. Nelon
suggested that staff and McTeague work on a specific method. Snell asked for a Council workshop on this
subject.
AA Consideration and possible action to approve a resolution establishing a Firefighters' Civil Service
Commission and appointing the initial Commissioners of the Firefighters' Civil Service Commission --
Paul Brandenburg, City Manager
Brandenburg noted that the results of the election in November require that the City appoint a Commission.
He listed the required qualifications of the Commissioners. He recommended David Ehnesbuske, Arturo D.
Rodrigquez, Jr. and Harry Weisner. He also suggested that the terms need to be staggered. Brandenburg
said there is a misconception that the boardmembers need to have experience in firefighting skills. He said
he feels experience in human resources and commissions is important. Motion by Navarrette, second by
Noble to confrim the recommended appointments with each one drawing for staggered terms. Approved
7-0,
BB Consideration and possible action approving a resolution authorizing a letter of credit be issued by the City
of Georgetown through Union State Bank, as fiscal surety for the City's power supply contract through
January 2006 -- Laurie Brewer, Controller and Micki Rundell, Director of Finance & Administration
Rundell explained the item and read the resolution. Motion by Snell, second by Evans to approve the
resolution. Approved 7-0.
CC Contracts and Agreements
1. Consideration and possible action to approve an Interlocal Agreement between the City of
Georgetown and Williamson County regarding the realignment of Shell Road at Williams Drive
-- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility
Operations
Briggs explained that the County is requesting that the City take over the construction
management of the realignment of Shell Road at Williams Drive. He said the County is heavily
involved in other road projects, such as the bridge over the San Gabriel on D. B. Wood Road. He
said the County will give the City the available funds for the construction of the project, saying
those funds will be available fifteen days after the award of bid to a contractor. He said the next
item approves a contract to do the engineering, saying the City will expend the funds and be
reimbursed in the same fiscal year. Pfiester asked and Ercel Brashear responded that the Shell
Road Public Improvement District doesn't care whether the City or the County builds the road. He
said the City would have the first lien on the property. Carls said that there are a couple of other
steps that Council will need to approve at a later date, such as a development agreement, and
amending the PID to reflect the landowners' consent to the change.
Motion by Pfiester, second by Sansing to approve the Interlocal Agreement. Approved 7-0.
2. Consideration and possible action to approve a contract amendment to the existing Professional
Services Agreement between the City of Georgetown and Roming, Parker & Kasberg, L.L.P., in
the amount of $102,000 to provide professional engineering services related to the Shell Road
Realignment Project -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant
City Manager for Utility Operations
City Council Meeting Minutes/December 10, 2002
Page 9 of 10 Pages
Briggs explained the item. He said Roming, Parker & Kasberg is very familiar with the project.
Pfiester asked and Brashear confirmed that the County has already spent money on engineering,
but the original work was done to try to lay out a route that ended up involving karst features. He
said a mitigation bank has been created to deal with the karst features. Lotion by Sansing,
second by Pfiester to approve the contract amendment. Approved 7-0.
3. Consideration and possible action to approve the power supply contract with Constellation
Power Source for calendar year 2003 -- Michael W. Mayben, Energy Services Manager and Jim
Briggs, Assistant City Manager for Utility Operations
Briggs explained the item. Motion by Sansing, second by Evans to approve the contract.
Approved 7-0.
Nelon announced that the second meeting in December would have fallen on Christmas Eve and was cancelled by
the City Council at the November 26 Meeting.
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The meeting was adjourned at 09:08 PM.
City Council Meeting Minutes/December 10, 2002
Page 10 of 10 Pages
Secretary Sandra