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HomeMy WebLinkAboutMIN 01.09.2001 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor MaryEllen Kersch presiding. Council Present: Council Absent: MaryEllen Kersch, Clark Lyda, Sam :All Council Present Pfiester, Charles "Hoss" Burson, Llorente Navarrette, Lee Bain, Susan Hoyt, Ferd Tonn Staff Present: George Russell, City Manager, Marianne Banks, City Attorney, Shirley J. Rinn, Deputy City Secretary, Tom Yantis, Assistant City Manager of Operations, Jim Briggs, Assistant City Manager of Utility Operations, Micki Rundell, Director of Finance and Administration, Verna Browning, Director of Community Services, Eric Lashley, Library Director, Terry Jones, Purchasing Director, Dave Hall, Acting Director of Development Services, James Baker, Development Planner, Melissa Murphy, Development Planner, Carla Benton, Cathy Riedel, Assistant City Attorney, William Adams, Water and Wastewater SuperintendentI , Anthony Lincoln, Director of Fire Services Meeting was called to Order at 4:07 p.m. A Reporting requirements for individual members of Council under the Public Information Act -- MaryEllen Kersch There was a discussion among the councilmembers regarding requirements of Public Information Act with regard to personal mail, including written correspondence and e-mail. Marianne Banks gave the council an overview of the requirements of the Public Information Act with regard to retention schedules. B Overview of redistricting process and timeline -- Marianne Banks Marianne Banks gave an overview to the council regarding the redistricting process. She provided documentation to Council from the Census Bureau. They indicate that the information from the Census Bureau will be available approximately June 2001. She said that the data received will provide more information on race with this Census. She said that it will make it more difficult to realign district lines and that the City would not be able to redraw the lines in the same manner as it has been done in the past. She talked about different types of voting methods. Banks told council that when lines are redrawn the City will have to prove that the community is not putting anyone at a disadvantage with the redistricting. There was further discussion regarding the different methods of redistricting. City Council Meeting Minutes/January 9, 2001 Page 1 of 10 Pages The Mayor and Council discussed the timeline for the redistricting process. They indicated that the whole process should be complete by May 2002. A Charter Election would need to take place either in November 2001 or at the latest January 2002. There was also discussion regarding the need to set up redistricting committee by June 2001, a Redistricting and Charter Revision Committee by Spring 2001, as well as a discussion as to how charter revisions and redistricting impacts the community and the need to give very specific charges to the committees. Banks asked the Council when they wanted to revisit this issue. Council indicated that they wanted to start looking at a Charter Review Commission in March 2001 and appointing a commission in April 2001. Recessed to Executive Session at 5:15 p.m. C Sec.551.071 consultation with attorney -Attorney General Opinion concerning District 7 Council Position -Legal issues concerning possible contract with Winter & Associates -Public Information Act blanket requests for information - Pending Litigation -City and George Russell, in his official capacity as Acting City Manager and Officer for Public Information v. John W. Cornyn, Attorney General of Texas; Cause No. 00-0453; In the Supreme Court of Texas -City and George Russell, in his official capacity as Acting City Manager and as Office for Public Information v. John W. Cornyn, Attorney General of Texas; Cause No. GV -001865 (353rd District Court of Travis County) -Dome) v. City, Cause No. 94-020-C368 (368th District Court, Williamson County) -Georgetown Waterpark, Ltd. v. City, et al.; Cause No. 00-209-C277 (277th District Court of Williamson County) -Walker and Shell Road Golf Center, Inc. v. City; Cause No. 00-083-C277 (277th District Court, Williamson County) -Wallace v. William Joseph Pascoe, Jr., Gary Todd Terbush, David Morgan, Chief of Police and City; Cause No. A -00 -CA -609 -SS; U.S. District Court for the Western District of Texas -City v. Doug and Doris Pierce; Cause No. 00-552-C26 (26th District Court, Williamson County) -Potential Litigation -Code Enforcement Actions E Sec 551.076: Deliberations about Security Devices F Sec.551.072 deliberation on real property -Disposition of City Property -Purchase of property for use for city facilities -Consider sale of tax -foreclosure property G Sec.551.086 deliberation regarding economic development -Discussion of Economic Development Prospects Reconvened at 6:06 p.m. H Comments from the dais regarding the following items: - Opening Comments and Welcome to Audience - Mayor's Comments - Corrections to Austin American Statesman article on December 31, 2000 Mayor Kersch expressed her concerns regarding a quote in the Austin American Statesman. - Council Reflections on 2000/Resolutions for 2001 The Mayor and Council discussed issues to be addressed in new Year and reflected on important issues from the past year. George Russell complimented the staff and the volunteers of the City of Georgetown. - Southwestern University Jubilee Community Meal in Celebration of MLK Day on January 15 - TML, AMCC, TCMA Leadership Summit January 26-27 - TML Legislative Briefing on February 5 - Boards and Commissions Banquet on February 23 - National League of Cities Conference March 7 through 13 - Council Workshop on March 12 and Regular Council Meeting on March 13 - 35th Annual Texas Legislative Conference in New Braunfels March 22-23 Council discussed attendance at the above -referenced meetings and conferences. City Council Meeting Minutes/January 9, 2001 Page 2 of 10 Pages - List of Topics from Executive Session Marianne discussed the items that were discussed in Executive Session. - Discussion of Upcoming Workshops and Council Calendar - Requirements for connectivity of roads - Code enforcement options, i.e., ordinance possibilities to close gaps on repeat offenders - Council Ethics Ordinance This item will be placed on the agenda February - Council development of goals, objectives, and method of self-evaluation. This item will be placed on the January 23 or 24, 2001 Agenda, along with a workshop from staff regarding direction from council on a number of issues. - Review of Charter regarding requisite Council policies - Joint Meeting with the Economic Development Commission Council indicated that it would like to hold a Joint Meeting with Economic Development Commission as soon as possible, possibly on January 23, 2001. - Joint Meeting with Georgetown Independent School District Board of Trustees - Reports from Councilmembers regarding committee assignments - Capital Area Planning Council - Finance - Meeting is scheduled on Wednesday, January 24, 2001 from 3:00-5:00 p.m. - Fire and Police - No Report since last meeting. - Planning and Development - A meeting to discuss annexation is pending selection of Director of Development Services - Sanitation - No Report since last meeting - Utilities and Transportation - Next meeting is tentatively scheduled for January 17, 2001 3 p.m. - 5:00 regarding stormwater drainage - Williamson -Burnet County Opportunities - No meeting currently scheduled - Reports from Boards and Commissions - Downtown District Design Steering Committee Renee Hanson gave a report to council regarding her efforts to negotiate the contract with the consultants. She said that the four (4) consultants are scheduled to be here on January 25, 2001, which is the same day that Tom Moriarty will be in Georgetown. She also told council that there would be a joint meeting with the Historic Preservation Commission, Downtown District Design Steering Committee and the consultants. J Report from City Manager on issues affecting City Operations -- George Russell - Status regarding Economic Research Associates Consultant Renee Hanson addressed the council regarding her visit with Tom Moriarty. She said that he will be in Georgetown on January 25, 2001. She told Council that we should receive his technical memorandum prior to that visit and that the market analysis should be available by the middle of February and the implementation should take place by the end of February. She indicated that the contract may need to be extended through February to allow enough time for the other downtown consultants to coordinate with ERA. - Angelou Economics Economic and Technology Forecast/Breakfast Meeting on January 23 Russell asked council who would like to attend. Sam Pfiester, Lee Bain, Clark Lyda, Llorente Navarrette, and Ken Evans (Economic Development Commission) indicated that they would like to attend this meeting. - Status of Development Services position Russell gave the council an overview of the candidates. He asked for councilmembers to sit on panel, as well as asked for a couple of recommendations for developers and builders to sit on the panel - Sam Pfiester, Llorente Navarrette and Clark Lyda indicated that they would like to sit on the interview panel. Russell said that he would like to finish interviews the week of January 22, 2001. He also told council that they would receive a packet of the finalists. - Status of vacant City positions Russell discussed the Director of Development Services position. He told council that Economic Development Director position will close on Monday, January 16, 2001. He also told council that the code enforcement positions have been filled so that code enforcement issues can be addressed. He also discussed several development services positions. City Council Meeting Minutes/January 9, 2001 Page 3 of 10 Pages - 2001 Staff Workload Priorities Russell told council that these issues will be discussed at the next workshop along with council goals and policies. - Vendor Contracts with City Russell told council that he would be bringing forward an item to request that council approve a policy that will allow Requests for Proposal to contain language that will allow the city to void contracts if a vendor/contractor has any issue or claim (i.e. code enforcement) with the city. - Late -breaking headlines Russell discussed three grants that were submitted under time constraints with the condition that they would be brought to council for their approval at the next meeting. He told them that if council didn't want to approve the grants, the City could withdraw its applications. Russell told council that Gary Gwyn resigned from BRA and that Tom Ray (sp) will be the interim general manager position. K Action from Executive Session items from Monday, January 8 and/or Tuesday, January 9, 2001 No action from Executive Session. L Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate David Burdick, 501 Serenada Drive, regarding water damage to his house resulting from work done by Community Owned Utilities. Mr. Burdick did not attend the meeting. Jeff Vercolen, 400 Keenland Drive, regarding the proposed jail expansion on Inner Loop Road. Mr. Vercolen addressed the council regarding his concerns that the City will continue to work with the County regarding issues surrounding the Jail Facility and other intergovernmental issues. Ken Knowles, 6110 Anemone Cove, Austin, regarding a train for San Gabriel Park. Mr. Knowles addressed the council regarding the possibility of the development of a miniature train venture in San Gabriel Park. He asked the council for its support to allow the Parks and Recreation Board to work with him to meet his deadlines to accomplish this project. The Council indicated that due to the time constraints for starting the project and because of the current litigation regarding capital ventures in the park it could not make any decisions regarding this project at this time. Council indicated to him that he needed to take this issue back to the Parks and Recreation Board. Mr. Knowles told council he is very interested in doing this project and that if there was any assistance he could provide to the council to let him know. M Consideration of minutes of Monday, December 11, and Tuesday, December 12, 2000 -- Sandra Lee N Consideration of authorizing the Mayor to sign an agreement with HMO Blue Texas regarding the annual employee health insurance rates for fiscal year 2000-01-- Cad Speegle and Tom Yantis O Consideration of approval of authorizing the purchase of installation services for the City of Georgetown's Network Infrastructure from Austin Data Drops, through the State of Texas purchasing catalogs, for a period of one year -- John Applewhaite and Tom Yantis P Consideration of approval of authorizing payment of the City's pro -rata portion of the cost of operation of the Williamson County Appraisal District -- Micki Rundell O Consideration of approval of an award of the annual bid for hot mix asphalt to Austin Asphalt in the estimated annual amount of $267,750.00 -- Terry Jones and Jim Briggs City Council Meeting Minutes/January 9, 2001 Page 4 of 10 Pages R Consideration of approval of an award of bid for pickup trucks to Draeger Motor Co. in the amount of $150,595.00 -- Terry Jones and Micki Rundell Llorente Navarrette asked why other bids weren't received from local dealerships. Terry Jones explained the bid process to council. S Consideration of approval of an award of bid for police vehicles to Draeger Motor Co. in the amount of $84,730.00 -- Terry Jones and Micki Rundell Llorente Navarrette asked why other bids weren't received from local dealerships. Terry Jones explained the bid process to council. T Consideration of authorization to submit grant proposal in the amount of $1,500 to the Texas Book Festival -- Eric Lashley and Verna Browning U Consideration of authorization to spend $17,238, which has been granted by the Bill & Melinda Gates Foundation for computer equipment for the library -- Eric Lashley and Verna Browning V Consideration of approval of a contract with Hidell Associates Architects to perform a needs assessment for the Georgetown Public Library -- Eric Lashley and Verna Browning Clark Lyda requested that this item be moved to the Legislative Agenda. W Consideration of approval of a Resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed abandoning a portion of the twenty (20) foot public utility easement located on the west property line of Lot 6, San Gabriel Acres located at 6001 East State Hwy 29 -- Melissa Murphy and Dave Hall Llorente Navarrette asked for a clarification of this item. Melissa Murphy told council that the City usually keeps all public utility easements in the event the ever needs to use them. However, in this instance, the easement will not be used and that it had been signed off on by all relevant companies. X Consideration of approval of a Record Final Plat of 18.76 acres in the William Addison Survey, to be known as SummerCrest, Section One, located along SH29 East -- James Baker and Dave Hall Y Consideration of approval of a resolution granting a petition for the annexation of 1.80 acres, more or less, in the William Addison Survey, known as the SummerCrest Subdivision, located along SH29 East -- James Baker and Dave Hall Motion by Bain, Second by Navarrette to approve items M through Y, with the exception of item V, which was moved to the Legislative Agenda. Approved (7-0) V Consideration of approval of a contract with Hidell Associates Architects to perform a needs assessment for the Georgetown Public Library -- Eric Lashley and Verna Browning Lyda indicated to council that Hidell Associates Architects was chosen to perform the needs assessment for the library because it did not predetermine that construction was a solution to the problem. There is a concern that the contract presented is not consistent with the proposal that was previously presented to council. Council requested that the contract be modified to include that language. Lyda requested that council come back to this item later in the meeting. Item EE was handled at this time. Council came back to item V after item EE. Marianne Banks read the requested changes to the council. Motion by Lyda, Second by Hoyt to approve contract with revisions as indicated Banks. Approved (6-1) (Burson opposed) City Council Meeting Minutes/January 9, 2001 Page 5 of 10 Pages Z Discussion of County location for jail expansion and possible action to request joint meeting with County officials for further discussions/explorations -- MaryEllen Kersch Mayor Kersch told council that the Commissioner's Court postponed its vote on a location and that the vote is scheduled for January 23, 2001. The Council asked Jeff Vercolen to give them a report from the Commissioner's Court Meeting regarding this issue. Jeff Vercolen told the council about the meeting and indicated that he and his neighborhood would like to work with the County regarding the Juvenile Justice Center. However, they are completely against the exaasiOR construction of the Jail Facility on the Inner Loop*. Council discussed the need to have a joint meeting with the County Officials. George Russell said he will coordinate the meeting with the county officials to discuss interlocal issues, including CDD, Inner Loop and other issues. *As amended by Mayor MaryEllen Kersch. Motion by Navarrette, Second by Bain to have George Russell set up a meeting with the Williamson County officials. Approved (7-0). AA Consideration and possible action on generic by-laws for boards and commissions and Council policy regarding ordinances and by-laws institution, revision policy, and possible restructuring of current boards and commissions -- MaryEllen Kersch Council extensively discussed provisions in the generic by-laws presented to Council for the Boards and Commissions. Motion by Lyda, Second by Bain to approve generic by-laws for boards and commissions as amended. Approved (7-0). AA -1 Consideration and possible action on letter from Library Board Chair regarding their decision to suspend meeting, and possible definition of task to be undertaken by Board, in assistance to the Council -- MaryEllen Kersch Council discussion of a possible charge to the Library Advisory Board. Mayor Kersch asked Eric Lashley give his thoughts regarding Board involvement with the consultant and how the board can play a role in that process. Eric talked to the council regarding the Library Advisory Board's possible roles. There was additional discussion regarding the need for the council to give the Board a charge at some point. Mayor Kersch asked the council to come at the next meeting with some ideas for a charge to the Library Board. Motion by Burson, Second by Lyda to allow the Library Board to suspend its meetings until further notice from the Council. Approved (7-0) BB Consideration of selection of a Council committee to interview candidates for council -appointed boards and commissions and establishment of a schedule for conducting interviews, submitting nominations to Council, providing for induction/orientation of new members -- MaryEllen Kersch Motion by Pfiester, Second by Navarrette to appoint Lyda, Pfiester, Bain, Burson* and Kersch to the selection committee. Approved (7-0).* As Amended by Mayor MaryEllen Kersch. The council will schedule interviews on January 18, 2001 and on January 20, 2001. Mayor Kersch indicated that nominations will come back to council as one item. The induction/orientation for new board members will take place on February 15, 2001. CC Consideration and possible action requiring minutes to be taken of Council Subcommittee Meetings -- Susan Hoyt Susan Hoyt addressed the council about her concerns that minutes are not taken during the subcommittee meetings. Council discussed the need to take minutes at council subcommittee meetings by tape recording. Motion by Hoyt , Second by Lyda that tape recordings will be done at each Council Subcommitee Meeting. .. by Mayor MaryEllen Kersch DD Consideration of authorizing the City Attorney to negotiate a Contract with Williamson County for administrative services for the General Election of May 5, 2001 -- Sandra Lee and Marianne Banks The council had a discussion regarding the possible issues that might arise if the County takes over the City Council Meeting Minutes/January 9, 2001 Page 6 of 10 Pages City's early and election day voting process. Llorente expressed concern that the contract does not include the "legalese" ie.. "in accordance with state election laws" Motion by Bain, Second by Tonn to approve the Contract with Williamson County for administrative services for the General Election of May 5, 2001 with a clarification that the locations for early voting and election day voting will include the Courthouse and the GISD Administration office. Approved (7-0). EE Second Reading of an ordinance rezoning South San Gabriel Urban Renewal Subdivision, Block U, Lot 9, from RS, Residential Single Family to RM -2, Multiple Family District, or any more restrictive use, located at 501 W. 6th Street -- Carla Benton and Dave Hall Benton read the caption of the ordinance and gave the council the background on the ordinance. Jack Webernick of 120 W. 8th Street, Georgetown, Texas 78626, attorney for Milton Gault, addressed the council regarding the council decision to zone the property RM -2. He told the council that RM -2 will not help his clients at all. He thought this matter was going to be posted as RM -3, but it was not and he feels like it was wrongly posted and that it needs to be reposted at the next meeting. Delia Green of 1901 Vine Street addressed the council regarding her concerns regarding the City of Georgetown, including all of its neighborhoods. She would like to see the City remain livable. She objects to changing the zoning because there is very little left in the neighborhood. She is concerned that this business will be the 4th Bail Bond Company in her neighborhood and the types of businesses that could come into her neighborhood in the future if they decide to leave. Joyce Perry of 405 W. 2nd Street addressed the council regarding her concerns. She is a resident of the neighborhood. She said that her neighborhood does not want to be commercialized on their side of time and does not want to be part of the business district. Susan Hoyt clarified that several members of Ms. Perry's neighborhood attended a neighborhood meeting and that they are in favor of RM -2. Paulette Taylor of Georgetown addressed the council regarding her concerns about retaining her neighborhood and the commercialization of her neighborhood. Clarice Monroe of 2112 Edge Cliff Road, Fort Worth, Texas. She told council she grew up in Georgetown. She told council that her father owned that property and that it has always been commercial and doesn't understand why there is a problem with Mr. Gault's business. Joe Gadison of Georgetown talked about the growth in Georgetown. He gave his support to Mr. Gault's right to put his business in the neighborhood. There was extensive discussion among the council regarding this issue and the intent of the council decision at the last meeting. Mr. Webernick indicated that he felt his client was entitled to two readings on what they requested. Council indicated that if they had denied the ordinance on first reading, it would not have come back to council for 2nd reading. Mr. Weberneck again requested the ordinance be brought back once again to council defer this item and bring it back as RM -3. Motion by Burson, Second by Bain to defer this item to the next meeting for first reading as RM -3. Approved (5-2) (Hoyt and Navarrette opposed) Recessed at 8:05 p.m. Reconvened at 8:20 p.m. FF Second Reading of an ordinance providing for the annexation into the City of 6.950 acres in the Frances A. Hudson Survey, to be known as the B and T Subdivision, Lot 1, located along the S. IH35 frontage road -- James Baker and Dave Hall Baker read the caption of the Ordinance. Motion by Tonn, Second by Navarrette to approve Ordinance No, 2001-1. Approved (7-0) City Council Meeting Minutes/January 9, 2001 Page 7 of 10 Pages GG Second Reading of an ordinance rezoning 0.696 acres in the A. Flores Survey, from RS, Residential Single Family to C-1, Local Commercial, or any more restrictive district, located at 2308 CRI 51 (Old Airport Road) -- James Baker and Dave Hall Baker read the caption of the Ordinance. Motion by Ton n, Second by Bain to approve Ordinance No. 2001-2. Approved (6-0) (Lyda Abstained) GG -1 Second Reading of an ordinance amending Chapter 13.32.120 of the Code of Ordinances relating to exceptions and exemptions from water and wastewater impact fees -- Marianne Banks Lyda indicated that he would like to see either a modification or deletion of subsection G on the last page of the attachment to Ordinance so that it would coincide with council's normal practices. Lyda indicated action could be taken on this Ordinance and that the modification could be made at a later date. Banks will bring back the modification to council at a later date. Banks read the caption of the Ordinance. Motion by Lyda, Second by Pfiester to approve Ordinance No. 2001-3 . Approved (4-3) (Hoyt, Navarrette, Tonn opposed). HH First Reading of an ordinance providing for the annexation into the City of 1.80 acres, more or less, in the William Addison Survey to be known as SummerCrest Subdivision, located along SH29 Eas t-- James Baker and Dave Hall Baker read the caption of the ordinance. Mayor Kersch made a comment that the City of Georgetown needs to review the way it handles its annexations. Motion by Pfiester, Second by Hoyt to approve an ordinance providing for the annexation into the City of 1.80 acres, more or less, in the William Addison Survey to be known as SummerCrest Subdivision, located along SH29 East. Approved (7-0) II First Reading of an ordinance rezoning the B and T Subdivision, Lot 1, from A, Agricultural, to C -2A, Commercial First Height, or any more restrictive district, located at South IH 35 frontage road -- James Baker and Dave Hall Baker read the caption of the ordinance. Motion by Bain, Second by Hoyt to approve an ordinance rezoning the B and T Subdivision, Lot 1, from A, Agricultural, to C -2A, Commercial First Height, or any more restrictive district, located at South IH 35 frontage road. Approved (7-0) JJ First Reading of an ordinance amending Section 6.305 of the Zoning Ordinance concerning Type C Bufferyards -- Carla Benton and Dave Hall Mayor Kersch wanted to know where the size of the trees was defined in the ordinance. Benton told her that the size of the trees is addressed in the appendix. Benton read the caption of the ordinance. There was further discussion to clarify the buffering requirements. Motion by Bain, Second by Lyda to approve an ordinance amending Section 6.305 of the Zoning City Council Meeting Minutes/January 9, 2001 Page 8 of 10 Pages Ordinance concerning Type C Bufferyards. Approved (7-0) KK First Reading of an ordinance amending the Zoning Ordinance, Section 18.125, which defines a "Home Occupation" -- Cathy Riedel Hall read the caption of the ordinance. Motion by Lyda, Second by Hoyt to approve an ordinance amending the Zoning Ordinance, Section 18.125, which defines a "Home Occupation". Approved (7-0) LL Consideration of approval of an Amendment to the Sun City Planned Unit Development -- James Baker and Dave Hall Baker discussed the amendment to the Sun City Planned Unit Development. Baker clarified to council that this amendment will allow more green space in the neighborhood. There was a discussion regarding the reasons for the amendments. Baker told council that the amendments would allow less maintenance on the lots, while at the same time allowing the neighborhood more green space. Baker told Council that the Planning and Zoning Commission approved the amendment. Banks said told council that corresponding amendments to the Development Agreement and the Concept Plan would have to be brought back to council to clarify the amendments. Motion by Bain, Second by Lyda to approve an Amendment to the Sun City Planned Unit Development subject only come back to corresponding amendments to the Development Agreement. Approved (7-0) Todd Jansen addressed the council to clarify the reasons for the Amendment to the Development Agreement and that it would only come back to Council and not the Planning and Zoning Commission. MM Consideration of a Request For Proposal for reviewing and updating the City of Georgetown's development ordinances -- Dave Hall Hall addressed the council regarding the finalized version of the Request for Proposal for reviewing and updating the City of Georgetown's development ordinances. He expressed concerns about staffing issues and knowledge of staff once this process takes off. George Russell told council that if we go forward with this project we would have to hire additional staff to address the issues involved with this process. Lyda feels that we should go ahead and get the Request for Proposal needs to go forward. Lyda suggest that a deadline be set for submittals. Hall clarified that council had approved $75,000 for the first phase of this project. (Bain left the dias) (Bain returned to the dias) Motion by Lyda, Second by Pfiester to approve the Request For Proposal for reviewing and updating the City of Georgetown's development ordinances and that it be distributed within ten days and that responses be received by March 7, 2001. Approved (7-0) NN Consideration and possible action to approve a contract, in an amount not to exceed $150,000.00, for professional services, between the City of Georgetown and Hicks and Company, of Austin, Texas, to provide Archaeological Testing and Recovery Services at the Pecan Branch Wastewater Treatment Plant location -- William Adams and Jim Briggs Briggs addressed council to let them know that Indian artifacts have been discovered at the Pecan Branch Wastewater Treatment Plant. He also said that other sites on the property have been identified as "rich" archeological sites. He said that the artifacts will have to be excavated. Briggs indicated this type of project has over time become a cost of business on these type of projects. He said that he asked Hicks and Company give a total estimate for both the investigation of the site and the excavation of the site. He also talked about the timeline for bidding and awarding the bid on the plant. Briggs told council that he has requested that the City of Georgetown be able to display the artifacts for educational purposes. Motion by Pfiester, Second by Lyda to approve a contract, in an amount not to exceed $150,000.00, for professional services, between the City of Georgetown and Hicks and Company, of Austin, Texas, to provide Archaeological Testing and Recovery Services at the Pecan Branch Wastewater Treatment Plant City Council Meeting Minutes/January 9, 2001 Page 9 of 10 Pages location. Approved (7-0) 00 Consideration and possible action on a Resolution requesting the Governor to declare an emergency in order to hold a special election for District 7 on a date other than a uniform election date due to the interpretation of state law issued by the Texas Attorney General in JC -0318-- Marianne Banks Lyda indicated there was a typo in Section b of the Whereas "clauses" He also said that we need to state that the nature of the emergency in the resolution and that it is "The Attorney General's Opinion". Della Green of 1901 Vine Street addressed the council regarding this issue. She has concerns regarding the time limits involved, as well as the confusion that could be caused having the Special Election during the timeframe we want to hold the election. Ms. Green expressed concern that this incident should not have happened. Banks clarified the amendments to the resolution with the Council. Motion by Lyda, Second by Bain to approve a Resolution, as amended, requesting the Governor to declare an emergency in order to hold a special election for District 7 on a date other than a uniform election date due to the interpretation of state law issued by the Texas Attorney General in JC -0318. Approved (6-1) (Tonn opposed) PP Consideration of authorizing the Mayor to execute a professional services contract with Winter and Company to develop Design Guidelines and Overlay Ordinance for the Downtown Business District -- Marianne Landers Banks (Russell, Kersch, and Navarrette left the dias)(Kersch returned to the dias)(Navarrette returned to the dias)(Bain left the dias) (Russell returned to the dias)(Bain returned to the dias) George Russell told council that all of the downtown consultants were meeting with Tom Moriarty here in Georgetown on January 25, 2001. He suggested that this contract be brought back to council on February 23, 2001. Cathy Riedel extensively discussed some concerns and questions regarding the contracts and asked the council for clarification on some of the issues. There was a discussion between the council and Riedel regarding concerns about the language in the contracts. Renee Hanson distributed information to council regarding Duncan Associates. Motion by Lyda, Second by Pfiester to authorize the City Manager to authorize the consultant to purchase airline tickets to come to Georgetown on January 25, 2001 and that the contract be signed prior to their visit to Georgetown and that this item be deferred to the January 23, 2001, on the condition that the contract be approved prior their visit to limit the City's exposure. Approved (7-0) Motion by Pfieseter, Second by Bain to Adjourn at 10:52 p.m. Approved (7-0) Adjournment The meeting was adjourned at 10:52 PM Attest: ayor MaryEllen Kersch City Council Meeting Minutes/January 9, 2001 Page 10 of 10 Pages Rinn, Secretary