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HomeMy WebLinkAboutMIN 03.27.2001 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor MaryEllen Kersch presiding. George Russell, City Manager; Marianne Banks, City Attorney: Sandra Lee, City Secretary; Jim Briggs, Assistant City Manager/Director of Community -Owned Utilities; Tom Yantis, Assistant City Manager/Director of Information Resources; Micki Rundell, "Director of Finance and Administration; Verna Browning, Director of Community "Services; Anthony Lincoln, Director of Fire Services; Amelia Sondregoth, Director of Development Services; Pablo Holguin, Director of Organizational Services; ; Don Ward, Systems Engineering Manager; Gary Martin, Deputy City Attorney; Terry Jones, Purchasing Director; William Adams, Water/Wastewater Superintendent; Melissa Murphy, Development Technician; Travis McLain, Airport Manager; William Adams, Water/Wastewater Superintendent Called to order at 4:00 p.m. A Library Needs Assessment Status Report Bill Hidell of Hidell and Associates gave a presentation of the spacing needs of the Georgetown Library and displayed four options. B Code Enforcement Update Fire Chief Anthony Lincoln introduced Code Enforcement Officer Julie Canady who gave Council a slide presentation about code enforcement, the most significant problems and possible solutions. Lincoln shared concerns with Council and asked them for support. 5:00 p.m. -- recessed for Executive Session Executive Session C Sec.551.071 consultation with attorney - Pending Litigation - City and George Russell, in his official capacity as Acting City Manager and Officer for Public Information v. John W. Cornyn, Attorney General of Texas; Cause No. 00-0453; In the Supreme Court of Texas City Council Meeting Minutes/March 27, 2001 Page 1 of 10 Pages - City and George Russell, in his official capacity as Acting City Manager and as Office for Public Information v. John W. Cornyn, Attorney General of Texas; Cause No. GV -001865 (353rd District Court of Travis County) - Dome] v. City, Cause No. 94-020-C368 (368th District Court, Williamson County) - Georgetown Waterpark, Ltd. v. City, et al.; Cause No. 00-209-C277 (277th District Court of Williamson County) - Walker and Shell Road Golf Center, Inc. v. City; Cause No. 00-083-C277 (277th District Court, Williamson County) - Wallace v. William Joseph Pascoe, Jr., Gary Todd Terbush, David Morgan, Chief of Police and City; Cause No. A -00 -CA -609 -SS; U.S. District Court for the Western District of Texas - City v. Doug and Doris Pierce; Cause No. 00-552-C26 (26th District Court, Williamson County) - Potential Litigation - Code Enforcement Actions - Legal/Risk Management Issues - Legal Advice concerning agenda items D Sec.551.086 deliberation regarding economic development - Discussion of Economic Development Prospects E Sec.551.074 personnel matters - Performance Review of Council -appointed employees — City Manager, City Attorney, City Secretary - Appointment of Associate Municipal Judge and method of payment F Sec.551.072 deliberation on real property - Purchase of property for use for City facilities Lease of City facilities Reconvened at 6:07 p.m. G Comments from the dais regarding the following items: 1. Opening Comments and Welcome to Audience Mayor Kersch welcomed the audience and gave a brief overview of Council Meeting procedures. 2. Mayor's Comments - Proclamation for Williamson County and Cities Health District Mayor Kersch read and presented a proclamation to Lettie Lee, the City's representative to the Williamson County and Cities Health District. - Proclamation for April 4, 2001 inauguration of Southwestern University President Jake Schrum Mayor Kersch read and presented the proclamation to Richard Anderson of Southwestern University - Meeting of Williamson County Council on Domestic Violence Mayor Kersch gave a brief report regarding the recent meeting. - Announcement of vacancies on Library Board and Building Standards Commission Mayor Kersch announced the two vacancies. - Scheduling of Quarterly Performance Review of Municipal Judge It was determined that the review will be held on Monday, April 9, at 3:45 p.m. - Short Charter Review Mayor Kersch reviewed the duties and responsibilities of the City Council as set out in the Charter. 3. List of Topics from Executive Session Banks read a list of subjects discussed by Council in Executive Session on Monday, March 26, and Tuesday, March 27, 2001. 4. Reports from Councilmembers on issues affecting City operations Response to recent newspaper articles regarding the Chisholm Trail Certificate of Convenience and Necessity (CCN) negotiation -- Clark Lyda Lyda asked to defer this item until later in the agenda. 5. Reports from Councilmembers regarding committee assignments - Capital Area Planning Council - no report - Facilities - no report - Finance - Bain announced the next meeting on Thursday, March 29 at 3:00 p.m. at the Development Services Conference Room - Fire and Police - Navarrette noted that the subcommittee met with Chief Lincoln last week to City Council Meeting Minutes/March 27, 2001 Page 2 of 10 Pages discuss the service areas covered by each station. - Planning and Development - no report - Sanitation -no report Utilities and Transportation - no report - Williamson -Burnet County Opportunities - no report H Reports from Boards and Commissions Parks and Recreation John Philpott, Chair of the Parks and Recreation Commission, introduced members of the Parks Board in the audience, and gave Council a summary of board activities. - Planning and Zoning Chair Patrick Walsh gave Council a review of the process used and the items handled by the Planning and Zoning Commission. He commended the City planning staff. - List of Boards to report at future meetings: April 10 - Economic Development Commission and Main Street Advisory Board; April 24 - Youth Advisory Board and Zoning Board of Adjustment; May 8 - Building Standards and Convention and Visitors Bureau; May 22 - Downtown Business District Design Steering Committee and Historic Preservation; June 12 - Library Board, Airport Board, and Housing Authority; June 26 - Parks and Recreation and Planning and Zoning Commission Announcements from City Manager - House Bill 1973 Russell noted that Council's action at a previous Council Meeting has helped to defer action on this bill. Senate Bill 1182 Russell noted that Council's action regarding categories of information that should be reserved from public information is the emphasis for this bill. - Late -Breaking Headlines Russell introduced Carla Ezell, new Human Resources Director. Russell said there are currently eight positions unfilled with six positions in the interview process. J Action from Executive Session items from Monday, March 26 and/or Tuesday, March 27, 2001 There was no action at this time. K Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate Julia Allen, representing the Georgetown Chamber of Commerce, regarding support of the sales tax increase. Allen gave Council information gained from research regarding the need for the sales tax increase. She said the Chamber Board voted unanimously to support the City's proposed sales tax increase and read and presented to Council a resolution that had been adopted by the Chamber Board. Gordon Baker, representing the Georgetown Chamber of Commerce, regarding support of the sales tax increase. Baker expressed appreciation for the work of the Citizens Funding Committee appointed by the Council to investigate options to support the vital transportation needs in Georgetown. He noted that economic development is limited by a lack of adequate transportation. Mel Penland, representing the Georgetown Chamber of Commerce, regarding support of the sales tax increase and regarding the Rivery Development Penland noted that the Chamber has assessed the impact of a proposed sales tax on the members of the Chamber and that they feel there is no option but to support the increased sales tax. He also said they wish to support economic development in all forms and that the Chamber supports the development of the Rivery tract. Lee Hoy, Pastor of NewChurch Georgetown regarding directional signage He said he just started the church and they are temporarily meeting at Georgetown High School. He said he has had some a -frame signs prepared to direct people to his church services. He asked Council to direct staff to not pick up the church signs. He said his signs are put out at 9:00 a.m. and are picked up at 1:OO p.m. on Sundays. City Council Meeting Minutes/March 27, 2001 Page 3 of 10 Pages Dr. Jo Ann Ford said she is a member of one of the new churches in Georgetown. She said there are new churches meeting in various school buildings. She said there is problem for people to find churches meeting in schools unless there are directional signs on Sundays so people can find them. Rodney Harris of Choice Homes regarding directional signage Harris noted that his homes are priced within reach of school teachers, police officers and other people who work in Georgetown and are looking for affordable housing. He said the streets in his development are new and don't appear on printed maps and the development is located in an "out-of-the-way" location, making it difficult for buyers to find them unless there are directional signs. He said they have seen a marked drop in sales in the past few weeks when the signs have been removed. He asked to be able to set out a certain number of signs during a limited timeframe on Saturdays and Sundays. Bobby Glenn of Choice Homes regarding directional signage Glenn was not in attendance at the Council Meeting. Tom Gayhart, 400 River Down, regarding alignment of the western Inner Loop Road Gayhart told Council he is building a house at the end of River Down. He said every road built in the city should serve its best and most efficient use. He said the current alignment of the western portion of the Inner Loop Road negatively effects three neighborhoods. He suggested the road should be moved further west by another mile to support the neighborhoods that are being built further west. Charlie Skaggs, 4100 Rustle Cove, regarding City donation of $2500 to Project Graduation Skaggs reviewed the Project Graduation activity that is provided for graduating seniors. He said the organization is looking for support from the City. Joel Broussard, co-owner of Inn on the Square, regarding the water line repairs and proposed resurfacing on Main Street Broussard provided a handout to the Council and told Council that he is co-owner with his wife, Joella Broussard, of the Inn on the Square, the only "bed and breakfast" in the downtown area. He said although the improvements to the water line on Main Street are needed, he objects to the noise at night. He said the City has done the merchants on the square a service to do the work at night, but he has not been able to schedule anyone at his place between Thursday and Sunday for the last three weeks. He suggested specific work be done during the day, but if the work must be done in the evening, he would like to be compensated for the loss of his buisness. Mayor Kersch asked Russell to respond to this issue. Russell noted that it is a necessary project and said the City paid an additional $40,000 to have the work done at night so as to be less disruptive to the downtown businesses. He apologized to Dr. Broussard because there were some major issues that occurred that were beyond City control. He said the City would continue to work with Dr. Broussard to see if there is anything more that can be done. William Adams said it was not intended for the work to have occurred on a specific Friday night mentioned by Broussard. He said the contractor was not to have been working on that specific night. Public Hearing L Public Hearing on the Cimarron Hills Public Improvement District The Public Hearing was opened at 7:26 p.m. Mlcki Rundell noted to Council that the Public Hearing was required by State Law. She asked for questions. There were no questions, so the public hearing was closed at 7:27 p.m. At this time, Item CC was brought forward on the agenda. CC Discussion and possible action regarding adoption of Common Cause Model Ordinances for Municipalities requiring contribution disclosure statements in variance applications; providing for an ethics commission and providing for disposition of alleged violations; requiring the registration of lobbyists; prohibiting political fundraising on or by use of public property; regarding subsequent representation, i.e. City Council Meeting Minutes/March 27, 2001 Page 4 of 10 Pages "revolving door"; providing for standards of conduct, disclosure of interest and financial disclosure; and relating to electronic reporting of political contributions and political expenditures and additional disclosure -- Clark Lyda Lyda explained his desire to provide a method for handling ethics standards for public employees and officials. He said the State Ethics Statute, under which the City currently operates, is broad and difficult to understand. He suggested that the ordinances prepared by Common Cause would be good for the City of Georgetown to adopt at a future meeting. He introduced Pam Fridrich. Pam Fridrich, Program Director of Common Cause Texas, told Council that her organization concerns itself with "good government" issues, allowing government to be accountable to the people. She said the Common Cause model ordinances have been written by attorneys for cities to adopt. She announced that there would be a seminar for Williamson County at the Round Rock Library at 10:00 on Saturday, March 31. At Hoyt's request for clarification, Lyda spoke in favor of the disclosure ordinance and the development of an ethics commission. Navarrette asked and Fridrich responded that no cities have adopted the model ordinances Motion by Lyda, second by Navarrette for staff to take the Common Cause model ordinances concerning Standards of Conduct and Financial Disclosure, Ethics Commission, and Subsequent Representation (Revolving Door) and prepare them for adoption as consistent with our standard ordinances. The above-mentioned three model ordinances are for immediate priority. * Approved 6-0. (Pfiester absent) (*as corrected by Mayor Kersch at the April 10, 2001 Council Meeting.) Statutory Consent Agenda M Consideration of approval of the minutes of the Workshops and Executive Sessions of Monday, February 26 and Monday, March 5, the Regular Meetings of Tuesday, February 27, and Tuesday, March 6, 2001, and the Special Meeting of March 19, 2001 -- Sandra Lee kriRST_17. -FAeMllMe# . . .. and with the eXGeptieR of Itern N. Approved --0 Corrections were suggested by • ei by I i? 2001 Council• N Consideration of a Resolution Directing the Publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2001; and other matters related thereto -- Micki Rundell pulled by Lyda Kersch*(See Regular Agenda) (*as corrected by Kersch at the April 10, 2001 Council Meeting) O Consider authorization to sell obsolete/scrap electric meters to Texas Meter Device Company in the amount of $750.00 -- Terry Jones and Jim Briggs P Consideration and possible action to approve a contract amendment to the existing Professional Services Agreement, between the City of Georgetown and Camp, Dresser & McKee, Inc. to provide professional engineering services related to the County Road 193 124nch Water Line Project, in the amount of $41,500.00 -- Don Ward and Jim Briggs O Consideration and possible action to approve a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Camp, Dresser & McKee, Inc. to provide professional engineering services related to the Hutto Road 8 -Inch Water Line project, in the amount of $26,300.00 -- Don Ward and Jim Briggs R Consideration and possible action to approve a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Camp, Dresser & McKee, Inc. to provide professional engineering services related to the Pine Street and College Street 8 -Inch Water Line Project, in the amount of $29,200.00 -- Don Ward and Jim Briggs S Consideration of a resolution authorizing the Release of a Special Assessment Lien against property located at 1223 Church Street -- Marianne Banks City Council Meeting Minutes/March 27, 2001 Page 5 of 10 Pages T Consideration of approval of an addendum to the Lease Agreement between the City and Airesun Limited Partnership to modify notice provision and add notification to lender -- Travis McLain and Verna Browning U Consideration and possible action on a Public Review Final Plat of 18.37 acres in the Frederick Foy Survey, to be known as Sun City Texas, Phase 4D, Neighborhood 17-8, located along the north end of Sun City Boulevard and Red Road -- Melissa Murphy and Amelia Sondgeroth V Consideration and possible action on the Reinstatement of a Final Plat of 89.67 acres in the Antonio Flores Survey, to be known as Georgetown High School -- Leane Heldenfels and Amelia Sondgeroth W Consideration of a resolution acknowledging receipt of a Petition for Inclusion of Certain Real Property into the Georgetown Village Public Improvement District #9 and setting a public hearing concerning same -- Gary D. Martin, Marianne Banks, and George Russell Motion by Lyda, second by Hoyt to approve the Consent Agenda with corrections to the minutes and with the exception of Item N. Approved 6-0. Legislative Regular Agenda N Consideration of a Resolution Directing the Publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2001; and other matters related thereto -- Micki Rundell (pulled by Lyda) Mayor asked and Rundell explained the projects to be funded by the Certificates of Obligation. Motion by Burson, second by Bain to approve the resolution. Approved 5-1. (Navarrette opposed) X Consideration and possible action regarding Cox Communications services, our commitment to broadcast Council meetings, and the elusive City contract with Cox -- MaryEllen Kersch Mayor asked Banks for a brief summary of the previous discussion with Cox. Banks explained that the City has been working with Cox for quite some time regarding negotiations. Russell said there are issues in the franchise agreement regarding quality of service, response time, description of gross income, a pole attachment addendum, a fiber use addendum, expanded cable presentation, and audit capabilities, centering around the City receiving the revenue to which it is entitled and quality service for the customers. Motion by Lyda, second by Bain to defer this item to the April 10 Council Agenda. Approved 6-0, Y Consideration and possible action for expenditure of funds out of council contingency to pay for Economic Development Impact and Traffic Study for Rivery Development -- George Russell Russell explained that the cost for the traffic study will be $15,000. He said the economic impact study will cost $25,000. Lyda asked that the road improvements addressed in the development agreement be addressed in this study. When asked by Burson what the study will tell the City that is not already known, Kersch noted that the City doesn't yet have information on the benefit to the City as opposed to the benefit to the development. Lyda said the results of these studies will show a basis for allocating the cost of the infrastructure improvements. There was discussion. Russell said the development agreement that would be brought to Council on the April 10 agenda would be three-phase, with the developer paying for Phase 1. Navarrette asked that it be written into the contracts that these studies not take longer than 30 to 45 days. Motion by Lyda, second by Navarrette to approve the contract with Alliance Texas Engineering in an amount not to exceed $15,000, for the study to be completed within a timetable of 30 to 45 days, and to include the Highway 29 interconnection and the u -turn. When questioned by Bain, Russell and Amelia Sondgeroth said a draft of staffs recommendation on the phasing and design issues would be brought to Council on the April 10 Agenda. Rundell noted that the financial options will also be presented. Russell said staff will provide to Council what they feel is a legally -responsible response to the request from the Quorum Group. He said staff is trying to "nail down a starting point." Lyda asked that it be emphasized that this proposed development agreement is not meant to be a deterrent to the development. Russell noted that the traffic analysis would need to be funded from Council Contingency. Lyda and Navarrette amended their motion to include that the traffic study would be funded from Council Contingency. Vote was taken on the amended motion. Approved 5-1. (Burson opposed) City Council Meeting Minutes/March 27, 2001 Page 6 of 10 Pages Russell explained the reason for the economic development impact study and introduced John Roberts, Managing Director of TIP Development Strategies, Inc., who explained what his organization would provide to the City. Mel Penland, President of the Georgetown Chamber of Commerce, asked Council to take a broader approach to the traffic study than just looking at the roadways that are exclusively a part of the Rivery Development. He commended TIP Development Strategies; saying he has worked with them on numerous occasions, but offered that Council could do a telemarketing study to poll the citizens of Georgetown and ask them if they would prefer to have the specific stores in Georgetown and it would only cost approximately $5,000. Motion by Lyda, second by Navarrette to approve the contract with TIP not to exceed $25,000 plus expenses, to be completed in less than 45 days, and to be funded out of the Economic Development Division funds. Bain asked Roberts and was told that his study does not do polling. Lyda said he doesn't think it is necessary to ask the citizens if they want to shop in Home Depot or Walmart because he feels the developer has already done some market studies. Approved 6-0, Z Consideration and possible action to authorize staff to contract with TIP Development Strategies, Inc. in an amount not to exceed $50,000, for community profile development, planning and economic impact analysis for major economic development prospects -- George Russell Russell explained that the reason this item is on the agenda is because the City has already paid $13,000 to TIP Strategies and this $50,000 is inclusive of the $25,000 just approved in the previous item. Motion by Bain, second by Hoyt to approve the contract. Approved 6-0. AA Rezonings 1. Second Reading of an Ordinance Rezoning Crestview Addition, Unit Two, Block 3, Lot 7, from RO, Residential Office with a Site Plan, to RO, with a revised Site Plan, or any more restrictive district, located at 2004 Williams Drive -- Carla Benton, Amelia Sondgeroth and George Russell Melissa Murphy read only the caption of the ordinance on second reading. Motion by Bain, second by Burson to approve Ordinance No. 2001-22. Approved 6-0. 2. First Reading of an Ordinance Rezoning 31.10 acres in the Nicholas Porter Survey, from A, Agricultural to RM -2, Residential -Dense Multi -family and RM -3, Residential -Office and Service Districts, located along Northwest Boulevard south of Whisper Oaks Lane -- Melissa Murphy, Amelia Sondgeroth and George Russell Murphy read only the caption of the proposed ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Bain, second by Burson to approve on first reading. Approved 6-0. BB Appointments 1. Consideration and possible action regarding the appointment of one member to the Airport Advisory Board -- MaryEllen Kersch Kersch noted that Dave Guggemos has notified her that he is moving. She explained that Wallis Grabowsky has asked for several years to serve on the Airport Board, but was appointed to the Building Standards Commission. She asked Council to approve the appointment. Keith Peshak asked Council to review some issues before appointing someone to the Airport Board. He suggested that Council remove Chairman Steve Johnston. Kersch informed Peshak that his speaking issue was not pertinent to the posted agenda item. Peshak asked to be able to address the Council on the April 10 agenda regarding Airport Board Chair Steve Johnston and request for an investigation. Motion by Navarrette, seond by Bain to approve the appointment of Wallis Grabowsky to the Airport Board. Approved 6-0, City Council Meeting Minutes/March 27, 2001 Page 7 of 10 Pages II -1 First Reading of an ordinance amending Section 42000 of the Subdivision Regulations concerning Dark Land Dedication -- John Philpott, Patrick Walsh, and MaryEllen Kersch Philpott told Council that the Parks Board recommends approval of the parkland dedication ordinance. He read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Bain asked and Philpott explained the purpose of the ordinance. Motion by Hoyt, second by Bain to approve the ordinance on first reading. Approved 6-0. BB -3. Consideration and possible action to approve the appointments of the Main Street Advisory Board Design Subcommittee -- Patty Eason and MaryEllen Kersch Patty Eason listed the people who were recommended to be appointed to the subcommittee. Boardmember Brent Boyd told Council why he wished to appoint the listed people. Motion by Navarrette, second by Hoyt to approve the appointments. Approved 6-0. BB -2. Discussion and possible action on the appointment of additional members to the Board of Adjustment or appointment of alternates to the Board -- Cathy Riedel, Marianne Banks and George Russell Banks explained the need for alternates. Motion by Navarrette, second by Bain to appoint two alternates to the Board of Adjustment. Approved 6-0, BB -4. Consideration and possible action for the selection process to appoint members to the Charter Review Committee -- MaryEllen Kersch Motion by Lyda, second by Bain to defer this item to the next agenda. Approved 6-0. CC Discussion and possible action regarding adoption of Common Cause Model Ordinances for Municipalities requiring contribution disclosure statements in variance applications; providing for an ethics commission and providing for disposition of alleged violations; requiring the registration of lobbyists; prohibiting political fundraising on or by use of public property; regarding subsequent representation, i.e. "revolving door"; providing for standards of conduct, disclosure of interest and financial disclosure; and relating to electronic reporting of political contributions and political expenditures and additional disclosure -- Clark Lyda This item was handled earlier in the agenda, following Item L, the Public Hearing. FF Project status report on the painting of Grace Heritage Center and update on the condition of the structure, as well as a progress report regarding the contract performance requirements included in the lease agreement between Georgetown Heritage Society and the City of Georgetown -- George Russell Hanson notified Council that Improved Appearances will be awarded the contract to do the painting of the exterior of the Center. She said measurements have been taken and no movement of the building has been noted since 1996. She said the sign will not be installed until after the painting has been completed, but there is now a sign on the door that gives the operating hours. GG Project status report on (a) Design Guidelines for the Downtown Business District, consultant, Winter and Company, and (b) Market Analysis of the Downtown Business District, consultant, Economic Research Associates -- Renee Hanson and George Russell (a) Hanson said because they will do three separate case studies, the projected timeline has been delayed. She said a final draft will be prepared and Nore Winter will back to Council around the first of May to show the project, get input from the business district, and present it to Council in June. (b) Hanson said because of the need for more data, the final report has been delayed, but the consultant has been given a deadline of April 16 for the draft of the market analysis and implementation plan with the report to be complete for presentation to the public by the end of April. HH Consideration and possible action on instructions to consultant, Winter and Company, regarding implementation of Design Guidelines for the Downtown Business District -- Renee Hanson and George Russell City Council Meeting Minutes/March 27, 2001 Page 8 of 10 Pages Hanson said Winter needs to know whether they should prepare one document or two since we have a historic district in the center of the downtown business district. Motion by Bain, second by Lyda to prepare the implementation document for one entity. Approved 6-0. DD Council Policy 1. Consideration and possible action relating to policies regarding Council appointed staff (city Manager, City Secretary, City Attorney, and Municipal Judge) to include: Administrative issues (i.e, leave, training, travel, vacation, coverage during absence) -- MaryEllen Kersch Motion by Burson, second by Navarrette to establish a policy that the City Manager, City Secretary and City Attorney notify the Council when and if they will be out of the office on vacation or for training and identify the individual covering their responsibility.* (*as corrected by Kersch at the April 10, 2001 Council Meeting) Approved 6-0. Russell said he would be gone on Thursday and Friday of this week and that Micki Rundell will be Acting City Manager on Thursday and Jim Briggs will be in charge on Friday. 2. Consideration and possible action relating to governance policy to define protocol for interactions between staff and Council -- MaryEllen Kersch Kersch asked for a motion that states that Council communication with staff except for requests for information and praise, should go through the City Manager. Lyda asked that the policy be written and brought back to Council on a future agenda. EE Consideration and possible action to authorize the Mayor to execute a contract with the chosen conusultant, selected by the evaluating team, for Phase 1 of the comprehensive review and analysis of the City°s development ordinances and Development Plan of the Century Plan -- Amelia Sondgeroth and George Russell Sondgeroth recalled that Jim Duncan and Lee Eisweiler had presented to Council at the workshop on Monday. She said their proposal was so specific that a contract will be able to be drafted and brought to the Mayor for signature. Lyda asked that the scope of Phase 1 be condensed so that it Phase ll* could be completed and presented to Council by March of next year. Motion by Lyda, second by Burson to approve the contract with Duncan and Associates. Approved 6-0. (*as corrected by Lyda at the April 10, 2001 Council Meeting) FF Project status report on the painting of Grace Heritage Center and update on the condition of the structure, as well as a progress report regarding the contract performance requirements included in the lease agreement between Georgetown Heritage Society and the City of Georgetown -- George Russell This item was handled earlier in the agenda, following Item BB -4. GG Project status report on (a) Design Guidelines for the Downtown Business District, consultant, Winter and Company, and (b) Market Analysis of the Downtown Business District, consultant, Economic Research Associates -- Renee Hanson and George Russell This item was handled earlier in the agenda, following Item BB -4. HH Consideration and possible action on instructions to consultant, Winter and Company, regarding implementation of Design Guidelines for the Downtown Business District -- Renee Hanson and George Russell This item was handled earlier in the agenda, following Item BB -4. II First Readings 1. First Reading of an ordinance amending Section 42000 of the Subdivision Regulations concerning Park Land Dedication -- John Philpott, Patrick Walsh, and MaryEllen Kersch This item was handled earlier in the agenda following Item BB -1. 2, First Reading of an Ordinance amending the 2000/01 Annual Operating Plan Element (budget) for transfer of appropriation to fund the costs associated with a Code Enforcement Officer and Code Enforcement Supervisor per Council directive -- Micki Rundell and George Russell City Council Meeting Minutes/March 27, 2001 Page 9 of 10 Pages Rundell read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Lyda, second by Bain to approve the ordinance on first reading. Approved 6-0. JJ Emergency Reading of an ordinance to extend the suspension of applications for manufactured housing development projects until June 12, 2001 -- Verna Browning and George Russell Browning read only the caption of the ordinance on emergency reading after having satisfied the requirements of the City Charter. Motion by Burson, second by Lyda to declare that this should be handled as an emergency. Approved 6-0. Motion by Lyda, second by Burson to approve Ordinance No. 2001-23 on emergency reading. Approved 6-0. KK Second reading of an ordinance to change the eligibility requirements for the Board of Adjustment and to provide for the appointment of the Board of Adjustment Chairperson by the City Council -- Cathy Riedel, Marianne Banks and George Russell Banks read only the caption of the ordinance on second reading. Motion by Navarrette, second by Hoyt to approve Ordinance No. 2001-24. Approved 6-0. LL Discussion and possible action to approve an Interlocal Agreement between the City of Georgetown and Williamson County for the design and construction of the 30 -Inch West Loop Water Line, along Cedar Breaks Road -- Don Ward, Jim Briggs, and George Russell William Adams explained the reason and issues of the agreement. Bain pointed out that there is some private property involved in the route of the line. Motion by Bain, second by Hoyt to approve the agreement. Approved 6-0. G-4 Reports from Councilmembers on issues affecting City operations Response to recent newspaper articles regarding the Chisholm Trail Certificate of Convenience and Necessity (CCN) negotiation -- Clark Lyda Attached is the statement read by Lyda. Motion by Tonn to adjourn at 10:23 p.m. The meeting was adjourned at 10:23 PM. I c` ayor MaryEllen Kersch City Council Meeting Minutes/March 27, 2001 Page 10 of 10 Pages Uty Secretary Sandra Lee