HomeMy WebLinkAboutMIN 08.28.2001 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the
above date with Mayor MaryEllen Kersch presiding.
Council Present:
Liorente Navarrette, Clark Lyda, Jack
Noble, Sam Pfiester, Charles °Hoss"
Burson, Ken Evans
Staff Present.
George W. Russell, City Manager; Cathy Riedel, Acting City Attorney; Sandra D
City Secretary; Jim Briggs, Assistant City Manager; Tom Yantis, Assistant City
Manager; Amelia Sondgeroth, Director of Development Services; Micki Rundell,
Director of Finance and Administration;
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Called to order at 4:03 p.m.
A Discussion regarding the Del Webb Development Agreement and Amendments -- Jim Briggs and Cathy
Riedel
Briggs explained the amendment.
Pfiester questioned
the quantities in
the amendment. There were
questions as to the City's capacity
to serve future industrial prospects if
this amendment is approved. Todd
Janssen of Del Webb
clarified
that
Del
Webb
is asking
for a maximum of
5.5 million gallons.
B. Review of recommended changes to Subdivision Regulations regarding driveway separation standards --
Beane Heldenfels and Amelia Sondgeroth
Heldenfels reminded Council that this item is being brought back due to questions at a March Council
Workshop. She said HDR Engineering was consulted to measure levels of service and the study is
included in the agenda packet. Briggs answered questions regarding traffic standards.
In 111�1� I Ig 111111 1111
5:03 p.m. -- recessed to Executive Session
SessionExecutive
C Sec.551.071 consultation with J
- Pending Litigation
- Contemplated Litigation
- Legal/Risk Management Issues
- Duty to advise regarding agenda items
D Sec.551.086 deliberation regarding economic development
- Discussion of Economic Development Prospects
City Council Meeting Minutes/August 28, 2001
Page 1 of 8 Pages
E Sec.551.074 personnel matters
- Performance Review of Council -appointed employees
- Discussion of delivery of legal services
F Sec.551.072 deliberation on real property
- Acquisition of property
- Lease of City -owned property
Regular
Called to order
G Comments from the dais regarding the following items:
1.
Opening Comments and Welcome to Audience
Kersch welcomed the audience and gave an overview of the meeting procedures.
2.
mayor's Comments
- Announcement of vacancies: (One alternate for Board of Adjustment, one on Building
Standards, one regular and one alternate on HPC, one resident of Stonehaven for the Housing
Authority, one for Parks & Rec, nine for Youth Advisory Board)
- Ten O'Ciock Rule
3.
List of Topics from Executive Session
Riedel listed the items discussed in Executive Session on Monday, August 27 and
Tuesday, August 28
4.
Reports from Councilmembers regarding committee assignments
- Capital Area Planning Council - no report
- Williamson -Burnet County Opportunities (WBCO)
Report from Mayor's designated representative, Dr. Jo Ann Ford
Dr. Ford gave Council an overview of the facilities and services provided by
W BCO.
- Williamson County Council on Domestic Violence
Kersch announced that there would be a forum on September 19 at Southwestern
University
H Reports
from Boards and Commissions
- Historic Preservation
Chair Joe Burke spoke to Council about revised applications for the certificates of
appropriateness, the upcoming training, and replacement of two members due to recent
resignations.
- List of Boards to report at future meetings:
Sep. 11 - Library Board, Airport Board and Housing Authority; Sep. 25 - Parks and Recreation
and Planning and Zoning Commission; Nov. 13 - Economic Development and Youth Advisory
Board; Nov. 27 - Main Street Advisory Board and Zoning Board of Adjustment; December 11 -
Building Standards and Convention and Visitors Bureau
- Open Records Requests
Russell read a list of the requests since the last Council Meeting.
- Late -Breaking Headlines
There were none.
J Action from Executive Session items from Monday, August 27 and/or Tuesday, August 28, 2001
There was no action from Executive Session.
K Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff,
if appropriate
Amy Vick, 1602 E. 17th Street, regarding City budget issues.
Vick spoke about her research into the ability for the City to sell the pool on Williams Drive and
expresssed concern about the timeline and cost of construction of the proposed new pool. She
said she has documentation that the Williams Drive Pool does not leak.
Preacher Kelly Joe Porter, Plano, In God We Trust Foundation, regarding reducing crime by 25%5
City Council Meeting Minutes/August 28, 2001
Page 2 of 8 Pages
guaranteed.
Porter said if the Pledge of Allegiance, the Ten Commandments, and Moment of Prayer, were
reinstated in schools, crime would be reduced by 25%
David Madole, 706 Churchill Farms Drive, regarding the Interim Subdivision Regulations.
Madole spoke to the Council about the need for more apparatus and staff at the City Fire Stations.
He said the City needs new businesses to help fund the needs.
Virginia Stubbs, 110 W. 8th Street, regarding Main Street construction project.
Stubbs complained that the additonai work authorized on the Main Street project has delayed
completion of the project, saying an extension of the project into October would create a negative
impact on the downtown shops.
L Public Hearing to levy assessments for the Shell Road Public Improvement District
6:45 p.m. Opened the public hearing. Charlie Crossfield explained the assessment program. There were
no comments. The Public Hearing was closed at 6:50 p.m.
The following item was brought forward at this time:
V Consideration and possible action relating to negotiations with Brown and Carls for the provision of legal
services to the City -- George Russell
Trish Carls of Brown and Carls noted the revisions made to the contract since the workshop item on August
27. Kersch noted that the posting on this item is inadequate and Council would like to bring back the action
on this item to a special meeting on Wednesday, September 5, at 5:00 p.m.
Motion by Lyda, second by Evans that the action be posted for September 5 and requesting that Ms. Carls
begin a transition with the acting City Attorney. Approved 6-0.
Statutory Consent Agenda
M Consideration of approval of the Meeting Minutes of the Special City Council Workshop and Executive
Session of Monday, August 13; and Workshop and Regular City Council Meeting of Tuesday, August 14,
2001 -- Sandra Lee
Kersch asked that the minutes for August 13 be reviewed and possibly revised.
N Consideration of appointing Councilmembers Ken Evans and Jack Noble to serve on the Capital Area
Planning Council (CAPCO) General Assembly -- MaryEllen Kersch
O Consideration and possible action to approve the award of bids for electrical materials to: KBS, Techline,
WESCO, Cannon Technologies, Cummins Utilitiy, Rexel Summers, TEC Utility, Priester-Melt & Nicholson,
Temple, Texas Electric Cooperative, and Dealers Electric, for the Annual Electric System Materials Bid
#21015 -- Terry Jones, Mike Mayben, Jim Briggs and George Russell
P Consideration of award
of the
annual bid for
Emulsion
to Koch
Pavement Solutions in the estimated
amount of $30,500.00.
Terry
Jones, Support
Services
Director
-- Jim Briggs and George Russell
Q Consideration of a Resolution to
accept the
2001 Tax
Appraisal Roll for
the City
of Georgetown as
presented
by
Deborah
Hunt,
Tax
Assessor -Collector
--
Micki
Rundell and
George
Russell
R Consideration of acceptance of the City's Quarterly Financial Report, which includes the Investment
Report for the quarter ended June 30, 2001 -- Micki Rundell and George Russell
S Consideration of resolution to accept grant funds from the State of Texas Governor's Office for the position
of Victim Services Coordinator — Kevin Stofle and George Russell
T Consideration of a Resolution granting a petition for annexation into the City for 57.365 acres, more or
City Council Meeting Minutes/August 28, 2001
Page 3 of 8 Pages
less, in the Woodruff Stubblefield Survey and William Addison Survey, located South of the Indian Creek
Subdivision and North of Dove Springs Subdivision, West of County Road 102 -- Ed Polasek, Amelia
Sondgeroth and George Russell
Navarrette and Kersch asked and Polasek distributed maps to show adequate access.
U Consideration and possible action on a Revised Concept flan for 263.34 acres in the Frederick Foy
Survey, known as Woodland Park, located on Williams Drive at FM3405 -- Carla Benton, Amelia
Sondgeroth and George Russell
Motion by Noble, second by Burson to approve the Consent Agenda with the exception of the minutes for August
13. Approved 6-0. (Smith absent)
V Consideration and possible action relating to negotiations with Brown and Cars for the provision of legal
services to the City -- George Russell
This item was handled previously prior to the Consent Agenda.
W Consideration and possible action regarding the appointment of Dr. Ronald Swain to replace Dr. Bill Jones
on the Economic Development Commission -- MaryEllen Kersch
Motion by Evans, second by Navarrette to approve the appointment of Dr. Ronald Swain to replace Dr. Bill
Jones. Approved 6-0.
Main Street Advisory Board
X Discussion and presentation of the Main Street Advisory Board recommendation on ERA
Downtown Retail Marketing Plan report.
This item was pulled.
Y Discussion and possible action for approval for the City of Georgetown to provide $15,000.00 as
seed money for the 2002 Red Poppy Festival.
Glenda Overfelt, Co -Chair of the Promotions Committee for the Red Poppy Festival, requested
Council's approval of funding which would be returned after the Festival. Motion by Evans,
second by Noble to furnish the "seed" money. Approved 6-0.
Z Discussion and possible direction to staff regarding use of hotel occupancy tax proceeds -- Clark Lyda
Lyda asked to move this item to the end of the agenda.
AA Discussion and possible action and/or direction to staff to amend Ordinance No. 2001-45 ("Interim
Subdivision Regulations") adopted on July 30, 2001 -- Clark Lyda
Lyda asked and Sondgeroth explained that there have been some development issues that suggest
amendment to the ordinance. She said the amendment would be taken to P & Z on October 2 and then to
Council.
BB Discussion and possible action: (1) to suspend Section 2.24.180 of the City Council Meeting Rules and
Procedures; (2) to reconsider the Council action of August 14, 2001, establishing Council policy regarding
public and media relations -- Clark Lyda
Kersch asked that Items BB and CC be merged.
CC Consideration and possible action relating to Council Policy on Public and Media Relations -- MaryEllen
Kersch
Kersch noted
that a workshop on
this item was held last night and that
the policy
is very similar to those
of
other entities
as well
as the
State
of
Texas.
Lyda
suggested that there
may be a
more appropriate
time
to
City Council Meeting Minutes/August 28, 2001
Page 4 of 8 Pages
deal with this policy. Kersch explained that she would like to see a more prominent emphasis on the "open
door" policy.
Motion by Evans, second by Noble to suspend the rules to allow this item to be acted upon within 60 days
of the last action. Approved 6-0. Motion by Evans, second by Noble to abolish the current policy. Pfiester
said he is in support of abolishing the current policy and reinstating one later. Approved 6-0,
Second Readings
DD Second Reading of an ordinance to amend Chapter 6.20 of the Georgetown Code of Ordinances pertaining
to taxicabs, buses and other vehicles for hire -- Kevin Stofle, Cathy Riedel and George Russell
Stofle read only the caption of the ordinance on second reading. Motion by Noble, second by Evans to
approve Ordinance No. 2001-47, Approved 6-0.
EE Second reading of an Overlay Ordinance and Design Guidelines for the Downtown Business District. --
Renee L. Hanson, Amelia Sondgeroth and George Russell
Sondgeroth read only the caption of the ordinance on second reading.
Virgil Buell, 1008 S. Main Street, spoke to Council about his not having had enough time to review
the ordinance before the first reading. He said his reasons for disagreeing with the ordinance are:
there is no balance of authority in the ordinance; there should be a minimum of two property
owners on the board; there is no pre -review; and if the applicant receives a "no" vote, he must
appeal to the courts within 30 days and then has to wait 180 days before bringing his application
back before the board. He told Council he has a list of additional items to be considered regarding
this ordinance.
Sondgeroth responded that the applicant does have pre -review through staff before it goes to the
board, and staff would be applying the provisions of the overlay district. She also said there is the
ability of the applicant to go back to the Commission if refused. She said Development Services
and the Commission intend to work cooperatively with the applicant.
Buell said if that is the intent, the ordinance should be written that way. Sondgeroth noted that
page 7 of the guidelines explains the entire process. Renee Hanson noted that on page 4 of the
guidelines, it is allowed that if one small change is made, the application can be brought back to
the Commission. Hanson assured Council that there is a way for the application to be brought
back.
Motion by Lyda, second by Pfiester to approve Ordinance No, 2001-48, Approved 5-1. (Navarrette
opposed)
FF Second reading of an ordinance providing for the Annexation into the City of 83.330 acres in the Joseph
Fish Survey, located on the southwest side of Williams Drive, to be known as Woodlake Subdivision -- Ed
Poiasek, Amelia Sondgeroth and George Russell
Poiasek read only the caption of the ordinance on second reading. Motion by Pfiester, second by Noble to
approve Ordinance No. 2001-49. Approved 6-0.
7:27 p.m. -- recessed
7:42 p.m. -- resumed
NN Consideration and possible action on process for making decisions on community/social services
funding allocations -- Verna Browning and George Russell
Browning asked for Council direction as to the process for dealing with the budget allocations. Evans
asked to know the percentage of the City contribution to each entity's total income and asked how long the
City has been providing funding to them. Motion by Pfiester to have workshop on September 11 to
determine a process for social services funding. Approved 4-2. (Lyda and Burson opposed)
F21 M MTN =0
GG First Reading of an ordinance closing the public hearing; levying assessments for the cost and
City Council Meeting Minutes/August 28, 2001
Page 5 of 8 Pages
maintenance of
certain improvements to
be
provided in the
Shell Road Public
Improvement District;
fixing liens and
charges against property
in
the District and
against the owners
thereof -- Cathy Riedel
Riedel read only the caption of the ordinance on first reading after having satisfied the requirements of the
City Charter. Motion by Lyda, second by Navarrette to approve the ordinance on first reading. Approved
6-0,
HH First Reading of an ordinance amending Title 7 of the Code of Ordinances to add Chapter 7.06 entitled
"Animal Services Fees" relating to the various fees for Animal Services -- Ken Finn, Verna Browing and
George Russell
Finn read only the caption of the ordinance on first reading after having satisfied the requirements of the
City Charter. Motion by Lyda, second by Burson to approve the ordinance on first reading. Navarrette
asked and Finn responded that the fees are being raised for the first time in five years to more closely
reflect the cost of services and to be more in line with the fees charged by other communities. Approved
6-0.
II First Reading of an Ordinance to revise the Subdivision Regulations requirements regarding driveway
separation and corner clearance -- Leane Heldenfels, Amelia Sondgeroth and George Russell
Heldenfels read only the caption of the ordinance on first reading after having satisfied the requirements of
the City Charter. Motion by Lyda, second by Noble to approve the ordinance on first reading. Navarrette
noted that this is an example of the City working cooperatively with developers. Approved 6-0.
JJ First reading of an ordinance Rezoning 10.985 acres in the William Addison Survey, from RS, Residential
Single Family, to R -HD, Residential High Density, or any more restrictive district, to be known as Windridge
Village, located east of Holly Street, between 2nd and 3rd Street -- Melissa Murphy, Amelia Sondgeroth
and George Russell
Murphy read only the caption of the ordinance on first reading after having satsified the requirements of the
City Charter.
John Gavurnik, Chair of the Housing Working Group, said he had worked on this ordinance and was willing
to answer any questions. Mayor and Council commended Gavurnik and the other members of the Working
Group. Motion by Evans, second by Burson to approve the ordinance on first reading. Approved 6-0.
KK First reading of an ordinance rezoning City of Georgetown, Division A, a 1.72 acre parcel in Outlot 11, from
RS, Residential Single Family, to C-1, Local Commercial, or any more restrictive district, located at 1500
Leander Street -- Carla Benton, Amelia Sondgeroth and George Russell
Benton read only the caption of the ordinance on first reading after having satisfied the requirements of the
City Charter. Benton explained the ordinance and listed the allowables in C-1 zoning. Lyda asked and
Benton explained the condition requested by the Planning and Zoning Commission. She noted that the
item went back to the Planning and Zoning Commission, and the Commission has now recommended that
the project go forward without the condition. Motion by Lytda, second by Noble to approve the ordinance
on first reading. Approved 6-0.
LL First reading of an ordinance providing for the Annexation into the City of 57.365 acres in the Woodruff
Stubblefield Survey and William Addison Survey, located South of the Indian Creek Subdivision and North
of Dove Springs Subdivision, West of County Road 102 -- Ed Polasek and Amelia Sondgeroth
Polasek read only the
caption of the ordinance
on first reading after having satisfied
the requirements of the
City Charter. He said
this development will be
called The Meadows of Georgetown.
Motion by Pfiester,
second by Navarrette
to approve the ordinance on first reading. Approved 6-0.
MM Consideration and possible action to create a task force to assist in formulation of a comprehensive
development ordinance process -- MaryEllen Kersch
Kersch explained the purpose for the task force and listed the recommended members. Motion by Evans,
second by Pfiester to approve. Lyda asked that the charge be refined. Sondgeroth explained that this
committee will review and make recommendations to the Council working with the consultants and staff to
look at the overall issues of development and land use policies related to development. She said they will
City Council Meeting Minutes/August 28, 2001
Page 6 of 8 Pages
review the development ordinances and make recommendations to the Planning and Zoning Commission.
Evans and Pfiester agreed to incorporate that change into the motion. Approved 6-0.
NN Consideration and possible action on process for making decisions on community/social services
funding allocations -- Verna Browning and George Russell
This item was handled earlier on this agenda following Item FF.
Leases and Agreements
00 Consideration and possible action to approve the Seventh Amendment to the Development Agreement
with Del Webb Texas Limited Partnership, concerning additional non -potable water capacity for Sun City
Georgetown -- Jim Briggs and George Russell
It was determined that a workshop and action item will be scheduled for Thursday, September 6, to handle
this item.
PP Consideration and possible action on proposed Inner Loop West Interlocal Agreement regarding the
construction by the County of the Inner Loop West from Williams Dr. (FM 2338) to Leander Road (FM 2243)
and annexation agreement by the City of Georgetown -- Amelia Sondgeroth, Jim Briggs and George
Russell
Sondgeroth explained the purpose for the Interlocal Agreement and said the plans for the construction of
the roadway would be submitted to the City for approval. Pfiester asked Charlie Crossfield the cost to the
County and Crossfield responded that because of the large bridge the cost would be approximately $37
million. Pfiester thanked the County. Motion by Pfiester, second by Navarrette to approve the agreement.
Lyda pointed out that this agreement obligates the City to take over the maintenance of the road and add
two more lanes. He emphasized that this is a long-term commitment for the City. Approved 6-0.
QQ Consideration and possible action to authorize the City Manager to execute a lease by and between the
City of Georgetown and Sabio Engineering, Inc. Building 1, consisting of approximately 7,070 square feet,
located at 321 W. 8th Street, Georgetown — George Russell
Russell explained the lease provisions. Motion by Noble, second by Evans to approve the lease.
Approved &0.
RR Consideration and possible action regarding a Lease Agreement with Georgetown Hangar Condominium
Association, Inc. -- Cathy Riedel and George Russell
Riedel explained
that the lease has been
revised
as requested at
the last Council Meeting. Motion by
Pfiester, second
by
Evans to approve the
Inc.,
(OMI),
lease.
Approved
4-2.
Lyda
(Noble
to
approve
and
contract
Navarrette
amendment.
opposed)
Approved
SS Consideration and possible action to authorize a contract amendment with Duncan and Associates,
adding Phase 2 of the comprehensive revision of the City's development ordinances to the existing contract
executed March 2001 -- Leane Heldenfels, Amelia Sondgeroth and George Russell
Sondgeroth distributed
the contract to the
Council
and
asked Council for approval of $3500 for Phase 2.
Motion
by
Navarrette,
Inc.,
(OMI),
second
to perform a Toxicity
by
Lyda
to
approve
the
contract
amendment.
Approved
6-0.
TT Consideration and possible action to approve a contract with A.I.M.S. Company and Associates, a
licensed E.S.R.I., ArcView vendor, for implementation of a GIS program for the Development Services
Division and to develop a GIS plan for the City of Georgetown -- Ed Polasek, Amelia Sondgeroth and
George Russell
Polasek noted that this contract is with John Yeager to begin working with Community Owned Utilities to
begin the base map for the City by working with the County and using census data. Polasek noted one
change in the attachment of the contract to change Phase I delivery date to October 1. Motion by
Navarrette, second by Noble to approve the contract with the change in delivery date. Lyda asked and
Polasek explained the GIS program. Approved 6-0.
UU Consideration and possible
action to approve an additional scope of
service to
the contract, between
the City of Georgetown and
Operations
Management International,
Inc.,
(OMI),
to perform a Toxicity
City Council Meeting Minutes/August 28, 2001
Page 7 of 8 Pages
Reduction Evaluation (TRE) process at the San Gabriel Wastewater Treatment Plant -- Jim Briggs and Don
Ward
Briggs explained
the need for
the
evaluation process. Motion by Pfiester, second by Evans to approve the
additional
scope
of service to
the
contract with OM1. Approved 6-0.
VV Consideration and possible action to approve an additional scope of service to the contract, between
the City of Georgetown and Operations Management International, Inc., (OMI) , to provide modifications
to the San Gabriel Wastewater Treatment Plant in order to meet the new TNRCC Wastewater Treatment
Plant requirements -- Jim Briggs and Don Ward
There was a question regarding the posting, since this service will be performed at the San Gabriel Water
Treatment Plant (incorrectly posted as the San Gabriel Wastewater Treatement Plant, but Riedel
determined that there is substantial compliance and the item could go forward. Briggs explained the need
for the additional scope of service. Pfiester asked and Briggs explained the dollar amount of the contract.
Briggs explained that the amount is OMI's cost plus 15%. Motion by Navarrette, second by Pfiester to
approve the additional scope of service. Approved 6-0.
Z Discussion and possible direction to staff regarding use of hotel occupancy tax proceeds -- Clark Lyda
Economic Development Director Charlie Walker distributed and explained CVB and Tourism budget
information to Council. Lyda said he feels too much of the hotel/motel tax is being spent on administrative
costs. There was discussion about scheduling a workshop followed by an action item on this subject. It
was determined that a joint workshop has already been scheduled with CVB on September 10 and that
representatives from the Hotel/Motel Industry and Bed and Breakfasts should be invited to attend also.
9:15 p.m. -- motion to adjourn
The meeting was adjourned at 09:15 PM.
]Aprovedd
Mayor MaryEllen Kersch
City Council Meeting Minutes/August 28, 2001
Page 8 of 8 Pages
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