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HomeMy WebLinkAboutMIN 09.25.2001 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor presiding. Council Present: Council Absent. MaryEllen Kersch Sam Pfiester, Charles Llorente Navarrette, Jack Noble "Hoss" Burson, Clark Lyda, Doug Smith, Ken Evans Staff Present: George Russell, City Manager, Shirley Rinn, Deputy City Secretary, Micki Rundell, Director of Finance and Administration, Patricia E. Carls, City Attorney, Amelia Sondgeroth, Director of Development Services, Carla Benton, Development Planner, Tammye Sharpe, Core Team Specialist, Melissa Murphy, Development Planner, Kevin Stofle, Assistant Chief of Police, Jerry Pate, Police Officer, Ed Polasek, Chief Long -Range Planner, Carla Ezell, Human Resources Director, Tom Yantis, Assistant City Manager, Shelly Brown, Webmaster, David Munk, Development Engineer, Judy Fabry, Administrative Assistant, Dave Hall, Building Official, Eric Lashley, Library Director, Kimberly Garrett, Administrative Assistant, Randy Morrow, Director of Parks & Recreation A. Workshop discussion on amending the Articles of Incorporation and the Corporate Bylaws and outlining operating procedures for the 4B Corporation with regards to managing the 1/2 cent sales tax approved in May--Micki Rundell, Director of Finance and Administration. Carol Palumbo addressed the Council regarding revisions to the Articles of Incorporation and Corporate Bylaws for the City's 4B Corporation. There was also discussion regarding a name for the 4B Corporation. It was suggested that the name of the 4B be changed to The Georgetown Transportation Enhancement Corporation. There was additional discussion regarding the role of the City Manager and City Finance Director. There was discussion as to whether or not the council would be able to follow its current policy of appointing board chairs. There was also additional discussion regarding staggered terms for the board. B. Discussion of provision of public information services for the City of Georg etown-MaryEllen Kersch Discussion regarding the need to get information to the public. Mayor indicated that the Council needs to find some means to get information out to the public. Trish Carls addressed the council regarding her experience and told them that a public information service or PIO helps to concentrate its efforts on providing information to the public, including press releases, public information requests. She told council City Council Meeting Minutes/September 25, 2001 Page 1 of 14 Pages that in some cases that organizations have contracted firms to handle their public relations. She told council that one person also it would about be quite expensive the amount if it was contracted to an outside firm. They went on to discuss public information requests and what is required of the person who handles those requests. or They one person also talked about it. the amount of time it would take to train that individual. There was discussion regarding the Public Information Survey that was provided in the agenda packet. Council discussed the need to have a PIO position and the need to look at the budget and try to find a way to create the position. They discussed press releases, websites, newsletters, press relations, public information requests, etc. They went on to discuss the cuts that were made throughout the budget process and whether or not having the position was a necessity or something that would be nice to have. There was also discussion as to whether or not communication to the citizens is a basic service that is needed. Discussion as to whether or not public information requests should be handled on a departmental level, or whether or not one person should handle it. CC. Update and discussion of legal services delivery with Patricia Carls-MaryEllen Kersch Discussion regarding the delivery of legal services. Discussion regarding whether or not the City Attorney's Job Description has an impact on the City's contract with Brown & Carls. Russell indicated that the areas addressed in the job description may be used as evaluation criteria that could be incorporated into the legal services contract. Trish Carls told the council that she would be happy to incorporate what she needed to into the contract if it became necessary. General Council Housekeeping Items: (1) Review/revise workshop schedule; (2) Identification of issues Council would like to have for future workshops; (3) Discussion of forming a task force for the new comprehensive development ordinance process; (4) Use of website to post public information; (5) Discussion regarding scheduling a workshop regarding the BRA Raw Water Contract Council and staff discussed the need to have workshops regarding the Quorum Group (October 18, 2001 at 3:00 p.m.) and Williamson County (October 3, 2001 at 3:00 p.m.) Recess for Executive Session at 5:10 p.m. Regular Session Reconvened from Executive Session at 6:11 p.m. C. Comments from the dais regarding the following items: 1. Opening Comments and Welcome to Audience 2. Mayor's Comments Announcement of vacancies: (One alternate for Board of Adjustment, one on Building Standards, one resident of Stonehaven for the Housing Authority, one for Parks & Rec) - Ten O'Clock Rule 3. List of Topics from Executive Session 4. Reports from Councilmembers regarding committee assignments - Capital Area Planning Council - Williamson -Burnet County Opportunities - Williamson County Council on Domestic Violence D. Reports from Boards and Commissions - Airport Board Penny Burt was unable to attend City Council Meeting Minutes/September 25, 2001 Page 2 of 14 Pages - Parks and Recreation John Philpot gave the Council information about the Parks Master Plan. He also told Council that the Board was considering a couple of parkland dedication projects under the new ordinance, as well as the swimming pool situation. He asked council for direction as to the situation with the train proposal in San Gabriel Park. Mayor indicated that she would like to schedule a workshop with council and the park board regarding this issue. Mayor asked Trish to research all of the legal/liability issues related to commercial ventures in the park. - Planning and Zoning Patrick Walsh told the council that staff continues to provide good work, which makes the Planning & Zoning Commission's job much easier. He briefly discussed the revision of the development ordinances, as well as the importance of the GIS system. He also said that the transportation plan element is also very important. He indicated that they needed to appoint two alternate positions on the Board. He also told the council about some of the training sessions that members of the Board are planning to attend. - List of Boards to report at future meetings: Oct. 9- Economic Development Commission and Youth Advisory Board; Oct. 23 - Main Street Advisory Board and Zoning Board of Adjustment; Nov. 13 - Building Standards and Convention and Visitor's Bureau Board; Nov. 27 - Historic Architectural Review Commission (HARC); Dec. 11 - Library Board and Airport Board E. Announcements from City Manager - Open Records Requests - Late -Breaking Headlines F. Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate 1. Amy Vick, 1602 East 17th Street, regarding Georgetown City Pools/Outdoor Recreation and long range planning for parks in the wake of future cuts. She told council that she feels strongly that Williams Drive and San Gabriel Pool should be preserved and that the maintenance on those two pools should placed on a higher priority because it is currently inadequate. 2. Mike Henry, 412 Reinhardt Blvd. regarding response to Mayor's challenge for a debate. Mr. Henry told council that the time for debate has passed. He told council that he can't represent all of Georgetown any more than the City can be represented by two councilmembers. He called on the council to continue its process for public forums. He told council that he is not a member of the Citizen's for Georgetown. He also discussed the issue of open government. Further discussion between Mr. Henry and the Council regarding the need to have an open forum to discuss issues of interest. 3. Thomas Suarez, 2111 N. Austin Ave., regarding policies at the City of Georgetown regarding sexual harassment Mr. Suarez did not attend the meeting. 4. Mark Walker, 3704A Buffalo Springs Trail, regarding the Century Plan and advice to city staff. Requested that he be removed from the Agenda. 5. Debbie Walker, 3704A Buffalo Springs Trail, regarding the Century Plan and advice to city staff. Requested that he be removed from the Agenda. City Council Meeting Minutes/September 25, 2001 Page 3 of 14 Pages Public Hearin G. Joint Public Hearing with the Planning & Zoning Commission and the Georgetown City Council to consider a Special Permit for City of Georgetown, Division C, Outlot 18, 2.24 acres, to be known as Williamson -Burnet County Opportunities, HeadStart Facility, located at North College Street and Holly Street -Carla Benton, Amelia Sondgeroth and George Russell Mayor Kersch opened the public hearing. Carla Benton explained the process for this item. Carla reminded council that Council approved the lease for the head start facility. No citizens spoke at the Public Hearing Public Hearing was Closed. Public Hearing was recessed at 6:56 p.m. for a Special Meeting of the Planning and Zoning Commission Planning & Zoning Commission Meeting convened at 6:56 p.m. by Patrick Walsh. H. Consideration and possible action on a Special Permit for City of Georgetown, Division C, Outlot 18, 2.24 acres, to be known as Williamson -Burnet County Opportunities, HeadStart Facility, located at North College Street and Holly Street. - Carla Benton, Amelia Sondgeroth and George Russell Walsh told the Commission it received the staff report regarding this item and asked for comment from the applicant. Robert Howard, executive director for WBCO addressed the commission regarding the lease of the facility as well as WBCO's plan for the facility. There was discussion regarding the number of children the facility provides services for, as well as the facility's hours of service. There was additional discussion regarding the traffic impact on the roads/streets adjacent to the facility and also regarding the staff of WBCO and the process by which they are hired. They went on to discuss the shared use of the parking lot and driveway, as well as the capacity and expandability of the of the design of the building. Motion by Herbert , Second by Aadnesen to recommend approval of Special Permit for City of Georgetown, Division C, Outlot 18, 2.24 acres, to be known as Williamson -Burnet County Opportunities, HeadStart Facility, subject to completion of a detailed development plan. Motion Amended by Walsh that the permit also be subject to the Joint Use Agreement with Central Texas Treatment Center for the Driveway for use as a turn -a -round for emergency vehicles. Walsh withdrew the amendment Approved (7-0). Motion by Sansing, Second by Glasco to Adjourn Meeting was adjourned at 7:10 p.m. Council Meeting reconvened at 7:12 p.m. Consideration and possible action on a Special Permit for City of Georgetown, Division C, Outlot 18, 2.24 acres, to be known as Williamson -Burnet County Opportunities, HeadStart Facility, located at North College Street and Holly Street. - Carla Benton, Amelia Sondgeroth and George Russell Carl Benton presented the recommendation of the Planning & Zoning Commission. City Council Meeting Minutes/September 25, 2001 Page 4 of 14 Pages Motion by Lyda, Second by Ken Evans to recommend approval of Special Permit for City of Georgetown, Division C, Outlot 18, 2.24 acres, to be known as Williamson -Burnet County Opportunities, HeadStart Facility, subject to completion of a detailed development plan. Approved (5-0) (Noble and Navarrette Absent) Recess Special Session at 7:14 p.m. Convene Regular Session at 7:14 p.m. EE. Consideration and possible action on the appointment of members to the newly created Historic and Architectural Review Commission (HARC), to consist of nine (9) regular members and two (2) at -large alternate members and the appointment of a Chairperson - MaryEllen Kersch Motion by Lyda, Second by Ken Evans to appoint Joe Burke, James Dillard, Clare Easley, Karalei Nunn, John Treuhardt, Mike Sparks, Kelly Burris, Thomas Noble Howe, and James A. Keys as regular members and Len Lester and Virgil Buell as alternate members of the Historic and Architectural Review Commission (HARC) with their terms to expire in March 2002 in accordance with the normal rotation cycle for boards and Commissions. Approved (5-0) (Noble and Navarrette Absent) FF. Consideration and possible action to name members to the Council's Youth Advisory Board-MaryEllen Kersch Motion by Pfiester, Second by Evans to appoint Ashley Marriott, Vivian Morrow, Sarah Marriott, Lindsey Cockerell, Teri Dube, Lauren Senchack, Amanda Patterson, Kristen Ray, Isaac Conde, Lisa Foster and Jake Maspero to the Georgetown Youth Advisory Board. Approved (4-0) (Smith left the dais) (Noble and Navarrette Absent) Recessed 7:32 p.m. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. J. Sec.551.071 consultation with attorney - Pending Litigation - City and George Russell, in his official capacity as Acting City Manager and as Office for Public Information v. John W. Cornyn, Attorney General of Texas; Cause No. GV -001865 (353rd District Court of Travis County) - Domel v. City, Cause No. 94-020-C368 (368th District Court, Williamson County) - Georgetown Waterpark, Ltd. v. City, et al.; Cause No. 00-209-C277 (277th District Court of Williamson County) - Walker and Shell Road Golf Center, Inc. v. City; Cause No. 00-083-C277 (277th District Court, Williamson County) - Wallace v. William Joseph Pascoe, Jr., Gary Todd Terbush, and City; Cause No. A -00 -CA -609 -SS; U.S. District Court for the Western District of Texas - City v. Doug and Doris Pierce; Cause No. 00-552-C26 (26th District Court, Williamson County) - Potential Litigation - Code Enforcement Actions - Legal/Risk Management Issues - Duty to Advise regarding agenda items K. Sec.551.086 deliberation regarding economic development - Discussion of Economic Development Prospects L. Sec.551.074 personnel matters - Performance Review of Council -appointed employees - Discussion of delivery of legal services City Council Meeting Minutes/September 25, 2001 Page 5 of 14 Pages M. Sec.551.072 deliberation on real property - Lease of city -owned property - Acquisition of property N. Action from Executive Session items from Monday, September 24 and/or Tuesday, September 25, 2001 Reconvened at 7:49 Motion by Smith, Second by Pfiester to increase the authorization for the funding of legal services for Bickerstaff, Heath, Smiley, Pollan, Kever & McDaniel, L.L.P. from $35,000 to $70,000, Strasburger & Price, L.L.P. from $150,000 to $170,000, Morgan & McCool, P.C. from $20,000 to $40,000, and Vinson & Elkins from $16,850 to $20,000. Approved (5-0) (Noble and Navarrette Absent) RR Consideration and possible action to deal with the need for City Public Information Services-MaryEllen Kersch General discussion among the council and the city manager regarding the need for City Public Information Services. Motion by Lyda, Second that the public information officer position be reinstituted in the Management Services Division with the funding for the position to be allocated from the 2000-2001 council contingency balance with responsibilities of the position to include public information requests, video programming, web content, city newsletters, writing assistance to divisions, press releases, and public relations. Approved (4-1)(Smith opposed) (Noble and Navarrette Absent) Amended Motion by Lyda, that additional funding for the public information officer be allocated from the Utility Fund up to $20,000. Approved, as amended (4-1) (Smith opposed) (Noble and Navarrette Absent) O. Second Readings regarding Budget Adoption 1. Second reading of an ordinance levying a tax rate for the City of Georgetown for the tax year 2001 -- Micki Rundell and George Russell 2. Second reading of an ordinance amending Sec. 2.08.010 "Administrative Divisions and Departments" of the Georgetown Code of Ordinances -- Micki Rundell and George Russell 3. Second reading of an ordinance adopting an Annual Operating Plan Element of the Georgetown Century Plan (Budget) for the fiscal year beginning October 1, 2001, and ending September 30, 2002; adopting the Annual Amendment to the Century Plan -- Micki Rundell and George Russell Rundell read the captions of all three ordinances. Motion by Evans, Second by Pfiester to approve all three ordinances. Approved (5-0) (Noble and Navarrette Absent) P. Consideration and possible action to authorize the purchase of network support and maintenance for FY 01 and 02 from the Harding Group- Tom Yantis and George Russell Q. Consideration and possible action to authorize the approval of the annual license renewal and maintenance agreement for Lotus Notes software through SoftWare House International -Tom Yantis and George Russell R. Consideration and possible action to approve the purchase of software support and application maintenance for the Georgetown Public Safety Software System with Queues Enforth Development -Tom Yantis and George Russell City Council Meeting Minutes/September 25, 2001 Page 6 of 14 Pages S. Consideration and possible action to authorize the purchase of network servers, software, and data communications hardware and supplies from Networking Technologies Resource Center through the State of Texas catalogue -Tom Yantis and George Russell T. Consideration and possible action to authorize the execution of a contract for $95,056 with epixtech, Inc. for the conversion of the funds library automation system to microsurface from Dynix to Horizon -Verna Browning and Eric Lashley U. Council consideration and possible action to award the bid from Viking Construction Company of Georgetown, Texas to apply microsurfaced street paving to designated streets within the City, in the amount of $340,000.00 -Mark Miller and Jim Briggs This item was moved to the Regular Legislative Agenda. V. Council consideration and possible action to award the bid from Contractor's Asphalt, Inc. of Round Rock, Texas for asphalt construction and repairs to designated streets within the City, in the amount of $41,400.00 -Mark Miller and Jim Briggs W. Consideration and possible action to approve the amendment to the contract, between Operations Management International, Inc. (OMI) and the City of Georgetown, in the amount of $1,618,007.00. Don Ward and Jim Briggs This item was moved to the Regular Legislative Agenda. X. Consideration and possible action on a Short Form Record Final Plat revising the Resubdivision of Berry Creek, Section 6, Block E, Lot 1, located at 30001 Oakland Hills Drive - Melissa Murphy, Amelia Sondgeroth and George Russell Y. Consideration and possible action on a Public Review Final Plat of 38.756 acres in the A.H. Porter Survey, to be known as the Planned Unit Development of Cimarron Hills, Phase 2, Section 1, located 7.8 miles west of Georgetown on SH29 — Carla Benton, Amelia Sondgeroth and George Russell Z. Consideration and possible action on a Public Review Final Plats of 17.228 acres in the Lewis J. Dyches & Ruidosa Irrigation Company Surveys, to be known as Madison Oaks, Phase One, located on South Austin Avenue north of Inner Loop Road — Carla Benton, Amelia Sondgeroth and George Russell AA. Consideration and possible action on a Public Review Final Plats of 20.441 acres in the Lewis J. Dyches & Ruidosa Irrigation Company Surveys, to be known as Madison Oaks, Phase Two, located on South Austin Avenue north of Inner Loop Road — Carla Benton, Amelia Sondgeroth and George Russell BB. Consideration and possible action on a Record Final Plat of 14.95 acres out of the William Addison Survey, known as SummerCrest, Section Two, located along SH 29 East, with variances to the Subdivision Regulations - Melissa Murphy, Amelia Sondgeroth and George Russell Moved to Legislative Regular Agenda CC. Council consideration and possible action to approve a reimbursement to Cash Construction Company of Texas, Inc., Pflugerville, Texas for the cost of construction for an upgrade/new construction of a 8" wastewater line near Williams Drive and Country Road at the Enclave Development -Jim Briggs, Don Ward and George Russell Motion by Lyda, Second by Pfiester to approve the consent with exception of U, W and BB. Approved (5-0) (Noble and Navarrette Absent) - •„ •; ' • • U. Council consideration and possible action to award the bid from Viking Construction Company of Georgetown, Texas to apply microsurfaced street paving to designated streets within the City, in the amount of $340,000.00 -Mark Miller and Jim Briggs Evans clarified there was a savings that was being utilized in this contract and that the funds were being utilized to microsurface more streets. He also wanted to know if some of the cost savings could be used for City Council Meeting Minutes/September 25, 2001 Page 7 of 14 Pages the Williams Pool. Jim Briggs clarified that it had to be used for streets. Briggs clarified which streets were being microsurfaced. Briggs informed council that only structurally sound streets could be microsurfaced. Motion by Evans, Second by Pfiester to award the bid from Viking Construction Company of Georgetown, Texas to apply microsurfaced street paving to designated streets within the City, in the amount of $340,000.00. Approved (5-0) (Noble and Navarrette Absent) W. Consideration and possible action to approve the amendment to the contract, between Operations Management International, Inc. (OMI) and the City of Georgetown, in the amount of $1,618,007.00. Don Ward and Jim Briggs Pfiester asked that this item be deferred until the next meeting and that a workshop be scheduled to discuss the contract in more depth. Motion by Pfiester, Second by Evans to defer this item to October 9, 2001. Approved (5-0) (Noble and Navarrette Absent) Briggs confirmed that OMI is okay with the deferral. However, that action would have to be taken by October 9, 2001. BB. Consideration and possible action on a Record Final Plat of 14.95 acres out of the William Addison Survey, known as SummerCrest, Section Two, located along SH 29 East, with variances to the Subdivision Regulations - Melissa Murphy, Amelia Sondgeroth and George Russell Motion by Lyda, Second by Smith to approve a Record Final Plat of 14.95 acres out of the William Addison Survey, known as SummerCrest, Section Two, located along SH 29 East, with variances to the Subdivision Regulations. Approved (5-0) (Noble and Navarrette Absent) DD. Consideration and possible action on amending the Articles of incorporation and Corporate Bylaws for the 413 Corporation to reflect the 1/2 cent sales tax and its dedication to transportation system improvements- Micki Rundell and George Russell City Manager asked that this item be deferred until the next October 9, 2001 meeting. EE. Consideration and possible action on the appointment of members to the newly created Historic and Architectural Review Commission (HARC), to consist of nine (9) regular members and two (2) at -large alternate members and the appointment of a Chairperson - MaryEllen Kersch This item was addressed after item I. FF. Consideration and possible action to name members to the Council's Youth Advisory Board-MaryEllen Kersch This item was addressed after item I. GG. Consideration and possible action to approve a Resolution authorizing funding agreements between the City of Georgetown and Capital Area Rural Transportation System, Georgetown Community Clinic, Georgetown Information and Volunteer Exchange, Inc., The Literacy Council of Williamson County, Senior Center at Stonehaven, The Georgetown Project, Williamson -Burnet County Opportunities, Inc., Williamson County and Cities Health District, and The Williamson County Crisis Center and for these agencies and organizations to continue to provide services for the Citizens of Georgetown -Verna Browning and George Russell Council clarified that it wanted the funds appropriated to The Georgetown Project to go to the ASAP Program for Georgetown Project, which is the middle school after school program. City Council Meeting Minutes/September 25, 2001 Page 8 of 14 Pages Motion by Evans, Second by Lyda to approve a Resolution authorizing funding agreements between the City of Georgetown and Capital Area Rural Transportation System, Georgetown Community Clinic, Georgetown Information and Volunteer Exchange, Inc., The Literacy Council of Williamson County, Senior Center at Stonehaven, The Georgetown Project, Williamson -Burnet County Opportunities, Inc., Williamson County and Cities Health District, and The Williamson County Crisis Center and for these agencies and organizations to continue to provide services for the Citizens of Georgetown with the clarification that the funding for the Georgetown Project be allocated to the ASAP Program. Approved (5-0) (Noble and Navarrette Absent) HH. Consideration and possible action to award of bid for all lines of property, liability and worker's compensation insurance for FY 2001/2002 for the City of Georgetown through its participation in the Texas Municipal League Intergovernmental Risk Pool (TML -IRP), pursuant to the terms of the Interlocal Agreement between the City and IRP -Carla Ezell and George Russell Discussion regarding Workers Compensation figures. Motion by Pfiester, Second by Evans to award of bid for all lines of property, liability and worker's compensation insurance for FY 2001/2002 for the City of Georgetown through its participation in the Texas Municipal League Intergovernmental Risk Pool (TML -IRP), pursuant to the terms of the Interlocal Agreement between the City and IRP with the recommended changes. Approved (5-0) (Noble and Navarrette Absent) II. Consideration and possible action to authorize the funding of the employee assistance program for 2001 -02 -Carla Ezell and George Russell Ezell explained the program to the council. Lengthy discussion regarding the benefits of retaining this program, as well as employee utilization of the program. There was also some concern among regarding liability issues. Ezell told the council that she thinks that employees could be better educated about the program. Motion by Lyda, Second by Evans to approve the authorization of the funding of the employee assistance program for 2001-02. Approved (5-0) (Noble and Navarrette Absent) JJ. Presentation and comments regarding Council Priorities for the City of Georgetown Website Redesign -Tom Yantis, Shelly Cameron, and George Russell Presentation by Shelly Brown and Tom Yantis regarding the redesign of the website. Yantis talked about the resources available to improve the appearance of the website. Yantis told the council that the website is becoming the primary contact for citizens to obtain information. Yantis told the council he would like to receive feedback from the council regarding items of importance. He also told council that the public information officer will be a big help in keeping the website updated. He also talked about the possibility of eventually having the website becoming more interactive. Yantis told council that they would bring a future item back to council with some options for funding. There was additional discussion regarding the timeline for completion of the redesign. Lyda suggested that the website solicit user feedback on the redesign. Discussion regarding placing factual information regarding the bond election on the website. KK. Consideration and possible action relating to the City Attorney's Job Description-MaryEllen Kersch This item was pulled by the Mayor. LL. Consideration and possible action on a Public Review Final Plat and Detailed Development Plan of 87.524 acres in the John Berry Survey, to be known as a Planned Unit Development of Pecan Branch North, Phases II -IV — David Munk, Amelia Sondgeroth and George Russell David Munk told council that P&Z recommended approval of this item. He told the council that there was one water/wastewater issue that would be addressed during construction. Discussion among council regarding owner occupancy. Munk also clarified that the P&Z approved the plat as one phase. Motion by Lyda Second by Smith to approve the Public Review Final Plat and Detailed Development Plan of 87.524 acres in the John Berry Survey, to be known as a Planned Unit Development of Pecan Branch North, Phases II -IV as recommended by the Planning & Zoning Commission. Approved (5-0) (Noble and Navarrette Absent) City Council Meeting Minutes/September 25, 2001 Page 9 of 14 Pages PP. First Reading 1. First reading of an ordinance amending the Century Plan for 118.34 acres in the Joseph Fish Survey, to be known as Woodlake Subdivision, from Intensity Level 1 to Intensity Level 4, located along Williams Drive across from Shell Road -- Carla Benton, Amelia Sondgeroth and George Russell Carla Benton read the caption and asked council to consider an amendment to section 3 of the ordinance to recognize the existing Traffic Impact Analysis as a Maximum Use Potential Requirement and that an updated Traffic impact Analysis would be required at the Detailed Development Plan stage to reflect actual uses and appropriate related improvements. Brian Swendell, HDR gave a presentation to council regarding the traffic impact analysis for this item. He discussed the projected trips per day for this development, as well as the intersections that would be impacted by the development. Discussion among council members regarding the Williamson Drive/IH 35 intersection. There was additional discussion regarding rough proportionality, as well as a discussion regarding the cost participation of the developer. Tom Watts spoke to council regarding this development and the Traffic Impact Analysis. He is concerned that the information used to complete the TIA is outdated. He told council that he doesn't feel like the TIA report reflects a true picture as to how the development will impact traffic. He said that the developer and staff can work together to find a solution. There was an additional discussion regarding the need to find a solution to future development issues related to Traffic Impact Analysis studies. Motion by Lyda, Second by Smith to approve the First reading of an ordinance amending the Century Plan for 118.34 acres in the Joseph Fish Survey, to be known as Woodlake Subdivision, from Intensity Level 1 to Intensity Level 4, located along Williams Drive across from Shell Road with the recommended amendments proposed by staff to Section 3 of the ordinance. Approved (5-0) (Noble and Navarrette Absent) MM. Consideration and possible action on a Public Review Final Plat of 16.072 acres out of the Joseph Fish Survey, to be known as Woodlake, Phase 1, located on Williams Drive West of Shell Road — Carla Benton, Amelia Sondgeroth and George Russell Carla Benton told council that the Planning & Zoning Commission recommended approval of this item, subject to the approval Century Plan Amendment. She went on to tell Council that staff had recommended that access be provided from the light at Shell Road to Phase 1 prior to issuance of a certificate of occupancy for the school. She told Council that there were discussion with the Texas Department of Transportation as to whether or not light will remain at the Shell Road Intersection or be relocated. Tom Watts addressed the council and asked them to support this item. Don Bizzell spoke on behalf of GISD. He introduced, Dr. Gunn and a couple of School Board. He told the council that GISD supports the approval of this item. He said that the school district has looked at a number of sites, but this site is the most compatible for what GISD needs. He told the council that TXDOT has told the school district in the past that if the traffic is produced, it would install the traffic lights. He told the council that the school district has indicated that it would participate in the cost of the installation of the signal lights. There was a discussion regarding the process by which to approach TXDOT regarding the traffic issues that are facing the City of Georgetown at this time. Motion by Pfiester, Second by Burson to approve the Public Review Final Plat of 16.072 acres out of the Joseph Fish Survey, to be known as Woodlake, Phase 1, located on Williams Drive West of Shell Road, subject to the Century Plan Amendment. Discussion regarding the danger of left hand turns with no signalization. City Council Meeting Minutes/September 25, 2001 Page 10 of 14 Pages Ercel Brashear told council that the County has been working with the State regarding Shell Road and Cedar Breaks. He told council that TXDOT doesn't always conceptually understand the growth in the corridor. Further discussion regarding the need to schedule a joint meeting with TXDOT, GISD and the County. Ercel expressed the need to move quickly. Jim Briggs told the council that there is a need to keep a close dialog with TXDOT in order to keep it apprised of the growth situation in our area. He said that there will be some state policies that will impact what the City, County and School District plans to do in the future. Mayor Kersch asked that there be a coordinated effort between the City, County and School District to communicate with TXDOT. Approved (5-0)(Noble and Navarrette Absent) PP. First Reading 2. First Reading of an Ordinance to Amend the Century Plan for 31.10 acres located in the Nicholas Porter Survey, from Intensity Level 3 to Intensity Level 4, located on Northwest Boulevard- Ed Polasek, Amelia Sondgeroth and George Russell Ed Polasek read the caption, gave a history on the item. He told council that the Planning & Zoning Commission recommended that it be brought back because of a substantial change to the item, which is specifically addressed by the Traffic Impact Analysis. Brian Swendell, HDR gave a presentation to council regarding the traffic impact analysis for this item. He discussed the projected trips per day for this development, as well as the intersections that would be impacted by the development. Ed Polasek asked council to consider an amendment to section 3 of the ordinance to recognize the existing Traffic Impact Analysis as a Maximum Use Potential Requirement and that an updated Traffic Impact Analysis would be required at the Detailed Development Plan stage to reflect actual uses and appropriate related improvements. Cody Haus told council that he would like to have more information from the developer about the process and what is going to happen with the property. He told Council that he owns the property directly across the street from the subject property. He told them that he has some concerns because information related to the proposed project hasn't been forthcoming from the developer. Lengthy discussion regarding the traffic analysis and timing issues as they relate to TXDOT, as well as a lengthy discussion between Stewart Shaw, the developer, staff and council regarding the process by which the project will move forward. Stewart Shaw told council that he has a timeframe to deal with and is concerned about the financial impacts on his projects and also expressed some concerns about capping his costs. He proposed that he be allowed to provide a Site Plan as opposed to a Detailed Development Plan in order to alleviate some of his costs. He said that the development will meet the City's requirements. Extensive discussion as to the need for a process to trigger the updated TIAs and issues related to rough proportionality. The Developer agreed to bring back more details regarding the development at the second reading of the ordinance. Additional discussion regarding whether or not the amendment needed to be included in the Ordinance. Motion by Lyda, Second by Pfiester to approve First Reading of an Ordinance to Amend the Century Plan for 31.10 acres located in the Nicholas Porter Survey, from Intensity Level 3 to Intensity Level 4, located on Northwest Boulevard. Approved (5-0) (Noble and Navarrette Absent) NN. Consideration and possible action to authorize a second Contract Amendment with Duncan and Associates adding Phase 2B of the comprehensive revision of the City's development ordinances to the existing contract executed in March 2001 — Leane Heldenfels, Amelia Sondgeroth and George Russell Amelia Sondgeroth described the amendment to the Contract. Motion by Pfiester, Second by Smith to approve the second Contract Amendment with Duncan and Associates adding Phase 2B of the comprehensive revision of the City's development ordinances to the existing contract executed in March 2001. Approved (5-0) City Council Meeting Minutes/September 25, 2001 Page 11 of 14 Pages 1. Second reading of an ordinance to create the City's process for employee transition due to job elimination -- Carla Ezell and George Russell 2. Second reading of an Ordinance amending and adopting revised land development, utility connect and building construction permit fees -- Dave Hall, Amelia Sondgeroth and George Russell 3. Second Reading of an ordinance amending Section 10.04.010 of the Code of Ordinances of the City of Georgetown, Texas relating to traffic regulations; providing a conflict clause; providing a severability clause; and establishing an effective date -Mark Miller and Jim Briggs 4. Second Reading of an ordinance amending Section 10.12.090 of the Code of Ordinances of the City of Georgetown, Texas to establish a school speed zone on a portion of Arrowhead Lane, Cactus Trail, and Thornwood Road; providing a conflict clause; providing a severability clause; and establishing an effective date- Mark Miller and Jim Briggs 5. Second reading of an ordinance Rezoning 10.985 acres in the William Addison Survey, from RS, Residential Single Family, to R -HD, Residential High Density, or any more restrictive district, to be known as Windridge Village, located east of Holly Street, between 2nd and 3rd Street -- Melissa Murphy, Amelia Sondgeroth and George Russell 6. Second reading of an ordinance rezoning 1.72 acres in the City of Georgetown, Division A, Outlot 11, from RS, Residential Single Family, to C-1, Local Commercial, or any more restrictive use, located at 1900 Leander Street -- Carla Benton, Amelia Sondgeroth and George Russell Each ordinance caption was read to the Council. (Lyda left the dias) (Lyda returned to the dias) Motion by Evans, Second by Burson to approve Second Readings of the Ordinances in Item 00. Approved (5-0)(Noble and Navarrette Absent) PP. First Readings 1. First reading of an ordinance amending the Century Plan for 118.34 acres in the Joseph Fish Survey, to be known as Woodlake Subdivision, from Intensity Level 1 to Intensity Level 4, located along Williams Drive across from Shell Road -- Carla Benton, Amelia Sondgeroth and George Russell Moved before item MM. 2. First Reading of an Ordinance to Amend the Century Plan for 31.10 acres located in the Nicholas Porter Survey, from Intensity Level 3 to Intensity Level 4, located on Northwest Boulevard- Ed Polasek, Amelia Sondgeroth and George Russell Moved after item MM 3. First reading of an ordinance amending Section 12.20.030 of the Code of Ordinances entitled "Rental rates, deposits, and fees" relating to the various fees for renting the Community Center and Park Areas -- Kimberly Garrett, Randy Morrow, and George Russell Kimberly Garrett read the caption of the ordinance. Motion by Lyda, Second by Evans to approve on First reading of an ordinance amending Section 12.20.030 of the Code of Ordinances entitled "Rental rates, deposits, and fees" relating to the various fees for renting the Community Center and Park Areas. Approved (5-0) (Noble and Navarrette Absent) City Council Meeting Minutes/September 25, 2001 Page 12 of 14 Pages 4. First reading of an ordinance amending wastewater rates in Section 13.04.140 entitled "rates and charges -- sewers -- schedule" of the Code of Ordinances to reflect the cost of providing service-- Kathy Ragsdale, Micki Rundell, and George Russell Micki Rundell read the caption of the ordinance. Motion by Evans, Second by Lyda to approve First reading of an ordinance amending wastewater rates in Section 13.04.140 entitled "rates and charges -- sewers -- schedule" of the Code of Ordinances to reflect the cost of providing service. Approved (5-0) (Noble and Navarrette Absent) 5. First reading of an ordinance amending water rates in Section 13.04.120 entitled "rates and charges -- water -- schedule" of the Code of Ordinances to reflect the cost of providing service -- Kathy Ragsdale, Micki Rundell, and George Russell Motion by Smith, Second by Evans to approve the First reading of an ordinance amending water rates in Section 13.04.120 entitled "rates and charges -- water -- schedule" of the Code of Ordinances to reflect the cost of providing service. Approved (5-0) (Noble and Navarrette Absent) 6. First Reading of an Ordinance to Amend the Century Plan for 57.356 acres in the William Addison Survey and Woodruff Stubblefield Survey, to be known as Meadows of Georgetown, from Intensity Level 2 to Intensity Level 3, located on County Road 102 -Ed Polasek, Amelia Sondgeroth and George Russell Ed Polasek read the caption of the ordinance. 7. First reading of an Ordinance Rezoning 57.356 acres, in the William Addison Survey, and Woodruff Stubblefield Survey, from A, Agricultural to RS, Residential Single Family or any more restrictive district, to be known as Meadows of Georgetown, located on CR 102 - Melissa Murphy, Amelia Sondgeroth and George Russell Melissa Murphy read the caption of the ordinance. Motion by Lyda, Second by Pfiester to approve the First Reading of an Ordinance to Amend the Century Plan for 57.356 acres in the William Addison Survey and Woodruff Stubblefield Survey, to be known as Meadows of Georgetown, from Intensity Level 2 to Intensity Level 3, located on County Road 102 and to approve First reading of an Ordinance Rezoning 57.356 acres, in the William Addison Survey, and Woodruff Stubblefield Survey, from A, Agricultural to RS, Residential Single Family or any more restrictive district, to be known as Meadows of Georgetown, located on CR 102. Approved (5-0) (Noble and Navarrette Absent) QQ. Consideration of a resolution granting a petition for the annexation into the City for 61.74 acres, more or less, in the William Addison Survey, located east of Southwestern Boulevard, and south and east of Raintree Subdivision, to be known as University Park Section 2 -Ed Polasek, Amelia Sondgeroth and George W. Russell Ed Polasek described the item to Council. Motion by Pfiester, Second by Burson to approve a resolution granting a petition for the annexation into the City for 61.74 acres, more or less, in the William Addison Survey, located east of Southwestern Boulevard, and south and east of Raintree Subdivision, to be known as University Park Section 2. Approved (5-(l) (Noble and Navarrette Absent) RR. Consideration and possible action to deal with the need for City Public Information Services-MaryEllen Kersch This item was moved before Item O. City Council Meeting Minutes/September 25, 2001 Page 13 of 14 Pages SS. Consideration and possible action regarding a request from the City Manager and City Secretary to carryover excess leave time until December 31, 2001 -Sandra Lee and George Russell Motion by Pfiester Second by Smith to approve the requests from the City Manager and City Secretary to carryover excess leave time until December 31, 2001 Approved (5-0) (Noble and Navarrette Absent) TT. Discussion and possible action regarding clarification from Council on the "title" / "role" of the Charter Review Commission/Committee-MaryEllen Kersch, Lee Bain, Chair Charter Review Commission/Committee, Jo -Christy Brown Mayor Kersch told council that there needed to be a clarification that the role of the group was that of a committee as opposed to a commission. Motion by Smith, Second by Pfiester to rename the Charter Review Commission to the Charter Review Committee. Approved (5-0) (Noble and Navarrette Absent) Motion to Adjourn by Pfiester. Approved (5-0) Meeting adjourned at 11:10 p.m. The meeting was adjourned at 11:10 PM. ayor MaryEllen Kersch City Council Meeting Minutes/September 25, 2001 Page 14 of 14 Pages Attest"` f City Secretary Sandra Lee