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HomeMy WebLinkAboutMIN 01.25.2000 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor MaryEllen Kersch presiding. Council Present lCouncil Absent: Charles "Ross" Burson, Charlie Barton, All Council Present Lee Bain, Shorty Valdez, Susan Hoyt, Clark Lyda, Ferd Tonn Staff Present: George Russell, Assistant City Manager; Marianne Banks, City Attorney; Sandra Lee, City Secretary; Micki Rundell, Acting Finance Director; Jim Briggs, Director of Community -Owned Utilities; Pablo Holguin, Director of Employee and Organizational Services; Anthony Lincoln, Fire Chief; Wendy Walsh, Development Planner; Tom Bolt, Building Plan Reviewer; MI Called to order at 5:35 p.m. A Joint Meeting with Parks and Recreation Advisory Board Councilmembers and Parks Board members exchanged ideas regarding park land acquisition, shared parks with GISD schools, and grants for field improvements among other items of mutual interest. 6:15 p.m. Recessed - Open Session Called to Order at 6:30 p.m. Recessed to Executive Session at 6:33 p.m. B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property D Sec.551.086 deliberation regarding economic development r Called to order at 7:02 p.m. E Action from Executive Session There was no action from Executive Session. F Mayor, Council, City Manager, and staff comments and reports City Council Meeting Minutes/January 25, 2000 Page 1 of 8 Pages Mayor Kersch announced that the Boards and Commissions Banquet would be held on February 25, 2000 at 6:30 p.m. at the Sun City Ballroom. G Citizens wishing to address the Council Dr. Susan Hopper, 402 Caladium Drive, representing the Chamber of Commerce, presented the Georgetown Legacy Award to the Mayor for the City of Georgetown Urban Design Task Force. Mayor Kersch thanked the Chamber for the award and remarked that Councilmembers Lyda, Barton, and Burson served on the Task Force. Bill Connor, 624 S. Austin Avenue, asked that the stop signs at the intersection of 7th and Rock Street be moved out into the intersection so they can be seen from behind the parked cars. Mark and Debbie Walker, 3704 Buffalo Springs, addressed Council regarding the batting cages being built at San Gabriel Park. Walker said he has pictures showing that City staff was working on the site. He claimed that City staff did not respond to his open records request in a timely manner, and asked that the lease agreement with San Gabriel Batting Cages be considered void. Jim Connors, 1501 Barcus Drive, told Council he feels there is no plan for using Georgetown property for high-tech industry that would provide high -paying jobs. H Consideration of approval of the minutes for the Regular Council Meeting on January 11, 2000 -- Sandra D. Lee Lyda asked that the City Secretary listen to the tape for Item CC on Page 10 of the minutes for January 11, and bring back the results at the next Council Meeting. Kersch questioned the wording of the motion on Item Q. It was suggested by Kersch that the minutes be pulled from this agenda and placed on the Council Meeting Agenda for February 8. Consideration of acceptance of the City's Investment Report for Quarter Ended December 31, 1999 -- Micki Rundell Lyda asked about the rate of return on the revenue from the City -owned industrial buildings and made a suggestion for the calculations in the next Quarterly Report. J Consideration of authorizing the Mayor to execute a long-term Airport Ground Lease with Clark Thurmond for approximately 9,900 square feet of airport property -- Travis McLain and Verna Browning K Consideration of adopting a Resolution to request that the Texas Department of Transportation (TxDOT) design and build an addition to the existing bridge structure, located at Williams Drive over Interstate Highway 35, to accomodate increased traffic movement in this area -- Jim Briggs Briggs read a paragraph at Section 2 that had been inadvertently left out of the resolution in the Council packet. L Consideration of a contract with National Tree Expert Company, Inc. to provide electric system right-of-way clearing services for January 1, 2000, through December 31, 2000, in the amount of $1501000.00. -- Michael W. Mayben and Jim Briggs Hoyt asked and it was confirmed by Briggs that the contract is for five years to be renewed for $150,000 per year at the option of the Council. M Consideration of a Variance to the Subdivision Regulations for Berry Creek, Section Six, Block C, Lot 3, located at 29005 Colonial Drive -- Jim Babcock and Ed Barry N Consideration of a Resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed abandoning the platted ten (10) foot Public Utility Easement along the east property line of Berry Creek, Section Six, Block C, Lot 3, located at 29005 Colonial Drive -- Jim Babcock and Ed Barry City Council Meeting Minutes/January 25, 2000 Page 2 of 8 Pages O Consideration of a Record Final Plat of 4.002 acres in the William Roberts Survey, to be known as The Coves at Berry Creek, Section One, located at southeast corner of Champions Drive and Berry Cove, with Variances to the Subdivision Regulations -- Tom Bolt and Ed Barry P Consideration of a Public Review Final Plat of 2.813 acres in the William Roberts Survey, to be known as The Coves at Berry Creek, Section Two, located at the east end of Champions Court, with Variances to the Subdivision Regulations -- Tom Bolt and Ed Barry Q Consideration of a Public Review Final Plat of 25.334 acres in the Williams Addison Survey, to be known as Churchill Farms, Section 6, Phase 2, located on SH29 East and Georgetown Inner Loop Road, with Variances to the Subdivision Regulations -- Scott Ingalls and Ed Barry R Consideration of a Record Final Plat of the Resubdivision of Lake Aire Subdivision, Section Two, Lot 2, located on Williams Drive, with Variances to the Subdivision Regulations -- David Munk and Ed Barry Hoyt asked and Munk confirmed that there would be sidewalks in front of the buffering. S Consideration of a Record Final Plat of 17.225 acres in the Lewis J. Dyches and Ruidosa Irrigation Surveys, to be known as Madison Oaks, Phase One, located on U.S. Highway 81 (Austin Avenue). -- David Munk and Ed Barry T Consideration of a Public Review Final Plat of 18.65 acres in the Ephraim Evans Survey, to be known as Midway Business Park, located on south I1-135, with Variances to the Subdivision Regulations -- David Munk and Ed Barry U Consideration of a Revised Public Review Final Plat of 27.67 acres in the William Roberts Survey, to be known as the Reserve at Berry Creek, Section 1 C (formerly known as portions of Sections 1 C, 1 D and 1 F), located north of Serenada East, Unit Five at the most southeast portion of Logan Ranch Road, with Variances to the Subdivision Regulations -- Wendy Walsh and Ed Barry Bain asked how Luna Trail would tie into Shell Road. He said he was concerned about the emergency response times from Luna Trail to Champions Drive. Ed Barry confirmed that this project tracts with the Council's previous desire to have the road loop back. V Consideration of a Record Final Plat of 16.01 acres in the William Roberts Survey, to be known as The Reserve at Berry Creek, Section 1 D, Phase Two, located on Champions Drive. -- David Munk and Ed Barry W Consideration of Second Revised Concept Plan for 1029.12 acres in the Joseph Fish, Mary Ann Lewis, Leroy Lord and William Roberts Surveys, to be known as Georgetown Village Planned Unit Development, located 1.5 mile east of Williams Drive on Shell Road -- Wendy Walsh and Ed Barry Motion by Bain second by Hoyt to approve the Consent Agenda with the exception of Item H, and with the addition of a paragraph to the resolution on Item K. Approved 7-0. Mayor asked that Item RR taken at the beginning of the Regular Agenda. RR Consideration and possible action to change Council Meeting schedule to accommodate increased time requirments -- MaryEllen Kersch Mayor recommended that Council not meet beyond 10:00 p.m. beginning at this meeting and resume the following night within 24 hours (7:00 p.m.) Motion by Tonn, second by Lyda to establish a policy to schedule meetings to end at 10:00 p.m. on the regularly scheduled meeting night, to reconvene the following night within 24 hours, and to refrain from scheduling any other activities in the Council Chamber on the Wednesday evening following a Council Meeting. Approved 7-0. GG First Reading of an Ordinance to Rezone University Park, Section One, Block A, Lots 1 and Block I, Lot 1, from RS, Residential Single Family to C-1, Local Commercial or any more restrictive district, located City Council Meeting Minutes/January 25, 2000 Page 3 of 8 Pages on SH29 East -- Wendy Walsh and Ed Barry Walsh told Council that meetings were held with the property owners, representatives of Southwestern University, and the developer. Walsh read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Bill Connor, 624 S. Austin Avenue, told Council that he represents Southwestern University and subject to the addition of "specially -permitted uses with Council approval" to the wording of the ordinance, the University agrees with the rezoning. Applicant Bobby Stanton said he agrees that "specially -permitted uses" should be included in the ordinance. He said another item he wished to address concerned the fourth bullet item in the memo from Walsh which restricts any one single building to 5,000 square feet. Connor said the University has no objection to the office building use, and no objection to the limitation of 5,000 square feet. Banks read from the Zoning Ordinance under RM -3. Walsh told Council that in the memo that she wrote on January 4, "Other uses shall require a special permit" was listed, but when Planning and Zoning made their recommendation, they chose to take it out. Staff noted that the Planning and Zoning Commissioner who made the motion did not include that bullet item. Banks said the second reading could be revised according to Council's wishes tonight. Motion by Lyda, second by Tonn to approve with addition of "Other uses shall require a special permit approved by the Council." Approved 7-0. Hoyt noted that she appreciated the dissenting opinion that the Council had received, saying it was nice to have feedback. Z Second Reading of an Ordinance to Rezone University Park, Section One, Block A, Lots 2-15 from RS, Residential Single Family to RM -1, Multifamily or any more restrictive district, located on Bergin Court, west of Southwestern Boulevard -- Wendy Walsh and Ed Barry Walsh told Council she included in this reading the corrections requested at the last Council Meeting. She read only the caption on second reading. Bill Connor, 624 S. Austin Avenue, stated the University is in favor of the ordinance. Motion by Barton, second by Lyda to approve Ordinance No. 2000-10. Approved 7-0. KK Consideration to appoint five people to the Convention and Visitors Board -- MaryEllen Kersch Kersch called Council's attention to a letter on the dais that she had received this evening from Nancy Knight stating her decision to not seek the appointment and a letter from the Chamber naming two alternate choices. Mayor recommended waiting to appoint the Chamber representative. Motion by Lyda, second by Bain to approve the appointment of Lorraine Crowley, Suzanna Pukys, Martha Watkins, and Rusty Winkstern. Scott Hall asked why the Council was making appointments when the Economic Development Task Force has not made their decision. Kersch explained that the selection of these members is an annual duty of the Council because the Convention and Visitors Bureau Board is one of the current City advisory boards. The motion was approved 7-0. LL Consideration to appoint three people to fill vacancies on the Building Standards Commission, the Convention and Visitors' Bureau Board, and the Historic Preservation Commission--MaryEllen Kersch Motion by Bain, second by Lyda to appoint Billy Strickland to the Building Standards Commission, Gael Dillard to the Convention and Visitors Bureau, and Joe Burke to the Historic Preservation Commission. Approved 7-0. EE Consideration of approval of donation of land for Habitat for Humanity of Greater Georgetown, Texas -- Verna Browning Eldon Reynolds, 103 Bronco Circle, gave Council an overview of the purpose of Habitat for Humanity and City Council Meeting Minutes/January 25, 2000 Page 4 of 8 Pages the method by which houses are built and sold to worthy applicants. He asked Council to consider donating property detailed for the construction policy of a house. Browning told Council that the cities of Bryan and College Station actually purchased lots in subdivision settings and then donated those lots to the Habitat for Humanity organization in those cities. Kersch noted that the Council needs to establish policy regarding the donation of property. Browning told Council that the two lots in question were acquired by the City several years ago through the Urban Renewal Program. Lyda said he would like to see the City receive some value for those lots. Hoyt and Barton suggested that this item be presented to the Housing Task Force to bring forth a recommendation to the Council. Motion by Lyda, second by Barton to defer this item to the February 8 Council Meeting and request that a detailed Georgetown. Oak policy recommendation Marianne be brought back to the Council. approved 7-0. MM Consideration of developing a charge to newly designated Georgetown Enrichment Corporation -- MaryEllen Kersch Kersch noted that she has requested material from the Attorney General's Office regarding the operation of a 4B corporation. She suggested that the members of the Georgetown Enrichment Corporation attend the meetings of the Economic Development Task Force. Hoyt suggested finding out what other cities have accomplished with 4B corporations. Kersch suggested that the group needs to hold an organizational meeting. At this time, Assistant City Manager George Russell stepped down and City Manager Bob Hart, took his seat on the dais. Banks explained that the new 4B has been reincorporated with the new name, but the new members have not been officially designated with the State. Frank Parmenter, 4106 Sequoia Trail East, told Council that he opposed to the 4B being renamed. He said he feels the new corporation is being organized to fool the citizens of Georgetown. Kersch noted that although she also was opposed to the original 4B Corporation, she has become aware of other cities that have used 4B corporations without risk to their city. Kersch said she would like to have the Council develop a charge for the group and have the new members officially designated with the State. Kersch and Lyda relayed some of the benefits of a 4B being used currently by the City of Conroe. Motion by Lyda, second by Bain to request that the appointees of the corporation hold their organizational meeting with the assistance of the City Legal staff, that the new members take office, accept the resignations of the previous 4B officers, familiarize themselves with the material provided by the Attorney General's Office regarding the powers and responsibilities of a 413 corporation, attend the remaining meetings of the Economic Development Task Force, formulate the possible uses of the 4B, and inform the Council of their recommended course. Approved 7-0. X Second Reading of an ordinance establishing speed limits for Innerloop Road and for the Berry Creek Low Water Crossing on Oak Tree Drive -- Marianne Banks Banks read only the caption on second reading. Motion by Barton, second by Tonn to approve Ordinance No. 2000-08. Approved 7-0 Y Second Reading of an Ordinance to Rezone 9.791 acres in the William Addison Survey, known as Georgian Place, Phases II -A and II -B, from A, Agricultural to RS, Residential Single Family, or any more restrictive district, located on Georgian Drive, Canterbury Trail and London Lane -- Wendy Walsh and Ed Barry Walsh read only the caption on second reading. Motion b Bain, second by Lyda to approve Ordinance No. 2000-09. Approved 7-0. Z This item was handled earlier in the agenda. AA Consideration of acceptance of a resolution revising the current City of Georgetown Investment Policy -- City Council Meeting Minutes/January 25, 2000 Page 5 of 8 Pages Micki Rundell Rundell noted that the Public Funds Investment Act requires an annual review of the policy. She said the modifications are minor and were noted in the information provided in the Council Agenda packet. She read the resolution. Motion by Tonn, second by Barton to approve the revised Investment Policy. Approved 7-0. BB Consideration of authorizing First Southwest Company to proceed with the preparation of the required Lincoln, bond offering addressed documents for the upcoming budgeted bond issue -- Micki Rundell Rundell explained that this item is a follow-up to the process that was adopted with the Annual Operating Plan saying it is the next step from the November 23, 1999 Council resolution for reimbursement of the bond proceeds. Lyda asked for clarification that this action does not obligate the Council to issue these bonds. Kersch asked for clarification that the Rivery Bridge Engineering was planned to be paid from previous bond proceeds. Rundell said the engineering expense was anticipated from this bond issue. Motion by Hoyt, second by Barton to approve the preparation of the bond offering documents. Approved 7-0. 8:50 p.m. recessed -- 9:07 p.m. resumed CC Report on Code Enforcement activities for RaceTrac Petroleum Service Station located at 2995 Williams Drive --David Hall and George Russell Hall distributed a memo to Council and Russell briefly explained that Race Trac is in compliance with the current ordinance. He noted that because the location is a corner, more signage is allowed. He said that under the new proposed ordinance, they would not comply. He said Hall has met with the owners of the station regarding the extra free-standing signs and the owner has agreed to remove those signs. Lyda asked about the large stacks of soft drinks in front of the building with signs on them. Hall explained that those are fake cubicles that were put there by the soft drink vendor. He said he noticed the same display at a Race Trac station in Austin. Banks said under the new urban design revisions, those advertisements could be allowed if they are located under a covered sidewalk. DD Report on restricted parking at Wiley°s University Texaco & Wrecker Service located at 114 E. University --Anthonly Lincoln, David Hall and George Russell Russell noted that Wiley's Texaco has been given a deadline of February 15 to comply with several issues. He said the banners have been removed, other signage not in compliance has been removed, and they are in the process of clearing out the vehicles on the sidewalk, and have until February 15 to comply. He said the owner is cooperating with the City. Kersch asked about an ordinance regarding blocking sidewalks. Fire Marshal Tom Leggit acknowledged that blocking the sidewalk is in violation of the Code. Bain asked that a citation be issued to the trailer in the parking lot at Rock Street that blocks the sidewalk. He also asked that the parking of tractor -trailer rigs in parking lots be addressed by the Legal Department. EE This item was handled earlier in the agenda. FF Consideration of an agreement with the Georgetown Cultural Citizens' Memorial Association (GCCMA) for leasing and renovating of the Shotgun House located at 801 West Street -- Murray Blackman Blackman noted that this is the same information that was provided at the last Council Meeting with the addition of the costs as requested by Council. Lyda noted that the lead paint abatement doesn't include the removal of the lead paint and that there are no restrooms or sidewalks included in the prices listed. Blackman acknowleged that the estimate was kept at the minimum amount of work needed to create the use requested. Della Green, 1901 Vine Street, provided copies of information that had been in the Council Agenda packet in February of 1999, and a sheet of information that had come from the Texas Historical Commission. She noted that the Citizens' Memorial Association has voted to go forward with the lease as provided in the packet. She asked that the name of the Association be corrected in the lease to be consistent throughout the document. She pointed out that she is not personally in favor of the lease, but on behalf of the Citizens' City Council Meeting Minutes/January 25, 2000 Page 6 of 8 Pages Memorial Association, she is conveying that the Association is in favor of the lease. Sharon Webster, attorney representing the Association, said the Association is accepting the lease as provided. Motion by Lyda, second by Tonn to approve with the proviso that the City Attorney will conform the name of the association in the document. Approved 6-1 (Burson opposed) GG This item was handled earlier in the agenda. HH First Reading of an ordinance amending the City's Single -Member District Plan to include properties that have been annexed and a property that has been disannexed since the May 1, 1999 general election -- Marianne Banks Banks told Council this ordinance will remove a portion of a previous annexation. She read only the caption on first reading after having satisfied the requirements of the City Charter. Motion by Bain, second by Lyda to approve on first reading. Approved 7-0. II Consideration of a fee waiver request for a plumbing permit at Williams Elementary School located at 507 East University Avenue -- Dave Hall and Ed Barry Hall noted that the cost of the plumbing permit is $25. Bain said he hates for staff to have to bring this to Council and requested that a policy be devloped. Motion by Bain, second by Barton to approve the waiver of the plumbing permit fee. Approved 7-0. JJ Consideration of a fee waiver request for a building permit located at 1501 Church Street -- Dave Hall and Ed Barry Hall said this was requested by a church volunteer group. Motion by Valdez, second by Barton to approve the waiver. Approved 7-0. KK This item was handled earlier in the agenda. LL This item was handled earlier in the agenda. MM This item was handled earlier in the agenda. NN Discussion of format for 2000/2001 budget process -- Clark Lyda Barton asked that in the future all agenda items be accompanied by explanation on an agenda item cover sheet. Lyda distributed some information to be reviewed and said it would be brought back to Council for action at the next Council Meeting. Motion by Lyda, second by Hoyt to defer the item to the next Council Meeting. Approved 7-0. 00 Discussion of providing guidance to Staff regarding possible revisions to the Subdivision Regulations and Zoning Ordinance -- Jim Babcock and Ed Barry Babcock said this item covers three issues that primarily affect the citizens. He said an ordinance revision is suggested to allow the items to be handled administratively and it was agreed that he would bring that ordinance revision to the Council at a future meeting. PP Discussion of proposal from International Mothers' Hall of Fame -- Verna Browning Browning said the promoters of the item are asking for a donation of $20,000 with proceeds expected to be over $150,000. Kersch said she would like to see a proposal. When asked by Hoyt, Browning said a feasibility study was completed on this project in 1995. Browning introduced Mike Brooks representing the partners involved in the project. Bain asked Mike Brooks if the organization is a non-profit organization. Brooks explained that there are two organizations, one non-profit, the other a marketing organization. Browning said when the Facilities Committee looks at the possibility of moving the Community Owned Utilities compound, that area might be available as a suitable site for the location of the proposed tourist attraction. Brooks said he would provide Council with a copy of the 1995 feasibility study. City Council Meeting Minutes/January 25, 2000 Page 7 of 8 Pages QQ Discussion and possible action regarding issues related to Sonic turn -lane on Austin Avenue -- MaryEllen Kersch Kersch asked Barry if he had met with Mr. Mersiosky. Barry said there are several property owners involved and one property owner is not interested in selling his property for a Rock Street extension. Barry said he has not yet met with Mr. Mersiosky, but would schedule a meeting. RR This item was handled earlier in the agenda. SS Consideration and possible action on a policy for City Council donations to charitable/non-profit organizations -- Clark Lyda Lyda said that this is a follow-up on a submission from Ken Evans at a previous Council Meeting. Lyda provided Council with copies of Evans' suggested information to be provided. Bain suggested asking some of the organizations that the Council has contributed to in the past to look at the criteria and give Council their opinion. Motion by Lyda, second by Barton to defer this item to the February 8 meeting. Approved 7-4. TT Consideration of instructing the City Secretary to develop a job description for a full-time, non -shared City Secretary for the City of Georgetown, and return it to the Council for their consideration by a specified date, preliminary to considerations for altering the current position from shared status with the position of Administrative Assistant to the City Manager -- MaryEllen Kersch Kersch said this item came out of the evaluation session of the City Secretary on January 18. Barton asked about Records Management and Kersch mentioned that Sandra Lee had mentioned investigating the use of interns from the LBJ School to assist with Records Management. Tonn and Barton asked for further information with which to make the decision. It was determined that the City Secretary would bring back a job description for just the City Secretary position as an informational item at the second meeting in February . UU Consideration of scheduling a special meeting for the purpose of conducting the annual evaluation of Council -appointed positions of City Manager and City Attorney -- George Russell Russell asked Council to set a time for the evaluations. Kersch noted that she was just handed a letter of resignation from the City Manager. It was determined that the evaluation for the City Attorney would be conducted on February 9 at 5:30 p.m. Note: The evaluation was later rescheduled to January 31st at 5:30 p.m. vv Final Comments - Mayor, Council, City Manager and Staff Kersch announced that she had learned that the topic of any comments would need to be listed on the agenda in order to be discussed by the Council, so the Council would not even be allowed to comment on the resignation letter they were just handed. Motion by Bain to adjourn at 10:12 p.m. proved : The meeting was adjourned at 10:12 PM. yor MaryEllen Kersch City Council Meeting Minutes/January 25, 2000 Page 8 of 8 Pages Atte:" � x City Secretary Sandra Lee