HomeMy WebLinkAboutMIN 01.25.2000 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the
above date with Mayor MaryEllen Kersch presiding.
Council Present lCouncil Absent:
Charles "Ross" Burson, Charlie Barton, All Council Present
Lee Bain, Shorty Valdez, Susan Hoyt,
Clark Lyda, Ferd Tonn
Staff Present:
George Russell, Assistant City Manager; Marianne Banks, City Attorney; Sandra Lee,
City Secretary; Micki Rundell, Acting Finance Director; Jim Briggs, Director of
Community -Owned Utilities; Pablo Holguin, Director of Employee and Organizational
Services; Anthony Lincoln, Fire Chief; Wendy Walsh, Development Planner; Tom Bolt,
Building Plan Reviewer;
MI
Called to order at 5:35 p.m.
A Joint Meeting with Parks and Recreation Advisory Board
Councilmembers and Parks Board members exchanged ideas regarding park land acquisition, shared
parks with GISD schools, and grants for field improvements among other items of mutual interest.
6:15 p.m. Recessed - Open Session Called to Order at 6:30 p.m.
Recessed to Executive Session at 6:33 p.m.
B
Sec.551.071
consultation
with attorney
C
Sec.551.072
deliberation
on real property
D
Sec.551.086
deliberation
regarding economic development
r
Called to order at 7:02 p.m.
E Action from Executive Session
There was no action from Executive Session.
F Mayor, Council, City Manager, and staff comments and reports
City Council Meeting Minutes/January 25, 2000
Page 1 of 8 Pages
Mayor Kersch announced that the Boards and Commissions Banquet would be held on February
25, 2000 at 6:30 p.m. at the Sun City Ballroom.
G Citizens wishing to address the Council
Dr. Susan Hopper, 402 Caladium Drive, representing the Chamber of Commerce, presented the
Georgetown Legacy Award to the Mayor for the City of Georgetown Urban Design Task Force. Mayor
Kersch thanked the Chamber for the award and remarked that Councilmembers Lyda, Barton, and Burson
served on the Task Force.
Bill Connor, 624 S. Austin Avenue, asked
that
the stop signs at
the
intersection of 7th and Rock Street be
moved out into the intersection so they can
be
seen from behind
the
parked cars.
Mark and Debbie Walker, 3704 Buffalo Springs, addressed Council regarding the batting cages being built
at San Gabriel Park. Walker said he has pictures showing that City staff was working on the site. He
claimed that City staff did not respond to his open records request in a timely manner, and asked that the
lease agreement with San Gabriel Batting Cages be considered void.
Jim Connors, 1501 Barcus Drive, told Council he feels there is no plan for using Georgetown property for
high-tech industry that would provide high -paying jobs.
H Consideration of approval of the minutes for the Regular Council Meeting on January 11, 2000 -- Sandra
D. Lee
Lyda asked that the City Secretary listen to the tape for Item CC on Page 10 of the minutes for January 11,
and bring back the results at the next Council Meeting. Kersch questioned the wording of the motion on
Item Q. It was suggested by Kersch that the minutes be pulled from this agenda and placed on the Council
Meeting Agenda for February 8.
Consideration of acceptance of the City's Investment Report for Quarter Ended December 31, 1999 --
Micki Rundell
Lyda asked about the rate of return on the revenue from the City -owned industrial buildings and made a
suggestion for the calculations in the next Quarterly Report.
J Consideration of authorizing the Mayor to execute a long-term Airport Ground Lease with Clark
Thurmond for approximately 9,900 square feet of airport property -- Travis McLain and Verna Browning
K Consideration of adopting a Resolution to request that the Texas Department of Transportation (TxDOT)
design and build an addition to the existing bridge structure, located at Williams Drive over Interstate
Highway 35, to accomodate increased traffic movement in this area -- Jim Briggs
Briggs read a paragraph at Section 2 that had been inadvertently left out of the resolution in the Council
packet.
L Consideration of a contract with National Tree Expert Company, Inc. to provide electric system
right-of-way clearing services for January 1, 2000, through December 31, 2000, in the amount of
$1501000.00. -- Michael W. Mayben and Jim Briggs
Hoyt asked and it was confirmed by Briggs that the contract is for five years to be renewed for $150,000 per
year at the option of the Council.
M Consideration of a Variance to the Subdivision Regulations for Berry Creek, Section Six, Block C, Lot 3,
located at 29005 Colonial Drive -- Jim Babcock and Ed Barry
N Consideration of a Resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed
abandoning the platted ten (10) foot Public Utility Easement along the east property line of Berry Creek,
Section Six, Block C, Lot 3, located at 29005 Colonial Drive -- Jim Babcock and Ed Barry
City Council Meeting Minutes/January 25, 2000
Page 2 of 8 Pages
O Consideration of a Record Final Plat of 4.002 acres in the William Roberts Survey, to be known as The
Coves at Berry Creek, Section One, located at southeast corner of Champions Drive and Berry Cove, with
Variances to the Subdivision Regulations -- Tom Bolt and Ed Barry
P Consideration of a Public Review Final Plat of 2.813 acres in the William Roberts Survey, to be known as
The Coves at Berry Creek, Section Two, located at the east end of Champions Court, with Variances to
the Subdivision Regulations -- Tom Bolt and Ed Barry
Q Consideration of a Public Review Final Plat of 25.334 acres in the Williams Addison Survey, to be known
as Churchill Farms, Section 6, Phase 2, located on SH29 East and Georgetown Inner Loop Road, with
Variances to the Subdivision Regulations -- Scott Ingalls and Ed Barry
R Consideration of a Record Final Plat of the Resubdivision of Lake Aire Subdivision, Section Two, Lot 2,
located on Williams Drive, with Variances to the Subdivision Regulations -- David Munk and Ed Barry
Hoyt asked and Munk confirmed that there would be sidewalks in front of the buffering.
S Consideration of a Record Final Plat of 17.225 acres in the Lewis J. Dyches and Ruidosa Irrigation
Surveys, to be known as Madison Oaks, Phase One, located on U.S. Highway 81 (Austin Avenue). --
David Munk and Ed Barry
T Consideration of a Public Review Final Plat of 18.65 acres in the Ephraim Evans Survey, to be known as
Midway Business Park, located on south I1-135, with Variances to the Subdivision Regulations -- David
Munk and Ed Barry
U Consideration of a Revised Public Review Final Plat of 27.67 acres in the William Roberts Survey, to be
known as the Reserve at Berry Creek, Section 1 C (formerly known as portions of Sections 1 C, 1 D and
1 F), located north of Serenada East, Unit Five at the most southeast portion of Logan Ranch Road, with
Variances to the Subdivision Regulations -- Wendy Walsh and Ed Barry
Bain asked how Luna Trail would tie into Shell Road. He said he was concerned about the emergency
response times from Luna Trail to Champions Drive. Ed Barry confirmed that this project tracts with the
Council's previous desire to have the road loop back.
V Consideration of a Record Final Plat of 16.01 acres in the William Roberts Survey, to be known as The
Reserve at Berry Creek, Section 1 D, Phase Two, located on Champions Drive. -- David Munk and Ed
Barry
W Consideration of Second Revised Concept Plan for 1029.12 acres in the Joseph Fish, Mary Ann Lewis,
Leroy Lord and William Roberts Surveys, to be known as Georgetown Village Planned Unit
Development, located 1.5 mile east of Williams Drive on Shell Road -- Wendy Walsh and Ed Barry
Motion by Bain second by Hoyt to approve the Consent Agenda with the exception of Item H, and with the
addition of a paragraph to the resolution on Item K. Approved 7-0.
Mayor asked that Item RR taken at the beginning of the Regular Agenda.
RR Consideration and possible action to change Council Meeting schedule to accommodate increased time
requirments -- MaryEllen Kersch
Mayor recommended that Council not meet beyond 10:00 p.m. beginning at this meeting and resume the
following night within 24 hours (7:00 p.m.) Motion by Tonn, second by Lyda to establish a policy to
schedule meetings to end at 10:00 p.m. on the regularly scheduled meeting night, to reconvene the
following night within 24 hours, and to refrain from scheduling any other activities in the Council Chamber
on the Wednesday evening following a Council Meeting. Approved 7-0.
GG First Reading of an Ordinance to Rezone University Park, Section One, Block A, Lots 1 and Block I,
Lot 1, from RS, Residential Single Family to C-1, Local Commercial or any more restrictive district, located
City Council Meeting Minutes/January 25, 2000
Page 3 of 8 Pages
on SH29 East -- Wendy Walsh and Ed Barry
Walsh told Council that meetings were held with the property owners, representatives of Southwestern
University, and the developer. Walsh read only the caption of the ordinance on first reading after having
satisfied the requirements of the City Charter.
Bill Connor, 624 S. Austin Avenue, told Council that he represents Southwestern University and subject to
the addition of "specially -permitted uses with Council approval" to the wording of the ordinance, the
University agrees with the rezoning.
Applicant Bobby Stanton said he agrees that "specially -permitted uses" should be included in the
ordinance. He said another item he wished to address concerned the fourth bullet item in the memo from
Walsh which restricts any one single building to 5,000 square feet.
Connor said the University has no objection to the office building use, and no objection to the limitation of
5,000 square feet. Banks read from the Zoning Ordinance under RM -3. Walsh told Council that in the
memo that she wrote on January 4, "Other uses shall require a special permit" was listed, but when
Planning and Zoning made their recommendation, they chose to take it out. Staff noted that the Planning
and Zoning Commissioner who made the motion did not include that bullet item. Banks said the second
reading could be revised according to Council's wishes tonight.
Motion by Lyda, second by Tonn to approve with addition of "Other uses shall require a special permit
approved by the Council." Approved 7-0. Hoyt noted that she appreciated the dissenting opinion that the
Council had received, saying it was nice to have feedback.
Z Second Reading of an Ordinance to Rezone University Park, Section One, Block A, Lots 2-15 from RS,
Residential Single Family to RM -1, Multifamily or any more restrictive district, located on Bergin Court, west
of Southwestern Boulevard -- Wendy Walsh and Ed Barry
Walsh told Council she included in this reading the corrections requested at the last Council Meeting. She
read only the caption on second reading.
Bill Connor, 624 S. Austin Avenue, stated the University is in favor of the ordinance.
Motion by Barton, second by Lyda to approve Ordinance No. 2000-10. Approved 7-0.
KK Consideration to appoint five people to the Convention and Visitors Board -- MaryEllen Kersch
Kersch called Council's attention to a letter on the dais that she had received this evening from Nancy
Knight stating her decision to not seek the appointment and a letter from the Chamber naming two alternate
choices. Mayor recommended waiting to appoint the Chamber representative.
Motion
by Lyda,
second by
Bain to approve the appointment of Lorraine Crowley, Suzanna Pukys,
Martha
Watkins,
and
Rusty
Winkstern.
Scott Hall asked why the Council was making appointments when the Economic Development Task Force
has not made their decision. Kersch explained that the selection of these members is an annual duty of the
Council because the Convention and Visitors Bureau Board is one of the current City advisory boards.
The motion was approved 7-0.
LL Consideration to appoint three people to fill vacancies on the Building Standards Commission, the
Convention and Visitors' Bureau Board, and the Historic Preservation Commission--MaryEllen Kersch
Motion by Bain, second by Lyda to appoint Billy Strickland to the Building Standards Commission, Gael
Dillard to the Convention and Visitors Bureau, and Joe Burke to the Historic Preservation Commission.
Approved 7-0.
EE Consideration of approval of donation of land for Habitat for Humanity of Greater Georgetown, Texas --
Verna Browning
Eldon Reynolds, 103 Bronco Circle, gave Council an overview of the purpose of Habitat for Humanity and
City Council Meeting Minutes/January 25, 2000
Page 4 of 8 Pages
the method
by which houses
are
built and sold to worthy applicants. He asked Council to consider donating
property
detailed
for
the
construction
policy
of
a
house.
Browning told Council that the cities of Bryan and College Station actually purchased lots in subdivision
settings and then donated those lots to the Habitat for Humanity organization in those cities. Kersch noted
that the Council needs to establish policy regarding the donation of property. Browning told Council that the
two lots in question were acquired by the City several years ago through the Urban Renewal Program.
Lyda said he would like to see the City receive some value for those lots. Hoyt and Barton suggested that
this item be presented to the Housing Task Force to bring forth a recommendation to the Council.
Motion
by Lyda, second by Barton
to defer
this item to
the February 8 Council Meeting and request that a
detailed
Georgetown.
Oak
policy
recommendation
Marianne
be
brought
back
to the
Council.
approved
7-0.
MM Consideration of developing a charge to newly designated Georgetown Enrichment Corporation --
MaryEllen Kersch
Kersch noted that she has requested material from the Attorney General's Office regarding the operation of
a 4B corporation. She suggested that the members of the Georgetown Enrichment Corporation attend the
meetings of the Economic Development Task Force. Hoyt suggested finding out what other cities have
accomplished with 4B corporations. Kersch suggested that the group needs to hold an organizational
meeting.
At this time, Assistant City Manager George Russell stepped down and City Manager Bob Hart, took his seat on the
dais.
Banks explained that the new 4B has been reincorporated with the new name, but the new members have
not been officially designated with the State.
Frank Parmenter,
4106 Sequoia
Trail East, told Council that he opposed
to the 4B being renamed. He
said he feels the new corporation
is being organized to fool the citizens of
Georgetown.
Kersch noted that although she also was opposed to the original 4B Corporation, she has become aware of
other cities that have used 4B corporations without risk to their city.
Kersch said she would like to have the Council develop a charge for the group and have the new members
officially designated with the State. Kersch and Lyda relayed some of the benefits of a 4B being used
currently by the City of Conroe.
Motion by Lyda, second by Bain to request that the appointees of the corporation hold their organizational
meeting with the assistance of the City Legal staff, that the new members take office, accept the
resignations of the previous 4B officers, familiarize themselves with the material provided by the Attorney
General's Office regarding the powers and responsibilities of a 413 corporation, attend the remaining
meetings of the Economic Development Task Force, formulate the possible uses of the 4B, and inform the
Council of their recommended course. Approved 7-0.
X Second Reading of
an
ordinance
establishing speed limits for Innerloop Road and for the Berry Creek
Low Water Crossing
on
Oak
Tree
Drive --
Marianne
Banks
Banks read only the caption on second reading. Motion by Barton, second by Tonn to approve Ordinance
No. 2000-08. Approved 7-0
Y Second Reading of an Ordinance to Rezone 9.791 acres in the William Addison Survey, known as
Georgian Place, Phases II -A and II -B, from A, Agricultural to RS, Residential Single Family, or any more
restrictive district, located on Georgian Drive, Canterbury Trail and London Lane -- Wendy Walsh and Ed
Barry
Walsh read only the caption on second reading. Motion b Bain, second by Lyda to approve Ordinance No.
2000-09. Approved 7-0.
Z This item was handled earlier in the agenda.
AA Consideration of acceptance of a resolution revising the current City of Georgetown Investment Policy --
City Council Meeting Minutes/January 25, 2000
Page 5 of 8 Pages
Micki Rundell
Rundell noted that the Public Funds Investment Act requires an annual review of the policy. She said the
modifications are minor and were noted in the information provided in the Council Agenda packet. She
read the resolution.
Motion by Tonn, second by Barton to approve the revised Investment Policy. Approved 7-0.
BB Consideration
of authorizing First
Southwest Company to
proceed
with the preparation of the required
Lincoln,
bond
offering
addressed
documents
for
the
upcoming
budgeted
bond
issue --
Micki
Rundell
Rundell explained that this item is a follow-up to the process that was adopted with the Annual Operating
Plan saying it is the next step from the November 23, 1999 Council resolution for reimbursement of the
bond proceeds. Lyda asked for clarification that this action does not obligate the Council to issue these
bonds. Kersch asked for clarification that the Rivery Bridge Engineering was planned to be paid from
previous bond proceeds. Rundell said the engineering expense was anticipated from this bond issue.
Motion by Hoyt, second by Barton to approve the preparation of the bond offering documents. Approved
7-0.
8:50 p.m. recessed -- 9:07 p.m. resumed
CC Report on Code Enforcement activities for RaceTrac Petroleum Service Station located at 2995
Williams Drive --David Hall and George Russell
Hall distributed a memo to Council and Russell briefly explained that Race Trac is in compliance with the
current ordinance. He noted that because the location is a corner, more signage is allowed. He said that
under the new proposed ordinance, they would not comply. He said Hall has met with the owners of the
station regarding the extra free-standing signs and the owner has agreed to remove those signs. Lyda
asked about the large stacks of soft drinks in front of the building with signs on them. Hall explained that
those are fake cubicles that were put there by the soft drink vendor. He said he noticed the same display at
a Race Trac station in Austin. Banks said under the new urban design revisions, those advertisements
could be allowed if they are located under a covered sidewalk.
DD Report on restricted
parking
at Wiley°s University
Texaco & Wrecker Service located at 114 E.
University --Anthonly
Lincoln,
David Hall and George
Russell
Russell noted that Wiley's Texaco has been given a deadline of February 15 to comply with several issues.
He said the banners have been removed, other signage not in compliance has been removed, and they are
in the process of clearing out the vehicles on the sidewalk, and have until February 15 to comply. He said
the owner is cooperating with the City. Kersch asked about an ordinance regarding blocking sidewalks.
Fire Marshal Tom Leggit acknowledged that blocking the sidewalk is in violation of the Code.
Bain asked that a citation be issued to the trailer in
the parking lot
at
Rock Street
that blocks the sidewalk.
He also asked that the parking of tractor -trailer rigs
in parking lots
be
addressed
by the Legal Department.
EE This item was handled earlier in the agenda.
FF Consideration of an agreement with the Georgetown Cultural Citizens' Memorial Association (GCCMA) for
leasing and renovating of the Shotgun House located at 801 West Street -- Murray Blackman
Blackman noted that this is the same information that was provided at the last Council Meeting with the
addition of the costs as requested by Council. Lyda noted that the lead paint abatement doesn't include the
removal of the lead paint and that there are no restrooms or sidewalks included in the prices listed.
Blackman acknowleged that the estimate was kept at the minimum amount of work needed to create the
use requested.
Della Green, 1901 Vine Street, provided copies of information that had been in the Council Agenda packet
in February of 1999, and a sheet of information that had come from the Texas Historical Commission. She
noted that the Citizens' Memorial Association has voted to go forward with the lease as provided in the
packet. She asked that the name of the Association be corrected in the lease to be consistent throughout
the document. She pointed out that she is not personally in favor of the lease, but on behalf of the Citizens'
City Council Meeting Minutes/January 25, 2000
Page 6 of 8 Pages
Memorial Association, she is conveying that the Association is in favor of the lease.
Sharon Webster, attorney representing the Association, said the Association is accepting the lease as
provided.
Motion by Lyda, second
by Tonn to
approve with
the proviso that the City Attorney will conform the name
of the
association
in the
document.
Approved
6-1
(Burson
opposed)
GG This item was handled earlier in the agenda.
HH First Reading of an ordinance amending the City's Single -Member District Plan to include properties
that have been annexed and a property that has been disannexed since the May 1, 1999 general election --
Marianne Banks
Banks told Council this ordinance will remove a portion of a previous annexation. She read only the caption
on first reading after having satisfied the requirements of the City Charter. Motion by Bain, second by Lyda
to approve on first reading. Approved 7-0.
II Consideration of a fee waiver request for a plumbing permit at Williams Elementary School located at
507 East University Avenue -- Dave Hall and Ed Barry
Hall noted that the cost of the plumbing permit is $25. Bain said he hates for staff to have to bring this to
Council and requested that a policy be devloped. Motion by Bain, second by Barton to approve the waiver
of the plumbing permit fee. Approved 7-0.
JJ Consideration of a fee waiver request for a building permit located at 1501 Church Street -- Dave Hall and
Ed Barry
Hall said this was requested by a church volunteer group. Motion by Valdez, second by Barton to approve
the waiver. Approved 7-0.
KK This item was handled earlier in the agenda.
LL This item was handled earlier in the agenda.
MM This item was handled earlier in the agenda.
NN Discussion of format for 2000/2001 budget process -- Clark Lyda
Barton asked that in the future all agenda items be accompanied by explanation on an agenda item cover
sheet. Lyda distributed some information to be reviewed and said it would be brought back to Council for
action at the next Council Meeting.
Motion by Lyda, second by Hoyt to defer the item to the next Council Meeting. Approved 7-0.
00 Discussion of providing guidance to Staff regarding possible revisions to the Subdivision Regulations and
Zoning Ordinance -- Jim Babcock and Ed Barry
Babcock said this item covers three issues that primarily affect the citizens. He said an ordinance revision
is suggested to allow the items to be handled administratively and it was agreed that he would bring that
ordinance revision to the Council at a future meeting.
PP Discussion of proposal from International Mothers' Hall of Fame -- Verna Browning
Browning said the promoters of the item are asking for a donation of $20,000 with proceeds expected to be
over $150,000. Kersch said she would like to see a proposal. When asked by Hoyt, Browning said a
feasibility study was completed on this project in 1995. Browning introduced Mike Brooks representing the
partners involved in the project. Bain asked Mike Brooks if the organization is a non-profit organization.
Brooks explained that there are two organizations, one non-profit, the other a marketing organization.
Browning said when the Facilities Committee looks at the possibility of moving the Community Owned
Utilities compound, that area might be available as a suitable site for the location of the proposed tourist
attraction. Brooks said he would provide Council with a copy of the 1995 feasibility study.
City Council Meeting Minutes/January 25, 2000
Page 7 of 8 Pages
QQ Discussion and possible action regarding issues related to Sonic turn -lane on Austin Avenue -- MaryEllen
Kersch
Kersch asked Barry if he had met with Mr. Mersiosky. Barry said there are several property owners
involved and one property owner is not interested in selling his property for a Rock Street extension. Barry
said he has not yet met with Mr. Mersiosky, but would schedule a meeting.
RR This item was handled earlier in the agenda.
SS Consideration and possible action on a policy for City Council donations to charitable/non-profit
organizations -- Clark Lyda
Lyda said that this is a follow-up on a submission from Ken Evans at a previous Council Meeting. Lyda
provided Council with copies of Evans' suggested information to be provided. Bain suggested asking some
of the organizations that the Council has contributed to in the past to look at the criteria and give Council
their opinion.
Motion by Lyda, second by Barton to defer this item to the February 8 meeting. Approved 7-4.
TT Consideration of instructing the City Secretary to develop a job description for a full-time, non -shared
City Secretary for the City of Georgetown, and return it to the Council for their consideration by a specified
date, preliminary to considerations for altering the current position from shared status with the position of
Administrative Assistant to the City Manager -- MaryEllen Kersch
Kersch said this item came out of the evaluation session of the City Secretary on January 18. Barton asked
about Records Management and Kersch mentioned that Sandra Lee had mentioned investigating the use
of interns from the LBJ School to assist with Records Management. Tonn and Barton asked for further
information with which to make the decision. It was determined that the City Secretary would bring back a
job description for just the City Secretary position as an informational item at the second meeting in
February .
UU Consideration of scheduling a
special meeting
for the purpose
of conducting the annual evaluation of
Council -appointed positions of
City Manager and
City Attorney --
George Russell
Russell asked Council to set a time for the evaluations. Kersch noted that she was just handed a letter of
resignation from the City Manager. It was determined that the evaluation for the City Attorney would be
conducted on February 9 at 5:30 p.m. Note: The evaluation was later rescheduled to January 31st at 5:30
p.m.
vv Final Comments - Mayor, Council, City Manager and Staff
Kersch announced that she had learned that the topic of any comments would need to be listed on the
agenda in order to be discussed by the Council, so the Council would not even be allowed to comment on
the resignation letter they were just handed.
Motion by Bain to adjourn at 10:12 p.m.
proved :
The meeting was adjourned at 10:12 PM.
yor MaryEllen Kersch
City Council Meeting Minutes/January 25, 2000
Page 8 of 8 Pages
Atte:"
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City Secretary Sandra Lee