HomeMy WebLinkAboutMIN 02.22.2000 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the
above date with Mayor MaryEllen Kersch presiding.
Council Present: IlCouncil Absent:
Charlie Barton, Ferd Tann, Lee Bain, [Charles "Noss" Burson
Shorty Valdez, Susan Hoyt, Clark Lyda
rrn
George Russell, Assistant City Manager; Marianne Banks, City Attorney; Sandra Lee,
City Secretary; Micki Rundell, Acting Finance Director; Verna Browning, Director of
Community Services; Jim Briggs, Director of Community -Owned Utilities; Ed Barry,
Chief of Development Services; Clyde von Rosenberg, Chief Long -Range Planner;
Dave Hall, Building Official; Tom Bolt, Development Planner; Jim Babcock,
Development Technician; Wendy Walsh, Development Planner; David Munk,
Development Engineer; Carla Benton, Development Technician
a 1 11111 3i 11 Ell
Called to order at 5:30 p.m.
A Discussion of the Comprehensive Annual Financial Report for Fiscal Year Ended September 30, 1999 --
Micki Rundell
Rundell gave Council an
overview
of the information contained
in the Annual Financial
Report, then
introduced
Don Ashmore
of
Davis,
Kinard
who
commended
the
City
Financial
Staff
for
their
record
keeping.
B workshop with Building Standards Commission to include discussion items such as:
Electrical Ordinance; Gas Code Change; Council Priorities for the Commission; Fees for Variance
Requests; Review of By -Laws, Attendance Policy and Parliamentary Procedure; Importance of
Communications Between Board and Council, and Suggestions from Board Regarding Performance of
Board Duties
The City Council and the Building Standards Commission discussed the above -referenced items.
6:20 p.m.
C Sec.551.071 consultation with attorney
D Sec.551.072 deliberation on real property
. Habitat for Humanity
E Sec.551.074 personnel matters
City Council Meeting Minutes/February 22, 2000
Page 1 of 8 Pages
- Job Description for City Secretary
- Farewell Event for Bob Hart
- Determination regarding Finance Director position
F Sec.551.086 deliberation regarding economic development
- Cimarron Hills
- Rivery
Regular Session
Called to Order at 7:05 p.m.
Mayor Kersch welcomed the audience and gave an overview of the new Open Meetings rules regarding public
comment.
G Action from Executive Session
There was no action from Executive Session at this time.
H Comments from Mayor regarding the following items:
- Chamber of Commerce Candidate Forums on February 23 and 24, 6:00 p.m. at the Performing Arts
Center at Georgetown High School were announced by Kersch
- Farewell Event for Bob Hart on February 24, 4:00 p.m. - 6:00 p.m. in City Hall Council Chamber
Kersch announced that the event was canceled at the request of Bob Hart
- Boards and Commissions Recognition Banquet on February 25 at 6:30 p.m. at the Sun City Ballroom was
announced by Kersch
- Urban Design Public Hearings on February 29 and March 2, 7:00 p.m. at the City Hall Council Chamber
were announced by Kersch
- Electric Deregulation Work Sessions on March 6 and March 20 at 6:00 p.m. at the City Hall Council
Chamber were announced by Kersch
- Texas Independence Parade in Austin on March 2 - Kersch announced that City staff have prepared a
float to advertise the Red Poppy Festival
- "Most Walkable" Community Award from Trans Texas Alliance - Kersch announced that the City had
received this award
- State Highway 130 Outlook - Kersch noted that she and George Russell had attended a public hearing in
Austin at which she requested that the construction of the highway begin as soon as possible
Consideration of approval of the minutes for the Regular Council Meetings on February 8, 2000 -- Sandra
D. Lee
J Consideration of authorizing
the Mayor to execute a
long-term
airport
ground lease with Microfusion, Inc.
for approximately one (1) acre of unimproved airport
property --
Travis
McLain and Verna Browning
Kersch suggested the fees at the airport may need to be reviewed.
K Consideration of a contract amendment, dated February 22, 2000, between the City of Georgetown and
Camp, Dresser, & McKee, Inc., for professional services related to the design of the Airport Road 12 -inch
Water Line, in the amount of $21,500.00 -- William Adams and Jim Briggs
Lyda asked Briggs to respond to some pre -issued questions. Briggs responded that this amendment is a
result of the City's difficulty in acquiring easements. He said this amendment will allow the City to upgrade
an existing 8 -inch line in order not to delay the project. He said the funds allocated in the CIP Fund would
be used to pay for the upgrade.
L Consideration of an award a bid to Odell Geer Construction, Inc., of Temple, Texas to construct the Main
Street Sidewalk and Drainage Improvements Project in the amount of $272,747.00 -- Mark Miller and Jim
Briggs
Lyda asked and Briggs responded that there are three separate funding sources--stormwater drainage
fund, sidewalk, fund, and transportation fees.
City Council Meeting Minutes/February 22, 2000
Page 2 of 8 Pages
M Consideration of an Engineering Services Contract Agreement with Raymond Chan & Associates, of
Austin, Texas, for professional services related to the formulation of a Regional Stormwater Master Plan
and Drainage Criteria Manual in the amount of $209,785.00 -- Mark Miller and Don Rundell
Lyda asked what was expected to be accomplished with the Stormwater Master Plan. Briggs said the City's
design standards regarding drainage need to be updated, saying that the City is currently using 1985
criteria; and a water shed management plan needs to be done. Hoyt pointed out that this project was
begun in 1997, and Briggs explained that the original contractor is not able to complete the project.
N Consideration of an amendment to the Water Service, Water Rights, and Facility Ownership Contract,
between the City of Georgetown and Chisholm Trail Special Utility District (Chisholm Trail SLID) allowing for
the sale of 500,000 gallons per day of treated water on an interim basis -- William Adams and Jim Briggs
Lyda asked the purpose of this contract amendment. Briggs responded that there have been delays in the
completion of the raw water line and this amendment allows for interim service to the Chisholm Trail SUD.
Lyda clarified that this service is for "off-peak" water and will not jeopardize the City's water system.
O Consideration of an award of annual bid for gasoline and diesel fuel to Truman Arnold Corporation in the
estimated annual amount of $206,620.00 -- Terry Jones and Micki Rundell
P Consideration of an award
of bid for patrol
vehicle equipment to GT
Distributors, Inc. in
the amount of
Council Contingency Fund
$26,917.07 and to Decatur
Electronics, Inc.
in the amount of
$7,512.00
-- Terry Jones and
Micki Rundell
Q Consideration of the award of bid for the construction of Fire Station No. 4 -- Terry Jones and Micki
Rundell
Bain filed a conflict of interest affidavit on this item. Lyda asked Jones to give an overview of the item.
Lyda asked for confirmation that Williamson County will share some of the cost of construction because
space will be provided for the Emergency Medical Service. Barton said the construction on the small house
for temporary quarters of emergency response personnel is currently underway.
R Consideration of acceptance of the report of the independent audit of all accounts of the City, report to
management and single audit reports for the fiscal year ended September 30, 1999. Laurie Brewer and
Micki Rundell
S Consideration
of an additional $1,000 to
be paid
to J.D. Wilson and Associates for planning services, to be
paid from the
Council Contingency Fund
-- Clyde
von Rosenberg and Ed Barry
T Consideration of a Public Review Final Plat of 35.02 acres in the John Sutherland Survey, located on
Diamond Trail, to be known as The Woods of Fountainwood, Phase 2, with variances to the Subdivision
Regulations -- David Munk and Ed Barry
Kersch asked and was told that an interim issue had been resolved.
Motion by Valdez, second by Barton to approve the Consent Agenda in its entirety with Bain abstaining from Item Q.
Approved 6-0. (Burson absent)
U Citizens wishing to address the Council and comments from Council and City Staff where appropriate
regarding the following items:
- T. R. Reid or Paula Boggs re. Library Fundraising Gala on March 24
Paula Boggs invited Council to the 3rd Annual Gala to be held by the Library Foundation.
V Consideration of and possible action on request from Habitat for Humanity of Greater Georgetown,
Texas, to purchase City Property -- Verna Browning
Browning said Habitat has submitted an offer for two properties and have also submitted documentation to
show that they meet all of the qualifications that the Council required at the previous meeting. She said the
City had acquired the two properties through the Urban Renewal Program. She noted that Eldon Reynolds
of Habitat was present in the audience if Council had questions.
City Council Meeting Minutes/February 22, 2000
Page 3 of 8 Pages
Ken Evans, 711 E. University, said that the item is listed as a purchase, but no purchase price is listed.
Browning said the purchase price would be negotiated between the City and Habitat. Kersch asked Banks
for advice as to whether the Council would be required to discuss this item in Executive Session. Banks
responded that Council could choose to discuss the item in open session. Council requested that Eldon
Reynolds address the Council.
Eldon Reynolds gave an overview of Habitat for Humanity in Georgetown.
Evans returned to the microphone saying that the Council would be making a decision for the taxpayers to
contribute the property.
8:47 p.m. recessed to Executive Session -- 9:10 p.m. returned to Open Session
Bill Nahay, 203 Norwood Drive, spoke to Council as a member of the Housing Plan Working Group. He
said the lots currently are a tax liability to the City and that they will be returned to the tax rolls if used in this
program with Habitat.
Motion by Lyda, second by Hoyt that in regard to Item V, Council shall offer for sale by public bid the lot
located at 1006 Scenic Drive with the sale restricted to organizations who qualify by the policy adopted at
the last meeting, with Council reserving the right to reject all bids, and using standard bidding procedures.
Approved 6-0.
W Consideration
of
the
appointment of one person to the Convention and Visitors Bureau Board to fill the
post reserved
for
the
Chamber of Commerce Representative -- MaryEllen Kersch
Motion
by Bain,
second by Barton
to approve the appointment of Bill Lipscomb to the Convention and
Visitors
speed zone on San Gabriel
Bureau
Board.
Approved
6-0.
X Second Reading of an ordinance
amending Section 10. 12.090
of the Code
of Ordinances of the City of
Georgetown establishing a school
speed zone on San Gabriel
Boulevard. --
Marianne Banks
Banks read only the caption of the ordinance on second reading. Motion by Tonn, second by Barton to
adopt Ordinance No. 2000-13. Approved 6-0.
Y Second
Reading of an
ordinance replacing
Chapter 15.16 of
the Georgetown Municipal Code
regarding
City the right to annex but not
the City
of
Georgetown
to
annex.
Lyda
Ordinance
and
adopting
the
word
the
1999
to "may."
National
to page 3,
Code
--
Dave
Hall
Electrical
Electrical
Hall read only the caption of the ordinance on second reading. Motion by Tonn, second by Bain to adopt
Ordinance No. 2000-14. Approved 6-0.
AA Consideration of a resolution of the City Council of the City of Georgetown, Texas, encouraging the
development of approximately 813.09 acres of real property located in Williamson County, Texas to be
known as Cimarron Hills -- George Russell and Marianne Banks
Banks told Council that the resolution would adopt the Cimarron Hills Development as an economic
development project. She noted that this type of resolution has been done on a number of projects, such
as Sun City and Escalera. Lyda asked the significance. Banks said the benefit to the City is the
wastewater treatment facility ($2.5 million) that will be dedicated to the City. Lyda asked if it was necessary
to adopt the resolution prior to approving the Development Agreement. Banks said she thinks there would
be very low risk for the City even if the resolution is not adopted. She said the City is fully covered with the
Development Agreement through the bonding requirements
Charlie Crossfield, Attorney for Paloma Group, offered to answer questions.
Motion by Barton, second by Tonn to adopt the resolution. Approved 5-1. (Lyda opposed)
BB Consideration of the Development Agreement between the City of Georgetown and Paloma Cimarron
Hills, L.P. concerning the development of Cimarron Hills Subdivision -- Ed Barry and Marianne Banks
Barry noted that
the agreement is compliant with Council's policy adopted in
December. Lyda questioned
the possibility of
annexation. Barry responded that
the Agreement gives the
City the right to annex but not
the
obligation
to
annex.
Lyda
suggested
changing
the
word
"will"
to "may."
Lyda referred
to page 3,
City Council Meeting Minutes/February 22, 2000
Page 4 of 8 Pages
section 2 regarding the reference to the period of eight years. Barry said that was based on the project
"build out." Banks said that was based on the Phasing Plan from the Concept Plan. She said the bond will
go past eight years, if necessary. Lyda asked if the City's name would be on the Public Improvement
District. Micki Rundell said the City has consulted with Carol Palumbo, City's bond counsel, who said the
City would not be responsible for the debt of the PID, and the City's name on the bond would not affect the
City's bond rating. Crossfield stated that the bonds are secured by assessment liens on all the property
within the district. Banks confirmed that the City would be directly involved in the operations of the PID, but
would be reimbursed for administrative costs. (page 10, section 13 - if the surety is drawn upon.... Banks
stated that the wording should be "prior to the end of the calendar year." Lyda questioned whether the City
would be at risk regarding the development not going to "full build -out." Banks said she feels like the City is
covered in the Development Agreement or use other methods of operation of the plant. Barry noted that
the City could even sell the plant. Banks said the staff feels this "is a good deal for the City." Lyda stated
that he was in favor of the development but wanted to make sure that everyone understood that there could
be some risk involved. Briggs explained that the City will have the opportunity to use a construction idea
known as "baffling" in case the full capacity of the plant is not needed in the beginning. He also said the
plant could be operated on an automatic basis without constant staff attention through the use of the
SCADA System. Regarding selling the treated effluent to the developer, Lyda asked to know the plan for
the beginning period before the treated effluent is available. Briggs told him that the subdivision will require
supplemental water to be provided by the Chisholm Trail SUD, even when the plant is operating at full
capacity.
Kersch asked if the transportation fee is dedicated. Barry responded that those funds would be used to
fund construction of major infrastructure such as the bridges over the San Gabriel River. She asked for the
scheduling of the amenities for the residences. Barry said that is not tied to the agreement, but he
understands that the major infrastructure would be built "up front." He said the City will not issue any
building permits for residential units until the wastewater plant is permitted and the homes will not be
habitable until the plant is operational.
Lyda asked at how many units the "break-even" would occur. Russell and staff responded that it would be
two-thirds of the way through the building of the subdivision or 625 units, a little beyond Year Five.
Motion by Tonn, second by Valdez to approve the Development Agreement. Approved 6-0.
Z Second Reading of an ordinance to Amend the Century Plan from Intensity Level One to Intensity Level
Two for 813.09 acres in the A. Porter Survey, to be known as The Planned Unit Development of
Cimarron Hills, located 5.8 miles west of Georgetown on SH29 -- Scott Ingalls and Ed Barry
Lyda asked about the wording in the Charter that the Century Plan will be amended "once per year." Barry
said the Charter calls for both amendments and revisions. He said he thought he recalled and it was
confirmed that it takes a majority plus one to amend other than once a year.
Barry read only the caption on second reading. Motion by Bain, second by Barton to adopt Ordinance
No. 2000-15. Approved 6-0.
9:48 p.m. recess - resumed at 10:05 p.m.
CC Report to the City Council on the progress staff has made in the creation of Design Guidelines for the
proposed "Downtown Business District" -- Tom Bolt and Ed Barry
Bolt noted that much information has been received as a result of the Design Charette on January 22, and
from surveys filled out and sent in by citizens. He said a Steering Committee of three volunteers was
formed and is proposing to bring back a list of more members for the Committee at a future Council
Meeting. He said the members would be representatives of the Main Street Advisory Board, Downtown
Georgetown Association, the Chamber of Commerce, Historic Preservation Commission, Heart of
Georgetown Community Group, Heritage Society, Planning and Zoning Commission, Board of Adjustment,
some citizens at large, some business and property owners. Barton clarified that a member of the Council
would also be needed to serve on the Committee. Kersch clarified that a member of the Convention and
Visitors Bureau would also need to serve on the Committee. Hoyt clarified the need to begin as soon as
possible and expressed the desire to have a good representation of business owners. It was determined
that many of the representatives from the various boards would, in fact, be business owners.
DD Consideration of a resolution to initiate a rezoning of Lots 1-8, Block 37: Lots 1-8, Block 38: Lots 1-8, Block
39: Lots 1-8, Block 40: Lots 1-8, Block 41: Lots 1-8, Block 50: Lots 1-8, Block 51: Lots 1-8, Block 52 of the
City of Georgetown to H, Town Square Historical District, by amending Ordinance Number 75.12
(commonly referred to as the Historic Preservation Ordinance) Section VI, Confines -- Tom Bolt and Ed
Barry
City Council Meeting Minutes/February 22, 2000
Page 5 of 8 Pages
Bolt referred to the resolution from Council last summer to establish the design guidelines for the business
district, to expand the historic district boundaries, and to establish some fire districts. He said the Historic
Preservation Commission recommends that this resolution expand the Historic District to nine square
blocks. He read the lot and block numbers to be affected by the rezoning. He said the City would begin the
notification requirements and take this recommendation to the Planning and Zoning Commission for their
consideration and then back to the Council. He said once this district is expanded, any of the buildings
within the district would need to seek a certificate of appropriateness for any exterior design changes such
as paint colors. Hoyt pointed out that there are only two business owners on the Historic Preservation
Commission. It was determined that this specially -created district would be an overlay on the urban design
standards. Bolt said the staff plans to visit with the property owners personally. Motion by Lyda, second by
Barton to approve the resolution to rezone. Approved 5-1. (Hoyt opposed)
EE First reading of an ordinance authorizing the issuance of the City of Georgetown, Texas Combination Tax
and Utility System Limited Revenue Certificates of Obligation, Series 2000 in an amount not to exceed
$1,450,000, approving an official statement and other matters related thereto -- Micki Rundell
This item was deferred to the March 8 meeting due to incorrect publishing by the newspaper.
FF First Reading of an ordinance authorizing the issuance of the City of Georgetown, Texas Utility System
Revenue Bonds, Series 2000 in an amount not to exceed $4,320,000 -- Micki Rundell
This item was deferred to the March 8 meeting due to incorrect publishing by the newspaper.
GG First Reading of an ordinance approving revised rate schedules for TXU Electric Company, and
providing an effective date -- Michael W. Mayben and Jim Briggs
Briggs said the Public Utility Commission allows the City to approve the rate schedules of electric providers
by ordinance or if no action is taken, the rates would be approved. He noted that Paul Bennett of TXU is
present if there are any questions. Briggs said TXU is closing out some of their rate structure in order to
prepare for competition and retail choice, and that the changes would not affect their residential customers.
He read only the caption after satisfying the requirements of the City Charter.
Motion by Bain, second by Lyda to approve the ordinance on first reading. Approved 6-0.
HH First Reading of an ordinance to rezone Glasscock Addition, Block 3, Lots 1 thru 8, from C-213,
Commercial Second Height, C -2A, Commercial First Height and RS, Residential Single Family to C -2A,
Commercial First Height or any more restrictive classification, locally known as First Texas Bank -- Carla
Benton and Ed Barry
Benton said this ordinance is based on a staff recommendation to the applicant to help "clean up" a single
tract that is divided by three different districts and to provide a classification that is consistent with the
Austin Avenue Corridor. She read only the caption of the ordinance after having satisfied the requirements
of the City Charter. Motion by Bain, second by Lyda to approve on first reading. Approved 6-0.
11 Consideration of a Detailed Development Plan of Glasscock Addition, Block 3, Lots 1 thru 8, for an
addition to First Texas Bank, located at 900 Austin Avenue, with variances to the Zoning Ordinance and
Subdivision Regulations -- Carla Benton and Ed Barry
Benton noted that there were multiple variances. Motion by Bain, second by Lyda to approve the Detailed
Development Plan. Approved 6-0.
JJ Consideration of a Detailed Development Plan of River Oaks -I1-135 Business Park, Lots 9 and 10, to be
known as Waters Edge Apartments II, located on River Oaks Cove, with Variances to the Subdivision
Regulations, to also include San Gabriel Village, Section One, Block 1, Lot 2 -- Tom Bolt and Ed Barry
Bolt noted that this plan includes an additional 150 units. He said the variance that the staff had
recommended to be denied has been removed by the applicant. He said the other two variances are
recommended for approval by the staff. Motion by Bain, second by Lyda to adopt the Detailed
Development Plan consistent with the recommendation by the Planning and Zoning Commission.
Approved 6-0.
KK Consideration of a resolution endorsing the recommendation of the Century Plan Housing Plan Working
Group with regard to manufactured housing and directing City staff to prepare the necessary ordinance
amendments to provide for manufactured housing in Georgetown -- Clyde von Rosenberg and Ed Barry
City Council Meeting Minutes/February 22, 2000
Page 6 of 8 Pages
von Rosenberg told Council the Housing Plan Working Group has prepared the amendments according to
Council's direction in December. He said the Group reviewed the best features of ordinances from around
the country, and they would like direction from Council before proceeding. He noted that Chair of the
Working Group, Joe Warren, was in the audience if Council had any questions. von Rosenberg said this
recommendation would place manufactured housing in mobile home parks, traditional subdivisions, and as
infill housing, with different standards applying for the various different situations.
Bain suggested that Council do a workshop with the Group. Joe Warren was asked if the group would do a
workshop. Warren replied that the Group has looked at manufactured housing in various settings across
the country. von Rosenberg noted that the current ordinance is set to expire on June 5. He said the
approach has been expanded and will require more time to accomplish. Banks noted that the moratorium
could be extended if necessary. It was agreed that Council would meet in a workshop with the Housing
Group at the second council meeting in March.
LL Consideration
of
an
additional
payment to Flowers Construction,
for electric system construction and
maintenance
up
to
$400,000.00
-- Michael W. Mayben and Jim
Briggs
Briggs explained that in August of 1999, a two-year continuation of the contract was approved at $500,000
per year. He said staff is getting an indication from discussions with other utilities and some of the other
contractors that there will be an increase in the labor costs that will come back to the Council in April. He
said in order to continue at the current cheaper labor price for the completion of the current projects, this
item is presented for Council approval, $150,000 of which was already approved.
Motion by Barton, second by Valdez to approve the additional payment. Approved 6-0.
MM Consideration of approval to fund $17,818.27 from City Council Contingency for Y21K related expenses --
Terry Jones and Micki Rundell
Jones itemized the expenses involved, saying they had not been budgeted because the relocation of the
Emergency Operations Command to the police station was done after the budget had been approved. He
also explained the need to rewire an emergency generator for the Recreation Center if it were necessary to
be used as an emergency shelter. Lyda asked to know the balance of the Council Contingency Fund.
Russell responded that it is approximately $100,000. He noted that the salaries of employees and the
replacement of computers was budgeted, but the relocation of the Emergency Operations Command
Center and associated expenses were not anticipated.
Motion by Valdez, second by Hoyt to approve the funding. Approved 5-1. (Lyda opposed)
NN Consideration and possible action on a policy for City Council donations to charitable/non-profit
organizations -- Clark Lyda
Hoyt asked and no one on the Council had received any feedback. Bain noted that the current
organizations that are funded provide service. Lyda said he would expect that these suggested guidelines
would be the minimum standards. Hoyt said she would like to have feedback. Russell said the listed
criteria is very similar to the criteria used by the United Way to determine where funds will be spent. Barton
suggested that the recipient organizations might even contribute more information.
Verna Browning said she has had experience working with social services. She suggested adding a clear
statement of what the money would be used for and whether the money would be used as leverage toward
a grant or other contribution. She said the City is not spending a lot of money on social services, and the
City does not currently have the staff to investigate the applicants. Browning suggested partnering with
other agencies such as United Way and Williamson County to make sure that the efforts are not being
duplicated.
Lyda asked that a policy be developed before the budget process.
Bain asked Browning if she could prepare an application form from the information discussed. She
suggested advertising in the newspaper and it was determined that previous organizations that have been
funded would receive a letter of explanation.
Motion by Barton, second by Bain to ask Verna Browning to develop a form for Council's approval at the
City Council Meeting Minutes/February 22, 2000
Page 7 of 8 Pages
second meeting in March that the organization would need to fill out and return to the City by a deadline
date, using the provided list of criteria as a basis, adding the requirements discussed tonight, including a
statement of what the organization is requesting and why. Approved 6-0.
00 Consideration of a draft job description for the City Secretary's position -- Sandra Lee
Kersch asked for clarification of the percentage of time spent on each duty. Lyda suggested adding the
preparation of the council calendar as one of the secretarial duties of the City Secretary.
Motion to adjourn by 11:18 p.m.
The meeting was adjourned at 11:18 PM.
Approved
Mayor MaryEllen Kersch
City Council Meeting Minutes/February 22, 2000
Page 8 of 8 Pages
Attest:
✓ 1b)R "gip/' 4 f e
City Secretary Sandra Lee