HomeMy WebLinkAboutMIN 03.08.2000 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the
above date with Mayor presiding.
Council Present: ICounciil Absent:
Charles "Hass" Burson, Charlie Barton, All Council were present
Ferd Tann, Lee Bain, Shorty Valdez,
Susan Hoyt, Clark Lyda
Staff Present:
George Russell, Assistant City Manager; Marianne Banks, City Attorney; Sandra Lee,
City Secretary; Micki Rundell, Acting Finance Director; Verna Browning, Director of
Community Services; Jim Briggs, Director of Community -Owned Utilities; Pablo
Holguin, director of Employee and Organizational Services; Ed Barry, Chief of
Development Services; Clyde von Rosenberg, Chief Long -Range Planner; Scott
Ingalls, Chief Planner of Current Planning; Tom Bolt, Development Planner; Jim
Babcock, Development Technician; Carla Benton, Development Technician; Tom Bolt,
Development Planner; Terry Jones, Purchasing Director; Mark Miller, Street
Superintendent; Mike Mayben, Energy Services Manager; Murray Blackman, Assistant
to the City Manager
Im
Called to order at 5:30 p.m.
0
Receive and discuss Animal Services Status Report on annual goals and objectives -- Ken Finn and Verna
Browning
Animal Services Superviser Ken Finn gave Council the mission and goals of the Animal Services
Department and gave a brief overview of the operations at the Animal Shelter. He described the efforts for
pet sterilization. Joy Brookshire from the audience asked and was told that the animals to be euthanized
are cared for and treated well up to the point of euthanasia.
Presentation and discussion of proposed Rivery Development Project
John Weber, President of Weber and Company, a shopping center development company, showed Council
the proposed site plan for development of 126 acres containing two large anchor sites and six restaurant
sites adjacent to the west IH35 frontage road, saying the first phase of the development would be complete
in July, 2002, with a proposed opening of May, 2001. He spoke of working with the Department of
Transportation and HDR Engineering regarding proposed road construction. Bain asked and was told that
the development would contribute to various proposed road and bridge projects. Weber noted that his
development is not inter -related with the other development being proposed for the Rivery. *When asked by
City Council Meeting Minutes/March 8, 2000
Page 1 of 9 Pages
Bain if he had any problem determining what is expected of their development under the new urban design
guidelines, Weber said their group consultants, Charles Hodges and Associates, a well-known shopping
center architect, has reviewed the urban design regulations in detail and feels their development will be
able to comply. He said that those shopping centers constructed in communities where the design
regulations are strict are "some of the best looking centers." When asked by Hoyt, he said the proposed
urban design ordinances and particularly the sign regulations are very strict compared to other national
standards. When asked by Barton, Weber said the development will have its own property management
program. (*as corrected by Mayor Kersch)
Jim Brown, 117 Randolph Road, asked if there would be a problem bringing all the entities toether
regarding sharing costs on the proposed bridge and road construction. Weber responded that he is
optimistic that negotiations will allow that to happen.
Maura Chrichton, 201 River Hills Drive, asked if the environmental studies had been done on the caves.
Weber said studies have been done. She asked why the development could not wait for the Traffic Impact
Analysis being done by the City. Weber said he is working with the staff regarding the portions of the
analysis that have already been done.
Iva McLaughlin, from the audience, asked and Weber responded that he has received an estimate on the
cost of the bridge at $2.5 to $4 million.
Council went into Executive Session at 6:24 p.m.
C Sec.551.071 consultation with attorney
D Sec.551.072 deliberation on real property
- Easement for Water Line
E Sec.551.074 personnel matters
- Job Description and Appointment of City Secretary
- Appointment Process for Associate Municipal Judge
F Sec.551.086 deliberation regarding economic development
- Rivery
- Waterpark
Called to order at 8:08 p.m.
The Mayor briefly explained the rules of procedure for the Council Meeting.
G Action from Executive Session
Motion by Hoyt, second by Lyda to approve the job description for the City Secretary and to appoint
Sandra Lee to that full-time position. Approved 7-0.
H Comments from Mayor regarding the following items:
- Proclamation for John Denver Day (Handled at the next item.)
- March 28 Workshop with Housing Working Group to include: discussion of issues and aspects of
standards for manufactured housing in the City and ETJ; and additional directions for the Committee's
consideration
Citizens Wishing to Address the Council
- JoLynn Long promoting John Denver Day
Ms. Long, 30211 Hacienda Lane, read a request to proclaim March 25 as John Denver Day in
Georgetown. Councilmember Barton read and presented the proclamation for John Denver Day to
Ms. Long.
- Robert Howard of WBCO requesting paving materials for parking lot
Brenna Greenwell, 804 S. Walnut, for Robert Howard, asked Council to donate paving materials
City Council Meeting Minutes/March 8, 2000
Page 2 of 9 Pages
for their new location on High Tech Drive. At the Mayor's request, Russell gave the cost of the
materials at $10,610.00. Browning reported that the City has two contracts with WBCO, one for
$5,000 for the W BCO Nutrition Center and one for $10,000 for the Crisis Center. Barton asked
and it was determined that this donation would fall under the new policy adopted for donations to
non-profit organizations.
- Susan Hopper opposing a mobile spay and neuter clinic at the City Animal Shelter
Dr. Susan Hopper, 402 Caladium Drive, told Council she represented other local veternarians who
object to a mobile spay/neuter clinic doing business at the Animal Shelter. She asked Council not
to allow the mobile clinic to use City property, and asked that the City staff not be allowed to solicit
funds for any private business. Barton asked and was told that the fees being charged by the
mobile clinic are considerably less than her charges for the same service. There was discussion
as to whether the mobile clinic is a non-profit organization. Browning said the City staff did not
provide service or raise funds for Emanci-Pet. She said there were no funds solicited for
Emanci-Pet at the Pet Affair held by City Staff. Browning said the money raised went for City
services and not for Emanci-Pet. Mayor noted that Council would need to schedule a workshop on
this subject.
J Consideration of approval of the minutes for the Regular Council Meeting on February 22, 2000 -- Sandra
D. Lee
K Consideration of a resolution appointing election officials for the General Election to be held on May 6,
2000 -- Sandra Lee
L Consideration
of an
award of
bid for police vehicle video systems to Kustom Signals in the amount of
$48,785.00 --
Terry
Jones and
Micki Rundell
M Consideration and approval of Change Order Number One to the Holly Street and 7th and 8th Street
project contract between the City of Georgetown and Odell Geer Construction Company, Inc. for the
addition of ribbon curb along College Street, in the amount of $116,825.00 -- Mark Miller and Jim Briggs
N Consideration of an award of bid to Ballou Construction Company, of Salina, Kansas, to apply
microsurfaced street paving to designated streets within the City, in the amount of $341,830.00 -- Mark
Miller and Jim Briggs
O Consideration of a variance to the Subdivision Regulations for Riverview Estates, Block A, Lot 6, located at
100 Oakmont Court. -- Carla Benton and Ed Barrry
P Consideration of the fifth amendment to the Development Agreement with Del Webb Texas Limited
Partnership concerning the development of a Planned Unit Development of Sun City -- Marianne Banks
Q Consideration and possible action on a Sixth Revised Concept Plan for the Planned Unit Development of
Sun City Georgetown to designate 10 acres at the corner of Williams Drive and CR245 for commercial
development and 18.2 acres along Sun City Boulevard for four worship sites -- Clyde von Rosenberg and
Ed Barry
Motion by Hoyt, second by Barton to approve the Consent Agenda in its entirety. Approved 7-0.
Legislative Regular Agenda
R Second reading of an ordinance approving revised rate schedules for TXU Electric Company, and
providing an effective date -- Michael W. Mayben and Jim Briggs
Briggs noted to Council that TXU would be closing out some of their rate schedules as they prepare for
competition in the deregulated market. He read only the caption of the ordinance on second reading.
Motion by Tonn, second by Bain to approve Ordinance No, 2000-16. Approved 7-0.
S Second Reading of
an ordinance to
rezone Glasscock Addition,
Block 3, Lots 1 thru 8, from C-213,
Commercial Second
Height, C -2A,
Commercial First Height and
RS, Residential Single Family to C -2A,
City Council Meeting Minutes/March 8, 2000
Page 3 of 9 Pages
Commercial First Height or any more restrictive classification, locally known as First Texas Bank -- Carla
Benton and Ed Barry
Benton told Council that multiple zonings would be condensed to one zoning. She read only the caption of
the ordinance on second reading. Motion by Bain, second by Tonn to approve Ordinance No. 2040-17.
Approved 7-0,
T First Reading of an ordinance authorizing the issuance of the
City of
Georgetown, Texas Combination Tax
and Utility System Limited Revenue Certificates
of Obligation,
Series
2000 in an amount not to exceed
$1,450,000, approving an official statement and
other matters
related
thereto -- Micki Rundell
Rundell noted that this ordinance follows up on the notice of intent at the February meeting and the
reimbursement resolution done in November for the Country Club Drive improvements and the engineering
for the Rivery Bridge. Lyda, reading from a report on the unencumbered debt proceeds remaining from
June 1999 Certificates of Obligation (C.O.), asked why the City is contemplating additional tax -supported
C.O. debt without being committed on the debt that is already in the bank. Rundell said the previous debt
was issued for specific projects, such as the fire station, public safety land, and other projects, including the
facilities plan, at a time of favorable interest rates, saying the City fully intended to start those projects. She
said the bond ordinances are specific as to what the City may do with those funds. She said the City will
not earn any more than what they are obligated to pay. Lyda confirmed that the City would not be losing
any money, but said the City is not close to beginning the projects and feels it is bad policy to issue
additional debt. He feels the existing money on hand should be obligated for these projects, with any
additional money funded at the time of the need. Kersch asked and it was confirmed that the debt issue
could be apportioned to specific projects. Rundell read only the caption of the ordinance on first reading
after having satisfied the requirements of the City Charter. Bain confirmed that the Country Club alignment
for $1,100,000 and the engineering of the Rivery Bridge for $300,000 would begin soon. Hoyt asked and
was told that the previous issuance included funds for the Community Owned Utilities compound (either
purchasing land or remodeling the existing compound), and doing something with the library and other city
buildings. Motion by Hoyt, second by Tonn to approve the issuance of the bonds. Approved 5-2. (Lyda
and Burson opposed)
U First Reading of an ordinance authorizing the issuance of the City of Georgetown, Texas Utility System
Revenue Bonds, Series 2000 in an amount not to exceed $4,320,000 -- Micki Rundell
Rundell said these bonds would include funding for electric system improvements for substations,
improvements to the microfiltration system, and improvements to the Pecan Branch wastewater treatment
plant. Lyda asked and Briggs provided a breakdown of the electrical system improvements to be provided
with the bonds. Rundell read only the caption of the ordinance on first reading after having satisfied the
requirements of the City Charter. Motion by Bain, second by Tonn to approve the issuance of the utility
system revenue bonds. Approved 7-0.
V First reading of an ordinance amending the Zoning Ordinance
to include standards for
implementation of
the Urban
Design
Element
of
the Century
Plan
-- Charlie
Barton,
Charles
"Noss"
Burson
and
Clark
Lyda
Avis Wukasch, 209 S. Church, representing the Williamson County Association of Realtors, recalled the
Robinson and Cole report distributed by Pat Crowley to Council at the public hearing on March 2, and
asked Council to review that report and delay action until staff has time to review the ordinances. She
noted that Robinson and Cole is one of the foremost land attorney firms in the country.
Julia Allen, 4131 Granada Drive, told Council she is a small business owner and served on the Urban
Design Task Force. She told Council she feels the Urban Design Plan has become a "political football'
rather than a document judged on its merit and content. She said the issue of parking should be taken up
by a separate task force. She asked Council not to delay passage of the ordinances.
West Short, 404 E. 7th Street, told Council he has attended both Public Hearings and the last Council
Meeting. He said he thinks the documents still need work. He said he feels there will be lawsuits over
these ordinances and asked Council to take the time to make clarifications.
Rene Hanson, 1252 Austin Avenue, representing Heart of Georgetown Neighborhood Association, told
Council she has attended all of the public hearings and the council meetings. She said she feels the
objections center around vagueness in interpretation of two areas: change in use of existing buildings, and
expansion of existing businesses. She suggested providing a sunset clause of six months or one year so
City Council Meeting Minutes/March 8, 2000
Page 4 of 9 Pages
that the ordinances
could
be reviewed
and revised, if necessary. She asked Council to pass the ordinance
on first reading and
make
revisions for
a second reading
in April.
Lyda
Tom McDaniel, 2913 Gabriel View Drive, said he thinks the ordinances are a very good start, but said he
has a problem with the "one size fits all" address to development. He said he feels the documents are
ambiguous and unclear. He said his main concern is the sign ordinance due to traffic hazards that may be
caused by restricting signs to monument signs that he feels are difficult to locate and read while driving.
Tom Swift, 1506 Quail Valley Drive, told Council he represented the Parks Board on the original Urban
Design Committee. He told Council he agrees with Rene Hanson about a sunset clause and asked Council
to pass the ordinance on first reading.
Jim Dillard, 1404 Maple, representing himself, said he agrees with Swift and Hanson that the ordinance
should be passed on first reading
Jack Pittman, 425 Oakcrest, member of the Urban Design Task Force, asked Council to not delay, but
pass the ordinance on first reading.
Lyda said the process was started for three reasons: (1) to establish some basic standards for pending
major developments and re -development pressures that would be occurring in Georgetown; (2) to
acknowledge and implement our citizens' expresssed desires and priorities for this community; and (3) to
establish objective consistency with the Century Plan Urban Design Element, which is required by our City
Charter and by our development ordinances. He said the Council obligated itself to enact these ordinances
when it adopted the Urban Design Element in August of 1998. He listed the criteria by which the Urban
Design Task Force made their decisions.
Burson stated that he had been a member of the Urban Design Task Force and reiterated that the Task
Force has been meeting for over two years in open meetings. He said he appreciates the concerns of the
few citizens who have spoken out against the ordinances, but he feels the Council needs to go forward and
adopt the ordinances for the majority of the citizens of Georgetown.
Barton noted that he had also been a member of the Task Force and would very much like to see these
ordinances passed before he leaves office in May, but does not want to give the staff an ordinance to
enforce that requires discretionary judgement or includes vagueness and language that may not be
defensible. He spoke of other ordinances that were adopted as interim and have still not been finalized.
He asked Russell how long it would take staff to address some of the vagueness. Russell said it would
require approximately 30 days, depending on the scope of what the Council is asking. Ed Barry asked
Council to direct what they want the staff to come back with. Barry said Council is moving away from the
Subdivision Ordinance and back to the Zoning Ordinance which is over 30 years old and doesn't conform
with current activities. Barton suggested that staff work on the issues of new activity, change in use, and
whether the ordinance addresses non -conforming use or non -conforming structures. He asked that staff
bring clarification back to Council on April 11. He asked that the ordinances be passed on his "watch."
Barry responded that the issues in the Robinson -Cole letter also concerned some of the inadequacies in
the existing zoning ordinance which might take staff more than 30 days to address.
Motion by Lyda, second by Burson to approve the ordinance subject to the following conditions: Prior
to the Council Meeting on March 28, the City Attorney and Development Services staff shall furnish Council
with proposed language and clarifications of the following matters for review by the Council: (1) He asked
staff for definitions of the terms "new activity," "change of use," "non -conforming use," "non -conforming
structure," "sign," "exempt signs," "50% deficient," and "impacted" as they pertain to the amendment only.
He asked that the definitions exclude diminimus changes in existing buildings. (2) He further requested that
staff attempt to bring back language clarifying that the requirements of the Subdivision Regulations and the
Zoning Ordinance are not cumulative regarding compliance with design standards, meaning upgrade of one
design standard is sufficient for compliance under both ordinances. (3) He asked staff to clarify that the
building materials requirements only apply to those portions of the building that are visible from a public
street or adjacent residential use. (4) He asked that staff add language providing for a sunset review of the
amendments on or before two years after the date of the document, meaning if they are not re -adopted,
they will expire. (5) He asked that the second reading of the ordinance be delayed until the second Council
meeting in April and (6) asked staff to define the term "residential adjacency" and clarify that it does not
include property that is across the street from a property.
Banks asked Lyda to give
staff
his
intentions of what
he thinks the definitions should mean
in order
to
avoid
requiring a third reading.
Lyda
told
Banks that "new
activity" would be an addtion in excess
of 20%
of
the
City Council Meeting Minutes/March 8, 2000
Page 5 of 9 Pages
existing floor area; "change in use" would be as basically defined by Ed Barry at the last public hearing
which means not only a change in type of use but substantial change in intensity of use. Regarding
clarification of the signs, he said he has now reviewed three other ordinances that have the color provisions
in them and he thinks it's just a matter of "tightening" that language. Banks confirmed that he does not
want the definition to be as discretionary as it is currently. Regarding "exempt signs," he said he is
referencing the Robinson -Cole report that expressed some doubt that some signs were not exempt from
this, but he believes they are, but they should probably be specifically listed. Regarding the ®50% deficient"
term, he said he thinks there needs to be clarification so that it can be quantified by someone reading the
ordinance. Regarding "impacted," he said he was specifcally looking at the sentence that says "portion of
the site impacted by the expansion or new activity." He said it needs to be clarified that it is not the entire
site, but only the area of the addition that is added.
Bain asked if there would be enough time for staff to make these clarifications. Barry noted that would only
give staff two weeks to the date the packet is assembled for the next Council Meeting. Lyda asked that the
language be available for public review at least a week prior to the April 11 Council Meeting.
Motion by Bain, second by Lyda to amend the previous motion by moving the first date from March 28 to
April 11 and the second reading to the second meeting in April. Russell asked if this motion pertains to only
Item V or all three items. It was decided that each item would be taken separately. Barton said he thinks
the first reading should be delayed until staff can make the corrections, in case those corrections become
substantive.
Bain asked and Banks responded that the changes that have been suggested could create the need for an
additional reading. He clarified that Barton suggests that the ordinances not be approved on first reading at
this meeting. Lyda said if Council has an intention to pass this ordinance, then do it on first reading tonight,
if not, bring it back after the election in May.
Kersch asked for a vote on the amendment. The amendment failed by a vote of 4 to 3. (Hoyt, Barton,
Tonn, and Valdez opposed)
Kersch asked for a vote on the original motion. The motion failed by a vote of 4 to 3. (Hoyt, Barton,
Tonn, and Valdez opposed)
Motion
by Lyda, second by
Burson to defer Item V
until the first meeting in May. The motion failed by a
vote of
5 to2 (Hoyt, Barton,
Tonn, Valdez,
and
Bain
opposed)
Motion by Barton, second by Hoyt to defer Item V until April 11 for the first reading, directing Development
Services staff and the City Attorney, with the help of the Urban Design Task Force, to review and propose
revisions and corrections to the City Council at that meeting with definitions provided for "new activity,"
"change in use," "non -conforming use or non -conforming structure;" whether change in use requires 100%
compliance for that portion of the site impacted by new activity or whether change in use requires a
development to pick an area that is 50% deficient; how to compute a deficiency in lighting standards,
determine if the City has the capability of measuring candle power and when it would be measured; and
how a deficiency in building articulation would be computed.
Hoyt asked to amend Barton's motion by adding the Robinson and Cole Report. Kersch explained that
staff would need more time to deal with that report. Barton declined to add the Robinson and Cole Report.
Hoyt asked that the Barton motion be amended to include Lyda's specified issues.
Barton restated his motion. Hoyt asked Barton to add that the development should not be subject to both
the Zoning Ordinance and the Subdivision Regulations so that developments are not deficient in two areas;
that the City Attorney should review the report from the National Association of Realtors (Robinson and
Cole Report) and address the problems that have been identified in that report as they relate to urban
design. Barton seconded Hoyt's amendment.
Lyda asked if pages 8 - 10 of the Robinson -Cole Report, recommending additional studies (design
methodology and review procedure), are within the scope of Hoyt's amendment. Hoyt asked that Banks
respond regarding the Robinson -Cole Report. Banks said she would provide whatever input Council
desired. Lyda asked if Banks felt she had enough direction from Council to perform a review to bring back
to Council. Banks noted that the Robinson -Cole Report only deals with the Zoning Ordinance and said she
is not sure if the report took into consideration the Subdivision Regulations or the way those regulations are
implemented. She said she would be happy to provide whatever input she could to address some of the
issues, saying she wasn't sure if all of the issues relate to urban design. She said from her first analysis it
City Council Meeting Minutes/March 8, 2000
Page 6 of 9 Pages
appears that most of the report relates to the Zoning Ordinance.
Kersch asked for a vote on the amendment. Four voted in favor. Bain asked for the amendment to be
restated. Hoyt's amendment was paraphrased. Bain said he would like to see the items addressed so he
added his vote. Approved 5-2. (Burson and Lyda opposed)
Kersch asked for a vote on the motion by Barton.
Motion by Bain, second by Tonn to amend Barton's motion to add Lyda's previous requests to furnish
clarification and add a sunset review.
Kersch asked for a vote on the amendment. The amendment was approved 5-2 (Lyda and Burson
opposed)
Kersch asked for a vote on the motion by Barton as amended. Approved 5-2 (Lyda and Burson
opposed)
Kersch asked Council if they wanted to finish the meeting this evening. It was determined that the meeting would be
continued.
10:20 p.m. recessed - 10:33 resumed
W First reading of an ordinance amending the Subdivision Regulations with regard to lighting for
multi -family and commercial uses and landscaping and buffering standards -- Charlie Barton, Charles "
Hoss" Burson and Clark Lyda
Karen Miller, 2701 CR234, said she heard earlier that the Williamson County Board of Realtors was
against the urban design interim ordinances. She said a committee of 13 realtors brought the
Robinson -Cole Report to the Council. She said there are 500 members of the Association.
Barton asked how .2 of 1 foot-candle is computed. Barry said he understands there are light meters that
can be used to measure the candle power. When asked by Barton to clarify if a reading of more than .2 of
1 foot-candle were found that would mean that the property would be 100% deficient, Barry said he would
need to do further investigation.
Motion by Tonn, second by Barton to defer the first reading of the ordinance and to add the clarification
of the measurement of candle power to be brought back with the language clarification requested for
Item V at the April 11 Council Meeting. Lyda and Bain confirmed that the same items requested to be
clarified in the previous ordinance would apply to the review of this ordinance. Approved 5-2 (Lyda and
Burson opposed)
X First reading of an ordinance amending the Sign Ordinance to include standards for implementation of
the Urban Design Element of the Century Plan, with regard to the design, location, construction, and
permitting of signs within the City of Georgetown and its extraterritorial jurisdiction -- Charlie Barton, Charles
"Noss" Burson and Clark Lyda
John Kuhn, 1702 Olive, said he assumes part of the intent of the proposed changes to the sign regulations
is to enhance and beautify the commercial districts in town. He said he thinks that is a good idea, but he
expressed concern that some of the proposed changes would have the opposite effect to what was
intended. He said he feels the sign restrictions are not consistent regarding size of the signs relative to the
amount of road frontage.
Barton noted his objection with the ordinance is the need to clarify the reference to "bright or distinctive
color." Banks said there had been a lot of discussion on that issue and said she was not clear what was
intended. Hoyt asked about directional signs for realtors. Barton suggested looking at that issue in the
future.
There was discussion about the amount of signage allowed in reference to the linear feet of frontage. Barry
clarified the distinctions of the types of signs and the amount of total square footage allowed.
Motion by Barton, second by Valdez to defer the approval of this ordinance due to the need to clarify the
reference to "distinct color," and the definition of sign.
City Council Meeting Minutes/March 8, 2000
Page 7 of 9 Pages
Motion by Hoyt, second by Tonn to amend Barton's motion to ask consultant Dennis Wilson to verfity that
90 s.f. is the standard for any monument sign regardless of street frontage of owned property. Approved
5-2 (Lyda and Burson opposed)
Kersch asked for a vote on the motion as amended to defer the ordinance to the April 11 Council
Meeting for clarification. Approved 5-2 (Lyda and Burson opposed)
Y Consideration of providing a resolution of support for the Williamson -Burnet County Opportunities
(WBCO) application to the Texas Department of Housing and Community Affairs HOME Program to enable
WBCO to continue to conduct a Tenant -Based Rent Assistance Program for victims of domestic violence --
Verna Browning
Browning explained the request by WBCO to have Council provide a resolution of support. Motion by Hoyt,
second by Barton to approve the resolution of support. Approved 7-0.
Z Consideration of waiving the requirement for a Detailed Development Plan and the Building Permit Fees
for Georgetown Independent School District to locate a portable office building behind the Administration
Building located at 603 Lakeway Boulevard -- Tom Bolt and Ed Barry
Bolt noted that this item contained two requests for waiver. Motion by Bain, second by Lyda to waive the
fees. Approved 7-0.
AA Consideration of an
appointment of
one member to the
Historic Preservation Commission to fill the
citizen -at -large post
recently vacated
by
Miriam
Baker
--
Mayor Kersch
Motion by Barton, second by Bain to approve the appointment. Approved 7-0,
BB Status Report of curb and gutter work on Power Road and use of vacant lot at Power Road and Gabriel
View -- Lee Bain
Bain noted that the project is progressing well, but there had been concerns from nearby residents due to
the noise of the equipment being used. Russell noted that the resident adjacent to the lot had been ill and
has now passed away. He said that once it was determined that there was a problem, the equipment was
moved to another location. Street Superintendent Mark Miller displayed photographs that showed that the
lot is now clear and noted that the construction project would be completed in about three weeks. Russell
noted that these types of projects require a staging area. He told Council that now that the City has a CIP
Coordinator, the coordinator will contact residents in the effected areas.
CC Discussion of the annual Citizen Survey and its use in the 2000/01 budget process -- Micki Rundell
Rundell told Council the staff recommends that the Council review the current survey and suggest revisions
for use in the 2001/02 budget year. Kersch asked and Rundell explained the procedure being used to
determine which phone numbers would be called. Russell noted that it would be more effective to use the
survey on a two-year cycle.
DD Consideration and possible action on a policy for City funding of services provided by non-profit
organizations -- Verna Browning
Browning asked for Council's response to the policy and application she created and supplied in the
Agenda Packet. Barton commended Browning's work but questioned the application deadline date.
Browning said she had arrived at the April 26 date to allow time for the submitted applications to be
included in this year's budget process. She noted that this policy does not address mid-cycle requests.
Motion by Tonn, second by Barton to approve the policy. Approved 7-0.
EE Consideration and possible action on the selection of the newspaper for official publications -- Terry Jones
Jones gave Council additional comparison information regarding the two newspapers that had submitted
proposals. Motion by Hoyt, second by Barton to defer this item to the March 28 Council Meeting in order
to contact the Austin Statesman about "bulk" rates. Approved 4-3, (Lyda, Bain, and Burson opposed)
FF Consideration of setting a joint meeting with the GISD Board of Trustees to discuss items of mutual
City Council Meeting Minutes/March 8, 2000
Page 8 of 9 Pages
interest -- Mayor Kersch
Kersch read a list of proposed items to be discussed at the joint meeting, including building permits,
cost -recovery fees, utility deregulation, land acquisition issues, site location cooperation, joint participation
and lighting of the fields as they do in Mesquite, information on future development, population, service
roads and IH35, annexation, and Chisholm Trail water permits. Hoyt added portable buildings as they
relate to urban design. Barton asked if GISD is trying to avoid the costs of building a permanent structure
by adding a portable building. Russell said it is easier, quicker, and less expensive to put up a portable
building. Russell noted that this building was purchased by GISD from First Baptist Church and was put in
place before the permit was secured.
It was determined that the meeting would take place at GISD's location. Council suggested April 4, 5, or
18th.
Motion by Bain to adjourn at 11:45 p.m.
The meeting was adjourned at 11:45 PM,
Approved
Mayor MaryEllen Kersch
City Council Meeting Minutes/March 8, 2000
Page 9 of 9 Pages
Attest:,,. /
F J /7;
City Secretary Sandra Lee