HomeMy WebLinkAboutMIN 05.23.2000 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the
above date with Mayor presiding.
Council Present:
Charles "Noss" Burson, Ferd Tonn,
Bain, Susan Hoyt, Clark Lyda, Sam
Pfiester, Llorente Navarrette
;Council Absent:
Lee All Councilmembers were present.
Staff Present.
George Russell, Assistant City Manager; Marianne Banks, City Attorney; Sandra Lee,
City Secretary; Micki Rundell, Acting Finance Director; Jim Briggs, Director of
Community -Owned Utilities; Ed Barry, Chief of Development Services; Pablo Holguin,
Director of Employee and Organizational Services; Clyde von Rosenberg, Chief
Long -Range Planner; Scott Ingalls, Chief Current Planner; Wendy Walsh,
Development Planner; Lt. Clay Shell, Fire Services;
r -m . - -- yr
NO SCHEDULED WORKSHOP - Executive Session was called to order at 5:12 p.m.
A Sec.551.071 consultation with attorney
B Sec.551.072 deliberation on real property
- Georgetown Village Pool
- Georgetown Independent School District lease expansion
C Sec.551.074 personnel matters
- Discussion of profile, job description, search process and/or posting for position of City Manager
- Re -appointment of Municipal Judge
D Sec.551.086 deliberation regarding economic development
- Cimarron Hills
E Sec.551.086 competitive matters (electric utility)
Regular Session
Called to order at 7:18 p.m.
F Action from Executive Session
There was no action at this time.
Mayor gave a brief overview of Council Meeting procedures.
G Comments from Staff regarding the following items:
- Report on removal of a tree from the City parking lot
City Council Meeting Minutes/May 23, 2000
Page 1 of 7 Pages
Russell said that during the demolition of the church on the corner of 6th and Main, where the
parking lot is now located, damage was done to the large tree around which the parking lot had
been constructed. He said a section of the tree has already fallen, narrowly missing cars in the
parking lot. Russell said that from a safety/risk management position, it is recommended that the
City remove the tree and replace it with another one. John Watson of the City Parks Department
gave Council pictures of the damage to the tree, saying eventually, over a period of time, the tree
will die. Watson recommended replacing the tree with a variety of oak.
H Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate
- Gerry Anderson re. (1) welfare of the city; (2) County Road 115; (3) Dove Springs Treatment Plant and
gross negligence; (4) lawsuits and statements councilmembers make that can be used against the City.
Anderson, C.R. 104, told Council that the community in the area of the proposed waterpark needs
economic development assistance, especially for the building of a road for emergency vehicle
access to subdivisions to the south of Georgetown. He suggested the Council work with the
County to build the road. He also told Council he is concerned about problems at the Dove
Springs Wastewater Treatment Plant.
- Lisa Fisher re. presentation to Georgetown Fire Department of a check from proceeds of calendar sales.
Fisher and some of the participants of the Sun City "Aged Beef' calendar presented Kersch with a
check for the City of Georgetown Fire Department for $5,000 from the proceeds of the sales of
their calendar .
Mayor Pro Tem Bain presented a City of Georgetown lapel pin to a boy scout in the audience.
Consideration of approval of the minutes for the Regular Council Meeting on May 9, 2000 -- Shirley J. Rinn
Mayor asked that the word "accept" be changed to "except" on page seven of the minutes.
J Consideration of Assignment of Agreement between Triple S Plastics, Inc., Williamson County and City of
Georgetown, Texas for Tax Abatement and for Industrial District Designation -- Marianne Banks
K Consideration of an Update Report on the 2000/01 budget process -- Micki Rundell
At Lyda's request Rundell read the schedule for the budget process.
L Consideration of acceptance of the City's Investment Report for Quarter Ended March 31, 2000 -- Laurie
Brewer and Micki Rundell
Lyda asked for clarification that the occupants of the industrial buildings owned by the City pay taxes paid
on the full value of the improvements only and the City is exempted from paying the taxes on the land. He
also clarified the method for determining the City's rate of return on the buildings.
M Consideration of an award of annual bid for stationery and business cards to Ink Images in the
estimated amount of $15,000.00 -- Terry Jones and Micki Rundell
N Consideration of an award of annual bid for landscape maintenance at Georgetown Village to Trugreen
Lawncare in the amount of $51,380.00 -- Terry Jones and Micki Rundell
O Consideration
of declaring surplus equipment and
authorizing
staff
to select an auctioneer and, negotiate
and execute a
contract for auctioneering services. --
Terry Jones
and
Micki Rundell
P Consideration of approving the Letter of Understanding with Davis, Kinard & Co., P.C. to perform the
independent audit of City accounts for fiscal year ended September 30, 2000 -- Micki Rundell and George
Russell
Q Consideration
of
the award of bid
for
the Airport
Road 12 -Inch
located
Water Line Project,
to McLean
Construction,
of
Killeen,
Texas, in
the
amount
of
$111,075.00
--
William
Adams
and
Jim Briggs
R Consideration of a waiver to
the requirement for a Detailed Development
Plan for
3.43 acres out of the
Nicholas Porter and Antonio
Flores Surveys, also known as VFW Post 8587,
located
at 1000 North College
City Council Meeting Minutes/May 23, 2000
Page 2 of 7 Pages
Street -- Jim Babcock and Ed Barry
S Consideration of a Resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed
abandoning the platted ten (10) foot Public Utility Easement along the rear property line of Lot 26, Block D,
Parkview Estates, Section 1, located at 101 Benchmark Street -- Jim Babcock and Ed Barry
T Consideration of a resolution to authorize a License to Encroach into a five (5) foot drainage easement on
Lot 18, Block C, Berry Creek, Section Eleven, Phase Two, located at 401 Champions Drive -- Jim Babcock
and Ed Barry
U Consideration of a Variance to the Subdivision Regulations for the Reserve at Berry Creek, Section 1A,
Block A, Lots 21-30, located at 501- 519 Sarazen Loop -- Wendy Walsh and Ed Barry
V Consideration of a Variance to the Subdivision Regulations for Georgian Place, Phase I, Block A, Lot 11;
Block B, Lot 1; and Block C, Lots 14 and 26, located at 2220, 2222, 2229 and 2205 Georgian Drive --
Wendy Walsh and Ed Barry
W Consideration of a Public Review Final Plat of 30.66 acres in the Frederick Foy Survey, to be known as
Woodland Park, Phase 1-B, located on FM2338 at FM3405, with Variances to the Subdivision Regulations
-- Wendy Walsh and Ed Barry
X Consideration and possible action on a Detailed Development Plan of Williams Commercial Park, Block B,
Lot 1, to be known as First Texas Data Center, located at the northeast corner of River Bend Drive and
Dawn Drive, with Variances to the Subdivision Regulations -- Wendy Walsh and Ed Barry
Y Consideration and possible action on a Detailed Development Plan of Reata East, Block B, Lots 32nd 5,
to be known as Old Town Cottages, located along Northwest Boulevard and Lakeway Drive, with
Variances to the Subdivision Regulations -- David Munk and Ed Barry
Bain clarified the parking space requirements and asked why the applicant was asking to minimize the
number of spaces. Walsh said the required number of spaces were being provided, but not behind the
houses, so a variance is required. Bain confirmed that there would be sufficient parkiing in the
development so people would not need to park on the street.
Z Sun City Georgetown
1. Consideration of a petition forannexation of 37.934 acres in the Burrel Eaves Survey, to be
known as The Planned Unit Development of Sun City Georgetown, Phase 4-C, Neighborhood
Twenty -Four -C, located along Texas Drive -- Clyde von Rosenberg and Ed Barry
2. Consideration and possible action on a Public Review Final Plat of 37.934 acres in the
Burrel Eaves Survey, to be known as The Planned Unit Development of Sun City Georgetown,
Phase 4-C, Neighborhood Twenty -Four -C, located along Texas Drive -- David Munk and Ed
Barry
3. Consideration of a Revised Detailed Development Plan of the Planned Unit Development of
Sun City Georgetown, Golf Course No. 2, Phase 1, Clubhouse, Tracts A and B, to be known
as Phase 2-R/Phase 3 Whitewing Golf Course Clubhouse, located at 151 Dove Hollow Trail
Drive, with variances to the Subdivision Regulations -- Wendy Walsh and Ed Barry
1. Consideration of a resolution granting a petition for annexation of 20.188 acres in the
Joseph Fish Survey, to be known as Georgetown Village Planned Unit Development,
Section Three -B, located along Shell Road, Village Commons Boulevard, Greenside Lane and
Hickory Lane -- Clyde von Rosenberg and Ed Barry
2. Consideration of a Revised Detailed Development Plan of Shell Ranch, Section One, Block
A, Lot 1, also known as The Village Elementary School, located at 400 Village Commons
Boulevard, with Variances to the Subdivision Regulations -- Wendy Walsh and Ed Barry
3. Consideration of a waiver of the Detailed Development Plan review fee for Shell Ranch,
Section One, Block A, Lot 1, also known as Village Elementary School, located at 400
Village Commons Boulevard -- Wendy Walsh and Ed Barry
BB Consideration of authorizing staff to execute a professional services agreement with Salvaggio and
Associates to assist with: development and release of a request for proposal; vendor proposal evaluation
City Council Meeting Minutes/May 23, 2000
Page 3 of 7 Pages
and selection; and contract negotiations for an integrated Human Resources, Financial and Utility
Billing/CIS computer system in an amount not to exceed $40,000.00 -- Terry Jones and Micki Rundell
This item was pulled.
Motion by Tonn, second by Bain to approve the Consent Agenda with Item BB having been deleted and the
minutes corrected as noted by Kersch. Approved 7-0.
Legislative Regular Agenda
CC Consideration of appointing a councilmember to replace former Councilmember Charlie Barton on the
Killeen Airport Advisory Panel -- MaryEllen Kersch
Kersch recommended that Councilmember Sam Pfiester be appointed to the Advisory Panel. Motion by
Bain, second by Lyda to approve the appointment. Approved 7-0.
DD Mid Year Adjustments to the 1999/2000 Annual Operating Plan Element (budget)
1. Second Reading of an ordinance amending the 1999/2000 Annual Operating Plan Element
(budget) for various mid year adjustments as outlined during the May 3, 2000 Mid Year Review
Report to Council -- Laurie Brewer and Micki Rundell
® Rundell noted that this ordinance would take care of timing adjustments related to CIP,
proceeds from various grants, and assignment of various funds for interest earmomgs on the
bond proceeds to fund projects such as the emergency generator at the Emergency
Operations Center. Rundell read only the caption on second reading. Motion by Tonn,
second by Bain to approve Ordinance No. 2000-30, Approved 6-1. (Navarrette opposed)
2. Second Reading of an ordinance amending the 1999/2000 Annual Operating Plan Element
(budget) for the athletic complex lighting as outlined during the May 3, 2000 Mid Year Review
Report to Council -- Laurie Brewer and Micki Rundell
® Rundell noted that there would be a bond reimbursement resolution to fund a future bond
issue in order to acquire the lights. She read only the caption on second reading. Motion by
Tonn, second by Bain to approve Ordinance No. Lyda noted that the Council has no choice
on this item, and that he would vote for it in protest. Motion by Tonn, second by Hoyt to
approve Ordinance No. 2000-31. Approved 5-2. (Navarrette and Pfiester opposed)
EE First Reading of an ordinance providing for the annexation into the City of 20.188 acres in the Joseph
Fish Survey, to be known as Georgetown Village Planned Unit Development, Section Three -B, located
along Shell Road, Village Commons Boulevard, Greenside Lane and Hickory Lane -- Clyde von Rosenberg
and Ed Barry
von Rosenberg noted that this is a recently platted section of Georgetown Village. He read only the caption
after having satisfied the requirements of the City Charter. Motion by Tonn, second by Navarrette to
approve on first reading. Approved 7-0.
FF Sun City Georgetown
1. First Reading of an ordinance providing for the annexation into the City of 37.934 acres in the
Burrel Eaves Survey, to be known as The Planned Unit Development of Sun City Georgetown,
Phase 4-C, Neighborhood Twenty -Four -C located on Texas Drive -- Clyde von Rosenberg and Ed
Barry
von Rosenberg noted that this was a routine annexation on property recently platted to be a
part of Sun City. Motion by Bain, second by Burson to approve the ordinance on first
reading. Approved 7-0
2. First Reading of an ordinance rezoning from A, Agricultural to RP, Residential Planned or any
more restrictive district of 37.934 acres in the Burrel Eaves Survey, to be known as The Planned
Unit Development of Sun City Georgetown, Phase 4-C, Neighborhood Twenty -Four -C located on
Texas Drive -- David Munk and Ed Barry
® Walsh read
only the caption of
the ordinance after
having satisfied
the requirements of
the
City Charter.
Motion by Bain,
second by Tonn to
approve on first
reading. Approved
7-0.
City Council Meeting Minutes/May 23, 2000
Page 4 of 7 Pages
HH Consideration of appointing one member to the Convention and Visitors Bureau -- Mayor MaryEllen
Kersch
Kersch noted that Joella Broussard had been
on the Convention and Visitors
Bureau Board last year
but
had a number of family and health issues that
did not allow her to semplet8
heF
*aFm continue on the
board
.* She asked that she be allowed to be a part of the board again to fill an unexpired term of the Bed and
Breakfast Representative. Motion by Hoyt, second by Burson to approve the appointment. Approved 7-0.
*as corrected by Mayor Kersch on 6-13-2000.
11 Consideration of authorizing Mayor to sign a letter to the Texas Natural Resource Conservation
Commission (TNRCC) and/or to the Governor concerning designation of Williamson County as
"unclassified" as opposed to "non -attainment" for air quality -- George Russell
Kersch noted that this item has to do with air quality and that the "non -attainment" classification is a very
serious designation which could cost the receipt of highway funds. Russell noted that the Texas Natural
Resource Conservation Commission offered two options. He said the second option would allow
Williamson County to become "unclassified" which would be a better classification than "non -attainment."
Motion by Burson, second by Navarrette to authorize the letter designating Williamson County as
"unclassified." Approved 7-0.
JJ Consideration of naming Leo Wood as Georgetown's choice for representative on a regional committee
to facilitate the communications and cooperation among transportation organizations, Regional
Transportation Planning Organization (RTPO), being formed under the auspices of the Capital Area
Planning Council (CAPCO), to assist in the efforts with the Capital Area Metropolitan Planning Organization
(CAMPO) and Texas Department of Transportation (TxDOT) -- Mayor MaryEllen Kersch
Kersch explained that this appointment is significant for Georgetown. She explained that several small
communities GGR;biriett-would have one vote *each, as would Austin. She said Leo Wood has a good
rapport with the Texas Department of Transportation (TxDOT) and with the other small communities in this
area. Motion by Pfiester, second by Navarrette to appoint Wood as representative to the Regional
Transportation Planning Organization. Navarrette asked that Wood give Council periodic updates.
Approved 7-0. *as corrected by Mayor Kersch on 6-13-2000.
8:00 p.m. recessed to Executive Session -- Resumed Open Session at 8:32 p.m.
F Action from Executive Session
Motion by Tonn, second by Pfiester to re -appoint Randy Stump as Municipal Judge. Kersch thanked
Stump for his service so far this year. Approved 7-0.
GG Cimarron Hills
1. Consideration of the First Amendment to the Development Agreement between the City of
Georgetown and Paloma Cimarron Hills, L.P. concerning the development of Cimarron Hills
subdivision -- Marianne Banks and Ed Barry
2. Consideration of a Revised Concept Plan for 813.09 acres in the A. Porter Survey, to be known
as The Planned Unit Development of Cimarron Hills, located 5.8 miles west of Georgetown on
SH29 -- Scott Ingalls and Ed Barry
3. Consideration of a resolution acknowledging receipt of a petition to establish the Cimarron Hills
Public Improvement District (PID), authorizing a feasibility study and scheduling a public hearing
-- Marianne Banks
(The above three items were handled as one item.)
Mike Koopman, representing the Development, offered to answer questions. Bain asked about
connectivity to Lightning Ranch Road and the accessibility to that road. Koopman explained that
"Knox Boxes" would be available. Lyda asked Rundell about the reduction of units affecting the
break-even costs. She said the fee was recalculated to cover the break-even point and ensure
enough excess revenues to fund operations and maintenance of the plant. Lyda asked for
confirmation and Carol Palumbo responded that the bonds for the PID would not have an effect on
the City's credit rating in case of default. She said the debt would be payable only from the
assessment levy within the district and that debt would not be issued until the developer puts in
City Council Meeting Minutes/May 23, 2000
Page 5 of 7 Pages
infrastructure and other valuable improvements. Lyda expressed concern for the City's credit
reputation. She said the debt is only payable on the assessments and would not be the City's
debt. Palumbo noted that it was very clear that the City would not be liable and that "protection
mechanisms" would be included at the time of debt issuance.
Lyda asked and Scott Ingalls explained that the Development Agreement is "tied to" the Concept
Plan, so if the Development Agreement doesn't go forward, the Concept Plan would not go
forward. Lyda said he wanted to make sure and Ingalls agreed there were no financial obligations
for the City other than the operation of the plant. Ingalls said the water would be provided by
Chisholm Trail Special Utility District and the electricity would be provided by Pedernales Electric
Cooperative. Lyda asked for and received confirmation that the City has the option but is not
obligated to annex the subdivision and provide police and fire services.
Kersch asked if Palumbo has any experience with failed PID's. She said she was not aware of any
failed PID's. Lyda asked and Palumbo explained the methodology for the structure of the
assessment. She said debt would only be issued to support the existing improvements.
Pfiester asked about the City's liability concerning the construction of the wastewater treatment
plant or the possibility of the project not being completed. Rundell said she would defer to
Marianne Banks who was not present in the meeting room.
Ingalls responded to Burson's question on the type of fire protection provided to the development.
Ingalls said the development would have to provide fire hydrants and fireflow according to City
standards. When asked by Burson, Ingalls said the City would inspect the fireflow. It was
determined that Georgetown would provide fire protection through a contract with Williamson
County.
8:55 p.m recessed -- 9:10 p.m. resumed
Banks read the revisions to the Development Agreement.. She asked Crossfield to speak
regarding the surety bond.
Charlie Crossfield, Attorney for the PID, said the developer would put up a completion bond for the
plant but rather than put up the surety bond of $250,000 right now, they would like to put it up
when the plant is completed or within two years, whichever comes first. Lyda asked that the surety
be in place before any certificates of ebligatien- *occupancy were issued. Bain confirmed that
would be written into the agreement.
*as corrected by Mayor Kersch on 6-13-2000.
Banks noted several items that were not complete --license agreement for the landscaping for the
pond area and the lease for the golf course.
Motion by Lyda, second by Tonn to approve Items GG -1, GG -2, and GG -3 subject to the changes
in the Development Agreement read by the City Attorney and subject to the completion and review
and approval by the City Attorney of the license agreement and lease agreement exhibits to the
Development Agreement. Approved 7-0.
KK Discussion and possible action regarding the charge, composition of, and possible appointment to a
committee to investigate options for funding city facilities and needed transportation and parkland
improvements — Councilmember Lee Bain and Mayor MaryEllen Kersch
Bain noted that Council had discussed possible funding options at the last Council Meeting, involving the
composition of a citizens' committee. Bain said he thought Council should address the charge, composition
of the committee, timing, and what the Council's responsibility would be in the process. He suggested a
town meeting, similar to the budget town meeting. Timing was discussed according to uniform election
dates. It was determined that the sales tax election would have to be called at the June 27 Council Meeting
in order to have the election in August.
Kersch asked if names had been submitted by the Library Board. Russell noted that Sam Arand, Bill
Connor, and Hartley Sappington had been suggested. Burson suggested Anna Aiken. Hoyt added Claire
Vogler. Bain explained that Council had decided to separate the committee into three subcommittees to
deal with library, transportation, and facilities, and to ask the committee to determine the level of need and
City Council Meeting Minutes/May 23, 2000
Page 6 of 7 Pages
projects are needed. He suggested asking two or three people from the Parks and Recreation Advisory
Board, such as Ben White, to serve on the funding committee. Hoyt suggested Kathryn Stallard due to her
experience as Chair of the Parks Board during a previous election to attempt to increase the sales tax for
parkland purchase. In order to achieve balance, Kersch and Bain suggested there be citizens included
from several different parts of town and from the Youth Advisory Board.
Lyda noted the source documents that could be used by each committee, such as a Master Plan for the
Parks and the report on the Library, and confirmed with Jim Briggs that the Transportation Study is ready to
be made public. Bain also asked that certain staff be included, such as Micki Rundell, Jim Briggs, and
George Russell. Kersch suggested Lorraine Crowley and Suzanne Pukys from the Convention Visitors
Bureau for their promotional abilities. Burson suggested Ken Evans for the transportation committee.
Navarrette suggested getting in touch with the homeowners' associations. It was noted that committments
have not been secured from any of the people suggested. Navarrette suggested sending a letter asking
people if they would be interested in serving. Kersch suggested that the names could be approved at this
meeting contingent upon their willingness to serve. Bain noted that the committee could decide that a sales
tax increase might not be the way to go.
There was discussion regarding the uniform dates available to hold a sales tax election. Banks confirmed
that no city funds could be used to promote a sales tax election, but private citizens could form a political
action committee. Navarrette suggested giving an open invitation to citizens, asking their reasons for
serving and their time commitment for appointment at the next Council Meeting. Bain suggested drawing
from the people that had submitted applications to serve on boards, but were not chosen. Kersch
suggested contacting people who have submitted applications to the G.I.V.E. organization.
It was determined that there would not be enough time to work toward an August election.
Lyda suggested giving a town meeting presentation as to the reasons for forming a committee. Pfiester
suggested getting started as soon as possible. It was suggested that the Town Meeting would be held on
Monday, June 12. At Navarrette's suggestion, Mayor Kersch addressed the camera and invited the public
to attend the Town Hall Meeting on Monday, June 12, time to be announced, to deal with the funding issues
for the City of Georgetown.
10:04 p.m. recessed to Executive Session -- 10:58 p.m. returned to Open Session
F Action from Executive Session
Motion by Lyda, second by Navarette to approve an agreement and a lease for the Georgetown Village
Pool with Georgetown Texas Park Foundation, Inc. - Approved 7-0.
Motion by Lyda, second by Bain to direct the Employee and Organizational Services Division to post the
position of City Manager internally from May 24 through May 26, 2000, using a summary of the job
description approved by City Council at the last meeting, with salary to be dependent on qualifications --
Approved 7-0
Council scheduled to meet
at 4:30 p.m. on May 30 in a special meeting to consider the applications
received for the position of
City Manager
and possible
appointment.
N 0=0
The meeting was adjourned at 11:03 PM.
len Kersch
City Council Meeting Minutes/May 23, 2000
Page 7 of 7 Pages
City Secretary Sandra Lee