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HomeMy WebLinkAboutMIN 08.22.2000 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor presiding. Council Present: Council Absent. Charles "Ross" Burson, Clark Lyda, Ferd Sam Pfiester Tonn, Llorente Navarrette, Susan Hoyt, Lee Bain Staff Present. George Russell, City Manager, Marianne Banks, City Attorney, Cathy Riedel, Assistant City Attorney, Shirley J. Rinn, Deputy City Secretary, Verna Browning, Director Community Services, Ed Barry, Director of Development Services, Jim Briggs, Director Community Owned Utilities, Tom Yantis, Director of Information Resources, Pablo Holguin, Director of Employment and Organizational Services, Micki Rundell, Director of Finance, Patricia Rinehart, Administrative Assistant, Jim Babcock, Development Services, Laurie Brewer, Finance and Administration, Danella Elliott, Finance & Administration, Lori Ann Lankford, Finance & Administration, James Baker, Development Services ins me MAA EM33WAMMU13=1 i1jIZ1111111 11 11111111111:111 A Workshop discussion of proposed Financial Policies to be included in the 2000101 Annual Operating Plan. Micki Rundell, Finance Director, gave an overview of what is included in the budget, clarified the tax rate could be increased by 2.9% without additional publication, that Texas Disposal System level of service and increases in fees are included in the budget, saying that the sanitation increase is the only increase. There was discussion as to what services might would be cut if the rates did not increase. Verna Browning discussed the current service levels for Texas Disposal System and the options that had been discussed at the last workshop. Navarrette requested that the Council remove the Council food budget and move it into the affordable housing budget that is proposed. Recessed at 4:50 p.m. Reconvened at 6:30 p.m. (On Wednesday, August 23, 2000) City Council Meeting Minutes/August 22, 2000 Page 1 of 15 Pages Rundell discussed the Council's financial policies for 2000/01. Lyda expressed concerns about the transfer issues and the need for an additional workshop on financial policies to look toward next year's budget. There was a brief discussion of the budget process used by the City of Denton and the need to do some comparisons and additional discussion regarding budget expenditure categories, policy regarding a possible line item review and the audit and review process regarding substantial expenditures. Kersch talked about the need to revise the scheduling of workshops and meetings in order to have better time management during the meetings. It was decided to schedule a workshop and executive session on the 2nd and 4th Mondays of the month along with the workshop and regular Council meetings on the 2nd & 4th Tuesdays of the month. There was discussion on transfers and other budget issues, including the possible scheduling of a workshop on financial policies such as transfer issues, debt issuance on capitol projects, utility infrastructure, investment of reserves, non -continuance capitol improvements and certificates of obligation at the October 9, 2000 Council Meeting. . Rundell explained the policy regarding line item expenditures vs. the bottom line budget. There was discussion regarding the possibility of a quarterly review of line items. Rundell explained that any time line item transfers are requested they have to be approved by both George Russell and herself. She also said that the Finance Division does a monthly audit on line items. Lyda asked Rundell if staff could prepare a summary on any significant line item adjustments. Russell asked Lyda to clarify "significant" and indicated concern about staff time involved to prepare line item summaries. Rundell noted that the Finance Division has internal control within the division. Lyda expressed concern that money has in the past been spent on items on which Council specifically directed money not be spent. Rundell said that the Finance Division has enacted measures to prevent that from happening again in the future. Lyda asked for a commitment from staff to inform Council if there are significant transfer requests. 1!11111!1111111 plipp 1!11 allill 111 1111111111111 B Public Hearing on the 2000/01 Annual Operating Plan. Tom Nichols spoke to Council regarding the Georgetown Project and requested that Council keep the budget at its current level for one more year. He also asked that a citizens committee review counil policies for the next year and gave some statistics regarding the work that the Georgetown Project has done for the past year. Don Hill of Taylor spoke on behalf of CARTS. He talked to Council about CARTS funding needs for the upcoming year and asked for the current level of funding from the past year. He commended Council on "no new taxes'". Marjorie Herbert of 1246 Main addressed Council on behalf of the Williamson County Crisis Center regarding the services it provides in Georgetown. She said they need the support of the City of Georgetown to continue providing services at the current level. Harold LeGraff of 801 FM 971 spoke on behalf of Stonehaven Senior Center. He provided a letter to Council regarding the center and the services it provides. Burson clarified that the funding began in 1974 with $7,000 and in 1991 the funding went to $12,000. Cathy Bryant 103 Canyon Road spoke on behalf of GIVE. She clarified that they are a non-profit organization and support "non-profit" policy. She said that GIVE provides "tangible" services to the citizens of Georgetown and encouraged Council to leave the funding at its current level. She discussed some of the services that GIVE provides in the City of Georgetown Lisa Reed of 2250 County Road 289 spoke as a parent who supports the Georgetown Project. She talked about the resource center provided by the Georgetown Project and how she and her family have benefited from the services it provides. Robin Miller of 407 Crest Lane spoke on behalf of the Georgetown Project and specifically Bridges, the Resource Center. She told Council she volunteers for the Resource Center anddescribed the services provided there. City Council Meeting Minutes/August 22, 2000 Page 2 of 15 Pages Judy Shepherd of 2918 Gabriel View spoke on behalf of the Georgetown Project. She said that to have the funds cut in 1/2 in such a short period of time makes it difficult for them in their budgeting process. She said that the grant monies the Georgetown Project receives are used for specific projects and do not cover the administrative costs. Recessed to executive session at 4:59 p.m. C Sec.551.071 consultation with attorney D Sec.551.072 deliberation on real property - Offering surplus land for construction of affordable housing - Update on Acquisition of Property to be Used for City Facilities Regular Session Reconvened to regular session at 7:00 p.m. E Action from Executive Session 1. Council requested that Banks give a report on Code Enforcement Issues relating to Sonic, First Texas, and Pro Towing. Banks said that code enforcement has not been able to obtain voluntary compliance, saying Sonic has applied for a variance before the Planning & Zoning Commission. Council indicated that they want to make sure that everyone understands that compliance with detailed development plans is mandatory and not optional. Banks discussed the enforcement options available to Council for non-compliance with code violations. Motion by Lyda, cecond by Navarrette to direct staff to proceed with measures at their discretion to achieve compliance with detailed development plans for the Sonic, Ramey and Pro Towing sites to include citing with non-compliance, pursuing remedies in municipal court, and if necessary revoking their certificate of occupancy. Approved 6-0. (Pfiester absent) 2. Banks provided an update on the press release from Georgetown Industrial Foundation regarding the refund of $63,000 unused contract funds. Lyda asked if a study had been done to indicate what services have been provided. Hoyt indicated that an audit would be performed by Georgetown Industrial Foundation. It was confirmed by Russell that there is still currently a contract with Georgetown Industrial Foundation that will be in effect until September 30, 2000. Lyda indicated that he would like to see the contract and the services that were provided reviewed with a reconciliation of services performed vs. funds to be refunded. 3. Hoyt told Council that she would like to see the City make available one of its urban renewal lots so Habitat for Humanity couldbid on it for affordable housing. Banks discussed the lots that are currently owned by the City and also indicated that Council does have a policy for offering property for bid, saying the Legal Department is researching vacant property to determine ownership. There was Council discussion regarding affordable housing, including market driven affordable housing and concentration of affordable housing in one area. City Council Meeting Minutes/August 22, 2000 Page 3 of 15 Pages Eldon Reynolds,103 Bronco Circle, on behalf of Habitat for Humanity talked about the need for affordable housing in Georgetown. He said that they are asking for another lot from the City because there are no others available for sale in Georgetown. He said that they have 3 qualified families waiting for a home. Kersch talked about the difficulty of balancing of the stewardship of the citizen's assets and the need for affordable housing. Navarrette discussed the concerns of his neighborhood and that he has attended a Habitat Board Meeting because of his constituency and their concerns. Motion by Navarrette, second by Lyda to deny the request of Habitat of Humanity to declare 9th and Scenic Drive as surplus property. Kersch voted in the affirmative to break a 3-3 tie. Approved 4-3.(Opposed by Tann, Hoyt and Bain). (Pfiester absent) Kersch indicated that she would like to see this item come back and be discussed in a workshop session. Navarrette made a point of order to clarify decisions made in Executive Session. There was discussion about procedures regarding decisions made in Executive Decision. 4. Motion by Lyda, second by Navarrette to allocate $25,000.00 out of water/wastewater funds to pay attorneys fees to Lloyd Gosselink Approved 6-0. (Pfiester absent) F Comments from Mayor regarding the following items: - Opening Comments and Welcome to Audience - Proclamation for AAUW regarding Women's Equality Day Should be AAUW instead of AAUF. Mayor Kersch presented Proclamation to Pat Rehn Kersch requested that Item P be moved to this point in the Agenda 1. Consideration and possible action on restructuring the Youth Advisory Board and Membership --MaryEllen Kersch, Sam Pfiester, and Llorente Navarrette Kersch told the Council that a staff member had been chosen to be a liaison for the Youth Advisory Board. She also discussed the criteria for membership on the Youth Advisory Board. Navarrette talked about the interview process and how impressed the committee was with all of the applicants. He also talked about the need for the criteria proposed in order to keep the group focused. Bain recommended that the Youth Advisory Board set the criteria for absences. Motion by Navarrette, Second by Burson to restructure the Youth Advisory Board as follows: A. Staff assignment be a problem -solver, self-confident, with a sense of authority and an ability to work with youth, and have proven organization skills. B. It is anticipated that the program should be organized so as to require no more than '/2 to 3/4 time for a full-time employee. C. Staff would be responsible for over -sight and coordination of program under guidelines set by Council. City Council Meeting Minutes/August 22, 2000 Page 4 of 15 Pages D. Upon appointment of staff program director, all Youth Advisory Board members would convene for a retreat/workshop/orientation, including ropes course, then select five representatives to draw up a charter within Council's guidelines and for Council's approval. E. Council requirements should include, but not be limited to attendance, drug-free, community -service commitment on quid -pro -quo basis with youth activity/recreation element, and leadership skills development. F. Projects, with Council approval on specific projects, would require adult supervision and monthly reports to Council. Approved 6-0. (Pfiester absent) 2. Consideration and appointment of fifteen individuals to the Georgetown City Council Youth Advisory Board --MaryEllen Kersch, Sam Pfiester, and Llorente Navarrette Motion by Bain, second by Hoyt to appoint Katy Moore, Leigh Ann Breen, Kendall Shiffler, Emily Hanson, Jessica Hatter, James Vest, Halley Mathes, Russell Grifo, Creighton Welch, Wes Varner, Arthur Rodriguez, Jonathan Easley, Brent Carroll, Caitlin Glover, Britta Ehnebuske to Youth Advisory Board. Approved 6-0. (Pfiester absent). Kersch introduced current Youth Advisory Board Members. Banks swore in all members to the Youth Advisory Board. - Discussion of upcoming Workshops Workshop will be held on: September 7, 2000 - items to be determined September 12, 2000 - Convention & Visitors Bureau September 26, 2000 - Joint Meeting with Working Housing Group October 10, 2000 - Parks & Recreation Board - Report from Councilmembers regarding committee assignments No reports from committees. G Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate - Dr. Joanne Ford of 109 Crepe Myrtle spoke regarding Georgetown Community Clinic - Dr. Ford told Council that In September 2000 three doctors are going to donate their time to see uninsured people at a community clinic. She asked the Council to think about providing funding to the Georgetown Community Clinic in the future and to look at adopting a policy that looks at each agency that provides services to our community and make sure that those services can be met. - Sieglinde H. Field of 708 Bosque spoke regarding airport issues - Ms. Field discussed her concerns regarding the airport. She asked that the Council revisit the issues regarding her concerns brought before Council last year. Her concerns were addressed in a handout to Council. City Council Meeting Minutes/August 22, 2000 Page 5 of 15 Pages H Consideration of approval of the minutes for the Regular Council Meetings of July 11, 2000 and July 25, 2000-- Shirley Rinn The Minutes will be provided on the next agenda. Resolution to accept the 2000 Tax Appraisal Roll for the City of Georgetown as presented by Deborah Hunt, Tax Assessor-Collector--Micki Rundell J Consideration of a resolution to accept grant funds from the State of Texas' Attorney General's Office for the position of Victim Services Coordinator --Roland Waits This item was moved to the beginning of Legislative Agenda K Consideration of a resolution authorizing the City Attorney to issue a quitclaim deed to be filed abandoning a public utility easement located on FM 971 obtained from Tom W. Murray in 1996 --Marianne Banks L Consideration of a Record Final Plat of 6.752 acres in the Antonio Flores Survey, to be known as The Planned Unit Development of Katy Crossing, Section Five, located along Bastian Lane --David Munk and Ed Barry M Consideration of a resolution to authorize a License to Encroach into a ten (10) foot public utility easement in Lot 1, Berry Creek, Section Nine, Phase I, located at 30509 La Quinta Drive --Jim Babcock and Ed Barry N Consideration of a resolution to authorize a License to Encroach into a twenty-five (25) foot drainage easement in Lot 13 and 14, Block U, River Ridge Three, Section B, located at 504 and 506 River Down Road --Jim Babcock and Ed Barry O Consideration of a resolution to authorize a License to Encroach into a twenty (20) foot drainage easement in Lot 24, Block A, Sierra Vista, Section Two, located at 520 Susana Drive --Jim Babcock and Ed Barry Motion by Lyda, second by Bain to approve the consent agenda except for Items H & J. Approved 6-0. (Pfiester absent) 1. Consideration and possible action on restructuring the Youth Advisory Board and Membership -mMaryEllen Kersch, Sam Pfiester, and Llorente Navarrette 2. Consideration and appointment of fifteen individuals to the Georgetown City Council Youth Advisory Board-®MaryEllen Kersch, Sam Pfiester, and Llorente Navarrette This item was moved to follow Item F. J Consideration of a resolution to accept grant funds from the State of Texas' Attorney General's Office for the position of Victim Services Coordinator --Roland Waits Kersch asked the total award of the grant. Waits indicated that it was $30,000, which is strictly salary, but does not include benefits. He indicated that the position is only funded for one year City Council Meeting Minutes/August 22, 2000 Page 6 of 15 Pages and that at that point either additional funding will be requested or the position will be placed in the budget process. Waits discussed the victim services program. Kersch asked the position could be funded without the grant. Waits indicated that this position is currently performed by a volunteer. Russell told Council that this position was moved from the volunteer position to the grant position knowing that it is only for one year. Russell indicated that since this is a new position it would have to go through the budget process for Council approval in order to be funded. There was further discussion of other grants being utilized in the Police Department and the impact of funding positions once grants expire. Motion by Lyda, second by Burson to approve the acceptance of the grant funds with the understanding that the position will not be included in the base budget next year and that the police department and the employee understand that this position is a grant funded position and that Council is making no commitment beyond the grant funding for the current year. Approved 6-0. (Pfiester absent) Russell told Council that staff could provide Council a listing of all of the grant -funded positions currently held by City staff and whether or not they will need to be funded in future years. Lee Bain suggested that before the staff goes through the long application process the grant should come before Council for approval. Q First reading of an ordinance Rezoning with a Site Plan, as required by the Zoning Ordinance, Snyder Addition, 0.661 acres out of the easterly part of Block 7, with Variances to the Subdivision Regulations and Zoning Ordinance, from RS, Residential Single Family, to RP, Residential Planned, or any more restrictive district, located at 1008 E. University Avenue --Ed Barry Barry read only the caption on First Reading having satisfied the requirements of the City Charter. He said staff recommends approval, with conditions indicated in the staff report. Renee Hanson, 1252 Austin Avenue, representing the Heart of Georgetown Association. She said that Heart of Georgetown does not oppose this bed and breakfast. She indicated that they do not support the same type of business in the internal neighborhood. She said that they would like to propose that future bed & breakfasts be dealt with as a special permit, suggesting changes be made to the Zoning Ordinance. Barry enumerated the restrictions that are attached to the property. There was discussion regarding the recommended conditions. Motion by Lyda, second by Hoyt to approve the ordinance in accordance with Planning & Zoning recommendations. Approved 6-0. (Pfiester absent). There was discussion I regarding issues relating to land use. Recessed at 9:00 p.m. Reconvened at 9:25 p.m. 1. First reading of an ordinance Rezoning San Gabriel Estates, Lots 1, 2, 3, 23, and 24, from RS, Residential Single Family, to C-1, Commercial -First Height and RM -3, Restricted, Office and Service district, prohibiting multifamily, or any more restrictive district, located at the west corner of Williams Drive and Booty's Crossing Road --Carla Benton Benton went over the staff recommendations and Planning & Zoning recommendations. She said that the staff recommendation for denial of variances was due to traffic concerns. City Council Meeting Minutes/August 22, 2000 Page 7 of 15 Pages There was Council discussion regarding placement of driveways on Williams Drive and Booty's Road. Bain expressed concern that the driveway is on the curve and about site distance to Williams Drive. Bain said he appreciated the fact that the developers opened a dialog with the neighbors to work out any concerns ahead of time. Benton read only the caption on First Reading having satisfied the requirements of the City Charter. Cecil A. Ray of 216 Village Drive on behalf of the River Downs Neighborhood Association, expressed concern about the traffic. He indicated that the neighborhood association was pleased with the actions of the owners of the property. Noel Pittman of 214 Village Drive on behalf of the Village of Riverbend Homeowners Association, asked that the Council approve the Rezoning and Public Review Final Plat with the variances. He said granting the variance would lessen the amount of traffic on Booty's Road. Renee Hanson, representing the owner Bobby Frederickson, said that the following wording would need to be added: "a height restriction on structures in the RM -3 District to be no higher than allowed in the RS District." Motion by Bain, second by Tonn to approve Rezoning San Gabriel Estates, Lots 1, 2, 3, 23, and 24, from RS, Residential Single Family, to C-1, Commercial -First Height and RM -3, Restricted, Office and Service district, prohibiting multifamily, or any more restrictive district, located at the west corner of Williams Drive and Booty's Crossing Road with a height restriction on structures in the RM -3 District to be no higher than allowed in the RS District and with variances to allow lots 1A and 1 B to have joint access to the common property line along Williams Drive designated as restricted access being "right turn in and right turn out only" and to allow a driveway separation along Williams Drive to be less than 450 feet. Approve 6-0. (Pfiester absent) 2. Consideration of a Public Review Final Plat of the Resubdivision of San Gabriel Estates, Lots 1, 2, 3, 23 and 24, located at the west corner of Williams Drive and Booty's Crossing Road, with possible Variances to the Subdivision Regulations --Carla Benton and Ed Barry Motion by Bain, second by Tonn to approve a Public Review Final Plat of the Resubdivision of San Gabriel Estates, Lots 1, 2, 3, 23 and 24, with Variances to the Subdivision Regulations to allow lots 1A and 1 B to have joint access to the common property line along Williams Drive designated as restricted access being "right turn in and right turn out only" and to allow a driveway separation along Williams Drive to be less than 450 feet. Approved 6-0. (Pfiester absent) BB Consideration of a Detailed Development Plan for Midway Business Park, Lot 1, to be known as Barrett Mitsubishi, located on John Hamilton Parkway, with Variances to the Subdivision Regulations and Zoning Ordinance --Ed Barry Barry discussed the Detailed Development Plan, along with the variances requested. David Boston, Landscape Architect, showed Council the proposal for landscaping the property. Barry gave a detailed description of the building articulation and said while it does not meet the "letter" of the ordinance, it does meet the "spirit" of the ordinance. Barry clarified that this is the first Detailed Development Plan that has reached this point under the new urban design standards. Council expressed concern about granting variances to landscaping and building articulation. George Vaughn, with the developer, addressed Council regarding the articulation, as well as the landscaping issues. City Council Meeting Minutes/August 22, 2000 Page 8 of 15 Pages Motion by Lyda, second by Navarrette to approve the Detailed Development Plan pursuant to the Planning & Zoning Recommendations, with the exception of the variance to the landscaping requirement. Approved 6-0. (Pfiester absent) Bain confirmed with the developer that the landscaping variance was no longer required. Discussion regarding posting requirements for reconvening meeting. Recessed at 10:07 p.m. to reconvene on August 23, 2000 for a workshop at 4:00 p.m. and Regular Meeting at 6:30 p.m. S Consideration to vote to place adoption of the proposed tax rate on future agenda--Micki Rundell Rundell asked Council to place the proposed tax rate on the September 12, 2000 Council Agenda. She told Council the effective tax rate is .31409¢. She said that .19847¢ is set aside for maintenance and operations and .11562¢ is allocated for debt service. Motion by Lyda, second by Tonn to place adoption of a tax rate of .314090 per $100 valuation which is .19847¢ for maintenance and operations and .11562¢ for debt service as an action item on the September 12, 2000 Regular Agenda. Approved 6-0. (Pfiester absent) Rundell clarified that all this motion does is state what will be placed on the Agenda on September 12, 2000. She told Council that they are not committed to the tax rate until the ordinance is approved, and that they were not approving the ordinance at this meeting, but had to preapprove the language that would be placed on the agenda. ••. �-•• • fill •�• a � •- Rundell gave a report to Council regarding the finalization of the budget. There was discussion regarding revenues, expenses and tax rate. Rundell told Council that the first reading of the tax ordinance would be September 12, 2000, as well the budget ordinance, and the city charter requires that all divisions and departments be approved with each budget cycle. U First Reading of an ordinance to extend the suspension of applications for manufactured housing development projects until April 2, 2001 --Verna Browning Browning addressed the Council regarding the moratorium on manufactured housing and the need to extend the suspension to give the Housing Working Group an opportunity to complete its work. There was discussion regarding the time frame of the extension. Lyda asked and was told by Browing that a final presentation on the century plan element from the Housing Group Task Force would in early November. Browning read only the caption on First Reading having satisfied the requirements of the City Charter. Motion by Bain, second by Navarrette to approve the ordinance to extend the suspension of applications for manufactured housing development projects until February 13, 2001. Approved 6-0. (Pfiester absent) Banks asked and Council responded that they want everything completed January 2001. V Consideration of authorizing the long-term lease of approximately 91,045 square feet of unimproved Airport property to Armstrong -Wilson Building, LLC. --Travis McLain and Verna Browning City Council Meeting Minutes/August 22, 2000 Page 9 of 15 Pages McLain addressed the Counsel regarding the request for the long-term lease and described Mr. Wilson's flight school. There was discussion about the market return of the rates. Council requested that Travis bring back an analysis as to the market rate of return on recent leases. Mark Wilson told the Council that his firm has been working with the City since 1995. He told the Council that the entire project will be approximately a $1 million project. He said that all of their projections are based on the 10 cents per square foot rental. He encouraged the Council to leave the lease at that rate. He said that New Braunfels is also leasing long term leases at 10 cents. Wilson said that the lots were initially offered to him at 10 cents per square foot and expressed concern that the number might change. He also told the Council to keep in mind that it was going to cost more to build on these particular lots because of the demographics. Wilson said that they are currently meeting with builders and need to move forward. Navarrette asked Wilson if delaying this vote would hinder his plans to move forward with this project. Navarrette said he wants to have more information before making a decision. Navarrette indicated he didn't think that waiting two weeks would hurt the efforts to develop the property. There was discussion regarding the amount of time needed to do an evaluation on the assessment of fair market lease rates. Motion by Lyda, second by Bain to approve the long-term ground lease to Armstrong -Wilson Building, LLC. and concurrently direct staff to prepare a report to Council comparing ground rents at comparable facilities in central Texas and current ground rents at the Georgetown Airport to9 be presented by the October 10, 2000 Council Meeting. Approved 5-1. (Navarrette opposed). (Pfiester absent) W Consideration of authorizing the assignment of Cannon Aviation's Airport Ground Lease to Trinity Aviation, LLC. - Travis McLain and Verna Browning McLain discussed with Council the background regarding the assignment request. There was additional discussion about rental rates. Navarrette inquired about the legal ramifications of the sublease and whether or not it was a common practice to do so. Lyda requested that any additional extensions of leases come back before Council. Motion by Tonn, second by Lyda to approve the assignment of Cannon Aviation's Airport Ground Lease to Trinity Aviation, LLC. Approved 5-1. (Navarrette Opposed). (Pfiester absent) X Consideration of approval of and authorization for the Mayor to execute a contract with Eleven Thirteen Architects for Architectural/Engineering services for the design of the remodel/new building of the Airport Terminal in an amount not to exceed $22,000.00. --Travis McLain and Verna Browning McLain reported to Council that the architect was approved by Council when they approved the building design. Banks discussed the legal issues regarding the contract. Motion by Lyda, second by Burson to approve a contract with Eleven Thirteen Architects for Architectural/Engineering services for the design of the remodel/new building of the Airport Terminal in an amount not to exceed $22,000.00, as amended to separate contracts. Approved 5-1. (Tann opposed) (Pfiester absent) Motion to amend by Navarrette, second by Lyda to direct Eleven Thirteen Architects to submit separate engineering and architectural services contracts for the design of the remodel/new building of the Airport Terminal . Approved (5-1). (Tonn opposed) (Pfiester absent) City Council Meeting Minutes/August 22, 2000 Page 10 of 15 Pages Y First reading of an ordinance amending the Zoning Ordinance to add an exception for patios to encroach into side and rear building setbacks --Jim Babcock and Ed Barry Benton addressed the Council regarding the change to the zoning ordinance in accordance with Council's direction and read only the caption on First Reading having satisfied the requirements of the City Charter. There was discussion regarding the issues related to requiring fences when patios are built, impervious cover issues and deed restrictions. Staff was directed to revise the draft ordinance to delete the first sentence in Section 6 concerning emergency passage. Motion by Burson, second by Navarrette to approve ordinance amending the Zoning Ordinance to add an exception for patios to encroach into side and rear building setbacks. Approved 6-0. (Pfiester absent) Z First reading of an ordinance amending the Subdivision Regulations to add an exception for patios to encroach into side and rear building setbacks and to change the front yard building setback on the common street yard of back-to-back corner lots --Jim Babcock and Ed Barry Benton addressed the Council regarding the change to the subdivision regulations and read only the caption on First Reading having satisfied the requirements of the City Charter. Staff was directed to revise the draft ordinance to delete the first sentence in Section 6 concerning emergency passage. Motion by Burson, second by Bain to approve an ordinance amending the Subdivision Regulations to add an exception for patios to encroach into side and rear building setbacks and to change the front yard building setback on the common street yard of back-to-back corner lots. Approved 6-0. (Pfiester absent) 1. Consideration of a waiver of the application fee for the rezoning of 4.35 acres in the Clement Stubblefield Survey, from RS, Residential Single Family and RP, Residential Planned District to C-1, Local Commercial, for the Caring Place, located on Railroad Street --Carla Benton Benton said that the applicant has brought this request pursuant to Council policy. There was discussion regarding whether or not the non-profit provided a public service. Motion by Burson, second by Navarrette to approve the waiver of the application fee for the rezoning of 4.35 acres in the Clement Stubblefield Survey, from RS, Residential Single Family and RP, Residential Planned District to C-1, Local Commercial, for the Caring Place, located on Railroad Street. Approved 6-0, (Pfiester absent) 2. First reading of an ordinance Rezoning 4.35 acres in the Gement Stubblefield Survey, from RS, Residential Single Family and RP, Residential Planned District to C-1, Local Commercial, for the Caring Place, located on Railroad Street --Carla Benton and Ed Barry Benton read only the caption on First Reading having satisfied the requirements of the City Charter and addressed Council regarding the background regarding this project. Motion by Hoyt, Second by Tonn to approve an ordinance Rezoning 4.35 acres in the Clement Stubblefield Survey, from RS, Residential Single Family and RP, Residential Planned District to C-1, Local Commercial, for the Caring Place, located on Railroad Street. Approved 6-0. (Pfiester absent) Recessed 7:55 p.m. Reconvened 8:05 p.m. City Council Meeting Minutes/August 22, 2000 Page 11 of 15 Pages BB Consideration of a Detailed Development Plan for Midway Business Park, Lot 1, to be known as Barrett Mitsubishi, located on John Hamilton Parkway, with Variances to the Subdivision Regulations and Zoning Ordinance --Ed Barry This item BB moved to follow Item R. CC First reading of an ordinance Rezoning Quail Meadow, Unit 1, Block 7, Lot 6, from RS, Residential Single Family to RM -3, located at 701 River Bend Drive --James Baker and Ed Barry James Baker told Council that both staff and Planning and Zoning recommended denial. James Baker read only the caption on First Reading having satisfied the requirements of the City Charter. Motion by Bain, second by Burson to deny approval of Rezoning Quail Meadow, Unit 1, Block 7, Lot 6, from RS, Residential Single Family to RM -3, located at 701 River Bend Drive. Approved 6=0. (Pfiester absent) 1. First Reading of an Ordinance to Rezone River Hills, Section 4, or lesser amount from RM -3, Residential -Office and Service District to C-1, Local Commercial; and a 40.55 acre portion, or lesser amount, of The Rivery, Lot 1, from C -2A, Commercial First Height Restricted to C -2A, Commercial First Height, removing the prohibition against residential use, or any more restrictive district --Ed Barry Barry addressed Council regarding the request for the rezoning and the changes requested, as well the types of uses allowed with the zoning requested. There was also a discussion regarding the buffer zone at the rear of the property abutting the River Hills neighborhood. There was additional discussion regarding the proposed road to Highway 29 and the need to keep the neighbors in the area informed of the process. John Weber of the Weber Group said that there is a north/south road on the concept plan and regarding the applicants intentions with regard to that proposed road. Weber indicated they are fully aware of the city's long-term goals and are willing to work with the City to accomplish those goals. There was discussion regarding issues surrounding whether or not the zoning could be approved without approving the Concept Plan at the same time. There was additional discussion regarding a provision in the City's Subdivision Regulations that require the zoning to be in place before the concept plan can be approved, as well as approving the zoning subject to the approval of the concept plan and vesting issues. Dick Seamon of 104 Southcross Road defered his time to Lindy Cannon. Lindy Cannon of 105 River Hills Drive addressed the Council and talked to them about his concerns regarding the traffic flow. He also showed a video showing traffic at peak traffic times at the entrance to River Hills. He taped vehicles on two different days and said that his information indicated that the traffic has doubled since transportation study was done in 1997. He also feels that the access to Highway 29 is imperative if this development is approved. Jimmy Redurrie of 108 Hillview Drive told the Council he had talked with the developer and that they had addressed his concerns about his questions on setback. He is however, very interested to see what is said with regard to the concept plan. He also said that he is very concerned about the traffic concerns and doesn't want the Council to let that issue fall in between the cracks. City Council Meeting Minutes/August 22, 2000 Page 12 of 15 Pages Marilyn Seeman of 211 River Hills Drive addressed the Council and indicated that the last meeting the developer had with the neighborhood was the most productive that they had and that the developer had addressed most of the concerns of the neighborhood association. Ed Barry read only the caption, with the changes indicated by Council, on First Reading having satisfied the requirements of the City Charter. Motion by Lyda, second by Bain to approve an ordinance to rezone approximately 12.532 acres of Lot 1 River Hills, Section 4, to C-1, restricted against multi -family and rezone the balance of Lot 1 River Hills, Section 4 to RS and to also rezone approximately 17.997acres of The Rivery, Lot 1, to RM -3, Residential -Office and Service District, restricted to no more than 360 units and that publication of the zoning changes not occur until the applicant has purchased the property in question with publication to occur no later than December 31, 2000 and tied to a concept plan and that the zoning changes are conditioned on approval of a concept plan by the City Council. Also, the front 150 feet of the remainder of Lot 1, River Hills Section 4 will also be zoned RM -3, Residential -Office and Service District. Approved 6-0. (Pfiester absent) 2. Consideration of a Concept Plan for Rivery Subdivision, Lot 1 and River Hills, Section 4, to be known as The Rivery, Phase 1, located on IH35 and Rivery Boulevard --Ed Barry Barry briefly discussed the concept plan and indicated to Council that he felt like the developer has made great strides to meet the concerns of the neighborhood as well as the Council's concerns. Barry told Council that we would need attach the numbers listed in the site plan attached to the concept plan. Lengthy Council discussion clarifying the promises in Mr. Weber's August 16, 2000 letter and the need for them to be tied as conditions to the concept plan, as well as transportation concerns. There was further discussion regarding transportation issues. Banks clarified that the a provision in the Subdivision Regulations would not allow a vote on the concept plan until the zoning changes are in effect. Motion by Bain, second by Lyda to defer Item DD -2 until September 12, 2000. Approved 6-0. (Pfiester absent) EE Consideration of scheduling and/or setting venue/format for dealing with Council issues--MaryEllen Kersch A meeting will be scheduled on September 7, 2000 at 9:00 a.m. in the Council Chamber. Bain indicated that he would like to have the agenda posted so that Council could take action, if necessary. 1. Consideration and adoption of Council policy on funding of non-profit organ izations--MaryEllen Kersch Council discussion regarding its desire to have a policy regarding the funding of non-profit organizations. Robert Seamans of 104 Southcross Road told Council that he feels there is a need for social services. He would like to see the policy prohibit the spending of city tax dollars on services City Council Meeting Minutes/August 22, 2000 Page 13 of 15 Pages that are supported by the private sector. parameters so it would not be misinterpreted. He also felt like the policy need to have clear Della Green of 1901 Vine Street spoke on behalf of the Georgetown Cultural Citizen Memorial Association She indicated to Council that she would like all groups who apply for funding should be classified as a 501(3c), as defined by the IRS. She gave Council a handout which included a status report of the fund-raising efforts of the Georgetown Cultural Citizen Memorial Association and requested that Council place an item on its next agenda to release the matching funds budgeted in the 1999-2000 Budget. Marjorie Herbert of 1246 Main Street spoke in opposition of Mr. Seamans comments. She said that she feels that there are all kinds of benefits in the community and that we need to take care of everyone in the community as best we can. Council discussion regarding wording of policy. Motion by Lyda, second by Navarrette for Council to consider providing funding to legally qualified non-proft organizations through a contract for services when such services are: a. services which accomplish a public purpose and provide a measurable return or benefit to the community; and b. services that the City would provide absent the agreement, within the vision of the City, and pursuant to its health, safety and welfare obligations; and c. and services which are not adequately addressed or reasonably addressable by the private sector or other public entities. Approved, as amended 4-2. (Burson and Lyda opposed) (Pfiester absent) Council discussion regarding the need for subsection c. Motion by Bain, second by Hoyt to amend motion by removing subsection c. Approved 4-2 . (Burson and Lyda opposed) (Pfiester absent) 2. Discussion and possible action on allocation of funding for social service agencies for 2000/01 budget year --Verna Browning Browing told Council she had received requests for funding totaling $192,000, which does not include funding for the Health District which is included in the base budget. She also said that there was one late application for $5,000.00. She also went over the current requests. She indicated that all of the applicants are legally qualified non-profit agency. Motion by Navarrette, second by Lyda to adopt allocations for social services agencies as follows: CARTS - $10,000 GIVE - 61500 Literacy Council - 23500 Stonehaven - 12,000 The Georgetown Project - 10,000 Williamson County Crisis Center - 107000 WBCO - 51000 Hispanic Parents in Action 51000 Total: $61,000 City Council Meeting Minutes/August 22, 2000 Page 14 of 15 Pages Kersch voted in the affirmative to break a 3-3 tie. Approved 4-3, (Hoyt, Bain and Tonn opposed) (Pfiester absent) Lengthy Council discussion regarding allocation of funds available for social service applicants, the new policy, as well as grant writing processes and the need for internal controls. Browning was asked for a list of all of the grant commitments she knew about. There was also discussion regarding the short notice to the social service agencies regarding the cuts from their budgets. Ramona Navarrette of 2002 Pine Street addressed the Council regarding Hispanic Parents in Action. 11:30 p.m. recessed for executive session reconvened at 11:50 p.m. for regular session Motion to Adjourn 11:50 p.m. The meeting was adjourned at 11:50 PM. Approved ayor MaryEllen Kersch City Council Meeting Minutes/August 22, 2000 Page 15 of 15 Pages Attest: -- w City Secretary Sandra Lee