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HomeMy WebLinkAboutMIN 09.12.2000 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor MaryEllen Kersch presiding. Council Present: ICouncil Absent: Charles "Ross" Burson, Ferd Tonn, Lee All Council Present Bain, Susan Hoyt, Clark Lyda, Sam Pfiester, Llorente Navarrette Staff Present: George Russell, City Manager; Marianne Banks, City Attorney; Sandra Lee, City Secretary; Verna Browning, Director Community Services; Ed Barry, Director of Development Services; Jim Briggs, Director Community Owned Utilities; Tom Yantis, Director of Information Resources; Pablo Holguin, Director of Employment and Organizational Services; Micki Rundell, Director of Finance; Randy Morrow, Director of Parks and Recreation; Brenda Culver, Youth Services Coordinator; Jim Babcock, Development Services; Carla Benton, Development Technician Called to order at 4:05 p.m. A Joint Meeting with Convention and Visitors Board (CVB) to discuss City Councilmembers attending CVB Board Meetings; decision authority for allocation of hotel occupancy tax to outside groups/organizations; Economic Development Division, duties and job description of Economic Development Director, and CVB role with the Economic Development Commission; CVB 00/01 Budget; and Palace Theatre request for occupancy tax The above items were discussed and it was suggested that Council attend the Convention and Visitors Bureau Board Meeting on October 4, 2000. 4:45 p.m. -- recessed Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property - Acquisition of Property to be Used for City Facilities - Surplus Property for Affordable Housing D Sec.551.074 personnel matters - Discussion of job description for City Attorney E Sec.551.086 deliberation regarding economic development - Rivery City Council Meeting Minutes/September 12, 2000 Page 1 of 8 Pages - Industrial Prospect Regular Session F Action from Executive Session items from Monday September 11 and/or Tuesday, September 12, 2000 There was no action from Executive Session at this time. G Comments from the dais regarding the following items: - Opening Comments and Welcome to Audience Kersch gave a brief overview of the meeting procedures and welcomed the audience. - Discussion of upcoming Workshops It was announced that there would be a Council workshop on September 25 at 4:00 p.m. and a Council Workshop on September 26 at 4:00 p.m. with the Regular Meeting beginning at 5:30 p.m.. Also announced was the Council's expected presence at the first meeting of the newly -formed Economic Development Commission on Thursday, September 14 at 6:00 p.m. - Proclamation for Habitat for Humanity The proclamation reading was delayed pending the arrival of the Habitat for Humanity representatives. See Legislative Regular Agenda following Item T. - Report from Councilmembers regarding committee assignments There were no reports from the Councilmembers. It was noted that an item will be added to future agendas to receive reports from Boards and Commissions H Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate - Delia Green, 1901 Vine Street, regarding presentation of the plan for the Shotgun House. Green, 1901 Vine, thanked Council for their previous support of the Shotgun House and told Council she has not been able to verify that the Shotgun House has been budgeted in the City's proposed operating plan. Lyda and Rundell assured her that the Shotgun House was included in the proposed budget. - Sieglinde Field, 708 Bosque Trail, regarding the Airport Advisory Board Meeting on August 28, 2000. Sieglinde Field deferred her time to Jonathon Field - Jonathan Field, 708 Bosque Trail, regarding the Airport Advisory Board Meeting on August 28, 2000. Field, 708 Bosque Trail, distributed to Council the notes he took at the May 4, 1998 Airport Master Plan Working Group Meeting. He asked Council to investigate the past and present actions taken by the Airport Advisory Board since 1996. - Kathlyn List, 444 Logan Road, regarding the Airport Advisory Board Meeting on August 28, 2000. Kathlyn List deferred her time to Fred List - Fred List, 444 Logan Road, regarding the Airport Advisory Board Meeting on August 28, 2000. List distributed a handout and played a video for the Council to demonstrate the noise levels due to aircraft passing over his home. • • �. r• - • Consideration of approval of the minutes for the Regular Council Meetings of August 8, 2000 and August 22, 2000 -- Shirley Rinn Kersch noted that the minutes for August 22 would not be voted on due to having just received them prior to the meeting. Kersch asked Russell to explain the status of of the Letter of Intent to the Brazos River Authority to reserve water for Georgetown. Russell said a resolution would be brought to Council on the September 26 agenda. J Consideration of approval to pay for professional services provided by Best Temps and Labor Finders -- City Council Meeting Minutes/September 12, 2000 Page 2 of 8 Pages Adriana Sigala and Pablo Holquin K Consideration of approval of contracts to Cummins Utility, Texas Electric Cooperative, Dealer's Electric, KBS Electrical Distribution, Inc., Techline, Wesco Distribution, Inc., and Solomon Corporation for the Annual Electric System Materials Bid #20026 -- Michael W. Mayben and Jim Briggs L Consideration and possible action to approve the amendment, dated September 12, 2000, between the City of Georgetown and Camp, Dresser & McKee, for professional services related to the Design of the Williams Drive Lift Station Relief Line, in the amount of $47,350.00 -- William Adams and Jim Briggs Pfiester questioned and Briggs explained how the amount had been determined. M Consideration and possible action to approve Change Order No. 2 to the contract between the City of Georgetown and Transom Construction Company of Round Rock, Texas for additional sidewalk replacement and installation in the amount of $40,550.00 -- Mark Miller and Jim Briggs Pfiester questioned how it was determined which sidewalks would be replaced, and Briggs reiterated Council's direction to work from the square outward, creating connectivity of sidewalks, replacing first those sidewalks that are damaged and present a hazard. He said this particular project is at the southwest corner of 8th and Rock Streets and includes approximately 200-300 linear feet, including steps which will be replaced with an ADA ramp. N Consideration of a resolution documenting the City's support and acceptance of a grant to fund a FAR Part 150 Airport Noise Compatibility Program Study at Georgetown Municipal Airport. -- Travis McLain and Verna Browning O Consideration of approval of a resolution authorizing funding agreements between the City of Georgetown and Capital Area Rural Transportation System, Georgetown Information and Volunteer Exchange, Literacy Council of Williamson County, Padres Hispanos en Accion (Hispanic Parents in Action), Stonehaven Center, The Georgetown Project, Williamson -Burnet County Opportunities, Williamson County and Cities Health District, and Williamson County Crisis Center, and for these agencies and organizations to continue services for the citizens of Georgetown -- Verna Browning (pulled by Bain) (See Regular Agenda which follows) P Consideration of a resolution to authorize a lease agreement with Williamson/Burnett County Opportunities, Inc. (WBCO), to operate the Madella Hilliard Neighborhood Center-- Verna Browning (pulled by Kersch and Lyda) (See Regular Agenda which follows) Q Consideration of approval to pay for professional services provided by Eugenia Harrell -- Verna Browning R Consideration of request for funding for emergency repairs on the Quint Apparatus to the Sutphen Corporation in an amount not to exceed $25,000.00 -- Anthony Lincoln (pulled by Bain) (See Regular Agenda which follows) Bain asked the current amount of Council Contingency, and Russell responded with $31,332. He noted that he was able to find a total of $10,000 from the Fire Services and City Manager Budget, so $15,000 is being requested from Council Contingency. Kersch noted that she also has an item on the agenda to use Council Contingency funds. This item was pulled for action on the Regular Agenda following Item X. S Consideration of a resolution to authorize a License to Encroach into a ten (10) foot public utility easement in Lot 15, Berry Creek, Section Two, Block D, located at 30208 Oak Tree Drive -- Jim Babcock and Ed Barry T Consideration of a variance to the Subdivision Regulations for 1.41 acres in the Nicholas Porter Survey, known as Sonic Drive-in, located at 406 N. Austin Avenue -- David Munk and Ed Barry (pulled by Lyda)(See Regular Agenda which follows) City Council Meeting Minutes/September 12, 2000 Page 3 of 8 Pages Motion by Bain, second by Pfiester to approve Items 1, (with the exception of the minutes of August 22, 2000), J, K, L, M, N, Q and S. Items O, P, R and T were pulled to the Regular Agenda. Approved 7-0. Legislative Regular Agenda O Consideration of approval of a resolution authorizing funding agreements between the City of Georgetown and Capital Area Rural Transportation System, Georgetown Information and Volunteer Exchange, Literacy Council of Williamson County, Padres Hispanos en Accion (Hispanic Parents in Action), Stonehaven Center, The Georgetown Project, Williamson -Burnet County Opportunities, Williamson County and Cities Health District, and Williamson County Crisis Center, and for these agencies and organizations to continue services for the citizens of Georgetown -- Verna Browning (pulled by Bain) Browning distributed copies of the funding agreements, noting that some of the Council Agenda packets did not contain copies. She suggested deferring to the next meeting. Motion by Bain, second by Lyda to defer Item O until next Council Meeting. Approved 7-0. P Consideration of a resolution to authorize a lease agreement with Williamson/Burnett County Opportunities, Inc. (WBCO), to operate the Madella Billiard Neighborhood Center -- Verna Browning (pulled by Kersch and Lyda)) Rundell reported that the total amount spent was $15,260.00 ($13,000 was set aside for utilities, with actual building maintenance at $2600). Lyda asked that the accounting be moved to the social services section of the budget and a market value of the land and building be assumed for future reference. Motion by Lyda, second by Navarrette to approve the lease agreement with identification of funding in the budget under social services contracts and adding it to the funding agreement. Approved 7-0. R Consideration of request for funding for emergency repairs on the Quint Apparatus to the Sutphen Corporation in an amount not to exceed $25,000.00 -- Anthony Lincoln (pulled by Bain) This item was moved to follow Item X. T Consideration of a variance to the Subdivision Regulations for 1.41 acres in the Nicholas Porter Survey, known as Sonic Drive-in, located at 406 N. Austin Avenue -- David Munk and Ed Barry (pulled by Kersch) At Kersch's request, Banks reviewed the issues regarding this property. Applicant, Mike Mersiosky, 514 Riverview Drive, explained his actions to the Council. When asked if the continuation of Rock Street would be a reality, Briggs said it was part of the CIP in the budget, tied in with Austin Avenue. Barry noted to Council that Mersiosky was to talk to the other property owners to see if they would donate right of way for the street continuation, saying that process is not complete at this time. Lyda asked Mersiosky and was told that the project had not been submitted to the TNRCC for approval. Motion by Lyda, second by Burson to deny. Approved 6-7. (Tonn opposed) Barrry asked Council for clarification on the procedure that Council prefers to be followed. Council told Barry he had their permission to deal with the issue administratively. At this time, Mayor read and presented a proclamation to Chris Brown of the Habitat for Humanity Board and Betty Jo Patterson, recipient of the first home constructed. Brown thanked Council for their support and invited everyone to attend the dedication ceremony on Saturday, September 16 at 10:00 at the home at 1006 Scenic Drive. Patterson thanked the Council and Habitat. U Consideration of appointment of a Georgetown Citizen Committee on Community Needs and Funding -- MaryEllen Kersch Kersch and Bain recognized and thanked the proposed appointees. Kersch asked that Joseph Pondrum be appointed as the Chair of the Committee and that a date be set for the first meeting. Lyda asked if staff support was being allocated. Russell confirmed that Micki Rundell, Jim Briggs, and Randy Morrow would be available. The date of Thursday, September 28 at 6:30 p.m. was chosen for the first meeting. City Council Meeting Minutes/September 12, 2000 Page 4 of 8 Pages Motion by Bain, second by Hoyt to approve the appointment of Clare Vogler, Chris Logue, Richard Anderson, Sondra Carlton, John Philpott, Tracy Dubcak, Audrey Peterman, Josh Rosenthal, John Kirby, Ken Evans, Linda Turner, Joseph Pondrom, Ron Lehrer, Chris Miller, Nan Benold, Rachel Harris, Scott LeGrone, Carolyn Martin, Jack Webernick, Kathy Heidemann, Jim Brown, and R. Lynn Jones -Eaton to meet on September 28th at 6:30 p.m. with Joseph Pondrum as Chair, with a letter to go out to the members in the next few days, and asking that a report be made to the Council on a monthly basis. Approved 7-0. Z Consideration of a report on the status of the Youth Advisory Board -- Brenda Culver and Randy Morrow Morrow introduced Brenda Culver who gave Council a status report on the Youth Advisory Board. V Annual Operating Plan 3. First reading of an ordinance adopting an Annual Operating Plan Element of the Georgetown Century Plan (budget) for the fiscal year beginning October 1, 2000, and ending September 30, 2001; adopting the Annual Amendment to the Century Plan -- Micki Rundell and George Russell Rundell read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Lyda, second by Pfiester to approve. Approved 5-2. (Hoyt and Tonn opposed) There was discussion about the proposed property tax, money available for employee salary adjustments, the possibility of reducing levels of service due to the inadequate funds and staff levels, and increased insurance rates. Della Green, 1201 Vine Street, complained to Council about the increase in utility and garbage rates, ordinance on first saying she of the City feels the City is putting a burden on citizens with fixed incomes. 2. First reading of an ordinance levying a tax rate for the City of Georgetown for the tax year 2000 -- Micki Rundell and George Russell Rundell read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Lyda, second by Pfiester to approve the tax rate. Approved 6-1. (Hoyt opposed) 1. First reading of an ordinance amending 2.08.010 Administrative Division and Departments of the Georgetown Code of Ordinances -- Micki Rundell and George Russell Rundell explained the changes in the budget with this ordinance. She read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Navarrette, second by Hoyt to approve the ordinance on first reading. Approved 7-0. 8:02 p.m. -- recessed W First reading of an ordinance amending Chapter 2.24 of the Code of Ordinances of the City of Georgetown City Council meeting rules and procedures -- Marianne Banks Kersch and Lyda made suggested wording corrections. Banks read only the caption of the ordinance and clarification on Section 2.24.140 on first reading after having satisfied the requirements of the City Charter. Motion by Bain, second by Burson to approve with the suggested wording corrections and language added regarding an affirmative vote and a postive motion on planning items. Approved 7-0. X Consideration and possible action on supplementary funding for G.I.V.E. and Georgetown Project from remainder of '99/'00 Council Contingency Fund, with clarification on facility, equipment, and utility provisions -- Lee Bain and MaryEllen Kersch There was much discussion regarding proposed expenditures from the Council Contingency Fund, and about developing a method of funding non-profit organizations. Motion by Bain, second by Navarrette to allocate $3500 from the current year Council Contingency Fund to G.W.E. and $25,000 to Georgetown Project out of the current year Contingency Fund, making both City Council Meeting Minutes/September 12, 2000 Page 5 of 8 Pages allocations no later than September 29, 2000, contingent upon being able to finish out the existing fiscal year without another emergency use occurring where the money would be needed; adjusting this year's budget accordingly; revising the social services contracts; and amending the current contracts for GIVE and Georgetown Project. Approved 7-0. R Consideration of request for funding for emergency repairs on the Quint Apparatus to the Sutphen Corporation in an amount not to exceed $25,000.00 -- Anthony Lincoln (pulled by Bain) Russell noted that he had originally suggested taking $10,000 out of the Fire Services Budget, and $5,000 out of City Manager's Budget, with the remainder of $10,000 from the Council Contingency Fund; but because the Council has spent $28,500 of the $31,332 in the previous agenda item, he suggested using the balance in the Contingency Fund which amounts to $2,832 and $7168 out of unspent travel and training funds in the Council Budget. At Lyda's request, Banks noted there would be further investigations as to the cause of the malfunction of the truck. Motion by Bain, second by Hoyt to approve the repairs to the truck using Russell's suggested method of funding including $10,000 from Fire Services, $5000 from the City Manager, $2,832 from the current year Contingency Fund, and $7168 residual in the Council travel fund. Approved 7-0. AA Consideration of receipt of payment in lieu of taxes from Georgetown Housing Authority -- Verna Browning This item was pulled for a future agenda. BB Consideration of a Revised Detailed Development Plan for a 30.29 acre portion of Lot 1 in the Amended Frost and Benold Subdivision for Georgetown Independent School District's Benold Middle School, located at 2407 Northwest Boulevard -- Ed Barry Barry noted that the Planning and Zoning Commission approved the temporary use of the rear entry off of Arrowhead Lane for a period of two years during which time they encouraged the school district to look at alternatives and recommending that the City post "no parking" signs along at least one side of Arrowhead, Thornwood, and Creek Drive (streets immediately behind the school). Patrick Walsh, Chair of the Planning and Zoning Commission, speaking for himself, told Council he felt both choices would bring "unpleasant" consequences. He asked for re-engineering of the traffic circulation. He said he thinks both schools should take their access from the arterial streets --Northwest Boulevard and Lakeway Drive. He suggested restricting parking on one side of the local streets, finding some way to get sidewalks into the vacant lots, getting pedestrian traffic off the streets, and shortening the timeline to one year instead of two. Lyda noted that the "flavor" of the citizen letters provided in the agenda packet imply that the City is putting the school children at risk. He asked that it be made known that there are several options for the school district to use to remedy this hazardous situation. Navarrette mentioned options such as a fence or modifying the scheduling of the Extended School Enrichment (ESE) Program. There was lengthy discussion by the Council. Dr. Gunn, from the audience, asked Council to approve the suggested procedure recommended by the Planning and Zoning Commission. At Lyda's request, Barry reviewed the alternatives discussed with the school district. Kathleen Watson, representing Frost Elementary PTA, told Council the school buses must not continue to cross the playground and promised the support of the PTA to find a solution to the problem. She said she didn't understand the opposition to the buses being on the local streets. It was estimated that if the School District and the City were to jointly fund an alternative bus route, the City's share would be $12,500.00. Motion by Pfiester, second by Bain to allow temporary access to the emergency access gates along Arrowhead untill January 1, 2001, when a revised Detailed Development Plan is submitted, and to require an interlocal agreement for the construction of the re-routed driveway, and to direct the staff to prepare an ordinance to allow the placement of temporary "no parking" signs on the local streets. Approved 7-0. 10:07 p.m. -- recess 10:21 p.m. -- resumed Open Session (Councilmember Tonn did not return to the dais) City Council Meeting Minutes/September 12, 2000 Page 6 of 8 Pages CC Consideration of FY'01 service levels and rates for sanitation services provided by Texas Disposal Systems -- Verna Browning Browning introduced Eddie Dick, President of Texas Disposal Systems (TDS); Ralph Wueller, Ed Plumber. She reviewed the revised standards of performance and service options as provided in the Council Agenda Packet. There was discussion regarding the rate options. When asked by Lyda, Browning responded that the City is not obligated under the contract to adjust the rates, but TDS is allowed to request an adjustment. Kersch asked that Browning bring back a package that includes some sort of service incentive for the customers along with the rate increase. Motion by Burson, second by Navarrette to defer this item to the next Council Agenda. Approved 5-1. (Hoyt opposed)(Tonn absent from dais) Y Economic Development 1. Consideration of approval of a revised Sequential Implementation Plan and Timeline for establishing the Economic Development Division and Economic Development Commission to create policy, vision, goals, strategy and hiring of an IRR Contractor -- George Russell 2. Consideration of the job description for the Economic Development Director for the City of Georgetown -- George Russell Russell reviewed the attachments provided in the packet, explaining that the revised timeline is about three months beyond what the Task Force had originally proposed. He said Don Collier has agreed to be a facilitator for the group for the beginning of the process. He said the draft documents would be presented to the Economic Development Commission at their first meeting on Thursday, September 14. He asked for Council to approve the amended timeline. Motion by Lyda, second by Bain to approve the amended timeline. Approved 6-0. Russell asked for comments from Council concerning the job description. He reminded Council that they are on the agenda at the beginning of the meeting on September 14. Kersch said she would like to appoint Scott 13, 2001 -- LaGrone as the Interim Chair. DD Consideration of a resolution replacing a boardmember of the Georgetown Village Public Improvement Distrtict No. 1 -- Marianne Banks Banks read the caption of the resolution. Motion by Lyda, second by Bain to approve the appointment of Morris Clopton as boardmember. Approved 6-0, EE Second Reading of an ordinance clarifying ambiguities in certain street names, assigning street names to certain former county roads and assigning specific names to existing park roads -- Clay Shell and Marianne Banks 13, 2001 -- Verna Browning Shell read only the caption on second reading. Motion by Bain, second by Burson to approve Ordinance No. 2000-37. Approved 6-0. FF Second Reading of an ordinance to extend the suspension of applications for manufactured housing development projects until February 13, 2001 -- Verna Browning Motion by Hoyt, second by Burson to approve Ordinance No. 2000-38. Approved 6-0. GG Second reading of an ordinance amending the Georgetown Zoning Ordinance to add an exception for patios to encroach into side and rear building setbacks -- Jim Babcock and Ed Barry Babcock read only the caption on second reading. Motion by Navarrette, second by Burson to approve Ordinance No. 2000-38. Approved 6-0. HH Second reading of an ordinance amending the Subdivision Regulations to add an exception for patios to encroach into side and rear yard building setbacks and to change the front yard building setback on the common street yard of back-to-back corner lots -- Jim Babcock and Ed Barry Babcock read only the caption on second reading. Motion by Bain, second by Burson to approve Ordinance No. 2000-40. Approved 6-0. II Second reading of an ordinance Rezoning 4.35 acres in the Clement Stubblefield Survey, from RS, Residential Single Family and RP, Residential Planned District to C-1, Local Commercial, for the Caring City Council Meeting Minutes/September 12, 2000 Page 7 of 8 Pages Place, located on Railroad Street -- Carla Benton and Ed Barry Benton read only the caption on second reading. Motion by Hoyt, second by Burson to approve Ordinance No. 2000-41. Approved 6-0. JJ Second reading of an ordinance Rezoning San Gabriel Estates, Lots 1, 21 31 23, and 24, from RS, Residential Single Family, to C-1, Commercial -First Height and RM -3, Restricted, Office and Service District, prohibiting multifamily, or any more restrictive district, located at the west corner of Williams Drive and Booty's Crossing Road -- Carla Benton and Ed Barry Benton read only the caption on second reading. Bain pointed out that at the last Council Meeting a notation had been added to limit the height to that allowed in RS. Motion by Bain, second by Lyda to approve Ordinance No. 200042. Approved 6-0. At this time Beverly of Caring Place said she felt at the last meeting the citizens were not sure what is done by the Caring Place. She reviewed the activities of the Caring Place. KK Second reading of an ordinance Rezoning with a Site Plan, as required by the Zoning Ordinance, Snyder Addition, 0.661 acres out of the easterly part of Block 7, with Variances to the Subdivision Regulations and Zoning Ordinance, from RS, Residential Single Family, to RP, Residential Planned, or any more restrictive district, located at 1008 E. University Avenue -- Ed Barry Barry read only the caption on second reading. Motion by Pfiester, second by Burson to approve Ordinance No. 2000-43. Approved 6-0. LL Discussion and possible action concerning scheduling and topics for workshops and committees -- Sam Pfiester Pfiester asked Council to decide how to handle the lengthy agendas. He said he would like to use the Council subcommittees to gather and deseminate information on items to be acted upon by the Council. He suggested scheduling the meetings once a month or quarterly, with posting. He said he feels the chair person of the subcommittee should be allowed to determine the topics to be discussed. He said reports will be required, with verbal highlights. Banks clarified that the Charter does not require a quorum unless business is to be transacted. Kersch suggested that Pfiester bring this item back to the next Council Agenda so that more time could be allotted for adequate discussion. Motion by Pfiester, second by Navarrette to defer this item to the next Council Meeting. Approved 5-1 (Lyda opposed) The meeting was adjourned at 12:05 AM. r MaryEllen Kersch City Council Meeting Minutes/September 12, 2000 Page 8 of 8 Pages City Secretary Sandra Lee