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HomeMy WebLinkAboutMIN 06.12.2006 CC-WThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present: Council Absent: Mayor Gary Nelon, Farley Snell, Doug Smith, Gabe Ben Oliver Sansing, Patty Eason, Pat Berryman, Henry Carr Staff Present: Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Patricia E. Carls, City Attorney; Shirley J. Rinn, Deputy City Secretary; Micki Rundell, Director of Finance and Administration; Laurie Brewer, Assistant Director of Finance and Administration; Randy Morrow, Director of Community Services; Kevin Russell, Director of Human Resources; Kimberly Garrett, Assistant Director of Parks & Recreation; Joe Lara, Utility Financial Analyst; Keith Hutchinson, Public Information Officer; Mark Thomas, Economic Development Director; David Morgan, Police Chief; Kevin Stofle, Assistant Chief of Police; Kathy Ragsdale, Utililty Office Manager; Eric Lashley, Library Director; Anthony Lincoln, Fire Ch' Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. ' • + l - - • r •• • Called to order at 4:00 PM A Presentation and possible discussion regarding the proposed fees for the rental of the renovated Community Center -- Kimberly Garrett, Assistant Director of Parks & Recreation and Randy Morrow, Director of Community Services Kimberly Garrett addressed the Council regarding proposed fees for the newly renovated community center. She told the Council that the fees are set by ordinance. She also went over the history of the fee structure for the community center, as well as who usually rents the community center. She told them staff would like to change the categories for rentals, resident, non-resident, non-profit, and commercial. She also went over the proposed fee changes, gave them a comparison for the rental of half of the building vs. the whole building, as well as a comparison to other facilities in the community, and damage deposits. She then went over the expected revenue projections for the future rentals. There was discussion regarding the need to have the ability to collect damages in excess of $500 if there were excessive damages. Garrett told the Council that there will be security cameras in the new facility. She also went over the projected expenses for the new facility, the rental time frames, reservation procedure, and security measures/requirements. B Presentation and update regarding Compensation Plan -- Kevin Russell, Director of Human Resources and Paul E. Brandenburg, City Manager City Council Meeting Minutes/June 12, 2006 Page 1 of 3 Pages Brandenburg addressed the Council and told them that this workshop was a followup to the one from May 22, 2006. He told Council he would review key issues, make recommendations based on current revenues, plan for implementation and go over the next steps. He went over the key issues related to Public Safety, including recruitment and salary comparisons to Round Rock. He told them that high end pay scales are closer to 80% of Round Rock's Market and others are around 88%. He went over the Public Safety Compensation issues, including Police and Fire, recommendations and what it would cost to move from 90% to 100% and how it would be implemented. He also talked about the staffing issues that the City is currently dealing with, as well as the expectation and need for additional staff. There was discussion by the Council regarding issues related to the staggering of hiring the new positions, as well as how this process keeps the money that was earmarked for public safety, in public safety, instead of into the general fund for one time projects at the end of the year. There was additional discussion regarding the impacts of offering early retirement, current vacancies on the Police side and whether or not a tax increase would be required to implement the compensation package. Brandenburg went on to discuss the non-public safety compensation issues, and told the Council that he is recommending a 3.54% COLA and keeping the Bonus Program in place. There was additional discussion regarding how difficult it has been to hire police officers and whether there are any segments that are posing problems. C Workshop discussion regarding the proposed revisions to the City's solid waste contract with Texas Disposal Systems (TDS) and the proposed transfer/recycliing center, and related issues -- Kathy Ragsdale, Utility Billing Manager and Micki Rundell, Director of Finance and Administration Rundell provided an overview regarding solid waste services in Georgetown. She discussed the history of the partnership between Texas Disposal System and the City, and gave an overview of the services that are provided, environmental issues, the Integrated Recycling Facility (IRF) and the Contract Extension, including new added services and funding strategies. There was a discussion regarding Commercial Roll Offs, as well as the proposed changes for 2006/07. Rundell told Council that there would be no increase for residential service and a 15% increase for commercial rates because our rates are lower than other communities. There was also discussion regarding some environmental issues at the old city landfill and the cost to address those issues. Rundell told the Council that it was staffs recommendation for the City to partner with TDS to address these issues. Rundell went on to discuss the Integrated Recycling Facility and the proposed partnership with TDS. There was discussion regarding funding of this program and a proposed environmental fee. There was an inquiry as to whether or not the City could implement an environmental fee for the City's EARZ work. Rundell told the Council she should check into it. There was additional discussion regarding the impact of opening the center regionally vs. just locally. Rundell told Council there were many grant opportunties for making the site regional. Rundell also told the Council that staff is proposing that the City enter into a 20 -year agreement for TDS to operate the IRF with a 20 -year contract that is renewable for a second 10 -year term. She said that this contract would be separate from the trash hauling contract and that TDS was willing to invest approximately $1 million for captial improvements to the IRF. There was additional discussion regarding the requirements for bidding out the solid waste contract. It was also clarified that state law does not require the contract to go out for bid. There was additional discussion regarding the impacts, cost, and permitting requirements of moving the current collection station away from the park. There was addiitional discussion on future roads that will take some of the hauling traffic out of San Gabriel Park. There was further discussion regarding the impacts and challenges of changing providers if there were service issues, as well as the cost of the service provided by TDS as compared to those in surrounding communities. D Presentation and discussion on revisions to the Fiscal and Budgetary Policy for the 2006/07 budget cycle -- Micki Rundell, Director of Finance and Administration Rundell told the Council that the Fiscal and Budgetary Policy is reviewed annually. She gave the Council a City Council Meeting Minutes/June 12, 2006 Page 2 of 3 Pages historical overview of the Policy, why it was developed, and that she feels like this policy has helped the City obtain its bond upgrades. She went on to discuss the current policy requirements and proposed changes to the policy. There was additional discussion regarding the use of the contingency fund to address staffing issues in the event of an emergency. Recessed into Executive Session at 5:50pm Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. E Sec.551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Henderson v. City of Georgetown and Bishop Gregory Aymond for the Dioceses of Austin , Cause No. A06CA082 SS; United States District Court, Western District of Texas F Sec.551.087: Deliberations Regarding Economic Development Negotiations Discussions or deliberations regarding commercial or financial information that the governmental body has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which the City Council is conducting economic development negotiations. ary Nelon Reconvened at 6:30pm and adjourned The meeting was adjourned at 06:30 PM. City Council Meeting Minutes/June 12, 2006 Page 3 of 3 Pages Attest: