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HomeMy WebLinkAboutMIN 06.09.2009 CC-RMinutes of the Meeting of the Governing;I f the City of Georgetown,Texas Tuesday, June 9, 2009 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Presents Dale Ross, Ben Oliver, Patty Eason, Bill Sattler Council Absent. Keith Brainard, .•e Sansing, Pat Berryman !i t era sent: Patricia E. Carls, City Attorney, Jim Briggs, Assistant City Manager for Utility Operations; Jessica Hamilton, City Secretary; Micki Rundell, Chief Financial Officer; Elizabeth Cook, Acting Director of Community Development; Edward G. Polasek, Principal Planner; Glenn Dishong, Water Services �iDirector; Marsha Iwers, Purchasing Manager; Terry Jones, Support Services Director; Tommy Garcia, Planner II Regular Session = To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Comments from the Mayor - Welcome and Meeting Procedures City Manager Comments Action from Executive session - There was no action out of Executive Session Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - As of the deadline, there were no persons who requested to address the Council on items other than what was already posted on this Agenda. City Council Meeting Minutes/June 9, 2009 Page 1 of 4 Pages tatutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Special Meeting held on Wednesday, May 20; and the Council Meeting held on Tuesday, May 26 -- Jessica Hamilton, City Secretary D Consideration and possible action regarding a resolution granting a petition and setting public hearing dates for the voluntary annexation into the City for 14.31 acres, more or less, in the Burrel Eaves Survey, Abstract 216, for Sun City Community Gardens, located north of Sun City Boulevard and west of the Sun City Softball Park -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Acting Director of Community Development E Consideration and possible action regarding a resolution granting a petition and setting public hearing dates for the voluntary annexation into the City for 184.91 acres, more or less, in the Barney C. Low Survey, Abstract A-385, for Oakmont Crossing, located southwest of intersection of Westinghouse Road and CR 116/Rabbit Hill Road -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Acting Director of Community Development F Consideration and possible action to approve a contract for professional services related to the design of a Customer Water Usage Alert System and Meter Data Management (MDM) Portal Enhancements between the City of Georgetown and ElectSolve Technology Solutions and Services Incorporated in the amount of $235550.00 -- Glenn Dishong, Water Services Director and Jim Briggs, Assistant City Manager for Utility Operations G Consideration and possible action to approve a Resolution authorizing the City of Georgetown to participate in an interlocal agreement with the City of Fort Worth, Texas for the purpose of participating in an Interlocal Purchasing Cooperative Program -- Marsha Iwers, Purchasing Manager and Micki Rundell, Chief Financial Officer H Consideration and possible action to approve a Resolution designating the City Manager or Assistant City Manager for Utility Operations as authorized officials to direct the Lower Colorado River Authority (LCRA) regarding contract related matters -- Jim Briggs, Assistant City Manager for Utility Operations Motion by Oliver, second by Sansing to approve the Consent agenda in its entirety. Approved 44 (Brainard, Sansing, Berryman absent) SM 0 Council will individually consider and possibly take action on any or all of the following items: Consideration and possible action to approve purchase of self-contained breathing apparatuses from Municipal Emergency Services, Inc. through the City of Ft. Worth Interlocal Purchasing Agreement in the estimated amount of $400,000 -- Robert Fite, Fire Chief This item was postponed until the next City Council meeting. J Consideration and possible action to award the annual bid for janitorial and floor cleaning services to Mendoza Maintenance Group, Inc. of Georgetown, Texas in the estimated annual amount of $256,239.00 with the option to add the old Library for $22,190.00 annually, if needed -- Marsha Iwers, Purchasing Manager; Terry Jones, Support Services Director and Micki Rundell, Chief Financial Officer Iwers described the item and said bids were received for a two year contract and staff is recommending the award of bid to the lowest bidder. She noted the City has not used this company for janitorial services, but they come to the City with good references. She noted the contract has a 30 day severance clause and added this contract is in the current budget. Ross asked and Iwers confirmed Mendoza Maintenance is a local vendor. Motion by Eason, second by Sattler to approve the award of annual bid. Approved 44 (Brainard, Sansing, Berryman absent) City Council Meeting Minutes/June 9, 2009 Page 2 of 4 Pages K Consideration and possible action to approve a 20 -year Parking Lease Agreement with Friendly Will Missionary Baptist Church regarding city owned property located at 605 W. 15"' Street -- Paul E. Brandenburg, City Manager and Patricia E. Carls, City Attorney Mayor described the item and said the City has been working with the church and is now in the position to enter into a parking agreement with them. He noted the land is not something the City needs at this time. Briggs agreed with the Mayor and added this is also consistent with past practices on the property and he said this is just formalizing the use of the area. Sattler asked and Briggs said they will have to comply with all City standards on parking. Briggs added if the church wants to do anything else other than parking, they will have to get City approval. Motion by Eason, second by Sattler to approve the lease agreement. Approved 4-0 (Brainard, Sansing, Berryman absent) L Consideration and possible action concerning a Task Order KAI-09-001 with Klotz Associates, Inc. in an amount not to exceed $152,500 to complete the Georgetown Overact Transportation Plan Update (OTP) -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Acting Director of Community Development Polasek described the history of the item. He spoke about the areas that are going to be added to the plan including a bicycle and corridor study and new urban design street standards. He said the Georgetown Transportation Advisory Board (GTAB) released the RFQ at the end of the year and he spoke about the bid process for this item. He said six firms submitted applications and two were interviewed. He said, at the May 11 GTAB meeting, the Board recommended Klotz along with its work plan. He said the work plan is based on the City's budget priorities and needs. He noted the total cost of doing this project will be $199,000 and there is $153,000 budgeted for this item. He said Round Rock is going through the same process and he spoke briefly about their experience. Polasek spoke about the rising cost of consulting engineering. He reviewed the proposed process and the staff recommendations for the future. Sattler asked and Polasek said Wilbur Smith Associates did the previous OTP update. Polasek said the City will be updating the existing model which is transferable from firm to firm and added using a new firm will not negatively affect anything. Motion by Eason, second by Sattler to approve the task order. Approved 4-0 (Brainard, Sansing, Berryman absent) M Public blearing for the voluntary annexation into the City for 14.31 acres, more or less, in the Burrel Eaves Survey, Abstract 216, for Sun City Community Gardens, located north of Sun City Boulevard and west of the Sun City Softball Park -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Acting Director of Community Development Polasek described the item and spoke about the annexation of the community gardens property. He said this is the first public hearing and added the Ordinance readings will occur in July. Public Hearing was opened at 6:16 p.m. No persons were present to speak. Public Hearing was closed at 6:16 p.m. Ross asked and Polasek said there wil be no additional costs incurred or services provided to this area because they already have water and other utilities. He said the only expense will be fire and police protection which the City is already providing at this time. N Public Hearing for the voluntary annexation into the City for 184.91 acres, more or less, in the Barney C. Low Survey, Abstract A-385, for Oakmont Crossing, located southwest of intersection of Westinghouse Road and CR 116/Rabbit Hill Road -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Acting Director of Community Development Polasek showed Council a map of the area involved in the voluntary annexation. He said this is actually a repeat of what has been to the Council once before. He said the time is expiring on the original annexation calendar and they asked that the City start the process over again. He said they have resubmitted their application. Public Hearing was opened at 6:18 p.m. No persons were present to speak. Public Hearing was closed at 6:18 p.m. O Second Reading of an Ordinance to amend the Unified Development Code (UDC) Section 1.14 "Downtown Design Guidelines"; Table 2.01.020 "Summary of Review Authority'; Section 2.04.010.A "Final Action"; Section 3.03.010.E "Content of Notice'; Section 3.03.030.D "Record"; Section 3.08.050.J "Expiration of Preliminary Plat"; City Council Meeting Minutes/June 9, 2009 Page 3 of 4 Pages Section 3.08.070.F "Expiration of Final Plat and Plans"; Section 3.09.030 "Criteria for Approval'; Section 3.09.070 "Site Related Construction Plans"; Section 3.17.030 "Criteria for Approval'; Section 3.19.060.A "Engineering Study"; Section 4.04.030.A.5 "Development Plan"; Section 4.05.040.A "Establishment"; Section 4.06.020.G "Landscaping and Buffering"; Section 9.03.020.D "Surfacing and Maintenance"; Section 9.04.010 "Minimum Number of Spaces"; and Section 16.04 "Definitions of Uses"; and to add Section 9.03.0205 "Parking" -- Elizabeth Cook, Acting Director of Community Development Cook described the Ordinance and said this is the second reading of the first round of the 2008-09 Unified Development Code (UDC) Amendment list. She read only the caption of the Ordinance on second reading. Motion by Oliver, second by Sattler to approve Ordinance 2009-33. Approved 4-0 (Brainard, Sansing, Berryman absent) P Second Reading of an Ordinance for a Rezoning to OF, Office District for 0.12 acres in the N. Porter Survey, being former Oak Lane right-of-way, also known as RCD Properties, located at 1623 Rivery Boulevard -- Tommy Garcia, Planner II and Elizabeth Cook, Acting Director of Community Development Garcia described the item and read only the caption of the Ordinance on second reading. Sattler asked and Garcia described the type of development that will be going in that area. Motion by Sattler, second by Eason to approve Ordinance 2009-34. Approved 4-0 (Brainard, Sansing, Berryman absent) Motion by Sattler, second by Eason to adjourn -- 6:25 p.m. The meeting was adjourned at 06:25 PM. Appro Attest: Mayor Gdorge Garver City Secretary 4'4§sica Hamilton City Council Meeting Minutes/June 9, 2009 Page 4 of 4 Pages