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HomeMy WebLinkAboutMIN 03.13.2007 CC-S&RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present. Council sent: Patty Eason, Gabe Sansing, Doug Smith, Henry All Council present Carr, Pat Berryman, Farley Snell, Ben Oliver Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Patricia E. Carls, City Attorney; Sandra D. Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Bobby Ray, Director of Planning and Development; Dennis Schoenborn, Director of Information Technology; Jordan Maddox, Planner I; Kevin Stofle, Assistant Chief of Police; Mike Mayben, Energy Services Manager; Keith Hutchinson, Public Information Officer Special Session - 3:00 p.m. A Council has been invited and may attend an on-site tour of the Lively Tract, a proposed conservation subdivision at 6451 SH29 West -- Tom Yantis, Assistant City Manager Councilmembers Doug Smith and Farley Snell attended the on-site tour with Assistant City Manager Tom Yantis. Special Session - 5:00 p.m. B Reception in the Council Chamber Lobby for outgoing and reappointed members of the City Council -appointed Boards and Commissions -- Sandra D. Lee, City Secretary The Reception was held in the Lobby. Regular Session to convene and continue Executive Session, if necessary In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. C Sec.551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items -Transamerican Underground vs. Arch Insurance Co., C. C. Carleton Industries, and Third Party Defendant the City of Georgetown, Cause No. 06-121-C277, District Court of Williamson County, 277th Judicial District - Henderson v. City of Georgetown and Bishop Gregory Aymond for the Dioceses of Austin , Cause No. A06CA082 SS; United States District Court, Western District of Texas - Discussion and possible action regarding Williamson County MUD No. 19, request for sewer Certificate of Convenience and Necessity (Application No. 35375-C) (SOAH Docket No. 582-07-0786; TCEQ Docket No. 2006 - 1810 - UCR) - Discussion and possible action relating to retention of outside counsel to review new standard form contracts. D Sec 551.072: Deliberations about Real Property - Consideration and possible action concerning the authorization of a proposed Right of Entry, Possession and Construction Easement between the City and Williamson County concerning the acquisition of a 0.473 -acre easement and a 0.776 -acre easement and related temporary construction easement for the construction of underground electric service in connection with Project Lone Star -- Jim Briggs, Assistant City Manager for Utility Operations, and Mike Mayben, Energy Services Manager - Discussion and possible action concerning the acquisition of a 0.04 -acre Clear Zone Easement and denial of access on property owned by Threadgill Oil Co., Inc., located at 705 N. Austin Avenue in connection with the proposed Texas Department of Transportation/Austin Avenue Maintenance Project -- Jim Briggs, Assistant City Manager for Utility Operations City Council Meeting Minutes/March 13, 2007 Page 1 of 5 Pages and Patricia E. Carls, City Attorney Regular Session - To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) E Call to Order The Meeting was called to order at 6:00 p.m. F Pledge of Allegiance Mayor Nelon led Pledge. G Recognition of outgoing members of City Council -appointed Boards and Commissions Mayor Nelon recognized the outgoing and reappointed members of the boards and commissions. H Comments from the dais - Welcome to Audience and Opening Comments - Review of procedure for addressing the City Council Mayor Nelon welcomed the audience and reviewed the procedure for addressing the City Council. I Announcements and Comments from City Manager Brandenburg made the following announcements: The City will hold elections for City Council seats for Districts 3, 4, and 7 on May 12, 2007. Please refer to the City's website at www.georgetown.org for voting locations and details regarding early voting. As a follow up to last night's workshop with Williamson County regarding the City of Georgetown's Transportation Pian, City Staff plans to hold another workshop with Council on Tuesday, March 27, 2007 at 5:00 p.m. to discuss in more detail the City's Transportation Plan, including but not limited to priority projects, costs, and timelines and to develop a plan to submit to the County. Furthermore, the City greatly appreciates Commissioner Covey and the County for meeting with us last evening and working with the City in the future. Events for the 22nd annual Texas Hill Country Wine & Food Festival will take place beginning March 28th at several venues in Central Texas and culminate with its highlight event, the Sunday Fair, here in Georgetown at San Gabriel Park on April 1, 2007. Come and enjoy a family -friendly event, relax, and experience a lovely spring afternoon of fine wine and food, children's activities, live music, lively conversation, and culinary seminars. Tickets for Sunday Fair are $45. The Georgetown Visitors' Center has a limited number of tickets for sale, or they can also be purchased online at the Texas Hill Country Wine & Food Festival website at www.texaswineandfood.org. Children's tickets are also available for $10, and can be purchased online or at the gate, but are not available at the Visitors Center. For more information about the Festival, please visit our website at www,visitgeorgetown.org or contact the Visitors Center at 930-3545. Brandenburg also welcomed and introduced the new Assistant City Secretary, Jessica Hamilton. J Public Wishing to Address Council As of the deadline, there were no persons wishing to address the Council on items not already listed on the agenda. K Action from Executive Session Motion by Smith, second by Sansing that the City Council authorize Kent Sick to appeal the Order of the Special Commissioners in the condemnation involving the Threadgill property, but to inform the City Council of any and all settlement discussions that may occur before that appeal is finalized. Approved 7-0 Motion by Smith, second by Sansing that the City Manager and the City Attorney be authorized to retain outside counsel to review the new draft City construction contract forms. Approved 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. L Consideration and possible action to approve the minutes of the Council Workshop on Monday, February 26, 2007, and the Council Meeting on Tuesday, February 27, 2007 -- Sandra D. Lee, City Secretary M Consideration and possible action to approve an OCG (Old Corrugated Cardboard) compactor purchase and installation from Marathon Equipment for $22,480.00, with public drop-off site improvements, compactor concrete slab, and power loop with breaker box installation in an amount not to exceed $24,600.00 for a total expense not to exceed $47,600.00 -- Rachel Osgood, Enviornmental Services and Jim Briggs, Assistant City Manager for Utility Operations N Consideration and possible action to approve the award of annual bid for Cold Pour Crack Sealer to Allstates Coatings in the estimated amount of $46,500.00 -- Mark Miller, Transportation Manager and Jim Briggs, City Council Meeting Minutes/March 13, 2007 Page 2 of 5 Pages Assistant City Manager for Utility Operations O Consideration and possible action to award a contract to Hardy, Heck and Moore, Inc. for the update and expansion of the Historic Resource Survey in an amount not to exceed $40,000 -- Rebecca Rowe, Historic District Planner and Bobby Ray, AICP, Director of Planning and Development P Consideration and possible action to approve a resolution authorizing the City Attorney to issue a Quit Claim Deed to be filed abandoning the forty -foot (40') drainage easement on the south property line of Lot 1, Block B, Madison Oaks, Phase One, located at 100 Madison Oaks Avenue -- James G. Babcock, AICP, Planning Specialist and Bobby Ray, AICP, Director of Planning and Development Q Consideration and possible action on a Public Review Final Plat for 17.232 acres in the Burrell Eaves Survey, Abstract 216, to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Sixty -One, located on Sun City Blvd west of State Highway 195 -- Jordan Maddox, Planner I and Bobby Ray, Director of Planning and Development R Consideration and possible action to approve a resolution amending Resolution 021307 -GG relating to the ordering of the election on May 12, 2007, for City Council Districts 3, 4, and 7; to replace one Early Voting branch location and add an Election Day voting location for County Precinct 345; and to adopt a Joint Election Agreement -- Sandra D. Lee, City Secretary and Patricia E. Carls, City Attorney Motion by Carr, second by Oliver to approve the Consent Agenda in its entirety. Approved 7-0. Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: S Presentation by Randall Arendt and Gary Brown regarding the proposed development of a conservation subdivision on approximately 438 acres within the South San Gabriel River Basin, known as the Livey Tract -- Tom Yantis, Assistant City Manager Yantis explained the brief history surrounding the last time Randall Arendt was in Georgetown to describe his conservation subdivision concept. He said the ABG Development project will utilize a conservation subdivision plan, and the developer of the Lively Tract has hired Randall Arendt to create a conservation subdivision. Arendt did a slide presentation to show the aspects of building a conservation subdivision. T Consideration and possible action to approve the purchase of a replacement Storage Area Network (SAN) System from The Harding Group in an amount not to exceed $178,000 -- Dennis Schoenborn, Information Technology Director Schoenborn explained the need for the replacement, saying the replacement will be done in two phases in this fiscal year. Motion by Snell, second by Eason to approve the purchase. Approved 7-0. U Discussion and possible action to approve the purchase of radio equipment from Motorola related to the digital upgrade of the 800 MHz radio system in an estimated amount of $1,288,000.00 -- Kevin Stofle, Assistant Chief of Police; David Morgan, Police Chief; and Micki Rundell, Director of Finance and Administration Stofle explained the item, saying this is to upgrade to digital. He said this amount is less than the estimate he gave Council previously. He said the project must be completed by January 1, 2008, and acceptance tests will be done by mid-November. Motion by Sansing, second by Oliver to approve the purchase. Approved 7-0. V Consideration and possible action concerning the authorization of a proposed Right of Entry, Possession and Construction Easement between the City and Williamson County concerning the acquisition of a 0.473 -acre easement and a 0.776 -acre easement and related temporary construction easement for the construction of underground electric service in connection with Project Lone Star -- Jim Briggs, Assistant City Manager for Utility Operations, and Mike Mayben, Energy Services Manager Carls explained the item, saying the City is still in the process of finalizing the wording for the easement, saying the current provision to give the County authority to tap in at no cost will be deleted. She said staff is working on the consideration that would need to be paid to the County to acquire the easements, and Council has given permission to staff to negotiate with the County. She said she is asking for action to allow staff to go forward in acquiring the easements. Motion by Carr, second by Berryman to approve going forward in acquiring the easements. Approved 7-0. W Consideration and possible action to approve the award of bid for the renovation of the Georgetown Information Technology/EOC Center to Fazzone Construction in the amount of $1,664,500 -- Terry Jones, City Council Meeting Minutes/March 13, 2007 Page 3 of 5 Pages Support Services Construction Manager and Micki Rundell, Director of Finance and Administration Jones explained the item, saying the project will consist of renovating the first floor for use as the police dispatch center and an emergency operations center and training r000m. He said the second floor will house the Information Technology Department and the data center, which is the hub for all of the City's data operations. He said the facility will be equipped with a backup generator and the ability to add a redundant backup generator, a building UPS, redundant fiber optic feeds, over -sized HVAC, electrical system, and exterior and interior security systems. He said four bids were received, and staff is recommending the award to Fazzone Construction. Lotion by Snell, second by Berryman to approve the award of bid. Sansing asked about "delay" charges in this contract or in future contracts. Jones noted that there would be liquidated damages for not finishing within the contract time, similar to $500 per day. Approved 7-0. X Consideration and possible action with respect to a resolution directing the publication of Notice of intention to Issue City of Georgetown, Texas Combination Tax and Utility system Limited Revenue Certificates of Obligation, Series 2007; and other matters related thereto -- Micki Rundell, Director of Finance and Administration Rundell explained that the resolution provides the required public notices and approvals for the planned 2007 Certificates of Obligation in an amount not to exceed $8.2 million for funding various projects including: Additional Recreation Center Funding at $2 million; Technology Center at $2 million; Landfill Maintenance (self supporting) at $500,000; Needs Assessment for Police Department and Municipal Court at $75,000; Parks Projects at $600,000; Public Safety and Streets Vehicles at $875,700; Downtown Master Plan at $75,000; Sidewalks at $150,000; Radio Upgrade at $1 million; and the SAN (Storage Area Network/computer equipment) for $190,000; for a total estimated at $7,465,700. She noted that Carol Polumbo, the City's bond counsel, from McCall, Parkhurst and Horton, was in the audience in case there were questions. Sansing confirmed the process of sizing the issue. He asked that specific information be given to the citizenry regarding the needs to be covered. Motion by Sansing, second by Eason to approve the resolution. Approved 7-0, Y Discussion and possible action to provide policy direction in funding utility infrastructure related to the City's recent annexations -- Micki Rundell, Director of Finance and Administration Rundell said during the annexation process it was discussed that in order to provide utility infrastructure, there would need to be additional funding. She asked for Council's advice as to how to fund the improvements ranging from $1 to $7 million. She explained the options available. Snell noted that this will have an impact on the General Fund, but he felt the "cleanest way" is to adjust the Return on Investment (ROI). Motion by Snell, second by Eason to change the City's Fiscal and Budgetary Policy to include reducing the ROI to allow tax -supported debt service. Carr and Nelon asked for a model of each of the options. Snell withdrew his motion and Eason withdrew her second. Rundell said she would bring this back to Council in May during the CIP presentation. Z Consideration and possible action to appoint a Selection Committee, composed of three Councilmembers, to evaluate proposals and make a recommendation for the selection of the construction manager -at -risk for construction of the Recreation Center -- Paul Brandenburg, City Manager Brandenburg explained the item and the timeframe. He said he is recommending Councilmembers Eason, Oliver, and Berryman, and staff members Tom Benz, Michael Ceary, Kimberly Garrett, and Terry Jones serve as a committee regarding the selection of the construction manager -at -risk for construction of the Recreation Center. Motion by Carr, second by Smith to approve the appointments. Approved 6-1. (Sansing opposed) AA Discussion and possible action to appoint two councilmembers to a Committee, along with the City Manager, the Assistant City Manager of Utility Operations and the Director of Community Services to review a request to rename County Road 102 to "Lawhon Lane" pursuant to the policy established by the City Council on November 14, 2006 regarding the Naming of City Facilities, Public Park lands and Public Streets -- Paul E. Brandenburg, City Manager Brandenburg explained the item. Motion by Snell, second by Oliver to nominate Smith and Carr to review the request. Approved 7-0. BB Consideration and possible direction to staff regarding the 2007 call by Williamson County for Community Development Block Grant applications -- Tom Yantis, Assistant City Manager Yantis explained the item and noted that the City has been awarded funds over the last two grant cycles. He gave Council an idea of the amounts needed for the suggested projects. Motion by Carr, second by Berryman to direct staff to apply for as much as they think the City can get, using the priorities on the item cover sheet. Oliver asked that Item 4, sidewalks, be moved up. Carr suggested a friendly amendment to move Item 4 to Item 2 and Item 3 to Item 4. Berryman accepted. Snell questioned the qualification of the recommended projects according to the criteria. Yantis said if he were going to prioritize the projects, he would put Item 1 first, City Council Meeting Minutes/March 13, 2007 Page 4 of 5 Pages Item 4 second, Item 3 third, and Item 2 fourth. Sansing suggested doing away with Item 2 altogether and suggested Items 1, 4 and 3, in that order as a friendly amendment. He said it is important to him that the fire station be restored, but he thinks the City needs to fund it in a different way and get the grant money for the other three projects. Carr and Berryman agreed to accept the friendly amendment. Eason said she would support this motion but said she sees a need to do a more aggressive attempt at dealing with serious housing problems in some neighborhoods such as drug abuse, prostitution, slums, and blight. She said she will lobby to support a staff redevelopment director to look at the CDBG grants and create projects that will do major good for the City. Brandenburg said the City now depends on the County for application for CDBG grants, but as soon as a population of 50,000 is reached, the City would qualify to apply directly for CDBG money, so a staff redevelopment director position will be proposed in the 2007/08 Budget. He said he sees the City's involvement in CDBG funding increasing, not decreasing. Approved 7-0. CC Second Readings 1. Second Reading of an odinance for a Comprehensive Plan Amendment to change the Future Land Use from Business Park to Multi -Family and Residential for 95.5 acres in the James Patterson Survey, Abstract 502, and the Francis Hudson Survey, Abstract 295, located at 61455 Westinghouse Rd. -- Jordan Maddox, Planner I and Bobby Ray, Director of Planning and Development and Bobby Ray, AICP, Director of Planning and Development Maddox explained the item and read only the caption of the ordinance on second reading. He said this request is to change from a business park to multi -family and to request PUD zoning. Motion by Sansing, second Fees, including by Carr to approve Ordinance 2007-18. fees Approved 7-0. 2. Second Reading of an ordinance rezoning from AG, Agriculture District to PUD, Planned Unit Development District for 95.501 acres in the James Patterson Survey (A-502) and Francis Hudson Survey (A-295), located north of Westinghouse Road, east of Park Central Boulveard -- Bobby Ray, AICP, Director of Planning and Development Ray explained the developers have added setbacks and removed the request for private streets. He read only the caption of the ordinance on second reading. Motion by Sansing, second by Berryman to approve Ordinance 2007-19. Approved 7-0. 3. Second Reading of an ordinance rezoning from AG, Agriculture District to PUD, Planned Unit Developmetn District for 17.232 acres in the Burrell Eaves Survey, Abstract 216, to be known as the Planned Unit Development of Sun City Georgetown, Neighborhood Sixty -One -- Jordan Maddox, Planner I and Bobby Ray, AICP, Director of Planning and Development Maddox explained the item and read only the caption of the ordinance on second reading. Motion by Smith, second by Snell to approve Ordinance 2007-20, Approved 7-0. DD First Reading of an ordinance amending Section 15.04.045 of the Code of Ordinances to revise the Gary Development to the Main Street Advisory Process Fees, including GIS a resignation fees -- Bobby that Ray, AICP, February, Director of -- Planning an Development Ray explained the fees being added or revised. Sansing and Nelon suggested that some of the fees are a "little open-ended" and asked to see a rate. Ray said he would provide that on second reading. Motion by Eason, second by Oliver to approve the ordinance on first reading. Ray read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter, Approved 7-0. EE Consideration and possible action to approve the appointment of Gary Leissner to the Main Street Advisory Board due to a resignation for a position that expires in February, 2009 -- Mayor Gary Nelon Motion by Carr, second by Eason to approve the appointment. Approved 7-0. The meeting was adjourned at 07:30 PM. Es Mayor Pfary Nelon City Secretary Sand City Council Meeting Minutes/March 13, 2007 Page 5 of 5 Pages