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HomeMy WebLinkAboutMIN 02.12.2008 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Gary Nelon presiding. Council Present. Council Absent. Patty Eason, Gabe Sansing, Keith Brainard, Bill All Council present Sattler, Pat Berryman, Farley Snell, Ben Oliver r Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Patricia E. Carls, City Attorney; Sandra D. Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Terri Calhoun, Paralegal; Leticia Zavala, Controller; Jordan Maddox, Planner 11; Ed Polasek, Principal Planner; Elizabeth Cook, Interim Planning Director; Keith Hutchinson, Public Information Officer; Tommy Garcia, Planner I; Anthony Lincoln, Fire Chief; Clay Shell, Assistant Fire Chief; Jennifer Bills, Housing Coordinator; Tom Benz, Systems Engineering Manager; David Munk, Development Engineer; Marsha Iwers, Purchasing Manager; Terry Jones, Support Services Construction Manager Regular Session to convene and continue Executive Session, if necessary In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. A Sec.551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Texas Indigenous Council, et al. v. City of Georgetown , et al., Cause No. A08 -CV -062 LY, in the United States District Court for the Western District of Texas Regular Session ® To begin no earlier than 06:00 P (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) B Call to Order Mayor Nelon called the meeting to order at 6:00 p.m. C Pledge of Allegiance Mayor Nelon led the Pledge. D Comments from the dais Mayor Nelon welcomed the audience and gave an outline of the meeting procedures. - Presentation of the "Tales of Texas" Partnership Award from the Texas Trail Network Conference on January 24th by Kimberly Garrett, Director of Parks and Recreation Mayor Nelon introduced Kimberly Garrett who explained and presented the award to the Council. E Announcements and Comments from City Manager Brandenburg made the following announcements: The City has experienced a great deal of growth over the past 10 years, both in population and service area. As a result, it has become necessary for us to make some changes to our Utility Billing System and our meter reading schedule in order to accommodate this growth and enable us to perform more efficiently and effectively. Customers may have already noticed the first change; a zero has been added to the front of the account City Council Meeting Minutes/February 12, 2008 Page 1 of 7 Pages number on your utility bill. Trie next step will be "moving" some neighborhoods and subdivisions to different billing routes and/or cycles to establish more geographically compact billing cycles. These changes will affect the utility accounts' billing periods, and account numbers, as well as the due dates of most of our customers, and will take place over the next 3 - 4 months. All customers will receive a 5 -week bill in March, as we shift from the old billing schedule to the new one. Those customers being moved from one cycle to another will receive a one-time, partial "transition billing," which will reflect the difference between their new and old billing periods. They will have the option of paying this bill on the due date reflected on the transition billing, or waiting until the next full bill comes out on their new cycle. No penalties or disconnections will be assessed during our rerouting period. Individual letters providing specific details, such as your new account number, new due date, and the number of days in your transition billing, will be sent a couple of weeks before each neighborhood is moved. The efficiencies gained through the cycle restructuring project will make it possible for the City to reduce the meter reading process by 5 days. This will allow us to expand the time period the customers have to pay their bills from 15 days to 20 days. The City apologizes for any inconvenience this may cause. We are working to make the transition as smooth as possible. If you have any questions about the new changes, feel free to call the Utility Office at 930-3640. The main lanes of Interstate 35 will be diverted to the access roads in Round Rock from 8 p.m. on Friday, February 15th until the evening on Sunday, February 17, according to the Texas Department of Transportation. 1-35 traffic will use exits 250 northbound and 251 southbound and return at the next entrance. The closure of the 1-35 main lanes is to allow for demolition work on the Hesters Crossing bridge over 1-35. The construction is part of a plan by TXDOT and the City of Round Rock to allow southbound frontage road traffic to bypass the signal at Hesters Crossing. Additional detours and lane closures will occur periodically throughout 2008 to accommodate the construction. For details, go to http://roundrocktexas..qov or http://centraltexasturnpike.org . The City will hold elections for City Council seats for Mayor and Districts 2, and 6 on May 10, 2008. The first day to file for candidacy was February 11, 2008, and the last day to file for candidacy is March 10, 2008. All City offices will be open for business, and Texas Disposal Systems will run normal trash pickup routes on President's Day, which is on Monday, February 18, 2008. Mayor Pro Tem Sansing noted that the Girl Scouts are selling cookies and how purchasing cookies will assist in providing cookies to the armed forces in Iraq. F Public Wishing to Address Council - Roby Sloan regarding temporary building permit for construction trailers on Coyote Trail. Sloan told Council he objects to a temporary building permit that was issued in December for construction trailers in Sun City Neighborhood 34. He said when he purchased his home he was assured that the area along the golf course would remain a natural area; then Pulte purchased the development. He reviewed a timeframe, and with a slide presentation, he displayed pictures to show the way the three construction trailers have been encapsulated into a "trailer barn," which he said Pulte claims looks like a residence. He noted that this building does not meet the zoning for the area and said he feels the building will increase the traffic and sets a bad example for future use of City building code. He said he expects this "trailer barn" to be there for the next six to seven years until all of Sun City has been built out. He requested Council rescind the permit at the end of 90 days and cause the trailer barn to be removed. Sattler asked and Sloan quoted from City Code Chapter 3.11, saying the City has to take into consideration the compatibility of the surrounding area. He said he believes the developer is using this as a commercial office building to relocate the administrative offices that used to be on Williams Drive. He said it is across the street from houses. Sattler asked if he had spoken to the Community Association, and he said the Community Association Board is made up of three Pulte developers and two Sun City residents. Sattler asked if he had gone to the Modifications Committee, and he said he had not, but didn't think the developer would have to comply with the same rules as the residents. Sansing asked and Yantis responded the permit was issued for a maximum of one year, and said there is language in the Code saying Council may revoke a temporary permit. Nelon suggested Council could refer it to staff. G Action from Executive Session There was no action from Executive Session. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. H Consideration and possible action to approve the minutes of the Council Workshop and Meeting held on Tuesday, January 22, 2008 -- Sandra D. Lee, City Secretary Consideration of a resolution to approve a Housing Tax Credit and Home Investment Partnership Program Proposal with, Georgetown DMA Housing, L.P. for the development named Heritage Square Apartments, located at the northeast corner of South Austin Avenue and West 5th Street — Jennifer C. Bills Housing City Council Meeting Minutes/February 12, 2008 Page 2 of 7 Pages Coordinator and Tom Yantis, Assistant City Manager (question from Sattler) Sattler asked and Bills responded this item is a requested resolution of support for DMA Housing. Berryman objected to passing this resolution, saying Council approval is necessary for their submission for grant assistance. She asked that this item be pulled to the Regular Agenda. J Consideration and possible action for the approval to purchase mobile vehicle radios from Motorola in the amount of $32,085.00 -- Terry Jones, Support Services Construction Manager and Micki Rundell, Director of Finance & Administration (question from Sattler) Sattler asked and Jones confirmed that the City is purchasing the latest model radios. K Consideration and possible action to award the bid for the purchase of Schedule 40 Boregard PVC to Elliott Electric Supply of Round Rock, Texas, in the amount of $43,099.85 -- Paul Elkins, Electric Operations Manager, Jim Briggs, Assistant City Manager for Utility Operations L Consideration and possible action to approve a professional services contract with HDR, Inc in amount not to exceed $18,000 for the review and possible revision of the City's development related fees -- Micki Rundell, Director Finance & Administration M Consideration and possible action to accept the independent audit of all accounts of the City reported in the Comprehensive Annual Financial Report (CAFR) and the single audit report for the fiscal year ended September 30, 2007 -- Leticia Zavala, Controller and Micki Rundell, Director Finance & Administration N Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Report for the City of Georgetown, and an Investment Summary for the Georgetown Transportation Enhancement Corporation (GTEC) and Georgetown Economic Development Corporation (GEDCO) for the quarter ended December 31, 2007 -- Leticia Zavala, Controller and Micki Rundell, Director Finance & Administration Motion by Sansing, second by Eason to approve the Consent Agenda with the exception of Item I, which was pulled to the Regular Agenda by Berryman. Approved 7-0. Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: Consideration of a resolution to approve a Housing Tax Credit and Home Investment Partnership Program Proposal with, Georgetown DMA Housing, L.P. for the development named Heritage Square Apartments, located at the northeast corner of South Austin Avenue and West 5th Street — Jennifer C. Bills Housing Coordinator and Tom Yantis, Assistant City Manager (question from Sattler)(pulled by Berryman) Bills explained the item is for a resolution to approve a housing tax credit for 36 units of senior affordable apartment housing, located downtown at the 400 block of Austin Avenue. O Consideration and possible action to extend and amend 400 Main Street L.P. Development Agreement with Georgetown DMA Housing, L.P., located at 401 S. Austin Avenue — Jennifer C. Bills, Housing Coordinator, and Tom Yantis, Assistant City Manager Bills explained the item, saying the developer is asking for an extension and amendment to the agreement that expired last December. She said instead of 2nd and 3rd floor offices, the developer is requesting 2nd and 3rd floor residential apartments, with tuck -behind parking instead of along the street. Bills said the developer is present to do a presentation. The developer, Diana McIver with DMA Development in Austin, explained the development would be available for seniors receiving an annual income of between $15,000 and $34,000 for a couple. She noted that she is the co -developer with Georgetown Housing Authority of Shady Oaks and Sierra Ridge. She explained that they are applying for State Housing Tax Credits and Home Funds; and for the Home Funds, they need the resolution of support from the City. Sansing explained why he will not approve extending the agreement. He said he would prefer to have what was originally planned for that property in the downtown area. McIver said they will be developing the commercial corner of 1700 square feet into commercial and retail. She said the senior housing would be a "runner up to nothing," since the first developer has left. Nelon said Council has committed a large amount of money to what they thought was going to happen on that site, and Yantis responded that the City is trying to increase the number of people who live downtown. He said one of the key criteria was to implement the structure that was desired, such as the streetscapes and walkability. Nelon asked and Yantis confirmed the Francisco Choi building is proposed to contain housing units as well. Sattler said everytime there is another amendment, the City waives more impact fees. McIver said with the waiver of fees, the development would be able to include some of the really nice streetscapes. Yantis said, according to the Downtown Master Plan, the City has City Council Meeting Minutes/February 12, 2008 Page 3 of 7 Pages incentivized developers who nave offered to do what the City Council requested for the site. Motion by Sansing, second by Berryman to deny the extension of the agreement. Eason said she has real conflict with this because it was the first effort to incentivize what was wanted for revitalization of downtown. She said she is extremely supportive of attainable housing and hates to see this defeated. She said she is concerned about the precedence that it sets for the other properties in the area, but it will be a major conflict for her to support this. Snell noted he would not be able to support Sansing's motion to deny because, with the loss of the Weslayan, there an is no place project is eligible for older development persons to be able to "walk" something the town. Berryman said she doesn't think this will always be an empty block and feels the City shouldn't compromise by allowing project is eligible this development just to put something on the block. Snell reviewed some of the history of development in downtown, saying Council has always thought the development of downtown was worth extensions and waivers. He reminded Council that at one time, some of these pieces of property belonged to the County, and there could have been County office buildings on downtown lots. Oliver said he would vote against Sansing' s motion. He said he shares the sense that the City has had a vision for this type of development. He said it brings in a very nice facility, and brings in people to live downtown, even though those people might not be able to afford to spend money downtown. Sansing said he would support something that is not "affordable" and is not seeking tax credits. Vote on the motion: 5-2 (Snell and Oliver opposed) Regarding Item I: Motion by Sansing, second by Berryman to deny. Approved 5-2 (Snell and Oliver opposed) P Consideration and possible action for the approval to purchase a John Deere backhoe from RDO Equipment through the Texas Association of School Boards cooperative purchasing contract in the amount of $66,283.00 -- Terry Jones, Support Services Construction Manager and Micki Rundell, Director of Finance & Administration Jones explained the the item. Motion by Snell, second by Berryman to approve. Approved 7-0. O Consideration and possible action for the approval to purchase a 2008 Tymco Street Sweeper from the Houston Galveston Area Council of Governments purchasing contract in the amount of $142,881.55 --Terry Jones, Support Services Construction Manager and Micki Rundell, Director of Finance & Administration Jones explained the the item. Motion by Berryman, second by Oliver to approve. Approved 7-0. R Forwarded from the Georgetown Transportation Advisory Board (GTAB) 1. Consideration and possible action regarding a Master Services Agreement with Aguirre & Fields, LP for professional engineering services -- Thomas Benz, P. E., System Engineering Manger, Jim Briggs, Assistant City Manager for Utility Operations Briggs gave historical background on the funding for this item, saying this came as a result of the recision of funds from TXDOT. He said TXDOT told him the project would be approved with no problem, but cut the engineering, with the College Street improvement still there, but no funds for engineering. He said TXDOT has indicated that if the City could "pick-up" the engineering costs, the project could be completed. He said staff has talked to the two firms recommended by TXDOT, and said this item went to GTAB and they recommended funding with cash reserves. Benz said this Master Services Agreement is similar to the ones with other engineering firms, and the next item is a task order to allow them to do a specific project. Motion by Sansing, second by Eason to approve the Master Services Agreement. Sattler said he didn't see any E & O (Errors and Omissions) Insurance. Carls pointed out that the contract contains Professional Liability of $2 million. Sattler asked about surplus material on page 11. Carls noted that this is an engineering contract and doesn't concern materials. Sattler asked if the City has an exit strategy in case TXDOT doesn't allow funding for the College Street bridge. Benz said Termination for Convenience covers that. Vote on the motion: Approved 7-0. Sattler confirmed the engineering firm will be responsible for anything over the amount "not to exceed." 2. Consideration and possible action regarding a Task Order with Aguirre & Fields, LP, pursuant to the terms of the Master Services Agreement, for professional services related to the College Street Bridge Project for an amount not to exceed $445,615.30 -- Thomas Benz, P. E., System Engineering Manger, Jim Briggs, Assistant City Manager for Utility Operations Rundell said there are two options. She said there is a $952,000 excess fund balance from September 30, 2007; but as Sansing noted at the GTAB meeting, this project is eligible for a bond proposal at the City Council Meeting Minutes/February 12, 2008 Page 4 of 7 Pages November 2008 Election. Motion by Sansing, second by Snell to approve the Task Order. Snell said he is concerned about the trees in the area where College Street enters the bridge. Briggs noted this project will actually save the large tree just past the entrance to the Parks Building. Benz noted the dollar amount changed to $452,931, saying it increased because of the water pollution abatement plan that had to be included. Brainard asked who comes up with the number and Benz replied that he works with the engineering firm to determine the price. Brainard suggested that the City could pay cash because of the low interest rates at this time. Sansing said he thinks this is a "gold plated" project, saying he doesn't think all the special accoutrements are needed; it just needs to be a substantial bridge. Benz said this firm is good about cutting back. S Consideration and possible action to approve a Memorandum of Understanding between Williamson County and the City of Georgetown regarding use of the property located at the corner of Martin Luther King and 8th Street for overflow parking -- Paul E. Brandenburg, City Manager Brandenburg said this is a short term solution to parking problems at the Library during major events, and when Court is moved to the old library building, and the police vehicles are moved from the old library parking lot. He said there will be no fees for a lease from the County, but If the City does any fencing it would be at City cost. Motion by Berryman, second by Oliver to approve. Berryman thanked the County for working with the City. Approved 7-0. T Consideration and possible action on a resolution authorizing the Mayor to execute an Agreement regarding the establishment of the Extraterritorial Jurisdiction boundary between the City of Liberty Hill, Texas and the City of Georgetown, Texas -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Interim Director of Planning and Development Polasek explained the City approved an agreement with Liberty Hill last fall, but the agreement didn't exceed the ETJ. He said this agreement will go north beyond the ETJ all the way to the county line, but there will need to be an agreement with Florence. Motion by Snell, second by Sansing to approve. Berryman thanked staff and the City of Liberty Hill for the negotiations. Approved 7-0. Mayor Nelon recused himself and Mayor Pro Tem Gabe Sansing conducted the next item. U Second Readings 1. Second Reading of an Ordinance to Rezone from AG, Agriculture District to PUD, Planned Unit Development District for 355.96 acres in the Wright Survey to be known as Three Forks Ranch, located on Airport Road -- Jordan Maddox, Long Range Planner and Elizabeth Cook, Interim Director of Planning and Development Maddox read only the caption of the ordinance on second reading. Snell questioned if there is enough detail in this document to hold the developer accountable. Maddox explained two base zoning districts have been created in the ordinance to control the standards for what is developed, and it will develop as the concept plan shows. He said the basic frame of reference is the concept of how the buildings will relate to the streets. Snell said what he likes about it is the language regarding walkability or what is being called "modern urbanism." Maddox said the only flexibility is for office buildings to go to townhouses and vice versa, but the general layout would be as he displayed on the overhead. Motion by Snell, second by Berryman to approve Ordinance 2008-05. Sattler asked and was told the City will serve all three utilities to the development. Approved 7-0. Mayor Nelon returned to the dais. 2. Second Reading of an Ordinance to Rezone from Multifamily (MF) and General Commercial (C-3) to Planned Unit Development (PUD) for Gateway Northwest, Block A, Lots 1 and 2, Block B, Lots 1-7, and Block C, Lots 1-9 to be known as Sierra Ridge Housing, located north of Northwest Boulevard on Washam Drive -- Jennifer C. Bills, Housing Coordinator and Elizabeth Cook, Interim Director of Planning and Development Bills read only the caption of the ordinance on second reading. Motion by Eason, second by Oliver to approve Ordinance 2008-06. Sansing asked and Bills said they are working on calculations to relieve the drainage. Sattler asked about the "requested deviations from the UDC." Bills said one is for parking with a combination of on-site and angle parking on a public road, and the second is that the buildings will be closer to the property lines Approved 5-2 (Berryman and Brainard opposed) V First Reading First Reading of an Ordinance for a Comprehensive Plan Amendment to adopt the 2030 Comprehensive Plan: Executive Summary; Introduction; Plan Framework; Pian Elements: Land Use Element; Procedures City Council Meeting Minutes/February 12, 2008 Page 5 of 7 Pages for Plan Administration, Implementation, Monitoring and Updates; and Appendices, to replace the Century Pian Policy Plan, Development Plan, and Future Land Use Plan -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Interim Director of Planning and Development Polasek explained the process and said this will be a new policy plan and land use and development plan. He reminded Council this was first presented at a Workshop on August 13, as goals, policies, and strategies; and then on January 7, Council was given a binder containing the draft document, and that's what is being proposed tonight with the modifications in the suggested motion on the cover sheet. He said on second reading they will publish the final revision with the executive summary and get it out in the final form. He told Council the new plan will create a codification system that can be transferred to other adopted plans and in the style guide so all will be the same. He thanked the Steering Committee for holding the meetings to allow public input. He said seven areas were discussed at workshops, and all changes were incorporated into the map to be approved. He noted the Planning and Zoning Commission told staff to redraft chapter 1, which will be done in the ordinance itself; and they will correct some grammatical errors. He said the changes are minor, not changing the content of the Plan. He told Council staff recommends approval, and read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Speaker, Bob Hewgley, said he hasn't been able to see all the revisions, so some of his previous comments may have been taken care of. He thanked Jordan for his responsiveness and said he thinks staff did a great job of listening to the people. He said this plan has better flexibility, but he said the Plan doesn't recognize the current overlay districts as for downtown. He said he recognizes that this is an ongoing plan and there will be continuous revisions, but at some point when the new plan takes over, he wants the overlay districts to be included. Maddox responded that the downtown overlay is represented, but others, such as Old Town and the Williams Drive Gateway are covered in zoning disttricts in the Unified Development Code; and they supercede the land use categories. He said the mixed use community also allows for office, retail, and other supportive uses. He said there could be a potential next step to look at a more detailed plan. He said any overlays that are in place now will stay in place and be recognized. He said the future land use is conceptual at this point. Polasek said the Downtown Master Plan will be brought forward as an approved element. He said they are also working on mixed use category and there should be a draft ordinance on that in the next few months. Hewgley said the framework is in the Century Plan and wants it to stay until something else takes its place. Speaker, Marilyn Seaman, said she is concerned about the 29+ acres adjacent to her property. She said it was zoned in 1983 as one -acre single-family homes; but in the new plan it is proposed to be a high density shopping center. She said at the Planning and Zoning Meeting she was told that the new housing developments will be 1/3 acre lots. She asked for Council's consideration. Nelon confirmed with Maddox that there had been a specialty mixed use zoning given to River Hills, but Ms. Seaman and several of her neighbors came to the meeting, so it has now been changed to low density residential. Maddox said a portion of her neighborhood is zoned mixed use. Oliver asked for the definition of an "adequate public facilities ordinance." Polasek said they need to check to see if Georgetown can have legislative authority to do such an ordinance in Texas, and said when a development applies for outside Tier 1, the City could look at the cost of providing services and put a mechanism in place to help recover the additional costs for those services. Motion by Snell, second by Sansing to approve the ordinance and adopt the Comprehensive Plan on first reading. Snell asked why the annual budget was removed from the Comprehensive Pian. Polasek said the Comprehensive Plan will be an annual public process rather than it being hidden as a part of the budget. He said now, there will be an annual process to make amendments to the Comprehensive Plan. It was confirmed that this changes the required approval from a super majority to a simple majority to approve the budget. Sattler asked for a capital A on the word " Amendment," capital M on the word "Minor," and capital C on the word "Change" on the cover sheet and the same thing with "Revision" and "substanital change," and asked for a definition of "minor change." Berryman asked for a friendly amendment regarding Page 4-6 of the Comprehensive Plan, at the top of the page, to change to "simple" majority, in light of the fact that this is a fairly new approach. That amendment was not deemed friendly to Snell and Sansing. Motion by Berryman, second by Sansing to amend to change from "super" to "simple" majority. Nelon asked Polasek to explain the flexibility given to staff regarding "up to 10 acres" and the rationale behind the amendments and revisions process in the language. Polasek explained there was a lot of discussion about this at the Steering Committee meetings, going back to the Charter and Century Plan requiring if you're going to do something that is larger than 10 acres, you have to go through the amendment process, which requires a "super" majority; and amendments and revisions to the Comprehensive Plan are in the Charter language. Polasek said staff thought it would be easier for the Council if it was a "simple" majority, but the Committee and the consultant thought since there was so much leeway built into the Plan already, it should require a "super" majority. Yantis quoted from the Charter, saying the Comprehensive Plan shall be amended only once per year, and revised only once in five years, unless such a revision is approved by a majority plus one of the City Council. He noted the Charter can't be changed without an election of the people. Berryman said she feels that the elected officials represent their constituency; therefore, it is difficult for her to believe that the Council is required to have a super majority to make a change. Polasek said the leeway that she is concerned that staff has is actually the leeway that the Council has because staff is not allowed to approve zoning; it will be a recommendation from the staff with the decision made by the Council. City Council Meeting Minutes/February 12, 2008 Page 6 of 7 Pages Snell said something in the Plan surprised him and he questioned, regarding land use, if there is land reserved for job creation, would Council be able, under the pressure of residential development, to protect commercial/industrial from becoming residential. He said he likes the way the Charter and Plan are structured. Berryman removed her motion to amend. Vote on the original motion: Approved 5-2. (Sansing and Berryman opposed) W Appointments 1. Consideration and possible action to approve the appointment of new members and chair persons to the Council -appointed boards and commissions as well as appointment of members to replace vacancies for unexpired terms on certain boards and commissions -- Mayor Gary Nelon Nelon asked Council to approve the recommended appointments on behalf of the Subcommittee. Motion by Brainard, second by Sattler to approve the list of appointments as recommended by the Subcommittee. (The list of appointments is attached to these minutes.) Brainard said the City has remarkable human resources, bright and talented people, who are willing to take the time to serve the community. Approved 6-0. ( Sansing away from the dais) 2. Consideration and possible action to approve the appointment of five representatives to a Council Compensation Committee to review and determine the amount of monthly compensation provided to the Mayor and Councilmembers -- Mayor Gary Nelon Motion by Oliver, second by Eason to appoint Mel Pendland, Will Moore, Don Anderson, Henry Carr, and Johnny Anderson to the Compensation Committee. Approved 6=0. (Sansing away from the dais) X Consideration and possible action to approve the adoption of an Interlocal Agreement Between the City of Georgetown and the Texas Colorado River Floodplain Coalition relating to the pursuit of common goals for the lower Colorado River basin including flood protection, damage reduction, and other appropriate floodplain management goals — Kevin Stofle, Assistant Police Chief and David Morgan, Police Chief Stofle asked that Items X, Y and Z be pulled from consideration and explained the process for receivng money for pre -disaster mitigation, saying Congressman Carter has set aside $1 million for Georgetown. He said he didn't realize all the requirements that the City would have to fulfill in order for the City to receive the funds, one of which was to submit a hazard mitigation plan. He said the City will attempt to comply with that requirement, but it will take time for the process, including holding public hearings in order to gain input from the citizens. He said several other cities are in the same situation, so Congressmen Rodriquez and Carter will go to FEMA and request a 12 -month extension for approving a hazard mitigation plan. Brandenburg said this will still be pursued once the extension of time is granted. Berryman asked and Stofle explained that a hazard mitigation plan is an analysis of potential hazards and how to mitigate them and take action to make the mitigation happen, with public input. He said the Plan has to be cost effective, environmentally sound, and technically capable of being done. Brandenburg pointed out this is different from the Emergency Management Plan. Y Consideration and possible action to approve the adoption of a Resolution appointing members to the Executive and Technical Committees of the Texas Colorado River Floodplain Coalition -- Kevin Stofle, Assistant Police Chief and David Morgan, Police Chief This item was pulled. Z Consideration and possible action to authorize a contract with H20 Projects to consult with the City of Georgetown regarding joining the Texas Colorado River Floodplain Coalition and preparing the City of Georgetown application for a grant of up to $2 million -- Kevin Stofle, Assistant Police Chief and David Morgan, Police Chief This item was pulled. The meeting was adjourned at 08:05 PM. City Council Meeting Minutes/February 12, 2008 Page 7 of 7 Pages d Secretary Sandra Lee Appointments to City CounclimAppointed Boards an• Commissions Tuesday,•2008 (Boards and Names in Alpha Order) Reappoint Daryl Dressier Reappoint John Hopper Reappoint Paul Smith Reappoint Katherine Woods Chair: Paul Smith Appoint Jackie Care Appoint Holly Garland Reappoint Erica Hale Chair: Debra Frase Reappoint Georgene Richaud Appoint Mandy Solin Chair: Ruth Roberts Reappoint Jon Care Appoint Brandon Currey Appoint Robert Griffin Appoint James Paul Chair: Jon Care Reappoint Nancy Benold Reappoint Janine Butler Appoint Michael Duck Appoint Trevor Dunham Appoint Randolph Lesseps Chair: Nancy Benold Reappoint Darrick McGill Reappoint Rick Smith Reappoint Robert Weimer Chairs Rick Smith ReappointRon Sheliv Approved Appointments February 12, 2008 Page 1 of 3 Pages ISI Reappoint w w: Bryant Reappoint Emily Northrop Appoint John Aldridge Appoint Tina Geiselbrecht Appoint Lynn Williams Chair: Keith Brainard %7eorgetown Transportation Enhancement Corporation (GTEQ,' (Membership elects Chair) ReaDDoint Rav Armour Georgetown Itility Svstenr,,,'GUS) Advisory Board Appoint Fred Beach Appoint• '.•Chairs Riki ' •_l • � Review f • :. • f. Appoint WillMoore Appoint Short O'DonnellChairs Rick •11111 'MW 111 • • III iii • • . • ♦ - • i - Reappoint Cynthia Anderson Reappoint Nancy Biggs Reappoint Janis Cowman-Arteaga Reappoint John Gavurnik Reappoint Debbie Hoffman Reappoint Emily Northrop Reappoint Hartley Sappington Reappoint Larkin Tom Reappoint Naomi Walker Appoint David Ciambrone Appoint Glenn Mautner Appoint Marisue Miller Appoint Shana Nichols Appoint Gerald Sensabau h Chair: Linda Nix Approved Appointments February 12, 2008 Page 2 of 3 Pages ' • *V Appoint Robert Laemel Reappoint Bob Mathis Appoint Shane Morris Reappoint Mark Ramsey Chair: Kent Buikema Appoint GregAustin as Commissioner in Training Appoint Brandon Collier as Commissioner in Training Appoint Chris Damon Appoint Clare Easley Reappoint Harry Gibbs for one more year Reappoint Patrick Lawson Reappoint Marlene McMichael for one more year Appoint Annette Montgomery as Commissioner in..Training Chair: Harry Gibbs Zoning Board of Adjustments Appoint Madorie Herbert Reappoint Steve Lampinstein Reappoint Patrick Lawson Reappoint Dale Ross Chair: Patrick Lawson Approved Appointments February 123 2008 Page 3 of 3 Pages Meeting Date ,' f 2 C' Age- Item No. $ {{ STATE OF TEXAS ) } CONFLICT OF INTEREST AFFIDAVIT COUNTY OF WILLIAMSON } reside at Q is 1/1 I am a member 6f the (', ' g (City Council or name of City board, committee or commission)of the City of Georgetown, and I hereby make this affidavit and on my oath state the following: "I, and/or a person or business entity whose interest is imputed to me under Chapter 171 of the Local Government Code and/or Chapter 2.20 of the City of Georgetown Code of Ordinances, have a "substantial interest" in a business entity or in real property (as defined by Chapter 171 of the Texas Local Government Code and Sec. 2.20.020.M of the City of Georgetown Code of Ordinances) and/or an "economic interest" (as defined in Sec. 2.20.020.E of the City of Georgetown Code of Ordinances) in the matter that is identified and described on the above -referenced agenda item. "I have a conflict of interest in the above -referenced agenda matter for the following reason(s): (check all that are applicable). A, "Substantiallnterest" I or a person related to me in the first or second degree have an ownership of 10% or more of the voting stock or shares of the business entity, or have an ownership of 10% or more of the fair market value of the business entity. I or a person related to me in the first or second degree have an ownership of $15,000 or more of the fair market value of the business entity. I or a person related to me in the first or second degree received funds from the business entity in excess of 10% of my/his/her gross income for the previous year. I or a person related to me in the first or second degree have an equitable or legal ownership or interest in real property with a fair market value of $2,500 or more. B. "Economic Interest" I or a person or entity whose interest is imputed to me under Chapter 2.20 of the City of Georgetown Code of Ordinances have a legal or equitable interest in real or personal property or a fiduciary obligation to such property or contractual right in such property that is more than minimal or insignificant and would be recognized by reasonable persons to have weight in deciding a case or an issue. C. j "Other" For reasons other than those listed above, I have a conflict of interest (Please s ecify, e.g. Sec. 2.24.170 or other reason} f- 13- 5.'" % r2 eZS�`rfiJ j y "Upon filing of this affidavit with the recording secretary and/or the City Secretary, I affirm that I will abstain from all participation, discussion and voting involving the matter identified in the above -referenced a2enda�item whatsoever. Further, Affiant sayeth not." Affiant's Signature: Printed Name: r Date:/1 BEFORE ME, the undersigned authority, on this day personally appeared the above-named person who on oath stated that the facts hereinabove stated are true to the best of his/her knowledge or belief. ,. SWORN TO AND SUBSCRIBED before me on this day of 200 „a4aJq,r ' a =SANDRA ,t� P!6{11ib4`' iNotary ruottc to ano Tar the State of Texas County of Williamson THIS AFFIDAVIT SHALL BE KEPT WITH THE OFFICIAL MINUTES OF THIS MEETING, IF AFFIANT HAS CHECKED ANY OF THE ITEMS UNDER SECTION "A" RELATING TO "SUBSTANTIAL IN'T'EREST," A COPY OF THIS AFFIDAVIT MUST ALSO BE SENT TO THE CITY SECRETARY FOR THE CITY OF GEORGETOWN. Conflict of Interest Affidavit Rev. 8/25/2004