HomeMy WebLinkAboutMIN 05.12.2008 CC-WThe City Council of the City of Georgetown, Texas, met in Regular Session on the
above date with Mayor Gary Nelon presiding.
Council Presents CouncilAbsent:
Patty Eason, Gabe Sansing, Keith Brainard, Bill All Council present
Sattler, Pat Berryman, Farley Snell, Ben Oliver
y
Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Patricia E. Carls, City Attorney;
Sandra D. Lee, City Secretary; Micki Rundell, Director of Finance and Administration; Leticia Zavala,
Controller; Terry Jones, Support Services Construction Manager; Lorie Lankford, Chief Accountant; Lisa
Haines, Accountant II; David Morgan, Police Chief; Kevin Stofle, Assistant Police Chief; Tom Benz,
Engineering System Manager; Mark Thomas, Economic Development Director
A Workshop discussion regarding issues outlined in the Mid Year Status Report to Council -- Micki Rundell,
Director of Finance & Administration and Paul Brandenburg, City Manager
Rundell gave an update on the programs that were approved in the 2007/08 budget. With a slide presentation,
Rundell reviewed the purpose of the mid -year review, displayed the divisional activity and program hightlights,
and reviewed the current funds. She gave a 2008/09 financial forecast, saying the estimated funds for one-time
programs is $1.6 million which includes funds remaining for FY07/08. She recommended using the $1.6 million
to cash -fund one of the City's capital fund projects, thereby reducing debt issuance. She said the estimated
funds for on-going new programs and service level improvements in the General Fund is $1.5 million. She
explained the 2008/09 budget process. There were questions and comments from the Council.
B Discussion and possible action regarding a follow up report on the City of Georgetown Facilities Plan -- Tom
Yantis, Assistant City Manager
Yantis said this is a follow-up to the items requested by Council at the previous presentation. He said the two
specific requirements concern the long-term use of the old fire station on Main Street and the City Office
Building on 7th Street. With a slide presentation, Yantis explained some options. He suggested hiring a
commercial leasing agent for both projects, and asked for Council's direction. He gave Council an update on
the police and court facilities, and asked for Council's direction. There were questions and comments from the
Council. Snell asked if the two spaces are needed for city offices. Yantis said if there is a new police facilty
purchased or built somewhere else, then these facilities would not be needed. Snell asked and Yantis
explained the advantages or disadvantages for leasing or selling the two buildings. Yantis said there is a
sizable expense to get both buildings prepared for leasing. Sattler asked and Yantis said lease spaces are
$100 to $300 per square foot on the square. Nelon said he thinks a decision needs to be made regarding a
police facility and then the answers on the other two buildings would "fall into place." There was much
discussion.
Brandenburg said the County Judge would allow the City to use some courtroom space at the Courthouse, but
the County would have to know how many days and times they would use it; and there would be no space for
the administrative offices. He said other difficulties would be that the County is not connected with the City
computer system; and the Judge doesn't feel there is sufficient security at the courtroom for the collection of
fines, and said the County would not assume the security responsibility. Yantis suggested the possibility of
co -locating police and court in the same new facility, thereby making the old library building and the old Police
Station availble for other offices such as CVB, Economic Development, and Fire Administration. Brandenburg
City Council Meeting Minutes/May 12, 2008
Page 1 of 2 Pages
said parking is another issue regarding holding court downtown. He suggesteu there would still be problems
regarding splitting the police department into the old Library and the old Police Station, and it would not be a
long-term option. He said the Court's biggest need is space for administrative offices and scheduling problems
with court and other boards and commissions meeting in the Council Chamber.
5:00 p.m. -- Mayor Pro Tem Gabe Sansing left to attend
a special CAMPO Meeting in Austin to represent Mayor Nelon
5:02 p.m. recessed to Exec Session
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
C Sec.551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
- Texas Indigenous Council, et al. v. City of Georgetown , et al., Cause No. A08 -CV -062 LY, in the United States District Court
for the Western District of Texas
- Discussion and possible action concerning threatened litigation by business owner related to curbing, sidewalk and parking
improvements on Main Street
D Sec 551.072: Deliberations about Real Property
- Consideration and possible action to deliberate the purchase of real property for city facilities and for other public purposes
E Sec.551.074: Personnel Matters
- Annual Performance Evaluation and Compensation Review of City Manager, City Secretary, and Municipal Judge
F Sec. 551.087: Deliberation Regarding Economic Development Negotiations
Discussions or deliberations regarding commercial or financial information that the governmental body has received from a
business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with which
the City Council is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive
to a business prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City and with
which the City Council is conducting economic development negotiations.
6:40 p.m. -- returned to Open Session and adjourned
The meeting was adjourned at 06:40 PM.
Mayor° 'ary Nelon
City Council Meeting Minutes/May 12, 2008
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Attest:
ity Secretary Sandra Lee