HomeMy WebLinkAboutMIN 06.24.2008 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present. Council Absent:
Patty Eason, Gabe Sansing, Keith Brainard, Bill All Council present
Sattler, Pat Berryman, Dale Ross, Ben Oliver
Jim Briggs, Assistant City Manager for Utility Operations; Patricia E. Carls, City Attorney; Sandra D. Lee,
City Secretary; Micki Rundell, Director of Finance and Administration; Glenn Dishong, Water Services
Director; Mark Miller, Transportation Manager; Erin McDonald, Webmaster; Carla Benton, Planner 11;
Jackie Carey, Animal Shelter Supervisor; Rod Moore, Tech Support Specialist 1; Eric Lashley, Library
Director; Todd Terbush, Police Lieutenant; Terry Jones, Support Services Construction Manager; Trish
Long, Finance Administrative Assistant 11; Ken Finn, Animal Services Manager; Leticia Zavala, Controller;
David Munk, Development Engineer; Keith Hutchinson, Public Information Officer
Regular Session to convene and continue Executive Session, if necessary
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
A Sec.551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
- Civil Action No. A08CA 453 SS; City of Georgetown, Texas v. Georgetown Railroad Company, Inc., et al. ; In the United
States District Court for the Western District of Texas, Austin Division
B Sec 551.072: Deliberations about Real Property
Consideration and possible action concerning the proposed abandonment of 0.12 acres situated in the Nicholas Porter
Survey, Abstract No. 497, Williamson County, Texas, and being a portion of Oak Lane street right-of-way as shown on the
plat of Crestview Addition, a subdivision in the City of Georgetown, recorded in Cabinet A, Slides 253-254, Plat Records,
Williamson County, Texas (the "Property") -- Terri Glasby Calhoun, Paralegal and Patricia E. Carts, City Attorney
Regular Session = To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
C Call to Order
Mayor Garver called the meeting was called to order at 6:00 p.m.
D Pledge of Allegiance
Mayor Garver led the Pledge.
E Comments from the Mayor
- Welcome and Meeting Procedures
Mayor Garver welcomed the audience and gave a brief outline of meeting procedures.
- Presentation of Library Website Award
City Council Meeting Minutes/June 24, 2008
Page 1 of 4 Pages
Mayor Garver introduced i-torary Director Eric Lashley. Lashley announces Lr at the website was named "Best
in Texas" for cities of less than 70,000 population by the Texas Association of Municipal Information Officers
(TAMIO). He told Council that library staff members worked with Webmaster Erin McDonald to redesign the
website and thanked Gretchen Pruit, Bethany King, Richard Groves, Suzette Davidson, and Judy Fabry.
F Action from Executive Session
Motion by Sansing, second by Oliver that the City Council authorize the City staff to start the process to
abandon 0.12 acres of right of way consisting of a portion of Oak Lane in the Crestview Addition Subdivision,
and to negotiate with the abutting owner on the purchase price for the right of way, consistent with the direction
given to staff by the City Council in executive session last night. Approved 7-0.
Speaker,
•
R. J.
Tingley, noted to Council
that he was
present if there were any questions. Mayor Garver
explained
that
the
Council
had
received
information
sufficient for their action.
gyrrXiRGIT
On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
G As of the deadline, there were no persons who requested to address the Council on items other than already
posted on the Agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
H Consideration and possible action to approve the minutes of the City Council Workshop on Monday, June 9
and the City Council Meeting on Tuesday, June 10, 2008 -- Sandra D. Lee, City Secretary
Brainard suggested a correction to the minutes of Tuesday, June 10, 2008.
Consideration and possible action for the approval of the annual payment for the operation of the radio
communications system to W illaimson County in the amount of $41,370.00 -- Terry Jones, support Services
Construction Manager and Micki Rundell, Director of Finance and Administration
J Consideration and possible action on a Preliminary Plat for 18.17 acres in the N. Porter Survey to be known as
Two Rivers Subdivision, located at 103 North Austin Avenue -- Carla Benton, Planner II and Elizabeth Cook,
Director of Planning and Development
K Consideration and possible action on a Preliminary Plat for 18.75 acres in the I. Donegan Survey to be known
as 4400 West LLC Subdivision, located at 4400 West SH 29 -- Carla Benton, Planner II and Elizabeth Cook,
Director of Planning and Development
L Consideration and possible action to approve a site plan for Serenada Country Estates, Unit 1, Lot 3, located
at 3817 Williams Drive -- Carla Benton, Planner II and Elizabeth Cook, Director of Planning and Development
(question from Sattler)
Sattler asked and Benton explained the date difference between the platting, rezoning, and development of the
property.
M Consideration and possible action to approve an agreement between the City of Georgetown and Parkside
MUD for the operation and maintenance of its wastewater collection system for an estimated FY07/08 revenue
of $32,500.00 -- Glenn Dishong, Water Services Director, Jim Briggs, ACM for Utility Operations
N Consideration and possible action for award of the annual bid for cold pour crack sealer to EZ Seal, LLC, of
Van Alstyne, Texas, in the estimated amount of $49,370.00 -- Mark Miller, Transportation Services Manager and
Jim Briggs, ACM for Utility Operations
Motion by Sansing, second by Oliver to approve the Consent Agenda with the correction to the minutes.
Approved 7-0.
City Council Meeting Minutes/June 24, 2008
Page 2 of 4 Pages
Council will individually consider and possibly take action on any or all of the following items:
O Consideration and possible action for the approval of the purchase of 34 modular furniture units from
Furniture for Business in the amount of $65,167.19 -- Terry Jones, Support Services Construction Manager and
Micki Rundell, Director of Finance and Administration
Jones explained the item, saying the modular units will allow an additional 11 people to office in a currently
crowded workspace in the Planning Office. Motion by Sansing, second by Berryman to approve the purchase.
Sattler asked about the furniture being replaced and Jones said it will be available in storage for other
departments and after several years, if still there, will be offered in the annual auction. Approved 7-0.
P Forwarded from the Georgetown Utility System (GUS) Advisory Board
1. Consideration and possible action to award the annual bid for flexible base material, sand, rock, and
sandy loam to RTI Transportation of Austin, Texas and Superior Crushed Stone of Jarrell, Texas in the
estimated total amount of $96,500.00 -- Mark Miller, Transportation Services Manager and Jim Briggs, ACM
for Utility Operations
Miller explained the item. Motion by Berryman, second by Sansing to approve the award of bid. Approved
7-0,
2. Consideration and possible action to award a contract to Excel Construction Services, LTD of Leander,
Texas for the construction of the San Gabriel Wastewater Treatment Plant Peak Flow Improvements
in the amount of $3,564,878.00 -- Glenn Dishong, Water Services Director and Jim Briggs, ACM for Utility
Operations
Using the overhead, Dishong explained the item, saying this will improve capacity, upgrade the system, and
improve the plant process. Motion by Berryman, second by Oliver to approve the award of contract to
Excel. Brainard asked the length of time to accomplish this construction and Dishong explained that it
would probably take around one year. Approved 7-0.
3. Consideration and possible action to award a contract to Preload of Richardson, Texas for the
construction of the Park Water Treatment Plant 2 MG Clearwell in the amount of $1,746,707.00 --
Glenn Dishong, Water Services Director and Jim Briggs, AGM for Utility Operations
Using the overhead, Dishong explained the item, saying this will be a second clearwell for the Park Water
Treatment Plant which will allow maintenance on the original clearwell and will give twice the capacity.
Oliver asked and Dishong said the cost is more than $500,000 than was budgeted. He said there were
some annexation projects that had been pulled in early, but will now be put back on the original schedule.
Motion by Berryman, second by Sansing to approve the contract award. Garver asked and Dishong and
Rundell explained the bonds for both these projects were issued last May. Approved 7-0.
Q Second Reading
Second Reading of an Ordinance adding new Chapter 7.07 to the Code of Ordinances pertaining to the use of
dog tethers and restraints -- Ken Finn, Animal Services Manager
Finn noted that several members of the Animal Shelter Advisory Board are present at the meeting. Finn read
only the caption of the ordinance on second reading. Motion by Sansing, second by Eason to approve the
Ordinance 2008-37. Brainard commended Sansing for bringing this to the attention of the Council. Vote on
the Motion: Approved 7-0.
R Public Hearing/First Reading
Public Hearing and First Reading of an ordinance Rezoning 2.131 acres from OF, Office to C-1, Local
Commercial and 7.558 acres from OF, Office to MF, Multifamily, out of 33.76 acres in the J. Fish and D. Wright
Survey located near the intersection of Shell Road and Williams Drive -- Carla Benton, Planner II and
Elizabeth Cook, Director of Planning and Development
Benton explained the item and directed Council to an exhibited drawing in the packet. She said the staff
believes this rezoning is consistent with the 2030 Plan. She said the Planning and Zoning Commission
supported this rezoning but required that the multi -family be limited to age restricted. Benton read only the
caption of the ordinance on first reading after having satisfied the requirements of the City Charter.
The Public Hearing was opened at 6:33 p.m.
Speaker, Mitch Wright with Land Strategies, representing the landowners, noted this is zoning cleanup and
City Council Meeting Minutes/June 24, 2008
Page 3 of 4 Pages
offered to answer questionslrom the Council. Sattler said he wanted to confirm, for the record, that the
squaring off of C-1 doesn't come into contact with Heritage Oaks Subdivision. Brainard asked how many
multi -family units would be built. Wright answered between 12 to 14 units are being proposed in the concept
plan. The Public Hearing was closed at 6:35 p.m.
Motion by Berryman, second by Sansing to approve the rezoning with the age restrictions. Approved 7-0.
S Consideration and possible action to re -appoint Ben Oliver to the Georgetown Economic Development
Corporation (GEDCO) and the Georgetown Transportation Enhancement Corporation (GTEC) -- Mayor George
Garver
Garver explained
that Oliver has been willing to serve a
first term
on each
board and has agreed to serve
another
two-year
term.
Motion
by Sansing, second
by
Sattler
to
approve.
Approved
7-0.
The meeting was adjourned at 06:40 PM.
City Council Meeting Minutes/June 24, 2008
Page 4 of 4 Pages
Attest:
Sandra Lee