HomeMy WebLinkAboutMIN 02.10.2009 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present: Council Absent:
Patty Eason, Gabe Sansing, Keith Brainard, Bill Ben Oliver
Sattler, Pat Berryman, Dale Ross
Staff Present:
Paul E. Brandenburg, City Manager; Jim Briggs, Assistant City Manager for Utility Operations; Micki
Rundell, Director of Finance and Administration; Patricia E. Carls, City Attorney; Jessica Hamilton,
Assistant City Secretary; Thomas R. Benz, Systems Engineering Director; Leticia Zavala, Controller;
Dennis Schoenborn, IT Director; Glenn Dishong, Water Services Director; Ken Arnold, Energy Services
Director; Mark Miller, Transportation Services Manager; David Morgan, Police Chief; Kathy Ragsdale,
Utility Office Director; Eric Lashley, Library Services Director; Dennis Schoenborn, IT Director; Elizabeth
Cook, Director of Planning and Development; Marsha Iwers, Purchasing Manager; Judy Fabry, Library
Administrative Assistant;
Regular Session = To begin no earlier than 06:05 P
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order
e
Comments from the Mayor
- Welcome and Meeting Procedures
City Manager Comments
- The City will hold Elections for City Council seats for Districts 1, and 5 on May 9, 2009. The first day to file for
candidacy is February 6, 2009, and the last day to file for candidacy is March 9, 2009.
- All City offices will be open for business, and Texas Disposal Systems will run normal trash pickup routes on
President's Day, which is on Monday, February 16, 2009.
Action from Executive Session
There was no action out of Executive Session.
Public Wishing to Address Council
On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
City Council Meeting Minutes/February 10, 2009
Pages 1 of 7
On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B As of the deadline, there were no persons who requested to address the Council on items other than already
posted on this Agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Council Workshop held on Monday, January
26 and the Council Meeting held on Tuesday, January 27, 2009 -- Jessica Hamilton, Assistant City Secretary
D Consideration and possible action to approve a Resolution to Implement Emission Reduction Actions to
assist in clean air efforts and to maintain Williamson County's designation as "Attainment" in regards to ground
level ozone standards -- Paul E. Brandenburg, City Manager
E Consideration and possible action to approve a Master Services Agreement with Chiang, Patel & Yerby, Inc.
(CP&Y) of Austin, Texas, for professional engineering services -- Thomas R. Benz, P. E., Systems Engineering
Director and Jim Briggs, Assistant City Manager for Utility Operations
F Consideration and possible action to approve a Master Services Agreement with Haynie Consulting Inc. of
Round Rock, Texas, for professional engineering and surveying services -- Thomas R. Benz, P. E., Systems
Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
G Consideration and possible action to authorize Specialized Public Finance, Inc. to proceed with the
preparation of the required bond offering documents for the upcoming April 2009 bond issues -- Micki
Rundell, Director of Finance and Administration
H Consideration and possible acceptance of the City's Quarterly Financial Report, including the Investment
Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the
Georgetown Economic Development Corporation (GEDCO) for the quarter ended December 31, 2008 -- Leticia
Zavala, Controller and Micki Rundell, Director of Finance and Administration
Consideration and possible action to approve Task Order No. CPY-09-001 with Chiang, Patel & Yerby, Inc.
(CP&Y) of Austin, Texas, for professional engineering services related to the relocation of utilities for TxDOT
Lakeway Drive Bridge Project in the amount of $20,129 -- Thomas R. Benz P.E., System Engineering Director
and Jim Briggs, Assistant City Manager for Utility Operations
J Consideration of an award of the annual bid for printer cartridges to V -Quest Office Machines & Supplies, LTD.
in the estimated amount of $23,000 and Toner Pius in the estimated amount of $3,800 -- Dennis Schoenborn, IT
Director
Motion by Sansing, second by Berryman to approve the Consent agenda in its entirety. Approved 6-0 (Oliver
absent)
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
K Present summary of 2008 Racial Profiling Report as mandated by the State Legislature -- David Morgan,
Police Chief
This item was pulled by staff.
L Discussion, direction and possible action regarding the Fiscal and Budgetary Policy as it relates to Public Art
Funding -- Paul E. Brandenburg, City Manager
Brandenburg explained the item and spoke about the history of public art funding in the City. He said the
City Council Meeting Minutes/February 10, 2009
Pages 2 of 7
current policy is that one-fourth of 1 % of the City's General Fund should be used for public art funding. He
asked that Council give staff recommendation on this matter. Sansing said and Sattler agreed it would be good
to hear more about this issue. Motion by Sansing, second by Brainard that staff bring a report back to Council
as to how the City might fund public art. Berryman made a friendly amendment to have staff include the
cultural aspects of public art funding. Sansing approved the amendment.
Ross said he would like to look at this to make sure that it is not tied to a percentage of the general fund. He
noted each Council going forward could determine how much money should go toward this effort each year.
Sansing reviewed past action by Council on this issue. Berryman recounted a past motion made by Council
saying Ross is correct in that it is tied to a percentage. Vote on the motion: Approved 6-0 (Oliver absent)
M Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to award a construction contract to A Greater Austin Development Company,
of Austin, Texas for the construction of the Bridge Project — Oak Tree Drive in the amount of $931,163.00 --
Bill Dryden, Transportation Engineer and Thomas R. Benz P.E., Systems Engineering Director
Briggs explained the item and gave a brief history of the project. He said there was a loss of life years ago
involved in this particular low water crossing. He noted the bridge project was eventually included in the Capital
Improvement Plan. Briggs said the City bonded this project at $1.5 million and listed the many improvements
that money would go toward. He said the City received very competitive low bids. He noted the one issue on
this item is the rail treatment because of the bridge's proximity to another bridge. He said there are different
types of rails that are available at different prices. He noted the staff recommendation is a design that stays
within the $1.2 million, but GTAB has recomended another option. Benz said the City received twelve bids and
the lowest responsive bidder was A Greater Austin Development. He noted this bidder is the staff
recommendation and added it comes with the C203 rail with the entire project totaling $931,163. He said there
was an alternate bid with another rail which raises the price and budget by $147,000. Briggs showed Council
estimated numbers regarding total project costs. He said the total bonds were $1.5 million, the curb
improvements cost $118,400, the bridge itself cost $1,193,000, and the rail recommended by GTAB costs
$147,800. He said this results in a total cost of $1,459,200. He noted the remaining bonds are $40,800. Briggs
asked that Perry Steger, from Steger and Bizzell, explain the two options for railing available for Council's
consideration. Briggs explained why the rail options will not be exactly like the rail on the other bridge, saying
that the older bridge style would not meet current safety regulations.
Using a Powerpoint presentation, Steger showed Council the two rail options for their consideration. He said the
current rail is nice, but it does not meet the correct safety standards. He explained how the rails are tested for
safety. He spoke about the CW2 Wyoming Rail which has recently been modified by the State of Texas in order
to become ADA approved as a combination rail for both vehicle and pedestrian traffic. He described the CW2
Rail and said there is an option to wrap every fourth steel stand in rock, which would cost an extra $12,000. He
noted this is the more expensive rail that GTAB is recommending to Council. Steger showed Council the
TXDOT C203 Rail, saying there has not been one built yet in Texas and it has a more standard rail. He noted
contractors are comfortable with building these types of rails. He said the C203 Rail gives a very open view
when driving across the bridge. He noted staff is recommending the C203 Rail.
Sattler asked and Steger said the Wyoming rail is the more expensive one by $147,000 and does not come
under budget. Briggs said staff was hoping that the original price of $1.5 million would be able to cover roadway
rehabilitation and the completion of the bridge. He said the current cost to restore and repair the pavement
would be around $130,000. He noted, with the Wyoming rail, the City would have $40,000 leftover to go toward
road rehab, but there would still be a need for an extra $90,000 in maintenance funds. He said the $90,000
amount would have to be addressed in next year's budget. There was much discussion about the cost of the
two possible projects. Brainard recounted what was discussed on this issue in the GTAB meeting. He spoke
about why GTAB voted for the more expensive railing. He noted GTAB felt this was an important piece of
infrastructure in the area and the aesthetics should be considered since this will be a structure that will be
looked at for decades.
Eason said the only reason she voted for this bridge was for safety reasons and she thinks the cheaper railing
being recommended by staff is plenty aesthetically pleasing. She said she is surprised that Council is even
considering aesthetic options when she has been hearing so much wailing and nashing of teeth about money
problems. She noted she is going to be voting for the staff recommendation. She said she would rather see the
extra money go toward social service funding and kids programs instead of a more aesthetically pleasing bridge.
Sattler asked and Rundell said, if Council votes for the staff recommendation, the extra money will go toward
Berry Creek Drive repairs. Berryman said this is in her district and the bridge is within a stone's throw of the
other bridge. She noted it was her wish to have the railing on both bridges look the same, but she understands
it must be slightly different because of the safety factor involved. She said this is at the gateway to the
City Council Meeting Minutes/February 10, 2009
Pages 3 of 7
neighborhood. Berryman asked and Briggs said he does not know how long the Berry Creek Drive
improvements have been on the CIP and waiting to have road improvements. Briggs said staff has been
looking into repairing Berry Creek before this project. Berryman said and Briggs agreed road maintenance
funds would have to be taken out for the road improvements whether or not the bridge project was approved.
She said this would only be taking bridge money and putting it toward an architecturally cohesive view of two
bridges. She added this would be using bridge money for a bridge. Ross asked about the costs of each of the
two bridges. Ross asked and Briggs said the estimated useful life for this bridge is around 100 years.
Motion by Berryman, second by Brainard to approve the GTAB recommendation of the C203 railing with the
stone columns cast in place. Sansing said the extra money to be spent on the C203 railing would be better used
on road improvements. He noted he can not accept spending a higher amount if the staff recommended bridge
is less expensive and perfectly acceptable. He added he does not think that would be fiscally responsible. Vote
on the motion: Tied 3-3 (Sattler, Eason, Sansing opposed) (Oliver absent) Mayor broke the tie and voted
against the motion. Motion denied.
Motion by Ross, second by Eason to approve the CW2 bridge as recommended by staff. Approved 6-0 (Oliver
absent)
N Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve of the contract between American Archaeology Group, LLC. of
Lampasas, Texas, and the City of Georgetown to provide archeological surveying for the 2006 Annexation
Water and Wastewater lines for an amount not to exceed $58,350.00 -- Thomas R. Benz, P. E., Systems
Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
Benz explained the
item and
said American Archaeology has done
numerous projects for the City. Motion by
Sansing, second by
Brainard
to approve the contract. Approved 6-0
(Oliver absent)
O Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action for the award of the annual bid for wood poles to Thomasson Company of
Philadelphia, Mississippi, and Texas Electric Cooperative of Jasper, Texas, in the estimated amount of
$173,358.00 -- Ken Arnold, Energy Services Director and Jim Briggs, Assistant City Manager for Utility
Operations
Arnold explained the item. Motion by Sansing, second by Brainard to approve the item. Brainard asked and
Arnold said, for the type of construction, it is better to use wood poles as opposed to steel poles. Sansing asked
and Arnold said the poles are estimated to have a 20 year life. Sansing asked and Arnold said the cost between
wood poles and steel poles is substantial. Approved 6-0 (Oliver absent)
P Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action for the award of the annual bid for miscellaneous streetlight material and
lamps to various vendors in the estimated amount of $655189.57 -- Ken Arnold, Energy Services Director and
Jim Briggs, Assistant City Manager for Utility Operations
Arnold explained the item and said the biggest portion of this expense is for the luminares. He noted there are
some replacement poles in this purchase, but it mostly hardware. Mayor asked and Briggs confirmed the City
recycles the wood poles. Motion by Sansing, second by Ross to approve the award of bid. Sansing said there
is a local company building street lamps using LED lights. He spoke about these LED lights and how it would
save the City a lot of money. He said he would appreciate it if staff look into LED lights. Arnold said that he and
Briggs have looked into that option and the possibility of a pilot program on the same issue. Approved 6-0
(Oliver absent)
O Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action for the award of the annual bids for water meters and accessories to
various bidders in the estimated amount of $395,974.50 -- Glenn W. Dishong, Water Services Director and Jim
Briggs, Assistant City Manager for Utility Operations
Dishong explained the item and said this is being awarded to various bidders according to the products needed.
He said items will be purchased by the warehouse as needed to maintain stock levels. Motion by Ross, second
by Sansing to approve to award of the annual bids. Approved 6-0 (Oliver absent)
City Council Meeting Minutes/February 10, 2009
Pages 4 of 7
Consideration and possible action to approve cost reimbursement contracts with individual Whitetail
Subdivision residents for the design and construction of 950 feet of 8" water line -- Glenn W. Dishong,
Water Services Director and Jim Briggs, Assistant City Manager for Utility Operations
Dishong explained the item and said this brings to partial closure efforts to find a way to bring water service to
the residents of Whitetail Subdivision. He explained how the City will be able to bring water to the area. He said
the residents pay 50% of the construction upfront and the City finances the remaining balance over the next 5
years. He noted much of the cost will be recovered through water sales to those customers. Motion by
Sansing, second by Brainard to approve the contracts.
Brainard asked and Dishong said the City will be tapping into the water line running down Leander Road.
Brainard asked and Dishong said the participants make up about 5% of the residents in the subdivision.
Brainard asked and Dishong said this is potable water that will be used for domestic use as well as water
hydrants which will be used in the area. Ross asked and Dishong said all of the residents will be able to benefit
from the new fire hydrants. Sansing asked and Dishong confirmed that other residents, in the future, could pay
to extend the line to include their property. Vote on the motion: Approved 5-1 (Sattler opposed) (Oliver absent)
S Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve Change Order #1 to expand the scope of the contract with Joe
Bland Construction, LP for the 2008 Street Rehab Project Phase 11 to include the construction of 950 feet of 8"
water line on Deer Draw at a cost of $115,591.00 -- Glenn W. Dishong, Water Services Director & Jim Briggs,
Assistant City Manager for Utility Operations
Dishong explained the item and said this is the actual construction of the water line that is involved in item R
concerning Whitetail Subdivision. He said the City is going with the Change Order approach because 4 out of 10
of the residents have been withour water and all of the residents are in dire need of water. Motion by Brainard,
second by Ross to approve the Change Order. Approved 6-0 (Oliver absent)
T Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Discussion and possible action for a memorandum of understanding between CTSUD and the City regarding
the acceleration of the Lake Georgetown WTP expansion and the future construction of a Southlake WTP jointly
owned by CTSUD and the City -- Glenn W. Dishong, Water Services Director and Jim Briggs, Assistant City
Manager for Utility Operations
Dishong explained the item and said, per Council's direction, staff has been working out a way to obtain joint
acquisition of a South water treatment plant site with CTSUD. He said this MOU puts more detail to how the
City will expand water treatment plant capacity both at the south of the lake and at the existing site north of the
lake. He said CTSUD is in need of water capacity. He explained the many points which were laid out in the
agreement. He said the City is hoping for a completion by the summer of 2010. He noted CTSUD will pay the
City $350,000 to cover the debt service costs the City will experience by accelerating the project by at least one
year. He spoke about the efforts made at the new south plant site.
Sansing asked and Dishong said staff has determined what the maximum capacity of the north and south sites
would be. Dishong said the piping coming out of the buildings would have to match up. Mayor asked and
Dishong said this would likely sustain the City over the next 5-7 years depending on the pace of development.
Dishong said the landowner for the location of the south lake plant splits CCN's between the City and Chisolm
Trail. Dishong said the City has agreed to acquire the balance of the CCN at a total of $250,000. Sattler asked
and Dishong said the expansion is an optimum sizing. Dishong added the City has submitted the necessary
paperwork to the Water Development Board in regard to the economic stimulus package. He said the City may
potentially be able to obtain a 0% interest loan. Sansing asked and Dishong reiterated what will happen with the
site's CCN. Motion by Ross, second by Sansing to approve the memorandum of understanding. Approved
6-0 (Oliver absent)
U Second Reading of an Ordinance revising Chapter 9.08 of the Code of Ordinances, related to Weapons, as
recommended by the Police Department -- David Morgan, Police Chief
Morgan
reviewed
the item and read only
the caption of the ordinance on second reading. Motion by Ross,
second
by Sattler
to approve Ordinance
2009-07. Approved 5-1 (Sansing opposed)
V Public Hearing and First Reading of an Ordinance providing for the abandonment by quit claim deed of a
0.12 -acre portion of Oak Lane street right-of-way at its intersection with Rivery Boulevard; providing for the
terms and conditions of such abandonment; providing that a public hearing has been held; providing a conflict
and severability clause and establishing an effective date -- Mark Miller, Transportation Services Manager and
Jim Briggs, Assistant City Manager for Utility Operations
City Council Meeting Minutes/February 10, 2009
Pages 5 of 7
Miller explained the item and spoke about the history of this issue. He read only the caption of the Ordinance
after having satisfied the requirements of the City Charter.
Public Hearing was
opened
at
7:25pm.
No persons were
present
to
speak.
Public
Hearing
was closed
at
7:25pm.
Motion by Sansing, second by Brainard to approve the Ordinance on first reading. Approved 6-0 (Oliver
absent)
W First Reading of an Ordinance amending Section 6.16.080 of the Code of Ordinances related to Peddlers and
Solicitors to shorten the duration of peddlers' and solicitors' permits from a period of one year to a period of
fifteen days -- David Morgan, Police Chief
Morgan explained the item and said this is an amendment to the current Ordinance. He said this reduces the
duration of the permit from 1 year to 15 days. He said this will ensure that the peddler's have clean criminal
records. He read only the caption of the Ordinance after having satisfied the requirements of the City Charter.
Motion by Sansing, second by Ross to approve the Ordinance on first reading.
Ross asked and Brandenburg explained why the time period was reduced to 15 days. Brandenburg said staff
decided on 2 weeks because it seemed to be an adequate enough time to allow the solicitor's to complete their
task. Ross asked and Morgan said the permits are $15 for an individual permit and $25 for a group permit.
Morgan added the criminal history check would be $25. Brainard asked and Morgan said local non-profit
organizations are exempt from this Ordinance. Carls read the exemptions to the Ordinance. Berryman asked
and Morgan said the hours for the permits are 8:00 a.m. to sunset. Berryman said she has received a lot of
complaints from her constituents about peddler's knocking on doors late at night. Vote on the motion:
Approved 6-0 (Oliver absent)
X First Reading of an Ordinance zoning for traffic and rate of speed therein on SH 29 in the city limits of the
City Of Georgetown defining speeding and fixing a penalty therefore; declaring what may be a sufficient
complaint in prosecutions hereunder; with a saving clause repealing conflicting laws and establishing an
effective date -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility
Operations
Miller read only the caption of the Ordinance after having satisfied the requirements of the City Charter. Miller
explained the item and said TXDOT has done an engineering and traffic study in the area and decided the
speed limit should stay the same as it is now, with the exception of certain areas. He listed those exceptions and
noted the changes in the speed limit. Sansing asked if the City has a choice in this matter. Miller said TXDOT
does the study and they give the City numbers, which the City must adopt. Miller said this is set by the books
and the City can not change the speed limit in those areas. Carls said the City can not change any of these
without a study that approves the change. Berryman said she would like to see the City do a resolution to
TXDOT requesting that the City has school zones in these two areas at 30 miles per hour. Berryman said she
would like to request that Council take action out of this item for staff to prepare this resolution. Berryman said
she does not want to approve this item because she thinks the speed limit should be 30 miles per hour. Ross
said and Berryman agreed Council could address that issue on second reading. Brainard asked and Miller said,
just outside of the area in question, the speed limit is 60 miles per hour. Brainard asked and Miller confirmed
the City does not control any of this roadway. Motion by Ross, second by Berryman to approve the Ordinance
on first reading. Approved 6-0 Mayor said it would make sense to approve this Ordinance and then come back
at another date with another Ordinance which would lower the speed limit even more if the resolution sent to
TXDOT were to be approved. Ross and Berryman agreed.
Y First Reading of an Ordinance revising Chapter 6.04 of the Code of Ordinances, related to Carnivals, as
recommended by Code Enforcement to reconcile carnival hours with the hours of the juvenile curfew --
Paul E. Brandenburg, City Manager
Brandenburg explained the item and read only the caption of the Ordinance after having satisfied the
requirements of the City Charter. Motion by Berryman, second by Ross to approve the Ordinance on first
reading. Approved 6-0 (Oliver absent)
Motion by Ross second by Sansing to adjourn.
City Council Meeting Minutes/February 10, 2009
Pages 6 of 7
Meeting adjourned at 7:42 p.m.
The meeting was adjourned at 07:42 PM.
City Council Meeting Minutes/February 10, 2009
Pages 7 of 7
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