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HomeMy WebLinkAboutMIN 07.28.2009 CC-Rs p i The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council sent: Keith Brainard, Gabe Sansing, Dale Ross, Ben ;; Pat Berryman Oliver, Bill Sattler, Patty Eason I Q Paul E, Brandenburg, City Manager; Patricia E. Carts, City Attorney; Elizabeth Cook, Director of Community Development; Micki Rundell, Chief Financial Officer; Mark Thomas, Economic Development Director; Glenn Dishong, Water Services Director; Brent Schacherl, Chief of Police; Mark Miller, Transportation Services Manager; Paul Elkins, Electric Operations Manager; Cathy Leloux, Court Administrator; Patrick Hurley, Interim Police Chief; Keith Hutchinson, Public Information Officer; Kimberly'' Garrett, Director of Parks and Recreation; Laurie Brewer, Assistant Director of Finance and Administration; Terri Calhoun, GUS Paralegal mtes Regular Session ® To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order Comments from the Mayor - Welcome and Meeting Procedures Mayor reviewed the City's meeting procedures and opportunities to address the City Council. -Presentation of Proclamation to Williamson County Cities and Health District in recognition of World Breastfeeding Month Mayor presented the proclamation to Casy Wilburn from the Williamson County Cities and Health District. Wilburn said she is part of the WIC program and she noted they are celebrating World Breastfeeding month on August 1 st. She thanked the Council for recognizing her organization. City Manager Comments - Plan of the Year Award for Parks and Recreation - Free Admission to Pools on July 31st - Water Conservation - Staggered Watering Schedule Action from Executive Session - There was no action out of Executive Session City Council Meeting Minutes/July 28, 2009 Page 1 of 5 Pages On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - Bob Kostka of the Georgetown Palace Theatre regarding the City's support for the Palace's Children's Workshop Kostka said he is here on the behalf of the Palace Theatre and its application to the City's social service and youth funding program. He said the mission of the theatre is to provide an opportunity for public entertainment and educational opportunities in the performing arts. He spoke about the Children's Workshop and its goal to provide an opportunity for kids to build their self esteem and self worth through performing on a live stage in front of alive audience. He spoke about the history of the program and noted they currently have over 300 children in the program. He spoke about a couple of their success stories. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop held on Monday, July 13th and the Council Meeting on Tuesday, Jul 14th -- Jessica Hamiton, City Secretary Eason had a few correction to minutes of July 14th, 2009. D Consideration and possible action for the approval of the Georgetown Police Department to apply for a manufacturer sponsored corporate buy down grant from AEDgrant.com for the purchase of Automated External Defibrillators (AED's) -- Brent Schacherl, Interim Police Chief E Consideration and possible action for an approval to issue payment to Flowers Construction, Inc. for labor on the City owned electric distribution system in the amount of $28,934.05 -- Paul Elkins, Electric Operations Manager and Jim Briggs, Assistant City Manager for Utility Operations F Consideration and possible action to approve Task Order No. MEI -09-001 with McCord Engineering, Inc. (MEI), of College Station, Texas, for professional engineering services related to the review and setting of the electric relays at the various substations on the Georgetown Utility System for an amount not to exceed $18,600.00 -- Steve Glenn, P. E., Transmission and Distribution Engineer and Jim Briggs, Assistant City Manager for Utility Operations G Consideration and possible action to authorize the Mayor to enter into a Purchase Agreement with MPE Enterprises, LLC for the purchase of a 0.0276 -acre Permanent Slope Easement in connection with the Rock Street Extension Project -- Terri Calhoun, Paralegal and Jim Briggs, Assistant City Manager for Utility Operations H Consideration and possible action to approve a Resolution finding public convenience and necessity and authorizing eminent domain proceedings, if necessary, for the acquisition of a permanent utility easement and a temporary construction easement from Thomas D. Stipanovic, Paul D. Stipanovic and Steve Pena, as custodian on behalf of Karsen Stipanovic and Karli Stipanovic, to effectuate certain public utility infrastructure improvements in connection with the 2006 Annexation Utility Improvement Project -- Terri Calhoun, Paralegal and Jim Briggs, Assistant City Manager for Utility Operations Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended June 30, 2009 -- Micki Rundell, Chief Financial Officer; Laurie Brewer, Assistant Finance Director and Lorie Lankford, Accounting Manager J Forwarded from the Georgetown Economic Development Corporation (GEDCO): Consideration and possible action regarding the approval of a professional services contract with Steger & City Council Meeting Minutes/July 28, 2009 Page 2 of 5 Pages Bizzell Engineering, Inc. -- Mark Thomas, Economic Development Director. Motion by Sansing, second by Brainard to approve the Consent agenda with the correction to the minutes. Approved 6-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: K Georgetown Citizen Academy Graduation Ceremony -- Paul E. Brandenburg, City Manager Mayor gave a brief history of the Citizen Academy and noted the feedback of the program has been extremely outstanding. Brandenburg gave a history of how the program formed and the education it provides to the public on how City government works. He said the City impacts people's lives on a daily basis and the Academy is a means of being transparent with what the City does for its citizens. He noted there are now two semesters per year and they try to keep the classes at about 20 members each. He said many of the program's graduates have signed up to serve of the City's Boards and Commissions. Mayor and Brandenburg presented diplomas to the Citizen Academy graduates. L Drought and Water Update -- Paul E. Brandenburg, City Manager; Jim Briggs, Assistant City Manager for Utility Operations and Glenn Dishong, Water Services Director Brandenburg reviewed the item and gave an update on the current drought and water supply in the City. He said the City is looking for voluntary compliance for water usage. He said that Georgetown is in the exceptional drought category, but noted the recent rain in the area has helped the acquifer a little bit. He noted the City has not received any measurable rain in over 90 days. He showed Council pictures of the San Gabriel taken on July 25th. He showed Council a graph of the levels at Lake Georgetown as well as a graph of the current water supply availability. He also spoke about the current level of the Edwards Aquifer and how it compares to critical levels. He said the current drought plan stage is voluntary and he spoke about the regulations of that voluntary program. He showed Council slides that have been placed on the local cable channel regarding the program. He spoke about the watering requests placed on local residents who have automatic irrigation systems. He said the voluntary program has definitely had an impact on the water supply in the City. He said the City would like to see more participation and noted the City has not gone to mandatory restrictions yet. Sansing asked about the start times for the automatic irrigation system and said he thinks the 7 a.m. start time is still a little late. Brandenburg explained why staff came up with the system start times. Sattler asked and Brandenburg described possible fine system if the City went to mandatory restrictions. Brandenburg said there is a hotline open for people to report any abuse being done. He said staff will even go out and help ciitzens reprogram their watering system. He said another problem is people who are out of town and he described how the City would manage that situation. Sattler asked and Dishong said citizens can call 930-3555 or 930-2578 with any questions or concerns. Mayor said one the wonderful things about this is the way Sun City has responded to this issue. He spoke about the water ambassador program in Sun City. Mayor also spoke about several other Cities in the area and described how they are handling the water issue. He said Georgetown is blessed with great leadership. Brainard asked and Brandenburg said there is a Workshop item in August that will allow staff to talk to Council about blocks for water usage. He agreed with the fact that a small group of entities are using the majority of the water. Brandenburg said staff is looking at other options such as the type of grass and soil being used by citizens. He said the water ambassafor program can also be formed within other Homeowner's Associations in the area. Eason said the City should have gone to mandatory regulations a while back. She said she was born and raised in San Antonio and people need to realize that water is gold in Texas. She said her concern is to make sure the City has enough water to drink in the future and added she does not have a lot of sympathy for the watering of lawns. She said the San Gabriel has been dried up to levels that have not been seen before and, with no rain in the near future, the City needs to be more conservative with its water usage. She said this is simply what she has known throughout her life as an ongoing Texas issue. Mayor said this is a review of the drought but an additional item for a full review of the water rates will be coming back to Council in August. M Consideration and possible action for the approval of a release and settlement agreement with Motorola for a refund to the City of Georgetown in the amount of $222,579,02 -- Patrick Hurley, Interim Police Captain and Brent Schacherl, Chief of Police Schacherl reviewed the item and spoke about the original system purchased last year. He said the company has not met any of their expectations and none of the department's needs. He said the company closed its doors and are willing to refund the City. He said the money will be turned over to a company called L-3. Motion City Council Meeting Minutes/July 28, 2009 Page 3 of 5 Pages by Sansing, second by Brainard to approve the release and settlement agreement. Sattler asked and Schacherl said this system will be compatible with the surrounding entities. Approved 6-0 N Consideration and possible action for the approval to purchase an L-3 Digital in -car Video System from the Houston Galveston Area Council of Governments purchasing contract in an amount not to exceed $222,579.02 -- Patrick Hurley, Interim Police Captain and Brent Schacherl, Chief of Police Schacherl said the same amount of money from the previous item's refund will be sent to L-3 for the purchase of a new system. He said the company lowered the price and noted $217,000 will be spent on the system. He said the extra $5,000 will be used for incidentals. Motion by Brainard, second by Sansing to approve the purchase. Sansing said Sattler brought up a good point and noted it is important to be on the same page with surrounding entities when it comes to new equipment and technology. Schacherl explained the efforts made to sustain compatibility with other entities. Sattler asked and Schacherl explained how the City will be phasing out the old technology and replacing it with new versions. Approved 6m0 O Consideration and possible action to authorize the Mayor to sign an agreement clarifying the responsibilities between parties related to the construction of roadway connections into The Northlands Fire Station located within the boundaries of Sun City and Somerset Developments -- Jim Briggs, Assistant City Manager for Utility Operations Mayor reviewed the item and said this was on last meeting's agenda but was pulled for legal review. Motion by Sansing, second by Oliver to approve the item. Carls said a couple of changes have been made to the document provided and she listed those changes. Mayor asked and Brandenburg summarized the content of this agreement. Brandenburg said there is no connectivity issue related to this item. Approved 6-0 P Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action for the award of the 2009 Street Rehabilitation -Micro Surface Project to Viking Construction Inc. of Georgetown, TX in the amount of $290,011.15 -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller described the item and said this is a project to install a mirosurface treatment to some of the City roadways. He noted this is for preventative maintenance and he described the areas to be included in this project. He said this was recommended by the Georgetown Transportation Advisory Board and City staff. Sansing asked and Brandenburg said this project is going to be paid for by this year's budget. Motion by Oliver, second by Sattler to approve the award of project. Sattler asked and Miller said the project will start as soon as the contract is signed. Approved 6-0 Q Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action for the award of the 2009 Street Rehabilitation" Surface Treatment Project to J. D. Ramming Paving Co. Ltd of Austin, Texas in the amount of $205,731.00 -- Mark Miller,Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller described the item and said this is for a smaller treatment than the item before. He said this is typically used for streets that have a limited number of houses around it. He said this treatment is for roads that have considerable cracking. He said there was only one company that bid on this item. He reviewed the areas included in this project and said this item was approved on July 10th by the Georgetown Transportation Advisory Board. Motion by Brainard, second by Sansing to approve the award of project. Approved 6-0 R Forwarded from Georgetown Utility System (GUS) Board: Consideration and possible action to award the bid for the purchase of a Skylift Mini Derrick from Nesco Sales and Rentals of Bluffton, IL, in the amount of $126,900.00 -- Paul Elkins, Electric Operations Manager and Jim Briggs, Assistant City Manager for Utility Operations Elkins described the item and said the City received three responses to the bid and noted the lowest bidder's machine did not meet the specifications. Motion by Oliver, second by Sattler to approve the award of bid. Brandenburg said the City used to have to rent this equipment. Approved 6-0 S Forwarded from Georgetown Utility System (GUS) Board: Consideration and possible action to approve Task Order IKPA-09-005 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation Phase V in the amount of $62,514.00 -- Glenn Dishong, Water Services Director and Jim Briggs, Assistant City City Council Meeting Minutes/July 28, 2009 Page 4 of 5 Pages Manager for Utility Operations Dishong described the item and said this item is for the necessary design and construction management services for the rehabilitation of a sewer line in the park. He said the testing associated with this was done about a year and a half ago. He said this item is recommended by the Georgetown Utility System Advisory Board. Motion by Sansing, second by Sattler to approve the task order. Approved 6-0 T Forwarded from Georgetown Utility System (GUS) Board: Consideration and possible action for the award of the annual bid for flexible base material, sand, rock, and sandy loam to vendors Georgetown Transportation and Superior Crush Stone of Jarrell, Texas, Jag Trucking of Georgetown, Texas "by lot" in the estimated total amount of $71,750.00 -- Mark Miller, Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations Miller described the item and said this will be used in the maintenance of City streets, water and electric distribution systems. He reviewed the recommendation from staff. Motion by Brainard, second by Sattler to approve the award of bid. Approved 6-0 U Second Reading of an Ordinance to amend Chapter 4 of the Code of Ordinances to add a new Chapter 4.47, authorizing the Judge of the Municipal Court to assess a Failure to Appear Fee and a Violate Promise to Appear Fee not to exceed $25.00 -- Cathy Leloux, Court Administrator and Micki Rundell, Chief Financial Officer Leloux read only the caption of the Ordinance on second reading. Motion by Sansing, second by Sattler to approve Ordinance 2009-38. Approved 6-0 V Second Reading of an Ordinance amending certain provisions of Chapter 2.20 Of The Code Of Ordinances relating to "Ethics" including changes to definitions; standards of conduct; role of the City Attorney; and the complaint process; making formatting changes; revising Attachment "A" To correct terminology; providing a conflicts clause; providing a severability clause; and providing an effective date -- Patricia E. Carls, City Attorney Carls read only the caption of the Ordinance on second reading. Motion by Sansing, second by Oliver to approve Ordinance 2009-39, Approved 6-0 Motion by Sansing, second by Brainard to adjourn. Approved 6-0 Adjourned at 7:08 p.m. -- - --- — --- Adjournment The meeting was adjourned at 07:08 PM. City Council Meeting Minutes/July 28, 2009 Page 5 of 5 Pages ica Hamilton