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HomeMy WebLinkAboutMIN 01.26.2010 CC-RMinutes of the Meeting of the Governing Body of the City 0 Georgetown, Tuesday, ! 1! The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Keith Brainard, Gabe Sansing, Dale Ross, Ben Oliver, Pat Berryman, Bill Sattler, Patty Eason Council Absent. All Council Present. Staff Present: Paul E. Brandenburg, City Manager; Mark Sokolow, City Attorney; Jessica Hamilton, City Secretary; Jim Briggs, Assistant City Manager for Utility Operations; Micki Rundell, Chief Financial Officer; Mark Thomas, Economic Development Director; Elizabeth Cook, Community Development Director; Keith Hutchinson, Public Information Officer; Randy Morrow, Director of Community Services; Eric Lashley, Library Director; Thomas R. Benz, Systems Engineering Director; Mark Miller; Transportation Services Manager; Carla Benton, Planner II; Travis McLain, Airport Manager; Jennifer Bills, Housing Coordinator; Robbie Wyler, Historic District Planner; Lorie Lankford, Accounting Manager; Laurie Brewer, Assistant Finance Director; Minutes Regular Session = To begin no earlier than 06:00 P (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order Comments from the Mayor - Welcome and Meeting Procedures City Manager Comments The City will hold elections for City Council seats for Districts 3, 4, and 7 on May 8, 2010. The first day to file for candidacy is February 6, 2010, and the last day to file for candidacy is March 8, 2010. Georgetown Animal Shelter invites you to participate in the 2nd Annual "Paws for Mardi Gras" dog walk in San Gabriel Park on Saturday February 20, 2010 at 10:00 a.m., rain or shine. For more information, please visit our website at http://paws.georgetown.org/ or contact the Animal Shelter at (512) 930-3592 The 15th Annual Cupid's Chase Run/Walk is on Saturday, February 6, 2010 and will return to its original 5K distance (3.1 miles) on a new, fast, flat course. The run/walk will begin at 8:30 am sharp and will be chip timed. The race will begin at Run Tex Georgetown (7th & Main Street) and finish at the Bark Park (Holly Street). Shuttles will be available to transport you back to the start area. For more information, please see our website at www.georgetown.org or call 930-8459. City Council Meeting Minutes/January 26, 2010 Page 1 of 5 Pages Action from Executive Session There was no action out of Executive Session. On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - As of the deadline, there were no persons who requested to address the Council on items other than what was already posted on this Agenda. Statutory Cement Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Council Workshop held on Tuesday, January 12th and the Council Meeting on Tuesday, January 12th, 2010 -- Jessica Hamiton, City Secretary E Consideration and possible action to authorize Paul Brandenburg to sign a letter of intent, seeking an assessment by the Texas Commission on the Arts, to determine the eligibility of Georgetown's Downtown Historic District for designation as a Cultural District -- Eric P. Lashley, Library Director and Randy Morrow, Director of Community Services This item was pulled by staff. F Consideration and possible action to authorize the purchase of a 0.482 -acre permanent utility easement and a 20` wide (20,241 square foot) temporary construction easement adjacent thereto from St. Croix Capital Corporation in the amount of $40,320.00, plus closing costs, in connection with the 2006 Annexation Utility Improvements Project -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations G Consideration and possible action to award the annual bid for ground maintenance services as needed for City owned detention ponds to We Mow It Plus of Georgetown, Texas in an amount not to exceed $32,474.64 -- Mark Miller Transportation Services Manager and Jim Briggs, Assistant City Manager for Utility Operations H Consideration and possible action on a revised Preliminary Plat for 36.93 acres in the Low Survey, to be known as Teravista, Section 313, located south of C.R. 111 and west of F.M. 1460 -- Carla Benton, Planner II and Elizabeth Cook, Community Development Director Consideration and possible action to recommend that Council approve the request from B&B Hangar, LLC to assign his Airport Ground Lease at 504 Wright Brothers Drive to CIELOS, LLC effective February 1, 2010 -- Travis McLain, Airport Manager and Paul E. Brandenburg, City Manager J Consideration and possible action to approve a Resolution pertaining to the appointment of members to the Georgetown Village Public Improvement District No. 1 Advisory Board and establishing an effective date — Mark Sokolow, City Attorney K Consideration and possible action to approve a Loan Agreement and Promissory Note with Ringdale, Inc. -- Mark Thomas, Economic Development Director This item was pulled by staff. L Consideration and possible action to revise the Performance Agreement between GEDCO and Airborn, Inc. -- Mark Thomas, Economic Development Director City Council Meeting Minutes/January 26, 2010 Page 2 of 5 Pages Motion by Brainard, second by Ross to approve the Consent Agenda with the exception of item D which was pulled to the Regular Agenda. Approved 7-0 MMUMa LUM a, • - •! , Council will individually consider and possibly take action on any or all of the following items: D Consideration and possible action for the City of Georgetown Arts and Culture Board to give event sponsorship grants to six local arts organizations in a total amount of $66,741.00 --Randy Morrow, Director of Community Services and Eric P. Lashley, Library Director Ross asked for a brief overview of the entities that are receiving the grants and why. Lashley said the Arts and Culture Board had a meeting with local non-profit agencies. He said the Board decided to award $66,741 worth of grants to the Palace Theatre, the Williamson Museum, Georgetown Art Works for the Art Hop event, the Friends of the Symphony Society, Georgetown Symphony Society and the Georgetown Festival of the Arts. He said, because the board received more applications that they had allocated funds, they decided to fund most of the requests at 90% of the applicants' original requests. Lashley said that the Board requires the recipients to return to the Board as well as the City Council with reports on their progress and how the grants were used. Sansing said it would be wise to let the citizens know where the money to fund these grants are coming from. Lashley said the money for these grants is coming from the Arts and Culture budget last year that was forwarded to the budget this fiscal year. Motion by Berryman, second by Ross to approve the grants. Berryman thanked Lashley and the Arts and Culture Board. Approved 7-0 M Consideration and possible action to submit an application to Williamson County to request FY 2009-10 Community Development Block Grant funding -- Jennifer C. Bills, AICP, LEED AP Bills described the item and said Williamson County is an entitlement County through the Department of Housing and Urban Development (HUD)and, as such, they receive money yearly from HUD to use for low and moderate income areas. She noted, since the City participates through the County, it is bound to their rules and guidelines. She noted, once Georgetown hits 50,000 population, they can apply to become an entitlement City. She said this would allow the City to receive its allocation directly from HUD. She said the areas the City has to look at in relation to this funding has to be 46% low to moderate income. She showed Council a map of the census block group areas in the City that are eligible for block grant projects. She described what staff has applied for in the past and what projects have been completed using the block grant funding. She spoke about other current CDBG projects. She showed Council a graph of the community development block grant project areas. She spoke about current programs, including the home repair program and the good neighbor fund. She said staff is asking for permission to apply for funding for these possible projects. Mayor asked and Bills said the total grant request would be a little over $500,000. Bills noted this is the only Council meeting before the grant deadline. Ross asked and Bills said the City uses staff time and resources as the City's matching portion for the grants. Mayor asked and Bills said, last year, the City received $64,590. Brainard asked and Bills said she does not know what the City should expect this year from the County. Bills noted the varying amount of grants the City receives will depend on the County's current priorities. Brainard asked and Bills explained the portion of the sidewalk projects that would be considered the City's priority. Sattler asked and Bill said the funds could be used for maintenance projects under the Home Repair Program but it can not be used on infrastructure. Berryman asked and Bills said there is a possibility that the County will fund two projects. Oliver asked and Bills said most of the City's priorities can be considered the County's priorities. Motion by Berryman, second by Sansing to approve the application. Approved 7-0 N Consideration and possible action to approve a Resolution appointing members of the Board of Directors of the Williams Drive Gateway Tax Increment Reinvestment Zone (TIRZ), the Downtown Georgetown TIRZ, and the Rivery Park TIRZ -- Micki Rundell, Chief Financial Officer and Paul E. Brandenburg, City Manager Rundell said this is a Resolution approving the TIRZ board members. She said the City currently has three TIRZ areas and she described the members being recommended for appointment. She noted the members are being reappointed, with the exception of three members. Rundell described the three changes in membership. She noted the meetings will be scheduled once the City Council approves the appointments. Motion by Sansing, second by Berryman to approve the appointments. Ross asked and Rundell said the appointments were discussed at the staff level. Ross asked and Rundell clarified why the particular members were chosen. Approved 7-0 City Council Meeting Minutes/January 26, 2010 Page 3 of 5 Pages O Consideration and possible action to approve a Resolution calling the General Election on May 8, 2010, to Councilmembers from Districts 3, 4 and 7 -- Jessica Hamilton, City Secretary and Mark Sokolow, City Attorney Brandenburg reviewed the item and read the caption of the Resolution. Motion by Sansing, second by Ross to approve the Resolution. Approved 7-0 P Public Hearing and First Reading of an Ordinance to rezone 0.251 acres in Lost Addition, Block 66 (s/pt), located at 1112 Rock Street, from OF, Office to MU -DT, Mixed Use Downtown -- Robbie Wyler, Historic District Planner and Elizabeth Cook, Community Development Director Wyler described the item and said the applicant is requesting the change with the intent of allowing more uses such as small scale retail. He said the applicant, as well as staff, feels the requested zoning will benefit this property and it is compliant with all applicable development standards in the area. He spoke about the area and noted the future land use zoning is complimentary of the request. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Public Hearing was opened at 6:32 p.m. No persons were present to speak. Public Hearing was closed at 6:32 p.m. Motion by Sansing, second by Oliver to approve the Ordinance on first reading. Approved 7-0 Q First Reading of an Ordinance amending Section 15.04.045 of the Code of Ordinance to revise the Development Processing Fees for Planning and Development -- Elizabeth A. Cook, Community Development Director This item was pulled by staff. R First Reading an Ordinance amending the 2009/10 Annual Operating Plan Element (budget) due to conditions that resulted in excess fund balance at the end of fiscal year 2008/09 due to the timing of capital projects; appropriating the various amounts thereof; and repealing all ordinances or parts of ordinances in conflict therewith -- Lorie Lankford, Accounting Manager and Laurie Brewer, Assistant Finance Director Lankford reviewed the item and said this would amend the 2009110 budget. She said these amendments were due to capital project timing or the award of contracts late in the budget cycle. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Brainard, second by Ross to approve the Ordinance on first reading. Approved 7-0 S Second Reading of an Ordinance amending the 2008/09 Annual Operating Plan Element (budget) due to conditions that resulted in year end budget variances; appropriating the various amounts thereof; and repealing all ordinances or parts of ordinances in conflict therewith -- Lorie Lankford, Accounting Manager and Laurie Brewer, Assistant Finance Director Brewer described the item and said this is a housekeeping item that relates specifically to grants and transportation funding. She read the caption of the Ordinance on second reading. Motion by Berryman, second by Eason to approve Ordinance 2010-01. Approved 7-0 T Consideration and possible action to appoint Richard Anderson to the Georgetown Transportation Enhancement Corporation (GTEC) to fill a vacancy due to a recent resignation -- Mayor George Garver Mayor reviewed the item. He said this was on the last agenda and was removed pending a resignation in writing from Mr. Sattler, which has been received. He noted the Chairman of GTEC has the right to select the members of this committee. He said Sansing has offered this applicant for Council's approval. Sansing said he selected Anderson because he thought it would be good to have a representative from Southwestern on that Board. Motion by Sansing, second by Oliver to approve the appointment. Ross asked about the process for replacing a resignation mid-term. He noted he does not see that this vacancy was open for applications. Oliver said, typically, the City has not received multiple applications in order to fill a vacancy. Eason said this is not different from any other past practices. Mayor said the statutes for this committee have been followed implicitely because the bylaws state that the Chair may appoint members to fill vacancies. Berryman thinks other people in the Board application process should be part of this appointment as City Council Meeting Minutes/January 26, 2010 Page 4 of 5 Pages well since the Council is already in the middle of the Board appointment process. Brainard said he thinks this process needs work. He encouraged the City Manager and City Attorney to come back to Council with a better process for the replacement of Boards and Commissions members mid-term. Oliver said he thinks it is important to have a spelled out process for mid year appointments. Ross said he would vote to support this nomination. He added, going forward, the process needs to be more transparent. He said the Council should at least be able to have a short meeting with the applicant before approval. There was much discussion. Approved 7-0 U Consideration and possible action to appoint Jackie Carey and Jensen Young to the Animal Shelter Advisory Board to fill vacancies -- Mayor George Garver Motion by Ross, second by Sansing to approve the appointments. Approved 7-0 Adjournment The meeting was adjourned at 07:00 PM. City Council Meeting Minutes/January 26, 2010 Page 5 of 5 Pages Attest: _ LI A IAA Cft Secretary J ss a Hamilton