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HomeMy WebLinkAboutMIN 04.13.2010 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Keith Brainard, Gabe Sansing, Dale Ross, Ben All Council Present. Oliver, Pat Berryman, Bill Sattler, Patty Eason Staff Present. Paul E. Brandenburg, City Manager; Mark Sokolow, City Attorney; Jessica Hamilton, City Secretary; Micki Rundell, Chief Financial Officer; Wayne Nero, Police Chief; Robert Fite, Fire Chief; Kimberly Garrett, Parks and Recreation Director; Randy Morrow, Director of Community Services; Marsha Iwers, Purchasing Manager; Mike Peters, IT Director; Leticia Zavala, Project Manager; Terri Calhoun, Real Estate Services Coordinator; Terry Jones, Support Services Construction Manager; Ken Arnold, Energy Services Director; Elizabeth Cook, Community Development Director; Ed Polasek, Principal Planner; Jordan J. Maddox, Planner III; Paul Elkins, Electric Operations Manager Regular Session "To begin no earlier than 06.06 P (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Comments from the Mayor - Welcome and Meeting Procedures City Manager Comments - May 8, 2010 Election - 2010 Red Poppy Festival - Swearing in of Police Chief Nero Brandenburg introduced Fire Chief Robert Fite, who swore Police Chief Wayne Nero into office. Nero expressed his gratitude and said he is enamored by the community. He added he looks forward to serving the City. Action from Executive Session Motion Sattler, second by Berryman to approve the settlement in the litigation between the City and First Citizens Bank in accordance with the terms in the e-mail from Adam Pew dated April 5, 2010. Approved 7-0 Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called City Council Meeting Minutes/ Page 1 of 8 Pages forward to speak when the Council considers that item. On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 5121930-3651. B - Mark Webster of Pedernales Electric Cooperative (PEC) regarding update of PEC activities in Georgetown Webster presented a franchise check to the City and gave an overview of PEC activities in the area. He said, in celebration of Earth Day, they are giving away one CFL lightbulb to any customer that comes in to their offices. - Keith Peshak regarding the Freedom of Information Act and closure of the Georgetown Airport Peshak was not present to speak. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council Meeting held on Tuesday, March 23, 2010 -- Jessica Hamilton, City Secretary D Consideration of an award of the annual bid for swimming pool chemicals to Altivia from Houston, Texas, in the estimated annual amount of $37,360.00 -- Kimberly Garrett, Parks and Recreation Director and Randy Morrow, Director of Community Services E Acknowledgement of receipt of the Georgetown Fire Department's 1st Quarter report for 2010 -- Robert Fite, Fire Chief F Consideration and possible action to approve declaration of 2002 John Deere 260 Skid Steer, 2003 Bobcat 753 Skid Steer and 2000 John Deere 5510 Tractor as surplus and authorization for staff to sell Skid Steers to Brazos River Authority (BRA) and the John Deere Tractor to Operations Management International (OMI) for the estimated revenue of $37,536.00 -- Marsha Iwers, Purchasing Manager and Micki Rundell, Chief Financial Officer G Consideration of an award of the annual bid for office supplies to V -Quest of Georgetown, Texas in the estimated amount of $48,000.00 -- Marsha Iwers, Purchasing Manager and Micki Rundell, Chief Financial Officer H Consideration and possible approval to purchase computers in the amount of $13,000 from DELL Computer Corporation -- Mike Peters, IT Director and Micki Rundell, Chief Financial Officer Consideration and possible approval of an increase in the annual maintenance contract for EST Group in the amount of $15,500 to cover maintenance and support for additional network equipment -- Mike Peters, IT Director and Micki Rundell, Chief Financial Officer J Consideration and possible approval of a scope change within the existing project management contract to Westin Engineering of $14,000 for assistance in finding a qualified candidate to fill the vacant IT Director position -- Leticia Zavala, Project Manager, Micki Rundell, Chief Financial Officer K Consideration and possible action to authorize the purchase of a 20' permanent water and wastewater utility easement (Parcel B16) and a 10' temporary construction easement adjacent thereto from Virginia Bishop Mitchell in the amount of $42,609.00, plus closing costs, in connection with the 2006 Annexation Utility Improvements Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Jim Briggs, Assistant City Manager for Utility Operations L Consideration and possible action to authorize the purchase of a 35' permanent water and wastewater utility easement (Parcel Al2) and a 25' temporary construction easement adjacent thereto from the John T. and Patricia K. Hardage Trust in the amount of $48,780.00, plus closing costs, in connection with the 2006 Annexation Utility Improvements Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Jim Briggs, Assistant City Manager for Utility Operations City Council Meeting Minutes/ Page 2 of 8 Pages Motion by Brainard, second by Sansing to approve the consent agenda in its entirety. Approved 7-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: M Presentation, discussion and possible direction to staff regarding cellular phone usage while driving -- Paul E. administration into Brandenburg, with cost estimates City Manager and Brent Schacherl, Interim Police Chief This item was pulled by staff. N Discussion and possible direction to staff regarding the City's Facilities Plan -- Paul E. Brandenburg, City Manager Brandenburg reviewed the item and the information that was discussed with the City Council at the Workshop. He spoke about the Albertson's building and what has transpired with relation to that facility. He noted the Workshop identified both the immediate and intermediate needs of the facilities within the City. He noted staff also looked at the use for the Albertson's building as well as the fire station. He spoke about the idea of using the Albertson's building for a City Hall. He noted the third item was looking at Georgetown Utility Systems and the development of an electric services facility. He continued to review his recommendations. He said staff would like direction from Council on where and how to move forward with these issues. Speaker, Tommy Gonzalez, said he heard the discussion earlier and something came to mind regarding the facilities. He said the City should make decisions based on long term needs and not immediate needs. He said this would solve the City's space issues and save the City money in the long run. He noted freeing up space in the downtown area as a result of moving to the Albertson's building would create more economic development and better sales tax dollars for the City. Speaker, Lupe Salazar, said she owns the Quizno's in Georgetown and noted she was happy hearing that the City was thinking about becoming their neighbors at the Albertson's building. She said, on another note, her business has been concerned with the safety on Austin Avenue. She spoke about street closures and the safety of that intersection. Speaker, Laurence Simpson, said it is silly to use the Albertson's building for City Hall. He spoke about using the Albertson's as an expo center or a convention center in the interim. He said he is wondering why the Convention and Visitors Bureau hasn't brought this up. Mayor said Council has received four recommendations from the City Manager. Sansing asked that Mark Miller call Ms. Salazar regarding the intersection on Austin Avenue. Sattler said he likes the steps that staff is suggesting but noted he is concerned about starting a study that is never ending. He said it may be a good idea to put definitions and timelines to these projects. He knows the City needs to purchase land for Fire Station 5 and said he likes the idea of the consolidation of departments for a public safety complex. He said he knows the electric utility is growing by leaps and bounds and said they are ready for a separate location. He said he hopes the direction from Council does not turn into a study that never gets to an actual solution. Motion by Sattler, second by Sansing that the City identify a location and purchase land for Fire Station 5, to work on a formal plan to look at the Albertson's building and other locations for the consolidation of city services and departments as well as a GISD administration building and that this be done within 90 days, and also that staff work with the police and fire department to look at a public safety complex including the location and project cost and that that also be done within 90 days and to also build a plan for an electric department building to be put on land that they own and that this be done within 90 days. Oliver said he agrees with items 1 and 4 as well as the timeline, as long as the City Manager agrees that this is doable. Brandenburg said the timeline is fine. Oliver made a friendly amendment that items 2 and 3 be brought back by staff within 90 days to also include two comprehensive choices on both of those issues. He added he would like for Council to look at those two choices as global and total plans and then make a decision from there. Sattler asked and Oliver clarified his wishes. Oliver said he feels more comfortable being able to look at the past and current plans for the Albertson's building. Sattler agreed with the friendly amendment. Sansing agreed as well. Berryman made a second friendly amendment to also address the issue of the need to consolidate the City administration into one location as well as for staff to provide Council with cost estimates for each of the plans. City Council Meeting Minutes/ Page 3 of 8 Pages Ross said he thought the mission of this item was to narrow the boxes. He said he would be more inclined to listen to Brandenburg's judgement after having him listen to the needs and wants of Council. He said he disagrees with the 90 day timeline. He said Brandenburg does not need a motion at the meeting, but just direction from Council. Ross said he would like for Brandenburg to have more leeway instead of trying to engineer the issue from the dais. Sattler said the 90 day timeline was put in place so that this issue would not be a never ending project. Eason suggested that the ninety days would be "up to" ninety days and that Brandenburg would probably come back to Council a lot sooner. Brandenburg said he would come back to Council if he needs additional time. Ross said Brandenburg senses the urgency and he knows Brandenburg will come back to Council in a timely fashion. Brainard said Council is all on the same page but they are just arguing about formalities. Sansing withdrew his second. Oliver seconded the original motion. Vote to approve the motion as amended twice: Approved 4-3 (Brainard, Sansing and Ross opposed) X First Reading of an Ordinance amending 2.16.010 and 2.16.020 of the Code of Ordinances as it pertains to compensation or expense reimbursement for the Mayor and Councilmembers -- Ben Oliver, Chair, Compensation Committee Mayor reviewed the composition and charge of the Council Compensation Committee. Oliver thanked Micki Weisner and Will Moore for their service on the committee. He said he would like to summarize the report and how they came to their conclusions and recommendations. Oliver read the portion of the City Charter related to Council Compensation and summarized what the committee is recommending. He said the committee reviewed data from surrounding cities and said they found that there was no clear pattern in the Council compensation in the area. He reviewed some of the findings from that research. Oliver said Georgetown's current plan was adopted two years ago of $300 a month for Council and $450 for the Mayor with an additional optional supplementary monthly stipend of $800. He said the committee is recommending a maintenance of the current policy with a change to the second level of compensation. He said the two main models that were prevalent in surrounding cities were for Council to not be paid at all or to be paid at a flat rate salary per month. He said the third model is for expense reimbursement. Oliver said the recommendation is to move from the current system where one is able to accept an additional $800 of compensation for expenses, but to require that one itemizes those expenses for reimbursement. He said this would allow for a person to receive up to that $800 amount if they record and document their expenses. He said the committee's main concern was that the current policy does not record how the taxpayer's money is to being spent. He noted the recommendation is for Council and the Mayor receive reimbursement if there is support documentation and recording. He said there is a good statement in the compensation committee report from 2008. He reiterated that statement and said the 2008 committee made an appeal to offset partial income loss in order to encourage broader participation in this aspect of City life. He said, if the recommendation is approved, the current $800 will then be applied to loss wages or income in which one estimates the time and hours spent on City duties and what that person would get paid during that time and that this be included on an itemized reimbursement request. He said the committee is recommending that the Councilmembers be able to receive reimbursement for loss of income and expenses. He said the committee has created a sample form for the reimbursement requests. Oliver read the recommendations as stated on the agenda item cover sheet given to Council: 1. The $300 a month for council members and $450 a month for the mayor should be continued, and this payment should be + rendered. 2. The optional $800 a month supplementary compensation should be continued, with this amount a cap on maximum month] strongly that the argument for this payment made in the 2008 report was sound — that it provides a financial basis for encourac citizens. However, we also felt that it was important to compensate council members for out of pocket expenses incurred by vir 3. Hence, our third recommendation is that council members and the mayor be compensated for up to an additional $800/mor because of engagement in city business during one's normal working hours; and out of pocket expenses connected with city ss 4. Finally, since the $800 supplemental compensation is a variable amount, requests for reimbursement are to be made on a i expenses and identify the amount of lost income resulting from city service (based on hours spent during normal working hour: and the mayor are ultimately responsible to the citizens, one's signature on an appropriately documented reimbursement requ+ City Council Meeting Minutes/ Page 4 of 8 Pages Mayor thanked Oliver and the compensation committee for their work. Speaker, Ross Hunter, said transparency is important and noted it is key to good representation. He said he does not think the electorate is aware of the amount that they are paying the Council. He said he would request that the City put in some sort of auditing system. He said it is important for the community to know how much money they are paying the Council. He said he requests that between now and second reading, each member of Council tell the community how much money they have taken. He asked about those amounts and if expenses were recorded. Oliver reviewed the City Charter and what it says on this issue. He said the committee thought it was not its job to review the past and that is beyond the committee's purview to do so. He said, though information on salary is not published, the information is a matter of public record and can be requested. Oliver read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Oliver described the Ordinance and said it goes back and modifies an Ordinance that was passed four years ago. He continued to describe the many aspects of the Ordinance. Eason had questions about the Ordinance and its format. Sokolow and Oliver clarified the Ordinance and how it is laid out. Brainard reviewed his understanding of the current compensation or salary for Council. Oliver clarified that the current compensation amount is $300 a month for Council, $450 for the Mayor, plus an $800 a month optional stipend if the person chooses to accept it. Oliver said the $300 and $450 is a supplement to the Councilmember's income and the extra $800 is to offset loss of income and expenses. Brainard said that loss of income and the justification for the extra $800 is subjective and added he likes the compensation as it stands today. Ross complimented the committee on their work. He asked and Oliver said his definition of normal working hours is what is considered to be, in a person's business or profession, a normal day's work. Ross asked and Oliver said the committee did not look at the difference between the Council and Mayor's salary. Oliver said it is difficult because people make money in many ways. He said, without accounting, there is no way for people to understand how and why someone is being compensated with the optional amount. Oliver was asked to explained how the committee was selected. Sansing clarified his understanding of the recommendation. Oliver agreed and said, in some cases, there would not be lost salary. Sansing said, being self-employed, City business takes up 25% of his work day. He said it is a time consuming job. He added he has no qualms saying he loses income as a Councilmember and he receives the current $800 optional stipend. He said he is satisfied with what the Council currently receives. He said he would like for the compensation to stay where it is. Berryman said she agrees with this Ordinance and the fact that people need to record their expenses. She spoke about her time as both a Councilmember and a state employee. She said she took a cut in her pay in order to serve on the Council. She said, because she is a state employee, she can not accept the stipend provided by the City. She noted, she likes the Ordinance, but added she still can not accept any expenses. Berryman said she just wants all Councilmembers to do the same thing and account for their loss wages and expenses. Sansing spoke about making requests for expense reimbursement and how it would work each month for the Council. He added the previous committee said the stipend did not require receipts. Sansing asked and Oliver confirmed that Sansing can still take tax out of the $800 amount. Motion by Oliver, second by Eason to approve the Ordinance on first reading. Mayor reviewed the motion and recommendations brought to Council by the compensation committee. Mayor said and Oliver confirmed the $800 expense reimbursement in terms of loss of wages would not apply to members who are retired because they are not receiving wages. Ross asked about the example expense reimbursement form given to Council. He said he does not see how this enhances the Council's transparency. Oliver and Ross continued to speak about the expense form. Oliver said the form states it can not fully compensate a Councilmember for their time. Approved 6-1 (Ross opposed) O Consideration and possible action to approve purchase of a 2009 Pierce Fire Engine from Siddons Fire Apparatus through the BuyBoard contract purchase price of $302,660 -- Robert Fite, Fire Chief and Micki Rundell, Chief Financial Officer Fite reviewed the item and said this is a dual purpose engine that will serve both the airport fire protection as well as normal fire response for fire district number four. He described the truck and said, through the sale of a used quint as well as other expenses, they can purchase this new engine. Motion by Berryman, second by Brainard to approve the purchase. Berryman commended the fire chief and Brandenburg for their work on this problem. She said she appreciates City Council Meeting Minutes/ Page 5 of 8 Pages the fact that they are going to a less expensive model. Ross asked and Fite said the estimated useful life of this engine is 13 years. Brainard thanked staff for their work and providing a wealth of information to Council. Approved 5-0 (Sansing, Oliver absent) P Consideration and possible action to approve the purchase of cellular and data phone service from Nextel dba Sprint and AT&T through the Department of Information Resource (DIR) State of Texas purchasing contracts for the estimated annual amount of $59,025.96 -- Marsha Iwers, Purchasing Manager and Micki Rundell, Chief Financial Officer Oliver returned to the dais. Iwers reviewed the item and said, on February 9th, the Council approved $50,000 for cell phone service through March 2011. Iwers said the city implemented changes to the cell phone policy to encourage cost savings. She said staff has been able to reduce cell phone costs by as much as $25,000 annually. Ross asked and Iwers spoke about the employees who were assigned cell phones and why. Rundell said the department and division directors decide whether or not an employee should have a cell phone. Rundell said many of these people take work orders in the field. She said those people do not have computers, but only blackberries. Motion by Eason, second by Brainard to approve the purchase. Brainard asked that Council receive the criteria used to determine which employees should receive a cell phone. Ross asked and Iwers said the criteria varies by department. Rundell spoke about finance and why certain people have the phones. Approved 6-0 (Sansing absent) Q Consideration and possible approval of Task Order #3 amending the existing project management contract to Westin Engineering of $52,000 to fund subcontractor expenses to implement the new network design and migrate the City's technology from a Novell environment to an Active Directory environment -- Leticia Zavala, Project Manager; Mike Peters, IT Director and Micki Rundell, Chief Financial Officer Peters reviewed the item and said staff did not have the necessary skill sets internally to manage this sort of transition. He said it was an extension effort that took about two months to complete. He said the initial attempt was unsuccessful but they were able to take a second shot at it two weeks ago and we able to complete the transition. Brainard said the progress the IT department has made in the past six to twelve months is phenomenal. Brainard said, in the longer scheme of things, this is a relatively small amount of money. Motion by Brainard, second by Oliver to approve the task order. Ross said IT has done a fantastic job. Ross asked and Zavala said there were contingency funds reserved for items that they could not predict related to this project. Zavala said she has learned that at least 15% contingency is appropriate. Approved 6-0 (Sansing absent) R Consideration and possible action to approve the annual payment for the operation of the county -wide radio communications system to Williamson County for $95,103.00 -- Terry Jones, Support Service Construction Manager and Micki Rundell, Chief Financial Officer Jones reviewed the item and said the County bills the City every month at the rate of $17.50 per radio. Mayor asked and Jones said police, fire and utility all use this system. Motion by Ross, second by Berryman to approve the payment. Ross asked and Jones said some employees have both cell phones and wireless radios. Eason said here are different uses for both of those tools and Brandeburg described why some employees need access to both. Approved 6-0 (Sansing absent) S Consideration and possible action to authorize the purchase of a 20' permanent water line utility easement (Parcel B28) and a 25' temporary construction easement adjacent thereto from Nan M. Evans in the amount of $53,235.00, plus closing costs, in connection with the 2006 Annexation Utility Improvements Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Jim Briggs, Assistant City Manager for Utility Operations Calhoun reviewed the item and said staff is seeking authorization to purchase this easement which was City Council Meeting Minutes/ Page 6 of 8 Pages discussed previously in closed session. She corrected a typo on the cover sheet that was given to Council. Motion by Brainard, second by Berryman to approve the purchase. Approved 6-0 (Sansing absent) T' Forwarded from Georgetown Utility System (GUS) Advisory Board: Consideration and possible action for the award of the Annual Electric System Overhead Construction and Maintenance Bid for Labor only to H&B Construction Ltd. of Montgomery, Texas, in the estimated amount of $23000,000.00 -- Paul Elkins, Electric Operations Manager and Ken Arnold, Energy Services Director Elkins described the item. Mayor asked and Elkins continued to describe where the money will be going and how it will be used. Mayor said and Elkins confirmed this is for larger projects that City staff can not handle internally. Motion by Sattler, second by Oliver to approve the award of bid. Brainard asked and Elkins said this is an expense of up to $2 million a year. Elkins said this is an "up to" expense, and the full amount will not be spent. Mayor asked and Elkins said the GUS Board looked at this in great detail and there was unanimous approval. Approved 6-0 (Sansing absent) U Forwarded from Georgetown Utility System (GUS) Advisory Board: Consideration and possible action for the award of the Annual Electric System Underground Construction and Maintenance Bid for Labor only to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of $12000,000.00 -- Paul Elkins, Electric Operations Manager and Ken Arnold, Energy Services Director Elkins described the item and confirmed that this was competitively bid. Mayor asked and Elkins said this is for multiple projects as well as the item before this. Ross asked and Elkins said, of the responding bidders, there were no Georgetown companies. Motion by Eason, second by Sattler to approve the award of bid. Approved 6-0 (Sansing absent) V. Forwarded from Georgetown Utility System (GUS) Advisory Board: Consideration and possible action for the award of the Annual Electric System Trenching and Conduit Installation Bid for Labor only to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of $750,000.00 -- Paul Elkins, Electric Operations Manager and Ken Arnold, Energy Services Director Elkins described the item and said it is a similar bidding and award process as the two items before this. He said there were ten bidders responding. Mayor asked and Elkins described how item V is different from item U. Motion by Eason, second by Sattler to approve the award of bid. Approved 5-0 (Sansing, Oliver absent) W Public Hearing and First Reading of an Ordinance for a Rezoning of 4.027 acres in the Stubblefield Survey from AG, Agriculture District to C-3, General Commercial District, to be known as Sundance Plaza, located at 3600 E. University -- Jordan J. Maddox, AICP, Planner III and Elizabeth A. Cook, Community Development Director Maddox reviewed the item. Public Hearing was opened at 8:11 p.m. No persons were present to speak Public Hearing was closed at 8:11 p.m. He read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Sattler, second by Oliver to approve the Ordinance on First Reading. Approved 6-0 (Sansing absent) Y First Reading of an Ordinance for the voluntary annexation into the City for 18.61 acres out of the Isaac Jones Survey, Abstract No. 232, for 4887 Williams Drive, south of Casa Loma Subdivision and north of Olde Oak Subdivision -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Community Development Director Polasek described the item and read only the caption of the Ordinance on first reading after having satisfied the requirments of the City Charter. Motion by Berryman second by Oliver to approve the Ordinance on first reading. Approved 5-0 (Ross, Sansing absent) City Council Meeting Minutes/ Page 7 of 8 Pages Z First Reading of an Ordinance for the voluntary annexation into the City for 4.027 acres, more or less, in the Woodruff Stubblefield Survey, Abstract 566, for 50 White Eagle Pass, south of State Highway 29 and west of State Highway 130 -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Community Development Director Polasek described the item and read the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Eason, second by Berryman to approve the Ordinance on first reading. Approved 6-0 (Sansing absent) AA First Reading of an ordinance to amend Ordinance No. 2006-139 pertaining to the annexation of approximately 204.5 acres of land out of the J. Mott Survey, B.C. Low Survey, J. Robertson Survey, William Addison Survey, F.A. Hudson Survey, and J.S. Patterson Survey, known as 2006 Annexation Area 50, to modify the Annexation Service Plan to allow a Utility Agreement in lieu of required capital improvements -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Community Development Director Polasek described the item and said the applicant is meeting with Dishong and they are close to having a completed utility agreement as well as an annexation service plan. He read only the caption of the Ordinance after having satisfied the requirements of the City Charter. Motion by Berryman, second by Oliver to approve the Ordinance on first reading. Approved 6-0 (Sansing absent) BB Second Reading of an Ordinance for a Comprehensive Plan Amendment to adopt the Citizen Participation Plan as a functional element of the 2030 Comprehensive Plan -- Jordan J. Maddox, AICP, Planner III, and Elizabeth A. Cook, Director of Community Development Maddox described the item and read the caption of the Ordinance on second reading. Motion by Eason, second by Brainard will be to approve Ordinance 2010-07. Sattler to approve the Approved 6-0 (Sansing (Sansing absent) -- CC Consideration and possible action to approve a Resolution pertaining to the cancellation of the May 8, 2010 Election for Districts 4 and 7 -- Mark Sokolow, City Attorney Sokolow described the item and said due to the candidates being unopposed, those district's elections will be cancelled. Motion by Berryman, second by Sattler to approve the Resolution. Approved 6-0 (Sansing absent) DD Consideration and possible action to approve a Resolution pertaining to the polling locations and hours for the original resolution calling the election the May 8, 2010 (Sansing District 3 Election -- Mark Sokolow, City Attorney Sokolow said the County Elections Administrator has given the City their final polling places and hours and there were a few changes made since the original resolution calling the election was approved. Motion by Sattler, second by Berryman to approve the Resolution. Approved 6-0 (Sansing absent) City Council Meeting Minutes/ Page 8 of 8 Pages The meeting was adjourned at 08:25 PM.